HomeMy WebLinkAboutStaff Report Gran FondoKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: March 15, 2016
ACTION REQUESTED: Consider a Special Event Application request to hold the
Gran Fondo Ellensburg (88 mile bicycle ride).
BACKGROUND: The Commissioner’s office received a Special Event
application to hold the Gran Fondo Ellensburg on Saturday
June 12th, 2016.
INTERACTION: The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant WILL provide proof of
insurance upon the Board’s contingent approval of the
event. They stated that they have worked with many
counties in the past and the event has not damaged the
roads in any of the previous counties they have held the
event with.
The applicant does not need a waiver to the following:
Kittitas County Code Chapter 5.20.160 – Closing Hours
since their event is scheduled to begin at 8:00 a.m. and
according to the County Code, events shall not be open to
the public before the hour of 7:00 a.m. so they will not need
a waiver.
The permit fee has been paid and Staff has routed the
application n and received a recommendation of approval
from the following departments: Sheriff, Public Health,
Public Works; Fire Marshal & Solid Waste. The County
Prosecutor cannot make a recommendation until the
County has received the Certificate of Liability Insurance.
The Public Health Department stated that if it is
determined that food vendors will serve at this event, each
vendor is required to obtain a temporary food event through
Kittitas County Public Health Department at least 2 weeks
prior to the event. Food vendors can call (509)962-7515 or
go online to Kittitas County Public Health web page to
obtain temporary food event applications.
The County Sheriff’s Office asked that approval from the
State Department of Transportation and Washington State
Patrol be obtained for any requirements for the legs of the
race occurring on State Highways.
The Public Works Department has requested the
following: They would like to see flaggers at all of the busy
intersections along with proper signage for the safety of the
riders and the traveling public. Noting that the traffic
signage for the ride, flaggers and advertising for the closure
will be the responsibility of the event crew.
1) Local advertisement in the Daily
Record/Radio/physical posting two weeks in advance
to inform the traveling public of upcoming event in
order to give them the choice to plan a different route
during this time period.
RECOMMENDATION: Approve the Event Application to hold the Gran Fondo
Ellensburg (88 mile bicycle ride), contingent upon Mr.
Maedke (applicant), complying with the Public Works,
Sheriff and Public Health (if needed) recommendations.
Consider Penal Bond requirement- only 2nd year event.
HANDLING: BoCC staff to send letter to applicant of the Board’s
decision.
ATTACHMENTS: Special Event Application w/additional information
Certificate of Liability Insurance
Memos from County Departments with recommendations
Treasurer’s Receipt for Event Permit Fee
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board