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Home My WebLink AboutDEPT FEEDBACK-YRCMTo: From Date: RE: Kittitas County Public Health Department Memo Kittitas County Board of County Commissioners Kittitas County Public Health Department, Holly Myers, Environmental Health Supervisor February 23, 2016 2016 Yakima River Marathon If the information stated in the application by the organization for the "Yakima River Canyon Marathon" event is true, accurate, and there is stewardship in following through with such statements then the applicants, Lenore and Bob Dolphin, have at this time met all the requirements of the Kittitas County Public Health Department including: • Food Safety and Service includes only pre-packaged food and beverages. • Bathroom Facilities along the race course and at the starting line must include at least 1 portable toilet for every 50 people. At this time I do not foresee any issue arising that would otherwise cause or prevent the applicant or any vendors who may come to the event from not being able to obtain approval of the necessary permit applications from the health department prior to the date of the event. Please feel free to contact me if you have any questions or concerns. CC: Kittitas County Board of Commissioners Julie Kjorsvik, Kittitas County Board of Commissioners Clerk Mandy Buchholz, Kittitas County Board of Commissioners Deputy Clerk Cha. s i�i�Mra�u February 16, 2016 KITTITAS COUNTY FIRE MARSHAL'S OFFICE 411 N. Ruby St., Suite 2, Ellensburg, WA 98926 Board of County Commissioners 205 W. 5th Street Ellensburg, WA 98926 Office (509) 962-7657 Fax (509) 962-7682 Re: Yakima River Canyon Marathon Special Event To Whom it May Concern: In regard to the above mentioned project, I have the following comments: • An event permit is not required from the Fire Marshal's Office for this event. • After review of the event permit, I have found no life safety/fire code issues that need to be addressed from this office. The intent of the IFC is to provide a reasonable level of life safety and property protection from the hazards of fire, explosion or dangerous conditions. If you have further comments or questions, please do not hesitate to contact me at 509-962-7000. Sincerely, Brenda Larsen Kittitas County Fire Marshal P r e v e n t i o n • Education • Investigation • Enforcement Version 2009.2 GENE DANA, SHERIFF KITTITAS COUNTY SHERIFF'S OFFICE 307 W. Umptanum Rd. • Ellensburg, WA 98926 n (509) 962-7525 • (509) 674-2584 FAX (509) 962-7599 February 17, 2016 Board of County Commissioners Kittitas County Courthouse 205 West 5th Ave., Suite 108 Ellensburg, WA 98926 RE: Yakima River Canyon Marathon on April 2, 2016 Dear Board of County Commissioners, I have reviewed the Special Event Application submitted by Bob & Lenore Dolphin for the Yakima River Canyon Marathon. This event is well organized and has little impact on traffic. The Sheriff's Office will be providing volunteer reserve deputies to assist the actual event and regular deputies will only be called in if something major should happen. This event is good for the community as it attracts several hundred runners and their families to the area. I recommend approving this event. Sincerely, Gene Dana, Sheriff February 29, 2016 Kittitas County Solid Waste Programs 925 Industrial Way, Ellensburg, WA 98926 Telephone: (509) 962-7542 Fax: (509) 962-7087 Kittitas County Board of Commissioners 205 W 5th Ave Suite 103 Ellensburg, WA 98926 Subject: Special Event Application Dear Board of County Commissioners, Kittitas County Solid Waste has reviewed the Special Event application for the Yakima River Canyon Marathon event. The event staff has a recycling and garbage plan that meets our satisfaction. Please contact me at [509] 962-7577 if you have any questions. Thank you. Cordially, ell4 r (/aa We. (/e &e Clinton Van de Venter Household & Hazardous Waste Supervisor Kittitas County Solid Waste Clinton Van De Venter From: Frank Purdy <fpurdy@yakimaherald.com> Sent: Monday, February 29, 2016 11:50 AM To: Clinton Van De Venter Subject: Yakima River Canyon Marathon recycling plan Clinton: This is Frank Purdy, course marshal for the Yakima River Canyon Marathon. Lenore Dolphin forwarded your inquiry about our recycling plan. The race course has 11 staffed aid stations plus the finish line. At each aid station, volunteers are instructed to separate recyclables from trash and deposit them in the appropriate garbage bags. At the finish line, separate Yakima Waste dumpsters are in place for trash and for recyclables. I hope this answers your question. If you need to confer further, feel free to email me at fpurdy@charter.net or call me at 509-861-9769. --Frank Purdy W•�ur5 tt�„��. r kirrt�t�s« �u�r►• KIT9rIT1&6 CO DEPARTMENT OF PUBLIC WORKS MEMORANDUM TO: Board of County Commissioners CC: FROM: Road Forman (Ryan Berge) DATE: 02/29/16 SUBJECT: Yakima River Canyon Marathon have reviewed the Special Event Application from Bob and Lenore Dolphin, the coordinators for the Yakima River Canyon Marathon and Half Marathon which is scheduled for April 2, 2016. Every year I request a detailed map for future events of the route and where signs and traffic control will be during the race which is a requirement of the special event application. For some reason the following year there is never a map or anything stating where the signage or traffic control will be or if they are requesting the closure of any County road. I realize that it hasn't changed from last year but it is nice to have the map that is required to be in the packet so we can see where you will have signs posted and traffic control for the intersection. I would also like to clarify as I do every year that Berry, Wood House Loop, and the County portion of Canyon Road will not be closed for the duration of the race, Also that there will be efficient amounts of traffic control at all of these intersections. This will be last year that I approve this event without the proper requirements. recommend approving this event based upon the following criteria: 1) Local Advertisement in the Daily Record/Radio/Physical posting two weeks in advance to inform the traveling public of upcoming event in order to give them ample time to plan a different route during this time period. 411 N. Ruby St., Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 2 2) There will be no closures of County Roads, and there will be efficient signage and traffic control on all intersections. 3) Next year there will be a detailed map with signage placement, adequate traffic control, and info stating there will be no closures of County roads. Ryan Berge Road Forman PW 205 West 5th, Rm 108 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Mandy Buchholz From: no- rep ly-ServiceRequests@ co.kittitas.wa.us Sent: Tuesday, March 01, 2016 10:41 AM To: Mandy Buchholz Subject: Prosecutor Service Request 1326211 Special Event Application - Yakima River Canyon Marathon (Ins.Rev) Mandy Buchholz, Thank you for submitting a service request. We hope the service was completed to your satisfaction. If you'd like to leave feedback, please use our feedback form. We have closed this request. If you need anything else, please submit another request or renew this request. Note: This email was sent from an unmonitored account. Please do not reply to this email. To respond, please update your service request on CAMAS using the link below. Request #32621 - Special Event Application — Yakima River Canyon Marathon (Ins.Rev) Initial request: Good Afternoon, Our office received a Special Event application from Bob & Lenore Dolphin who host the Annual "Yakima River Canyon Marathon" to be held this year on April 2, 2016 1 will be placing this request on the March 15, 2016 Commissioner Agenda for the Board's consideration. Please submit your departments recommendation to me no later than March 1, 2016 by noon. If there are still outstanding issues, please indicate those in writing as well. For specific questions regarding the event I would ask that you contact the applicant directly. The Permit fee has been paid and they are going to submit their Insurance shortly for review. Thank you! Latest update: Neil Caulkins 3/1/2016 12:00:00 AM Resolution: Looks fine. Status: Closed Assigned to: Neil Caulkins Priority: Soon Due date: 3/1/2016 5:00:00 PM Notice: All email sent to this address will be received by the Kittitas County email system and may be subject to public disclosure under Chapter 42.56 RCW and to archiving and review. messageid:38eb45916c6dcbdac24bb8719d004a14 I DATE (MM/DD/YYYY) AC -"R" CERTIFICATE OF LIABILITY INSURANCE 2/17/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCERCO I�TACT Margaret M. Mayers STAR Insurance - Fort Wayne Office 2130 East Dupont Road ext); (260) 467-5689 i F (260)467-55691 s.Margaret.mayers@starfinancial.com INSURER(S) AFFORDING COVERAGE ....... ............ ..., Fort Wayne IN 46825 INSURERANational Casualty Company INSURED INSURER B Nationwide Life Insurance Co. Road Runners Club of America/2016 and Its INSURERC: Member Clubs INSURERD:.... 1501 Lee Highway Suite 140 INSURERE� Arlington VA 22209 1 INSURER F: rnvFDAr_PQ f'FRTIFIroTF NI IMRFR•2016 SIM A.I. REVISION NLIMRER- 6 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .�.....ADOL.$Ui1#: .. POLI�y FFF P .... ... . MSR TYPE OF INSURANCE I I UfYY �y YY LIMITS I TR V POLICY NUMBER l4EM10YY YY • COMMERCIAL GENERAL LIABILITY I EACH OCCURRENCE $ 1,000,000 A CLAIMS -MADE XI OCCUR f $ 500,000 Ellis occurrence _P MED EXP��ny one person) X Legal Liability to KROOO00005887400 12/31/2015 12/31/2016 12:01 AM 12:01 AM $ 5,000 $ 1,0002000 $ Unlimited Partic4ant__$1.,,- W, 000 PERSONAL &ADV INJURY GGEENI AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE PRODUCTS A (POLICY ❑ PRO 11LOC JECT Abuse & Molestation $ 1,000,000 Abuse & Molestation """""�j OOHSI Aggregate $5,000,000 $ 500,000 AUTOMOBILE LIABILITY Eagc� ) $ 1,000,000 BODILY INJURY (Per person) $ A ANY AUTO ALL OWNED SCHEDULED _ ,AUTOS AUTOS X HIRED AUTOS X NON -OWNED AUTOS$ KR00000005887400 12/31/2015 12:01 AM 12/31/2016 12:01 AM $ BODILY INJURY (Per accident) rsccldeng. E $ T UMBRELLA LIABOCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE $ DED RETENTIONS WORKERS COMPENSATION AND EMPLOYERS' LIABILITYSTATUTE ANY PROPRIETOR/PARTNER/EXECUTIVE Y / N PER- E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? n (Mandatory in NH) N/A - E.L DISEASE - EA EMPLOYE $ E L DISEASE -POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below B Excess Medical & Accident SPX0000027201500 j 12/31/201512/31/2016 Excess Medical $10,000 ($250 Deductible/Claim) 12:01 AM 12:01 AM AD&Specific Loss $2,500 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER IS NAMED AS AN ADDITIONAL INSURED AS RESPECTS THEIR INTEREST IN THE OPERATIONS OF THE NAMED INSURED. DATE OF EVENT(S): 04/02/16 Yakima River Canyon Marathon and Half Mararthon (13.1 & 26.2 road race) INSURED RRCA CLUB/EVENT MEMBER: Hard Core Running Club, Att'n: Lenore Dolphin; PO Box 1511, Yakima, WA 98907 Ila 04/02/16 Kittatas County 205 W. 5th Room 108 Ellensburg, WA 98926 V.A IVI.r LL/i I IUIV SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 'Terry Diller/LIO U 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD INS025 onlanl)