HomeMy WebLinkAboutStaff Report 2016-04-05KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: April 5, 2016
ACTION REQUESTED: Request to Approve a Special Event Application to hold the
Annual “Your Canyon for a Day” event on May 22, 2016.
BACKGROUND: The Commissioners office received a Special Event
application from Crime Stoppers of Yakima County, to hold
the annual “Your Canyon for a Day” event on May 22, 2016.
INTERACTION: The applicant is also requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant has provided proof of
insurance and believes that it should be adequate coverage,
since their past events have proven to have no effect on the
roads in the past.
The applicant will NOT need a waiver to Kittitas County
Code Chapter 5.20.160 – Closing Hours since their event
is scheduled to begin operation/set-up at 8:00 a.m. (May 22,
2016). According to the County Code 5.20.160, events shall
not be open to the public before the hour of 7:00 a.m.
The permit fee has been paid and staff has routed the
application and received a recommendation of approval or
having no impact to their office from the following
departments (memos attached for your review): Public
Health, Solid Waste, Sheriff, Fire Marshal, Public Works &
Prosecutor .
Public Works Department (Ryan Berge, Lower County Road
Foreman) submitted a recommendation to approve the
special event permit with the following recommendation:
Public notice be given though local newspaper and radio two
weeks prior to event advising local residents of the upcoming
event.
The Kittitas County Sheriff’s Office submitted a
recommendation to approve the special event permit with the
following contingency: persons doing traffic control allow
local access to residences, fishermen, hikers and
recreationalist attempting to access the area. He stated that in
the past, the river guide service complained that their
business was impacted by Yakima Officers denying access
to the canyon. He stated he supports the fundraiser for
Yakima Crime Stoppers, but it cannot impact the local
economy and our own citizens wishing to utilize the river
canyon.
The Kittitas County Public Health Department stated that if
additional food vendors are added to the event, temporary
food event permits must be purchased at KCPHD at least
two weeks prior to the event.
RECOMMENDATION: Approve holding the annual “Your Canyon for a Day” event
on May 22, 2016 and to grant a waiver of Kittitas County
Code Chapters 5.20.100, noting they must comply with
County department recommendations and criteria. Including
the Public Works Department, Public Health, Prosecutor
(needs a current certificate of liability insurance) and the
Sheriff’s Office recommendations.
HANDLING: Staff will notify the applicant of the Board’s decision & send
a copy to the Sheriff, Public Works, Public Health, Solid
Waste, Fire Marshal, Prosecutor and KITTCOM.
ATTACHMENTS: Special Event Application & Proof of Insurance
Memo’s from County departments
Kittitas County Code Chapter 5.20 – Event Permits
Kittitas County Code Chapter 9.45 – Noise
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board