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Home My WebLink AboutYakima River Canyon Marathon Special Event ApplicationKittitas County Office Of The Treasurer Brett Wachsmith, Treasurer 205 W 5th Avenue, Suite 102 Ellensburg, Wa 98926 Phone (509) 962-7535 Fax (509) 933-8212 Cash Receipts Receipt Number: 2018-1060 Date: 02/16/2018 Received From: JULIE K -DEBBIE Check Amount: $200.00 Cash Amount: $0.00 Other Amount: $0.00 Total Amount: $200.00 Deputy: JENN Receipt Type: CHK Template: Comments: 2018-806 SPECIAL EVENT APPLICATION FEE - YAKIMA RIVER CANYON MARATHON FundCode G1Code Description Amount 001 1632171 SPECIAL EVENTS FEE $200.00 Total Amount: $200.00 Kittitas County Treasurer's Office Submitted By: JENNIFER COLLINS (c) 2002 Cashtax All Rights Reserved www.balancedaction.com February 13, 2018 Mandy Buchholz, Clerk Kittitas County Commissioners FEB 16 205 W. 5t` Ave., Room 108 Ellensburg, WA 98926 Dear Mandy, Enclosed are the Special Event Application and a check for $200.00 to cover the permit fee for our 2018 Yakima River Canyon Marathon and Half Marathon. Additional insurance to include Kittitas County has been requested and will be sent to you soon. The eighteenth annual Yakima River Canyon Marathon is scheduled for Saturday, April 7, 2018, with a starting time of 8:00 a.m. on Canyon Road, a short distance south of the Flying J Truck Stop. The wheelchair participants will start at 7:55 a.m. All participants will go north on Canyon Road, turn right onto Berry Road, go east to Tjossem Road, and then .2 mile on Canyon Road. Next will be the Woodhouse Loop Road from north to south, and back to Canyon Road for the remainder of the 26.2 miles. The finish line is located at the "truck turnaround" just north of the Sundown M Ranch in Yakima County. All Half Marathon runners will be bused to their 9:30 a.m. start at the 13.1 mile mark of the full marathon. They'll use the last half of the course of the full marathon. The following are answers to the questionnaire: 1. Fire Safety and Protection - This is an outdoor event, and no temporary structure will be erected in Kittitas County for the event. Per a phone conversation with Fire Marshal Brenda Larson in 2012, a permit is not necessary. 2. Public Health./Environmental Health — (a) During a phone call in 2012 with Melissa Schumaier, I explained to her that the ten aid stations in Kitittas County provide water and sports drinks, and two of them have pretzels, gummy bears etc. for the participants (all purchased items) ...... as we've done in the past. She assured me then and now that a permit is not necessary to do this. (b) There will be indoor bathroom: facilities and porta potties available at the Conference Building of the Days Inn, gathering place on race morning. In addition, there will be porta potties at the starting line on Canyon Road and one or more at each aid station. 3. Law EnforcermentlSecuri (Emergency Medical Services — (a) Security, EMS and Traffic Control.....The Yakima River Canyon Marathon committee is working with the sheriff's departments of Kittitas and Yakima counties, the Ellensburg and Yakima Police Departments and the Washington State Department of Transportation to provide a safe race for all participants. Chaplain Bill Hunt of the Kittitas County Sheriffs office is the coordinator for the deputies who will assist us on race day. They will work with ham radio operators of Yakima and Kittitas counties who will be at all aid stations on the course and at the finish area in rural Selah. A medical tent at the finish area will be staffed with a doctor and some nurses, and an ambulance will be available there as well. (b) Music .... There may be music on the course near the end of the race, nothing excessively loud and not after 3:00 p.m. (c) Off-site parking.....The only parking that is needed is a small amount at the starting line, so the "off-road" parking there is adequate. None is needed on the course for participants, and there are no spectators allowed. (d) Shuttle buses.....A & A Motor Coaches bring marathon runners from the Selah Civic Center at 6:00 a.m. via I-82 to the Conference Building at the Days Inn in Ellensburg.....and the half marathon runners at 8:00 a.m. to the start in the Canyon. (e) Alcohol — None will be served. 4. Public Roads — Only local area residents, fishermen, volunteers and course officials will be permitted on State Highway 821 from 7:00 a.m. until 3:00 p.m. Passes will be available for those who need access to the road during the race. The Department of Transportation is working with us to notify trucks and other traffic of the closure. Spectators will be allowed to watch at the start, Thrall Road "T" junction and at the finish area. Bicycles (other than media and aid support) will not be allowed on the course. Signs regarding the closure will be posted at both ends of the canyon, per the request of the D.O.T. Garbe a ciin— One of the goals of the Yakima River Canyon Marathon committee is to "leave the Canyon cleaner than we found it on race day." For our past seventeen, successful races this has been accomplished, and the same steps will be taken again this year to make sure that this will happen. All garbage will be removed and taken to the finish area in Yakima County for recycling and/or disposal. 6. Insurance — A copy of our insurance coverage will be sent soon. 7. Penal Bond --- Bond of lndemni —Because of the insurance coverage that we have, please ask the Board of County Commissioners to waive the 5.20.100 Penal Bond — Bond of Indemnity requirement. 8. County Filing and Registration — This race is sponsored by the Yakima Hard Core Runners Club and the registration fee for participants is $80.00 by February 28, 2018, and $95.00 from March 1, 2018, until April 6, 2018.....collected by on-line registrations and late ones to the registrar the day before the race at Selah. Nothing else has changed from the past years when we've met all of the requirements of Kittitas County. In the past, we've had as many as 535 participants who have come from many different states, Canada and from various other parts of the world. We hope to have 400 (more or less) participants this year. We're planning another great event on an awesome course and ask for your support for the eighteenth annual Yakima River Canyon Marathon and third Half Marathon. Sincerely, Lenore and Bob Dolphin, Co -Directors Yakima River Canyon Marathon and Half Marathon 310 South 50th Avenue Yakima, WA 98908 (509)966-0188 dolphinmteam@earthlink.net 4 CaomLy. 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Ma -m- -i.5�TI 4-11.1 Ph nimiber(s).- t dada-ress Ceti fmRr ��M� �Y Date of bhr& of apphafflt i -� �z&2,2 Lerta r - / In-fffASCOUMYCO - 2WWSTS6s SUDEIM - %WAS8 W C-M9)9Bt--758 - FAXCM90.7M w d-Ocaifa-- If the application is made on belhalf of a partrtmbip, please submit#ull names with their residence and post office address for a period of sic mond-ts prior to the date of application ixmgether with the location of principal office or place of business of such corporation_ Emergency ccntactname(s) and phone m mober(s) that can be contacted dig the ,:L -,-� 0 0 1 C-)�, 5) -0 Name I Phone Number Name Phone Number WRITTEN PERMISSION TO ENTER EVENT SPPE I/We hereby pemUtlaw'eoforcementand/or County offidals to enter the site for which the Event Application has been granted at the time of the evert and up to five days prior to the event for the purposes of inspecting and enforcement of County Code and other applicable laws, and pursuant to may agreement and represe>ataik ms made m connection with this Event Application. SWORN STATEMENT OF CONDI I.IANCE I/We hereby acknowledge tfiatI/We have road Ki.Hrtas county Code, have familiar� znYself with County its_ I/We agree that eithermydesignated agent or I/we shah be on site at all times and shall be responsible for the operation of the event and for compliance with all legal requirements iia connection with -am event I/ We prudersbnd that failure to, comply with the rales, regulations and conditions set forth m Code may be deemed a gross misdemeanor and that drug or narcotics violations are times under-RCW. &b -Do Id Appliemt Na6e (Print) Lenvire- T)o [ Qk')i*'cn Applicant Name (Prifit) Applicant Signature Applicant 5" e 1UWf1AS CUU?B YC0URMWE- M WMr, SUrM log - EUMSBURGy WAM6 M962-7509 - FA3 (iM 962-7679 www -ca iar►i as.wa.us IIIc- " 7yis YAIpMA RIVER CANYON MARATHON & HALF MARATHON ldfascalej 9 m Loop tia�nna �� G Thrall Road I Mile 26 1 ., Finish a 0 o 1 O o t tia�nna �� G Thrall Road I Mile 26 1 ., Finish YAKIMA RIVER cANyON 1-90 MARATWIN & HALF MARATHON [pec nts A Aid Shitimm(111) LoopRoad 1 - 3.2 u 72u:a1 -Road i -au VIJW20� ile. - Pmt (92) 23 a9 - >d� 17 3!{ f ' ' 1 MP 1&1 - .NAL MARATHON SE'AR71NG UNE�3P X•5 . _ SS's Fly sZMP- #7 9i BP 124 Imma Creeft mp 10 m mi: Z124 R#9 -RozaBoat= Landing 2._6 Biw Ola - je 5k "5 mi- IF 3 3/4 Ttm�e-- f i v Nlamthon r Mtln-ay State MUHL- RecreaUM AMD Internal Storage v . ........ tQv - L T [Murray State Wildlife Reum-a6cin A' Finish Line e ti YJ . . / "' ". _7' f 7 A GARMIN. %7 CD 4, CW LT-hUM 1 Bob Yell r Mtln-ay State MUHL- RecreaUM AMD Internal Storage v . ........ tQv - L T [Murray State Wildlife Reum-a6cin A' Finish Line e ti YJ . . / "' ". _7' f 7 A GARMIN. 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W Valley y Finish Line' J �;—; _ - IYT E Q 821 Topo U.S. 24K West Q2tr)s NAV fCa A%P4%15Rose vQ& O Clamnn L aL ar its Su sidiad" 5995-2003 ACCIPRff CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDNYYY) 2/15/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, Subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER AME! T Margaret Mayers STAR Insurance - Fort Wayne Office PHOT Eft (260) 467-5689 FRt< N (260)467-5691 2130 East Dupont Road AOMM!margaret.mayers@starfinancial.com INSURERS AFFORDING COVERAGE NAIC # MED EXP (Any oneperson) $ 51000 INWRERAMativnal Casualty Company 11991 Fort Wayne IN 46825 INSURERB:Nationwide Life Insurance Co. 66869 INSURED Road Runners Club of America/2018 and Its INSURER C: Member (Tubs INSURER D: 1501 Lee Highway, Suite 140 INSURER E: Arlington VA 22209 INSURER F: COVERAGES CERTIFICATE NUMBER:2018 $2M A. I. RFVI.Rinm NIIMRFR• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HERESN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS 1NSRTYPE OF INSURANCE •SUER{ POLICY EFF POLICY EXp LTR I POLICY NUMBER MM/DD/YYYY MMfOD LIMITS A X COMMERCIAL GENERAL LIABILITY � CLAIMS -MADE Ex OCCUR EACH OCCURRENCE $ 2,000,000 pR�t EBo"WratlC $ 500,000 MED EXP (Any oneperson) $ 51000 * Legal Liability to KR00000007171000 12/31/2017 12/31/2018 . Participant $2,000,000 PERSONAL &ADV INJURY $ 2,000,000 12:01 AM 12:01 AM _GENT AGGREGATE LIMIT APPLIES PER: POLICY PRO- LOC I JECT GENERAL AGGREGATE $ Unlimited Abuse & Molestation PRODUCTS-COMP/OPAGG $ 2,000,000 Abuse and Molestation $ 500,000 OTHER Aggregate $5,000,000 AUTOMOBILE LIABILITY EaaCNdeflt I L $ 2,000,000 BODILY INJURY (Per person) $ A �., ANY AUTO ALL OWNED v SCHEDULED AUTOS _ AUTOS KR00000007171000 12/31/2017 12/31/2018 BODILY INJURY Per accident $ ( ) XX NON -OWNED HIRED AUTOS AUTOS 12 : O1 AM 12 : Ol AM RTS` DA7JIAGE Per ides $ $ UMBRELLA LIAB F1 OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS -MADE AGGREGATE $ DED I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? F---1NIA _7777T CrT H_ UTE FR E L EACH ACCIDENT $ E L DISEASE - EA EMPLOYE $ (Mandatory in NH) If yes, describe under If ns, describe NOF OPERATIONS below E L DISEASE - POLICY LIMIT $ B Excess Medical & Accident SPX0000028554500 12/31/201172/31/2018 Excess Medical $10,000 ($250 Deductible/Claim) 12:01 AM12.01 AM AD&Specific Loss $2,500 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER IS NAMED AS AN ADDITIONAL INSURED AS RESPECTS THEIR INTEREST IN THE OPERATIONS OF THE NAMED INSURED. DATE OF EVENT(S): 04/07/18 Yakima River Canyon Marathon and Half Marathon - a 26.2 Mile and 13.1 Mile Road Race INSURED RRCA CLUB/EVENT MEMBER: Hard Core Running Club, Attln: Lenore Dolphin, PO Box 1511, Yakima, WA 98907 Effective 02/15/18 this voids and replaces any previously received certificates VGr%I IrlLm 1 G Fj%j$..li F_ ; 04/07/18 Kittitas County Attached: PCN0099-KRGL56 & KRGL79 205 W. 5th, Room 108 Ellensburg, WA 98926 ACORD 25 (2014/01) INS025 (201401) LH[YLCLt_A I IUN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Terry Diller/MMA U 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy Change Number -- 0099 GU 269 (11-85) THE ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. IL 12 01 11 85 POLICY CHANGES Authorized Representative Signature Copyright Insurance Services Office, Inc., 1983 Copyright, ISO Commercial Risk Services, Inc. 1983 ENDORSEMENT National Casualty Company No. _ 0099 ATTACHED TO AND ENDORSEMENT EFFECTIVE DATE FORMING A PART OF (DOR A.M.9TANDARD TIME) NAMED INSURED AGENT NO. POLICY NUMBER KR00000007171000 04/07/18 ROAD RUNNERS CLUB OF AMERICA THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSUREDS OWNERS AND/OR LESSORS OF PREMISES, SPONSORS OR CO -PROMOTERS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART The policy is amended to include as an additional Insured any person or organization of the types indicated by an "X" in any boxes shown below, but only with respect to liability arising out of your operations: ❑X Owners and/or lessors of the premises leased, rented, or loaned to you, subject to the following additional exclusions: a. This insurance applies only to an 'occurrence" which takes place while you are a tenant in the premises; b. This insurance does not apply to "bodily injury" or "property damage" resulting from structural alterations, new construction or demolition operations performed by or on behalf of the owner and/or lessor of the premises; c, This insurance does not apply to liability of the owners and/or lessors for "bodily injury" or "property damage" arising out of any design defect or structural maintenance of the prem- ises or loss caused by a premises defect. With respect to any additional insured included under this policy, this insurance does not apply to any negligence of such additional insured. 1 Sponsors I. Co -Promoters ❑X Any individual person(s) or organization(s) listed below: KITTITAS COUNTY Club: Hard Core Running Club Event: Yakima River Canyon Marathon and Half Marathon -26.2 Mile Road Race and 13.1 Mile Road Race Date: 04/07/18 AUTHORIZED REPRESENTATIVE KR -GL -56 (4-07) Page 1 of 1 DATE National Casualty Company ATTACHED TO AND ENDORSEMENT EFFECTIVE DATE FORMING A PART OF (11:01 A.M. STANDARD TIME) POLICY NUMBER NAMED INSURED ROAD RUNNERS CLUB OF AMERICA AND ITS ENDORSEMENT NO. _oaoo THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLICY CONDITIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART AGENT NO. The Other Insurance condition of this Coverage Part is replaced by the provision marked below with an "X" in the box: Other insurance ❑X If other valid and collectible insurance with any other insurer including any formal self-insured retvntfon programs is available to you covering a loss also covered by this Coverage Part, other than insurance Ihat is in excess of the insurance afforded by this Coverage Part, the insurance afforded by this Coverage Part shall be in excess of and shall not contribute with such other Insurance. Noticing herein shall be construed to make this insurance subject to the terms, conditions and limitations of other insurance. [] Coverage afforded under this Coverage Part is primary insurance and Other Insurance shall not apply as respects 6SREQUIRE BY CONTRA . FOR OWNERSILE$SORS OF PREM,= .__..- as additional insureds. The Cancellation condition of this Coverage Part is amended by the addition of the following if an "X" is in the box: FRI Cancellation The following is added: It is a condition of the Policy by this Endorsement that the Policy will not be can- celled without 30 days' prior written notice to: K'BEE and further, that the person(s) named above are not liable for the payment of any premiums or assessments on this Policy. •A Y T 1 1L WIME90Mp6NyTHAT REQUIRES PRI08NLOLTICE -- AUTHORIZED REPRESENTATIVE DATE KR -GL -79 (4-07) Page 1 of 1