HomeMy WebLinkAboutStaff Report ABATE of WA Event RequestKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: February 2, 2016
ACTION REQUESTED: Consider an Event Application request from ABATE of
Washington to hold the 2016 Spring Opener.
BACKGROUND: On January 4, 2016 the Kittitas County Board of
Commissioners received an Event Application & permit fee
from ABATE of Washington to hold the 2016 Spring
Opener (June 23-26, 2016). Lyle Coyle, ABATE indicated
that once the event/permit was approved they would have
Kittitas County named on the Certificate of Liability
Insurance, noting they have done this in years past.
INTERACTION: On January 4, 2016 Staff sent the application materials to
various County departments for their review and
recommendation of the proposed event.
Staff received recommendations of approval from: Solid
Waste, Public Works, Sheriff, Public Health & Fire
Marshal noting that the County Prosecutor was unable to
approve due to no insurance being issued at the time of
Staff Report being generated.
The Sheriff’s Office indicated if ABATE commits to the
same additional level of security as in the past few years, he
would support approval of the event.
The Kittitas County Deputy Prosecutor (Neil Caulkins)
indicated that until he has seen a Certificate of Insurance
naming the County, he could not recommend an approval
of the request.
The Kittitas County Public Works Department (Chuck
Reed, Road Foreman Upper County) submitted a
recommendation to approve the special event permit with
recommendations of the following criteria: There be no
County road closures or detours and that public notice be
given though the Daily Record and the Northern Kittitas
County Tribune newspaper as well as the radio two weeks
prior to event advising local residents of upcoming event.
He stated that he did not foresee any negative impacts to
County roads or public safety.
The Kittitas County Public Health Department: Once a list
of food vendors has been finalized KCPHD will make sure
all vendors have been permitted prior to the event.
Also contingent upon the issuance of a temporary food
permit and detailed map submitted for bathroom and
garbage facilities, the applicant will have met all the
requirements of the Kittitas County Public Health
Department prior to the date of the event including:
Temporary Food Service
Bathroom Facilities
Garbage Disposal
The Kittitas County Fire Marshal’s office stated the
following: Upon review of the above permit application, I
have the following comments/requirements;
• A separate Event Permit along with an appropriate
site plan is required for this event. A fee of $130.00
shall be submitted with the Fire Marshal’s Office
Event Permit application.
• All vendors shall have a minimum of 2A-10B:C fire
extinguishers readily available for use. Please
ensure my staff and I have full access to inspect
these vendors. Any LPG tank shall be secured to
prevent displacement.
• Please be aware of general trip hazards from
extension cords, tent tie-downs, etc. Also,
extension cords may not be piggy-backed/daisy-
chained together.
• Any generator located on site shall be inspected for
proper connections and use. Please ensure her &
her staff has access to all generators for inspection
purposes.
• Parking shall be such that fire apparatus access is
maintained at all times.
• The fire apparatus access roads shall remain free
from obstructions.
• The access roads in the overflow camper/tent
camping area shall be a minimum of 20’ wide. The
stakes and neon string you provided worked well
last year and would be a viable option this year as
well.
• Please ensure that all required permits have been
issued at least 14 days prior to the event.
The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity since the event is located at Silver
Ridge Ranch and the waiver was granted for their 2014 &
2015 event with no damage to any property, they feel 2016
will be no different.
Kittitas County Code Chapter 5.20.160 – Closing Hours
since their event is scheduled to begin at 8:00 a.m. and go
until 1:00 a.m. and according to the County Code, events
shall not be open to the public before the hour of 7:00 a.m.
and shall remain open to the public until such time as
approved by the board of county commissioners in the
application process.
RECOMMENDATION: Approve the Event Application from ABATE of
Washington to hold the 2016 Spring Opener and approve
granting a waiver of Kittitas County Code 5.20.100 (Penal
Bond-Bond of Indemnity) and Kittitas County Code
Chapter 5.20.160 (Closing Hours-Request for 1:00 a.m.),
conditioned upon meeting the requirements set out by the
Kittitas County Sheriff, Public Works Department,
Public Health Department, Fire Marshal & Prosecutor.
HANDLING: Commissioners Staff to notify the applicant and County
departments of the Board’s final action.
ATTACHMENTS: ABATE of Washington Application Materials
Correspondence from County departments
Kittitas County Code Chapter 5.20 (Event Permits)
Kittitas County Code Chapter 9.45 (Noise)
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board