2015 Fair Advance Funds
2015-07-07 10:00 AM - Commissioners' Agenda
2015 Fair Advance Funds
4/7/2018 6:36:02 AM
4/7/2018 6:35:59 AM
205 West 5th Room 109 - Ellensburg
Meeting document type
Request to Approve a Resolution Authorizing $25,000 for Advance Funds for the 2015 Kittitas County Fair
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<br /> <br /> <br />KITTITAS COUNTY <br />BOARD OF COUNTY COMMISSIONERS <br /> <br />RESOLUTION NO. 2015--______ <br /> <br />Resolution Establishing Kittitas County Fair <br />Revolving Fund/Petty Cash Accounts <br /> <br />WHEREAS, the Kittitas County Fair is September 3rd through September 7th, 2015 and; <br /> <br />WHEREAS, the Kittitas County Fair needs a revolving fund/petty cash to start up the County Fair, and; <br /> <br />WHEREAS, the Board of County Commissioners authorize the County Auditor to authorize an advance of <br />up to $25,000 to establish as revolving fund/petty cash. <br /> <br />NOW, THEREFORE BE IT RESOLVED that an advance of up to $25,000 be established for the County <br />Fair from the General Fund. This account will allow immediate payment of premiums, and many other items <br />needed during the period the fair is being conducted without going through the formality of a warrant issue. <br /> <br /> NOW, THEREFORE BE IT FURTHER RESOLVED the $25,000 is to remain at that balance at all <br />times: the money in the account and any receipts that have not been reimbursed. There will be no other monies <br />other than the reimbursement deposited into this account. Invoices paid from this account will be reimbursed in a <br />timely manner through the normal voucher run. All requirements apply except that a paid receipt or properly <br />executed invoice voucher will not be required for premiums or prizes disbursed. A list of premium or prizes <br />winners, supplemented by entry record and certified by the Fair board will suffice to evidence expenditures for this <br />purpose. Any single payment to a specific vendor of $600 or more shall be issued by a separate voucher and is not <br />to be paid from this revolving fund, to meet IRS requirements. At the end of the County Fair period, or within 60 <br />days thereafter, the revolving fund/petty cash shall be closed and the authorized amount shall be remitted to the <br />county auditor, which will be before November 6th, 2015. <br /> <br />APPROVED this 7th day of July, 2015. <br /> <br />BOARD OF COUNTY COMMISSIONERS <br />KITTITAS COUNTY, WASHINGTON <br /> <br />_____________________________ <br />Chairman <br /> <br />_____________________________ <br />Vice-Chairman <br /> <br />_____________________________ <br />Commissioner <br />ATTEST <br /> <br />_______________________________ <br />Clerk of the Board <br />
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