HomeMy WebLinkAbout2016_01 Travel Resolution Staff ReportKittitas County
Board of County Commissioners
Agenda Staff Report
Agenda Date: January 5, 2016
Action Requested: Request the Board approve the new employee travel reimbursement rates,
effective January 1, 2016
Background:
Each year the IRS issues the new authorized travel reimbursement rates for
hotels, meals and mileage. The IRS changed the mileage reimbursement rate
from 57.5 cents per mile to 54 cents per mile effective January 1, 2015. The total
rate for hotels increased slightly.
Kittitas County has selected to use the High-Low rates. The rate adjustments are
as follows:
2013_12 IRS 2014_01 IRS 2015_01 IRS 2016_01 IRS
Mileage
reimbursement
56.5 cents per mile 56.0 cents per mile 57.5 cents per mile 54 cents per mile
Hotel (Low/High) $111.00/$177.00 $118.00/$186.00 $120.00/$194.00 $128.00/$207.00
Meals $52.00/$65.00 $52.00/$65.00 $52.00/$65.00 $57.00/$68.00
Incidental expenses. The term “incidental expenses_ has the same meaning
as in the Federal Travel Regulations, 41 C.F.R. 300-3.1 (2010). The Federal Travel
Regulations currently include as incidental expenses fees and tips given to porters,
baggage carriers, bellhops, hotel maids, stewards or stewardesses and others on ships,
and hotel servants in foreign countries; transportation between places of lodging or
business and places where meals are taken, if suitable meals can be obtained at the
temporary duty site; and the mailing cost associated with filing travel vouchers and payment of employer-
sponsored charge card billings.
Recommendation: Request the Board to approve the resolution adopting the new rates IRS approved
rates for employee reimbursement of mileage, hotel and meals, effective January 1,
2016.
Handling: Copy to Judy Pless
Judy will distribute to all employees
Attachments: Resolution for 2016 amending Travel Rates effective January 1, 2016
Lead Staff Judy Pless, Budget & Finance Manager