HomeMy WebLinkAboutWhisky Dick-Ellensburg Sprint staff reportKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: May 17, 2016
ACTION REQUESTED: Request to Approve a Special Event Application for the –
2016 Ellensburg Olympic and Sprint Triathlon, including
the Carey Lakes 10K and 5K Runs, (July 23, 2016).
BACKGROUND: The Commissioners office received a Special Event Application to
hold 2016 Ellensburg Olympic and Sprint Triathlon, including the
Carey Lakes 10K and 5K Runs, (July 23, 2016).
INTERACTION: The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant has provided proof of
insurance and believes that it should be adequate coverage, since
their event has proven to have no effect on the roads in the past.
The applicant will also need a waiver to Kittitas County Code
Chapter 5.20.160 – Closing Hours since their events are
scheduled to begin setting up at 6:00 a.m. and according to the
County Code, events shall not be open to the public before the
hour of 7:00 a.m.
The permit fee has been paid and Staff has routed the application
and received a recommendation of approval from the following
departments: Sheriff, Public Health, Solid Waste, Public Works,
Prosecutor & Fire Marshal.
Public Health (Holly Myers) stated the following: “If the
information stated in the application by the organization for the
“Ellensburg Triathlons” event is true, accurate, and there is
stewardship in following through with such statements then the
applicant, Deanna Muller, has at this time met all the
requirements of the Kittitas County Public Health Department
including:
•Food Safety and Service – a temporary food service permit must
be applied and approved 2 weeks prior to the event.
•Bathroom Facilities – use of facilities on site and additional
portable toilets as listed on the application.
At this time I do not foresee any issue arising that would otherwise
cause or prevent the applicant from meeting Kittitas County Public
Health requirements.”
Public Works (Ryan Berge) stated the following: “I have
reviewed all of the information regarding the Ellensburg Triathlon
and Carey Lake Runs which is scheduled for July 23rd 2016 from
6:00am-1:00 p.m. I do not foresee any problems that could arise
on our part. However it may be a good idea to place some high
visible signs along Umptanum and Manastash road to warn the
traveling public of the contestants that will be sharing the road
with that day. I only say this because of the high traffic flow and
excessive speeds on these roads”. He recommended approving the
events based on the following criteria: Local Advertisement in the
Daily Record/radio/physical posting two weeks in
advance to inform the traveling public of the upcoming event in
order to give them the choice to plan a different route during this
time period.
RECOMMENDATION:
Approve the Special Event Application to hold 2016 Ellensburg
Olympic and Sprint Triathlon, including the Carey Lakes 10K and
5K Runs, (July 23, 2016) and grant their request for a waiver to
Kittitas County Code Chapters 5.20.100 Penal Bond – Bond of
Indemnity and Kittitas County Code Chapter 5.20.160 Closing
Hours, noting the Applicant follows through with the Public
Health and Public Works requirements.
HANDLING: BOCC staff to send letter to applicant of the Board’s decision &
notice to County Departments.
ATTACHMENTS: Special Event Applications
Certificate of Liability Insurance
Memos from County Departments with recommendations
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board