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Home My WebLink AboutREVISED ApplicationMandx Buchholz From: Richard Jessup <richard@energyevents.com> Sent: Thursday, June 02, 2016 12:41 PM To: Mandy Buchholz Subject: Re: SUNCADIA MULTISPORT SUMMER FESTIVAL 2016 Attachments: 2016-Special-Event-Aapplication-KC.pdf Hello Mandy, Sorry for the delay. We have decided to cancel the Long Course Triathlon and Duathlon portion of our event. We just didn't have the participation numbers we were hoping for. Attached please find the updated application. I will give you a call as soon as I send this. Thank you, Richard Jessup Energy Events 360.241.8037 On Wed, Jun 1, 2016 at 11:15 AM, Mandy Buchholz <Mand .Buchholz co.kittitas.wa.us> wrote: > Hello! Thank you.. > I see that you used the old application. I would encourage you to look over the "new" one http:]Iwww.co.kittitas.wa.uslllE)ir.)arfs/cloc_Linientslbocc/ff)i,ins/,20:15-special-event-application.r.)Cif as Kittitas County has implemented an Admissions Tax as of the first of the year. Also I need in writing and didn't seem to find it in your materials a request for a waiver for the Penal Bond AND also I need to know the time your events are scheduled to end. Pending that information I may need you to request a noise ordinance waiver. > Thanks! > Mandy Buchholz > Deputy Clerk of the Board > -----Original Message----- > From: Richard Jessup [mai Ito: richard@ energyevents.com] > Sent: Friday, May 27, 2016 2:21 AM > To: Mandy Buchholz > Subject: Re: SUNCADIA MULTISPORT SUMMER FESTIVAL 2016 > Hello Mandy, > Attached please find our updated certificate of insurance and insurance endorsement. Please let me know if there is anything else you need from me. Thank you. > Sincerely, > Richard Jessup > Course Manager > Energy Events > 360.241.8037 > On Wed, Apr 27, 2016 at 1:00 AM, Richard Jessup <rchard energyevents.com> wrote: >> Hello Mandy, >> Attached please find our copy of our event application along with our >> course maps and certificate of insurance. Please let me know if you >> need anything else at this time. >> Thank you. >> Sincerely, >> Richard Jessup >> Course Manager >> Energy Events >> 360-241-8037 > Sincerely, > Richard Jessup > Course Manager > Energy Events > 360-241-8037 > Notice: All email sent to this address will be received by the > Kittitas County email system and may be subject to public disclosure > under Chapter 42.56 RCW and to archiving and review. > message id: 38eb45916c6dcbdac24bb8719d004a14 Sincerely, Richard Jessup 2 Course Manager Energy Events 360-241-8037 tisc�x. Kittitas County, Washington BOARD OF COUNTY COMMISSIONERS EVENT APPLICATION PROCESS Submit a completed Event Application and materials to the Kittitas County Commissioners Office at least 6o days prior to the event. There are several departments who review the Event Applications and make their determination based upon the application, written plans and documentation that has been provided. Please note that additional permits may be required in addition from individual departments including: the Fire Marshal, Public Health, Environmental Health, Community Development Services, and the Public Works Department. A $200.00 permit fee is to be submitted at the time of application for each event. Applications will not be processed until the permit fee has been received. 2. Once a special event has been approved by the County Commissioners, the site and facilities may need to be inspected by County officials (including but not be limited to the Fire Marshal, Sheriffs Department, and Public Health Department) up to five days in advance prior to opening to the general public. This is to ensure that you are complying with the stated plans upon which the approval was made. If you fail to comply with those requirements, your permit may be revoked and the event closed. 3. Depending upon the nature and scope of the proposed event, other permits may be required as determined through the application process (liquor license, etc.). Some events may require approval from other agencies or jurisdictions. 4. Permittee covenants and agrees to indemnify, defend and hold harmless the County, its officers, agents and employees from any and all claims actions, damages, liability, cost and expense, including reasonable attorney fees in connection with or occasioned, in whole or in part by any act or omission of Permittee, its officers, agents, employees, customers or licenses, or arising from or out of Permittee's failure to comply with any provision of the Event Permit granted as a result of this application, regardless of whether it is alleged or proven that the acts or omissions of the County, its officers, agents or employees caused or contributed hereto. 5. Insurance Requirement: A Certificate of Insurance specifically naming "Kittitas County" as an additional insured in the minimum amount of $1,000,000.00 per occurrence and a $2,000,000.00 aggregate coverage must be included with the Event Application. The County Prosecutor's office may require a greater amount if it is determined to be necessary for the proposed event. 6. Written statements signed by the applicant and property owner allowing permission to enter the event site for inspections and stating responsibility for the event and compliance with the codes is required as part of the written documentation to be submitted at the time of application. 7. Before applying for an event it is encouraged that you schedule a time to meet with County departments so they may assist with questions you may have prior to submitting your application. KITTITAS COUNTY COURTHOUSE. 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 - FAX (509) 962-7679 www, co -k ittitas,wa. us Kittitas Countv Contact Information www.colittitas.wa.us Board of County Commissioners — (509) 962-7508 Community Development Services — (509) 962-75o6 Environmental Health — (509) 962-7698 Fire Marshal — (509) 962-7000 Prosecutor — (509) 962-7520 Public Health — (509) 962-7515 Public Works Department — (509) 962-7523 Sheriffs Office — (509) 962-7525 Solid Waste Department — (509) 962-7542 KITTITAS COUNTY COURTHOUSE - 205 WEST 5", SUITE 108 ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www. co, kittitas. wa, us Admissions Tax Kittitas County Ordinance 2016-003 Ordinance amending Ch.3.22 Kittitas County Code to impose an Admissions Tax "Admissions charge," in addition to its usual and ordinary meaning includes but shall not be limited to a charge for participation in an event or activity; a charge made for season tickets or subscriptions, or a charge made for use of seats and tables, reserved or otherwise, and other similar accommodations; and a charge made for rental or use of equipment or facilities for purpose of recreation or amusement, and where the rental of the equipment or facilities is necessary to the enjoyment of the privilege for which a general admission is charged, the combined charges shall be considered as an admission charge. A donation for admittance shall also be deemed an admission charge. Admission charge includes any money paid within or without of Kittitas County for any of the kinds of admission charges defined herein so long as the facilities, entertainment, recreation or amusement privilege derived from such admission charge occurs in Kittitas County. The tax imposed shall be collected at the time admission charge is paid by the person seeking admission to any place and shall be reported and remitted by the person receiving the tax to the Treasurer in quarterly installments on or before the last day of the month next succeeding the end of the quarterly period in which the tax is collected or received. Any person conducting or operating any activity for which an admission charge is made shall register with the Auditor. In order to complete the registration process, you will need to register online. Any questions, please contact the Treasurer's office at 509-962-7535; Auditor's office at 509- 962-7502 or email at admissionstax@co.kittitas.wa.us. Kittitas County, Washington BOARD of COUNTY COMMISSIONERS EVENT APPLICATION Thank you for your interest in holding a special event in Kittitas County. Please complete and return this application along with any other materials to the Kittitas County Board of Commissioners at least 60 days prior to the day upon the event is scheduled. Any misrepresentation in the application materials or deviation from the final agreed upon route and/or method of operation described may result in the immediate revocation of an issued permit. Specifics outlining Event Permits can be viewed athtlI?://-,A-�w.co.kittitas.%va.US/borjcountwodltitl005.asp Event Information Name of event: Suncadia Multisport Summer Festival Date(s) of event: July,29-31 2016 Hours of operation: Friday, July 29 First Event-12:OOPM - Sunday, July 31 Last Event 10:OOAM Description of the event: Friday, July 29 First Event-12:OOPM - Sunday, July 31 Last Event 10:OOAM Sunday, 7/31 5K Run, Sprint Duathlon Friday - Sunday 7/24-7/26/2015 Summer Brewfest & Active Expc Has this event taken place before?/s No Dates: July 2015 Estimated attendance: 400 How is your event being publicized? . Website, social media and sporting publications. Please attach any flyers, posters, etc. with your application submission. Contact Information Name of the organizer/ contact person: Energy Events / Richard Jessu Address: PO Box 70068. Vancouver. Washinaton 98665 Phone number(s): 360-241-8037 Email address: richard@energyevents.com Date of birth of applicant: 8/10/1966 KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.co.kinitas.wa.us SUNCADIA MULTISPORT SUMMER FESTIVAL 2016 Friday 7/2911Fi 12:00 PM Registration/Packet Pickup Opens (12PM - 6PM) 12:00 PM - 6:00 PM Summer Brewfest & Active Expo 1:00 PM Suncadia Cycle Tour 125 Miler 4:00 PM - 6:00 PM Live Country Music @ Nelson Dairy Farm Saturday 7130116 6:00 AM Registration/Packet Pickup Opens 7:30 AM Marathon Start 8:00 AM Half Marathon Start 8:00 AM - 3:00 PM Active Expo 4:00 PM - 6:00 PM Live Country Music 10:00 AM - 6:00 PM Summer Brewfest Sunday 7/31116 7:30 AM Registration 8:00 AM - 12:00 PM Active Expo 9:00 AM Sprint Duathlon 9:00 AM Bart Yasso 5K 9:05 AM 15K Trail Run 9:00 AM - 12:00 PM Summer Brewfest If the application is made on behalf of a partnership, please submit full names with their residence and post office address for a period of six months prior to the date of application together with the location of principal office or place of business of such corporation. Emergency contact name(s) and phone number(s) that can be contacted during the event: Brian Davis 360-909-0211 Name Phone Number Richard Jessup 360-241-8037 Name Phone Number WRITTEN PERMISSION TO ENTER EVENT SITE I/ We hereby permit law enforcement and/or County officials to enter the site for which the Event Application has been granted at the time of the event and up to five days prior to the event for the purposes of inspecting and enforcement of County Code and other applicable laws, and pursuant to my agreement and representations made in connection with this Event Application. SWORN STATEMENT OF COMPLIANCE I/ We hereby acknowledge that I/ We have read Kittitas County Code, have familiarized myself with County requirements. I/ We agree that either my designated agent or I/we shall be on site at all times and shall be responsible for the operation of the event and for compliance with all legal requirements in connection with this event. I/ We understand that failure to comply with the rules, regulations and conditions set forth in Code may be deemed a gross misdemeanor and that drug or narcotics violations are crimes under RCW. Richard Jessup A-l� Qe� Applicant Name (Print) Applicant Sig ture Applicant Name (Print) Applicant Signature KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.colittitasma.us Kittitas County, Washington BOARD of COUNTY COMMISSIONERS (;;-4 ttNilt�Wl% Fire Safety and Protection If more than 50 people are expected at your event, you must complete a separate application process which can be obtained through the Kittitas County Fire Marshal's office. You may contact the Fire Marshal's office at 509-962-7000. Will there be a temporary structure erected for the event? Yes Yo If yes, you must attach a drawing including the dimensions. The structure may require an inspection by County staff prior to the event. Public HealtbAnvironmental Health Will there be food served at the event? Yes TlY If no food will be served at the event then, no permit or application is required. If yes, is the food and beverage that you intend on preparing and serving at the event exempt from permit requirements http://www.co.kittitas.wa.us/health,./food. asp? - If yes, please submit an Application for exemption from permit and proof of food handlers training to the Kittitas County Public Health Department (KCPHD). If yes, and the food or beverage is not considered exempt from permit, then does the person or organization preparing and serving the food have a food service permit, temporary food service permit, or catering permit from KCPHD? - If yes, please provide a list of foods and beverages that you intend on having prepared and served at the event along with the name and phone number(s) of the permitted person or organization. If yes, and the person or organization preparing and serving the food does not already have a food service permit. - Then a temporary food service permit or catering permit will need to be acquired from KCPHD prior to the event. Please allow at least 2 weeks to complete the food service permitting process. KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURC', WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.co.kittitasma.us Are there permanent or fixed bathroom facilities already available at the location of the event? Y/s No If yes, please provide an estimated attendance for the event, a detailed map that identifies the name and address of the physical facility that will provide lavatory facilities for the event, quantity of toilette facilities available for each gender, and the distance from the event that patrons must walk. If no, please provide an estimated attendance for the event, specific information related to the number of portable restrooms that will be provided, the distance from the event that patrons must walk, and a service plan to ensure that sari -cans remain in a sanitary condition. You must include the location of the portable restrooms on a map/ diagram of the event. KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.co.kittitas.wa.us Kittitas County, Washington BOARD of COUNTY COMMISSIONERS 4iieF�1Sf� Law Enforcement(Security/Emergency Medical Services Will there be security on site during the event? Yes V If yes, please provide a complete list of names and contact information for who will be providing the security. Will Emergency Medical Services (EMS) be on site during the event? Yes W If yes, please provide written verification from the providers. Will there be music, sound amplification or any other noise impacts? VZ- No If yes, Kittitas County has a noise ordinance in effect (see County Code for details). If your event is scheduled for outside of the allowed time, you must submit a written letter to the Board of County Commissioners requesting a waiver and it must be included with your application materials. Will you have traffic control? Vs No If yes, please provide documentation on how the traffic control will be addressed. Will there be off-site parking? Yes 46 If yes, please provide the location and a parking plan. Will there be shuttle buses provided for attendees? Yes V6 If yes, provide a map of their route. Will there be alcohol served at the event? Vds No If yes, a State permit is required from the WA State Liquor Control Board and must submitted with your application materials. KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.co.kittitasma.us Kittitas County, Washington BOARD of COUNTY COMMISSIONERS Public Roads Will the event obstruct, interfere or require the closure and free use of any public road, street or right-of-way? V(s No If yes, please provide a detailed adequate traffic and detour plans at the time of submission of the application. Will there need to be road closure or detour signs posted? Yes V6 KITTITAS COUNTY COURTHOUSE • 205 WEST 5" , SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 - FAX(509)962-7679 www.coliffitasma.us ttitas.wa.us Kittitas County, Washington BOARD OF COUNTY COMMISSIONERS Garbage eIZecycling Do you have a plan for garbage and recycling? VIVO- No A written plan for garbage and recycling must be attached to your application materials. For questions or assistance contact the Kittitas County Solid Waste Department at 509-962-7542. Insurance Have you obtained a Certificate of Insurance, specifically naming "Kittitas County" as an insured? Vs No A copy of the Certificate of Insurance must be included with your application materials. Kittitas County must be named as an additional insured in the amount of $1,000,000.00 per occurrence and $2,000,000.00 aggregate coverage. Penal Bond - Bond of Indemnity A $5,000.00 Penal Bond - Bond of Indemnity is required to be deposited with the County Treasurer to save and protect the streets, pavements, bridges, etc. from damage. The deposit or its balance will be returned once the event has been held and the Board of County Commissioners has certified no damage has been done and that the County has not incurred additional expenses Are you submitting a 15,000.00 Penal nd -- Bond of Indemnity with your Event Application? _ �� a'o&C If no, you must request a letter in writing to the Board of County Commissioners requesting a waiver to the Penal Bond - Bond of Indemnity and outline the specific reasons why it should not be required of your event. County Filings and Registration Is there a cost to attend the event? Y/s No How much are you charging to attend your event? $25.00-$100.00 KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 - FAX (509) 962-7679 www.co.kittitasma.us RICHARD JESSUP ENERGY EVENTS PO BOX 70068 Vancouver, WA 98665 June 2, 2016 KITTITAS COUNTY 205 W 5th Street Ellensburg, WA 98926 Dear Board of County Commissioners: We (Energy Events) are requesting a waiver to the Penal Bond -Bond of Indemnity. This is our second year with this event and we are confident no damage will be caused to county roads or property. We presently carry Commercial General Liability Coverage and I have submitted a copy of our Insurance Certificate and Insurance Endorsement with our event application. Energy Events management and staff have a tremendous amount of respect for public roads and private property. We will work with our crew to ensure our event leaves all roads and other event areas clean and free of any trace of our event. If you have any questions, comments or concerns please give me a call and we can discuss our event plan in detail. Thank you for your consideration. Sincerely, RICHARD JESSUP ENERGY EVENTS 360-241-8037 richard@energyevents.com