HomeMy WebLinkAboutResolution Authorizing Director Signature on Task Order 13 WatershedKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA STAFF REPORT
AGENDA DATE: May 3, 2016
ACTION REQUESTED: Authorize the Director's Signature on Task Order No. 13
with Watershed Science and Engineering Supporting Final
Preparation of 2016 Floodplain by Design Grant
Applications in the amount of $49,956.00.
BACKGROUND: Recently, the Board of County Commissioners approved a
task order with Watershed Science and Engineering
(WS&E) supporting preparation and submittal of
preliminary 2016 Floodplain by Designs grants. The
granting agency has since noticed us that our applications
have been selected to move to the final evaluation round.
Lack of staffing in Public Works requires outside grant
preparation support.
WS&E has an open task order contract with Public Works.
Jacobs has recently acquired grant writing expertise as a
result of company purchase. We propose having Jacobs
subcontract to Watershed Science producing final
Floodplain by Design (FBD) grant applications for: Phase
III Reecer Creek, Yakima River Corridor Implementation
and Manastash Creek. The cost for WS&E plus Jacobs is
$49,956.00.
INTERACTION: Public Works
RECOMMENDATION: Move to authorize the Director's signature on Task Order
No. 13 with Watershed Science and Engineering.
HANDLING: Return one original to Public Works
ATTACHMENTS: EXHIBIT 1: Task Order No. 13 with Watershed Science
and Engineering
LEAD STAFF: Mark R. Cook, Director
Page 1 of 1
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2016 -
WHEREAS: Kittitas County Public Works submitted three preliminary Floodplain by Design
grant applications prepared by Watershed Science and Engineering on January
28, 2016; and
WHEREAS: Grant agencies have selected all three preliminary grant applications for final
grant submittal; and
WHEREAS: Public Works has an open task order contract with Watershed Science and
Engineering; and
WHEREAS: Unfilled positions in Public Works generate sufficient cost savings to offset the
$49,956.00 needed for Watershed Science and Engineering to complete the
three Floodplain by Design grant applications (Phase III Reecer Creek, Yakima
River Corridor Implementation and Manastash Creek Land Acquisitions);
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best
interest of the public, does hereby authorize the Director's signature on Task Order No. 13 with
Watershed Science and Engineering preparing three final Floodplain by Design grant
applications (Reecer, Yakima and Manastash) submitted by July 1, 2016.
DATED this 3rd day of May, 2016, at Ellensburg, Washington.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Obie O'Brien. Chairman
Paul Jewell, Vice -Chairman
Laura Osiadacz, Commissioner
Formal Task Assignment Document
Task Number
The general provisions and clauses of Agreement KITT-2015-2017 shall be in full force and
effect for this Task Assignment
Location of Project: Kittitas County
Project Title: Floodplain by Design Grant Application Preparation
Maximum Amount Payable per Task Assignment: $49,956 (Detailed budget breakdown attached)
Contractor: WATERSHED Science & Engineering
110 Prefontaine Place South, Suite 508
Seattle, WA 98104
(206) 521-3000
Completion Date: 12/31/2016
Description of Work:
Scope
WSE with subconsultant Jacobs, will prepare full grant applications for three Floodplain by Design
projects (detailed scope attached).
Schedule
Final Grant applications will be submitted to the Washington State Department of Ecology by July 1,
2016. Task order will remain open through 12/31/2016.
Agency Project Manager Signature:
Oral Authorization Date:
Consultant Signature:
Date:
See Letter Dated:
Date: 4/25/2016
Agency Approving Authority: Date:
Kittitas County
Floodplain by Design Grant Support
Scope of Work
Kittitas County Department of Public Works intends to submit full grant applications to the
Washington State Department of Ecology (DOE) for three Floodplain by Design projects:
1. Yakima River Corridor Plan Implementation Project
2. Manastash Creek Corridor Plan Phase II
3. Reecer, Currier and Whiskey Creek Phase III
Watershed Science and Engineering will serve as the project lead; however, Jacobs will
complete the majority of the grant preparation, to which WSE will provide technical content.
Tasks to be completed by WSE are described below and those by Jacobs are presented on the
following page.
1. Technical Content
The grant applications will require input from technical specialists in the fields of hydrology,
hydraulics, and geomorphology. WSE staff will provide this input as needed for each of the
three grant applications.
2. Administration
WSE will perform standard Task Order administrative activities including:
• Regular communication with the County project manager and Jacobs staff.
• Prepare and submit monthly invoices each of which will include a brief progress report.
Schedule:
Final grant applications will be submitted to the Washington State Department of Ecology by
July 1, 2016, the grant submission deadline.
Budget:
Total budget $49,956 (Detailed breakdown provided on attached spreadsheets)
✓ 4,A WATERSHED
JACOBS
Memorandum
600 108th Avenue, N.E. Suite 700
Bellevue, Washington 98004
United States
T +1,425.452.8000
F +1.425.452.1212
w jaoobs.com
Date April 22, 2016
Attention Jeff Johnson, Watershed Science and Engineering
From Craig Broadhead, Project Manager
Subject Kittitas County Floodplains by Design Grant Support
The intent of this memorandum is to provide a draft scope and fee for the preparation of three
Floodplains by Design grant packages to the Department of Ecology. Tasks to be completed by
Jacobs include:
Task 1 — Grant Preparation - This task includes grant writing, review, technical editing, and
QA/QC for three Floodplains by Design grants.
Task 2 - Grant Application Support - This task includes project history and review,
engagement and coordination with stakeholders, and grant coordination with Ecology and the
County.
Task 3 - Project Management - This task includes Jacobs project controls and administrative
tasks.
Assumptions:
The Jacobs Project Manager has the ability to move budget/hours between Tasks to
meet deliverables as requested by the County.
Effort between tasks may be scalable depending on level of effort required for each
grant. Savings due to this scaling will be used on the larger, more complex grant
applications or will remain unspent at completion.
• Project Management is estimated at 2.5 hours per month.
Deliverables:
Jacobs will work with WSE to provide full grant submittal packages for three Floodplains by
Design grants.
Jacobs will coordinate with WSE and the County during grant preparation, and will provide draft
and final grant packages for review.
Jacobs will coordinate with WSE, the County and Department of Ecology to provide complete
and thorough applications.
Jacob= Enginee;'ng Group Inc.
JACOBS
Budget (budget detail attached):
Memorandum
Kittitas County Floodplains by Design Grant
Support
April 22, 2016
Total - $41,005 (see attached budget breakdown spreadsheet).
Schedule:
Complete grant applications will be submitted to the Washington State Department of Ecology
by July 1, 2016, the grant submission deadline.
Task Order will remain active until December 31, 2016.
411 WATERSHED
-aia� SCIENCE & ENGINEERING
110 Pretontaine Pau South, Suite 503
Seattle, WA 96104
Tel. (206) 521-3000
Estimate of Professional Services
Prepared for:
Kittitas County
Project:
Floodplain by Design
Grant Application Preparation
Date:
April 25, 2016
Prepared By:
Jeff Johnson
TASK DESCRIPTIONPr—
Hwrs
Sr. SCMna rt Sr. Eng. II Staff are. Jr. Eng. GIS Slefti ict Coararm Admin
Totals
1. Teandical Content Freparafflon
Vaklma River corridor Plan Implementation PFojd
a
11
$2,618
Melaklaeh creek CmMm Ran Phase a
3
10
$t wo
Reemr, Cuubr W WNsk, Creek Phase III
3
14
$2.322
2. mins ion
Total Houn no Direct Labor Cast la)
Labor Rete Itmr)
TOTAL LABOR COST
1 12.01
1 $197.601
12,371
41.4110.0 1.
$1Ma0I1 61 1 SIM NJ $9033 1 $10o.75
11 $0 to SD $0 5132
S>.66i
(Assume Mo trips 0 James ofhce M Bellevue. WA)
am and Communice5on
Markup an Jambs fee to cover taxes etc.
Labor
Direct Expenses
100 $054a
Total
Total
NMdlrG Oram Buppm sompm