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HomeMy WebLinkAboutYAKIMA RIVER CANYON MARATHON DH FEEDBACK'Ac rh ry�� rV f 4 E rirr4S co L+Nh" MEMORANDUM 3H1XWWiWAL1s cnu1q7lrW DEPARTMENT OF PUBLIC WORKS Mark Cook, PE Director TO: Kittitas County Board of County Commissioners FROM: Luke Huck P.E. County Engineer %syr DATE: March 2, 2018 SUBJECT Yakima River Canyon Marathon and Half Marathon Event Application After review of the application and letter dated February 13, 2018 for the proposed Yakima River Canyon Marathon and Half Marathon Event. I have found that the Yakima River Canyon Marathon committee addresses Traffic Control and safety on Public Roads under section three and four of the aforementioned letter. Section three states the Yakima River Canyon Marathon committee is working with the Yakima and Kittitas sheriff's departments, Yakima and Ellensburg police departments, and WSDOT to provide a safe race. Section four states that only local area residents, fisherman, volunteers and course officials will be permitted on State Highway 821 from 7:00 a.m, until 3:00 pm. And that passes will be issued to those who require access during that time. Additionally it is identified that WSDOT will be working to assist in notification of the closure to trucks and other traffic. According to the map depicting the course, Canyon Rd, Berry Rd, Tjossem Rd, and Woodhouse Loop will all be affected in conjunction with State Highway 821. Kittitas County Public Works will require "Runners Ahead" signs to be placed at the intersections of these roadways to warn the traveling public. Additionally Public Works suggest the applicant be required to issue advanced notification of the event in the Daily Record to prepare the traveling public for of the associated traffic impacts created by this event. I recommend approval of this event based on these conditions being upheld. Please feel free to contact Kittitas County Public Works with any additional questions you may have at 509-962- 7523. Page 1 of 1 411 N. Ruby St. Suite 1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Kittitas County Public Health De Partirietit Memo To: Kittitas County Board of County Commissioners From: Kittitas County Public Health Department, Tristen Lamb, Environmental Health Supervisor Date: March 1, 2018 RE: Annual Yakima River Canyon Marathon 2018 If the information shared in a phone conversation with the applicant, Lenore Dolphin, and in the application by the organization for the "Yakima River Canyon Marathon" event is true, accurate, and there is stewardship in following through with such statements then the applicant, Bob and Lenore Dolphin, has at this time met all the requirements of the Kittitas County Public Health Department including: ■ Food Safety and Service Bathroom Facilities Please feel free to contact me if you have any questions or concerns. Sincerely, sten Lam nvironmental Health Supervisor Kittitas County Public Health Department 507 Nanum Suite 102 Ellensburg, WA 98926 (509)962-7515 CC: Kittitas County Board of Commissioners Mandy Buchholz, Kittitas County Board of Commissioners Deputy Clerk II GENE DANA, SHERIFF KITTITAS COUNTY SHERIFF'S OFFICE 307 W. Umptanum Rd • Ellensburg, WA 98926 (509) 962-7525 • (509) 674-2584 FAX (509) 962-7599 February 26, 2018 Board of County Commissioners Kittitas County Courthouse 205 West 5th Ave., Suite 108 Ellensburg, WA 98926 RE: Yakima River Canyon Marathon on April 7, 2018 Dear Board of County Commissioners, I have reviewed the Special Event Application submitted by Bob & Lenore Dolphin for the Yakima River Canyon Marathon. This event is well organized and has little impact on traffic. The Sheriff's Office will be providing volunteer Reserve Deputies to assist the actual event and regular deputies will only be called in if something major should happen. This event is good for the community as it attracts several hundred runners and their families to the area. I recommend approving this event. Sincerely, C�r Gene Dana, Sheriff Mandy Buchholz From: Dan Carlson Sent: Monday, February 26, 2018 5:45 PM To: Mandy Buchholz Subject: FW: 2018 Yakima River Canyon Marathon Special Event Application - Review Please Fire Marshal comments below. Dan Carlson, AICP Community Development Services Director Kittitas County 411 N Ruby ST, Suite 2 Ellensburg WA 98926 (509) 933-8244 dan.carlson co.kittitas.wa.us From: Joe Seemiller mailto:seemiller c)kvfr.or ] Sent: Monday, February 26, 2018 5:17 PM To: Dan Carlson Subject: RE: 2018 Yakima River Canyon Marathon Special Event Application - Review Please Dan: I have nothing to add. KCSO will be dealing with traffic and emergency vehicles, KVFR will follow their instructions. Thanks. Joe S. From: Dan Carlson [mailto-dan.carlson co.kittitas.wa.us] Sent: Thursday, February 22, 2018 11:52 AM To: Joe Seemil ler <seem il leri@ kvfr.or > Cc: Mandy Buchholz <Man .Buchholz co.kittitas.wa.us> Subject: FW: 2018 Yakima River Canyon Marathon Special Event Application - Review Please Importance: High Joe, Please see new Special Event application below. Dan Carlson, AICP Community Development Services Director Kittitas County 411 N Ruby ST, Suite 2 Ellensburg WA 98926 (509) 933-8244 dan.carlson@co.kittitas.wa.us From: Mandy Buchholz Sent: Thursday, February 22, 2018 8:55 AM To: Mark Cook; Lucas Huck; Ryan Berge; Dan Carlson; Clinton Van De Venter; Patti Johnson; Tristen Lamb; Robin Read; Gene Dana; Clay Myers; Darren Higashiyama Cc: Judy Pless; Laura Osiadacz; Obie O'Brien; Paul Jewell Subject: 2018 Yakima River Canyon Marathon Special Event Application - Review Please Importance: High Good Morning, Our office received a Special Event application from Bob & Lenore Dolphin who host the Annual "Yakima River Canyon Marathon" to be held this year on April 7, 2018. I will be placing this request on the March 6, 2018 Commissioner Agenda for the Board's consideration. Please submit your departments recommendation to me no later than February 28, 2018 by noon. If there are still outstanding issues, please indicate those in writing as well. For specific questions regarding the event I would ask that you contact the applicant directly. Judy any feedback you have regarding this group and their compliance with Admissions Tax would be helpful. N New this year please keep track of your departments staff time on this application and when You provide me the feedback include the amount of time involved in reviewing the application -and or workin with the applicant. Thank you! H".4y CMC Deputy Clerk of the Board III Kittitas County Commissioners Office 205 West Fifth Street Suite #io8 Ellensburg, WA 98926 5o9 -962-75o8 (Office) 5o9-962-7679 (Fax) Iitt};//www.co.kiWtas.wa.u,s1 "Try to be a Rainbow in Someone's Cloud" - Maya Angelou Notice: Email sent to Kittitas County may be subject to public disclosure as required by law. messageid:38eb45916c6dcbdac24bb8719d004a14 February 22, 2018 Kittitas County Solid Waste Programs Kittitas County Board of Commissioners 205 W 5th Ave Suite 103 Ellensburg, WA 98926 Subject: Special Event Application Dear Board of County Commissioners, 925 Industrial Way, Ellensburg, WA 98926 Telephone: (509) 962-7542 Fax: (509) 962-7087 Kittitas County Solid Waste has reviewed the Special Event application for the Yakima River Canyon Marathon event. The event staff has a recycling and garbage plan that meets our satisfaction. Please contact me at [509] 962-7577 if you have any questions. Thank you, G'l,yto t Vair de, V&14 - Clinton Van de Venter Household & Hazardous Waste Supervisor Kittitas County Solid Waste Mandy Buchholz From: Christopher Horner Sent: Thursday, March 01, 2018 3:15 PM To: Mandy Buchholz Cc: Rebecca Schoos Subject: RE: Hard Core Running Club, 04/07/18 Yakima River Canyon Marathon and Half Marathon - a 26.2 Mile and 13.1 Mile Road Race, Al Certificate - Kittitas County Looks good. I recommend approval. Thanks! From: Mandy Buchholz Sent: Thursday, March 01, 2018 1:58 PM To: Christopher Horner Subject: FW: Hard Core Running Club, 04/07/18 Yakima River Canyon Marathon and Half Marathon - a 26.2 Mile and 13.1 Mile Road Race, AI Certificate - Kittitas County O t4 CMC "Dead people receive more flowers than living ones because regret is stronger than gratitude" - Anne Frank From: Laura Rosenwinkel [!railto:Lauf-a.RosenwinkelP—s__Wrfinant ial.�orri] Sent: Tuesday, February 20, 2018 2:02 PM To: Mandy Buchholz Subject: FW: Hard Core Running Club, 04/07/18 Yakima River Canyon Marathon and Half Marathon - a 26.2 Mile and 13.1 Mile Road Race, AI Certificate - Kittitas County Hi Mandy, I mistyped your address the first time. Please see note below. Thank you! Thank you, Laura Rosenwinkel I Account Rep - Personal Lines STAR Insurance Agency 5760 Coventry Ln, Fort Wayne, IN 46804 P 260.467.5513 starfinancial.com At STAR, we offer full-service banking, insurance, financial planning and much more. With local decision making and great personal service. Next time you complain about your bank, do something. Come home to STAR. #BankLocal From: Laura Rosenwinkel Sent: Tuesday, February 20, 2018 5:00 PM To: 'dolphin mteam@earth link. net' <dolph€nmteam@earthiink.net>;'mandy.buchholz@co.kittias.wa.us' <rn a ndy, buck hQEz_@co.kittias.wa_. u_ s> Subject: Hard Core Running Club, 04/07/18 Yakima River Canyon Marathon and Half Marathon - a 26.2 Mile and 13.1 Mile Road Race, Al Certificate - Kittitas County Hi Lenore and Mandy, Per your request, attached is the additional insured liability insurance certificate for the event listed above, I hope you have great weather and a very successful event. Best regards, Laura Laura Rosenwinkel Account Rep — Personal Lines STAR Insurance Agency 2130 East Dupont Road, Fort Wayne, IN 46825 P 260.467.5513 starfinancial.com CONFIDENTIALITY NOTICE: The information contained in this electronic mail transmission (including any attachment) is intended for the exclusive use of the named recipient and may contain information that is privileged or otherwise confidential. It is not intended for transmission to, or receipt by, anyone other than the named recipient (or person authorized to deliver it to the named recipient). It should not be copied or forwarded to any unauthorized person. If you have received this electronic mail transmission in error, please delete it from your system including any attachment without copying or forwarding it, and notify the sender of the error by return e-mail. Notice: Email sent to Kittitas County may be subject to public disclosure as required by law. messageid:38eb45916c6dcbdac24bb8719d004a14 ACC>RhP CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 2/15/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Margaret Mayers NAIVE: g Y STAR Insurance - Fort Wayne Office NE , i.(260)467-5689 F H , (260)467-5691 eaNl margaret.mayers@starfinancial.com 2130 East Dupont Road INSURE S AFFORDING COVERAGE NAIC # INSURERA:National Casualty Co an 11992 Fort Wayne IN 46825 .INSURERB:Nationwide Life Insurance Co. 66869 INSURED INSURER C: Road Runners Club of America/2018 and Its . INSURER D: Member Clubs 1501 Lee Highway, Suite 140 INSURER E: Arlington VA 22209 INSURER F: COVERAGES CERTIFICATE NUMBER:2018 $2M A.I I. REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN R- A -0D L SIJ R PtlI.ICY EFF ppLlCYE][P LTR TYPE OF INSURANCE POLICY NUMBER MAVDDrYYYY MM70D1YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 A CLAIMS -MADE � OCCUR PR I $ 500,000 MED EXP fAny one person) $ 5,000 X Legal Liability to KR00000007171000 12/31/2017 12/31/2018 Partici ant 22,000,000 PERSONAL &ADV INJURY $ 2,000,000 12:01 AM 12:01 AM GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ Unlimited X POLICY E]F-1 LOC Abuse & Molestation PRODUCTS - COMPIOPAGG $ 2,000,000 Abuse and Molestation $ 500,000 OTHER: Aggregate $5,000,000 AUTOMOBILE LIABILITY . COMBINEDt $ 2,000,000 (119 M00 A ANY AUTO ALL OWNED SCHEDULED AUTOS _ AUTOS KR00000007171000 12/31/2017.12/31/2018 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PR ERTY A AGE $ eraccid XX NON -OWNED HIRED AUTOS AUTOS 12:01 AM 12:01 AM UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED I I RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE PER- STATUTE I ER E.L EACHACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A E.L DISEASE - EA EMPLOYE $ (Mandatory in NH) If yes, describe under J]ESCRIPTION OF OPERATIONS below E.L DISEASE -POLICY LIMIT $ B Excess Medical & Accident SPX0000028554500 12/31/2017 12/31/2018 Excess Medical $10,000 ($250 Deductible/Claim) 12:01 AM 12:01 AM AD&Specific Loss $2,500 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER IS NAMED AS AN ADDITIONAL INSURED AS RESPECTS THEIR INTEREST IN THE OPERATIONS OF THE NAMED INSURED. DATE OF EVENT(S): 04/07/18 Yakima River Canyon Marathon and Half Marathon - a 26.2 Mile and 13.1 Mile Road Race INSURED RRCA CLUB/EVENT MEMBER: Hard Core Running Club, Att'n: Lenore Dolphin, PO Box 1511, Yakima, WA 98907 Effective 02/15/18 this voids and replaces any previously received certificates 04/07/18 Kittitas County Attached: PCN0099-KRGL56 & KRGL79 205 W. 5th, Room 108 Ellensburg, WA 98926 ACORD 25 (2014/01) INS025 (201401) OY-111: 019M WG\lua 1:1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Diller/MMA ©1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy Change Number THE ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. IL 12 01 11 85 POLICY CHANGES POLICY NO. POLICY CHANGES EFFECTIVE KR00000007171000 04/07/18 NAMED INSURED ROAD RUNNERS CLUB OF AMERICA COVERAGE PARTS AFFECTED Commercial General Liability CHANGES GU 269 (11-85) COMPANY NATIONAL CASUALTY COMPANY AUTHORIZED REPRESENTATIVE K&K INSURANCE AGENCY,INC. PAGE 01 OF 01 Form Number: KR -GL -56 "Additional Insureds Owners and/or Lessors of Premises, Sponsors or Co-Promotors" (X) Add Form To Include Additional Insured Below: KITTITAS COUNTY Club: Hard Core Running Club Event: Yakima River Canyon Marathon and Half Marathon -26.2 Mile Road Race and 13.1 Mile Road Race Date: 04/07/18 No Premium Change NLS 02/20/18 Authorized Representative Signature Copyright Insurance Services Office, Inc., 1983 Copyright, ISO Commercial Risk Services, Inc. 1983 National Casualty Company ENDORSEMENT N 0. _0099 ' DOR A.M.-- ATTACHED TO AND FORMING A PART OF ENDORSEMENT EFFECTIVE DATE NAMED INSURED POLICY NUMBER M. STANDARD TIME] AGENT N0. ( KR00000007171000 04/07/18 ROAD RUNNERS CLUB OF AMERICA THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSUREDS OWNERS AND/OR LESSORS OF PREMISES, SPONSORS OR CO -PROMOTERS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART The policy is amended to include as an additional Insured any person or organization of the types indicated by an "X" in any boxes shown below, but only with respect to liability arising out of your operations: ❑X Owners and/or lessors of the premises leased, rented, or loaned to you, subject to the following additional exclusions: a. This insurance applies only to an 'occurrence" which takes place while you are a tenant in the premises; b. This insurance does not apply to "bodily injury" or "property damage" resulting from structural alterations, new construction or demolition operations performed by or on behalf of the owner and/or lessor of the premises; c. This insurance does not apply to liability of the owners and/or lessors for "bodily injury" or "property damage" arising out of any design defect or structural maintenance of the prem- ises or loss caused by a premises defect. With respect to any additional insured included under this policy, this insurance does not apply to any negligence of such additional insured, ❑ Sponsors ❑ Co -Promoters ❑X Any individual person(s) or organization(s) listed below: KITTITAS COUNTY Club: Hard Core Running Club Event: Yakima River Canyon Marathon and Half Marathon -26.2 Mile Road Race and 13.1 Mile Road Race Date: 04/07/18 AUTHORIZED REPRESENTATIVE KR -GL -56 (4-07) Page 1 of 1 DATE National Casualty Company ATTACHED TO AND FORMING A PART OF POLICY NVMBER ENDORSEMENT NO. 0000 ENDORSEMENT EFFECTIVE DATE NAMED INSURED AGENT NO. (12:01 A.M. STANDARD TIME) ROAD RUNNERS CLUB OF AMERICA AND ITS THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLICY CONDITIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART The Other Insurance condition of this Coverage Part is replaced by the provision marked below with an "X" in the box: Other Insurance Q If other valid and collectible insurance with any other insurer including any formal self-insured retention programs is available to you coVering a loss also covered by this Coverage Part, other than Insurance lhAt is in excess of the insuranoo allorded by this Coverage Part, the Insurance affordod by this Coverage Part shall be in excess of and shall not contribute with such other Insurance. Nothing herein shall be aonstruod to make this insurance subject to the terms, conditions and limitations of other insurance. LX] Coverage afforded under this Coverage Part is primary insurance and Other Insurance shall not apply as respects AS REQ Ui&REFIPI�ESSORS OF P M._�._ _ _ as additional insureds. The Cancellation condition of this Coverage Part is amended by the addition of the following if an "X" Is in the box: [XI Cancellation The following is added: It is a condition of the Policy by this Endorsement that the Policy will not be can- celled without .asL.... — _ .... _ .._ _ days' prior written notice to: 7C.SEF #3C -i aW - and further, that the person(s) named above are not liable for the payment of any premiums or assessments on this Policy. 'ANY ENTITY FIL WITH TH CD AN H�I��. #'1 t1C) CL — I8B_Q_U_GL W R ITT1wN Gr~]N7 R E i❑ C3F�T_ AUTHORIZED REPRESENTATIVE DATE KR -GL -79 (4-07) Page 1 of 1