HomeMy WebLinkAboutStaff Report ABATE of WA Event RequestKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: March 6, 2018
ACTION REQUESTED: Consider an Event Application request from ABATE of
Washington to hold the 2018 Spring Opener.
BACKGROUND: On January 16, 2018 the Kittitas County Board of
Commissioners received an Event Application & permit fee
from ABATE of Washington to hold the 2018 Spring
Opener (June 21-24, 2018). Lyle Coyle, ABATE indicated
that once the event-permit was approved they would have
Kittitas County named on the Certificate of Liability
Insurance, noting they have done this in years past.
INTERACTION: On January 16, 2018 Staff sent the application materials to
various County departments for their review and
recommendation for the proposed event.
Staff received recommendations of approval from: Solid
Waste, Public Works, Sheriff, Public Health & Fire
Marshal noting that the County Prosecutor was unable to
approve due to no insurance being issued at the time of
Staff Report being generated.
The Sheriff’s Office indicated if ABATE commits to the
same additional level of security as in the past few years, he
would support approval of the event, noting the noise
waiver for three nights until 1:00 a.m. on June 21, 22 & 23,
2018.
The Kittitas County Deputy Prosecutor (Chris Horner)
indicated that until he has seen the Endorsements and the
Certificate of Insurance naming the County, he could not
recommend an approval of the request.
The Kittitas County Public Works Department (Lucas
Huck, Engineer) submitted a recommendation to approve
the Special Event Permit with a recommendation of the
following criteria: advance notice be given to the public
though adverting in the Daily Record and the Northern
Kittitas County Tribune newspapers, two weeks in advance
to inform the public.
The Kittitas County Fire Marshal’s Office stated the
following: Upon review of the above permit application, I
have the following comments/requirements:
~A separate Event Permit along with an appropriate site
plan is required for this event. A fee of $165.00 plus
a $110.00 issuance fee shall be submitted with the
Fire Marshal’s Office Event Permit application.
~ All structures shall have a minimum of one 2A-10B:C
fire extinguisher readily available for use. Any LPG
tank shall be secured to prevent displacement.
~ Please be aware of general trip hazards from extension
cords. Also, extension cords may not be piggy-
backed/daisy-chained together.
~ Parking shall be such that fire apparatus access is
maintained at all times.
~ The fire apparatus access roads shall remain free from
obstructions.
~ Please ensure that all required permits have been issued
at least 14 days prior to the event.
The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity since the event is located at Silver
Ridge Ranch and the waiver was granted for their 2014,
2015, 2016 & 2017 event with no damage to any property,
they feel 2018 will be no different.
Kittitas County Code Chapter 5.20.160 – Closing Hours
since their event is scheduled to begin at 7:00 a.m. and go
until 1:00 a.m. According to the County Code, events shall
not be open to the public before the hour of 7:00 a.m. and
shall remain open to the public until such time as approved
by the Board of County Commissioners in the application
process.
RECOMMENDATION: Approve the Event Application from ABATE of
Washington to hold the 2018 Spring Opener contingent
upon them supplying the County with the appropriate
Endorsements & Certificate of Liability Ins., naming
Kittitas County as an insured by 6/1/2018; approve granting
a waiver of Kittitas County Code 5.20.100 (Penal Bond-
Bond of Indemnity) and Kittitas County Code Chapter
5.20.160 (Closing Hours-request for a waiver until 1:00
a.m. for 3 nights), conditioned upon meeting the
requirements set out by the Kittitas County Sheriff,
Public Works Department, Fire Marshal, Auditor &
Prosecutor.
HANDLING: Commissioners Staff to notify the applicant and County
departments of the Board’s final action.
ATTACHMENTS: ABATE of Washington Application Materials
Correspondence from County departments
Misc., supporting documents
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II