HomeMy WebLinkAboutCity of Ellensburg-Visitor-step letterKittitas County, Washington
BOARD OF COUNTY COMMISSIONERS
District One District Two District Three
Paul Jewell Laura Osiadacz Obie O'Brien
April 3, 2018
City of Ellensburg
c/o Amy McGuffin, Director of Tourism
501 N Anderson St
Ellensburg, WA 98926
RE: LODGING TAX GRANT PROGRAM PROJECT REQUIREMENTS
Dear Amy,
You submitted a project in April 2017 for Kittitas County's lodging tax grant program for tourism -related,
large-scale municipality -owned capital projects. Your project was selected to be included in the Capital
Improvement Program (CIP) and must now continue working through the four -step process as outlined
within the grant program in order to become and remain eligible for potential funding consideration.
The process for determining how each project should be placed within the four -step process has been
completed and your project has been designated as eligible for Step two. Please refer to the program
guidelines and description included with this letter for the requirements which need to be met in each step.
A copy of the recommendation form from the Lodging Tax Advisory Committee (LTAC) is enclosed for
your review.
As the applicant, you must now submit a scope of work to the LTAC for consideration. Your proposed
scope of work should include everything necessary to complete the current Step at which your project has
been placed within the process. The proposed scope of work will be reviewed by the LTAC and a
Technical Review Team (TRT). You may be requested to present your proposal in person to the TRT as
part of this review.
The deadline for submitting your proposed Scope of Work is May 18, 2018. Please submit your scope of
work via email to bocc@co.kittitas.wa.us.
If you do not agree with the decision to place your project at Step two in the four -step process, you may
request the LTAC reconsider this decision. To request reconsideration, you must obtain and fill out a
Review of Completeness for your particular Step requirements. Please contact Debbie Myers, LTAC
Clerk atdebbicoyers�7aCo.kit[ itas_wa,us for more information.
We look forward to working together toward completion of your project. Please let us know if you have
any further questions.
Sincerely,
Laura Osiadacz
Chairman
Enclosures
Obie O'Brien
Vice -Chairman
Paul Jewell
Commissioner
KITTITAS COUNTY COURTHOUSE - 205 WEST 5", SUITE 108 - ELLENSBURG, WA 98926
(509) 962-7508 • FAX (509) 962-7679
www.co.kittitas.wa.us
Kittitas County Lodging Tax Grant Program for Tourism -Related,
Large -Scale Municipality -Owned Capital Projects
Technical Review Team (TRT) Initial Project Evaluation Form
Intent and Use
The intent of this form is to efficiently implement and manage the four -step review process. After the
placement of a project on the Capital Improvement Plan (CIP) by the Board of County Commissioners
(BOCC) as a result of a recommendation by the Lodging Tax Advisory Committee (LTAC), the TRT will
review and evaluation each project for placement in the four -step process. The decision of the TRT will
be included in this form and then forwarded to the LTAC for review and decision. If the LTAC does not
agree with the TRT, a joint meeting will be held to further discuss the project and its placement in the
four -step process in order to reach agreement. Once the TRT and the LTAC agree, a recommendation
will be forward to the BOCC for final decision.
Applicants will be notified of the BOCC's decision. Applicants will then be required to present a
proposed scope of work (SOW) to the LTAC for completing the respective step requirements. The LTAC
will submit the SOW to the TRT for review. Applicants may be requested to present the SOW to the TRT
in person.
f'roect: Visitor Center
Ap_plicant: City of Ellensburg
Review Date: 2-12-18
Step Placement Recommendation: Step 2
TRT Discussion/Rationale: Jim Armstrong recused himself due to a possible conflict of interest.
There was discussion on location restrictions and whether the proposed location would require building
in the right of way; traffic impact concerns were also expressed with regards to viability of the location
for the project; further discussion also included whether another visitor center location was needed and
what the maintenance and operations strategy would be.
Need prior to meeting step 2 requirements:
1. Maintenance and operations plan;
2. Site feasibility analysis to include traffic impacts, ingress and egress, etc.;
3. Market/demand analysis;
4. Updated budget.
LTAC Review: Agree � Disagree M
LTAC Comments: Concerns over egress and ingress to visitor site.