HomeMy WebLinkAboutSH16-044 FFY16 HSGP - E17-075 Kittitas County-signedWashington State Military Department
HOMELAND SECURITY GRANT AGREEMENT FACE SHEET
1. Subrecipient Name and Address:
2. Grant Agreement Amount:
3. Grant Agreement Number:
Kittitas, County of
Sheriff's Office, Emergency Management
$50,548
E17.075
307 West Umptanum Road
Ellensburg, WA 98926-6720
4, Subrecipient Contact, phone/email:
5. Grant Agreement Start Date:
6. Grant Agreement End Date:
Darren Higashiyama, 509-933-8206
09/01/2018
0T131I2018
darren.hi ashi ama co.kittitas.wa.us
7, Department Contact, phone/email:
8. Data Universal Numbering System (DUNS):
9. UBI # (state revenue):
Michael Alston, 253.512.7083
michael.alston mil.wa. ov
010202547
192.002-673
10. Funding Authority:
Washin tan State Military De artment (the "Department") and the U.S. Department of Homeland Security DHS
11. Federal Funding Identification #:
12, Federal Award Date:
1
13. Catalog of Federal Domestic Assistance (CFDA) # & Title:
EMW-2016-SS-00005-S01
08/22/2016
97.067 — HSGP 16SHSP
14. Total Federal Award Amount:
15. Program Index # & OBJ/SUB-OBJ:
16. TIN:
$13,272,953
763SB, 763SC, 763SH, 763SL, 763SQ, 763SZ / NZ
1 91-6001349
17. Service Districts:
18. Service Area by County(ies):
19. Women/Minority-Owned, State
BY LEGISLATIVE DISTRICTS; 13
Kittitas
1
Certified? X N/A ❑ NO
BY CONGRESSIONAL DISTRICTS: 8
❑ YES, OMWBE #
20. Agreement Classification
21, Contract Type (check all that apply):
❑ Personal Services ❑ Client Services X Public/Local Gov't
❑ Contract X Grant X Agreement
❑ Research/Development ❑ A/E ❑ Other
❑ Inter overnmental RCW 39.34 ❑ Interagency
22. Subrecipient Selection Process:
23. Subrecipient Type (check all that apply)
X "To all who apply & qualify" ❑ Competitive Bidding
❑ Private Organization/Individual ❑ For -Profit
❑ Sole Source ❑ A/E RCW ❑ N/A
X Public Organization/Jurisdiction X Non -Profit
❑ Filed w/OFM? ❑ Advertised? ❑ YES ONO
❑CONTRACTOR X SUBRECIPIENT ❑ OTHER
24. PURPOSE & DESCRIPTION:
The purpose of the FFY 2016 Homeland Security Grant Program (16HSGP) Is to support state and local efforts to prevent terrorism and other catastrophic
events and to prepare the Nation for threats and hazards that pose the greatest risk to the security of the United States. 16HSGP provides funding to
implement investments that build, sustain, and deliver the core capabilities essential to achieving the National Preparedness Goal (the Goal) of a secure and
resilient Nation. 16HSGP supports core capabilities across the five mission areas of Prevention, Protection, Mitigation, Response, and Recovery based on
allowable costs. HSGP Is comprised of three interconnected grant programs: State Homeland Security Program (SHSP), Urban Areas Security Initiative
(UASI), and Operation Stonegarden (OPSG), Together, these grant programs fund a range of preparedness activities, including planning, organization,
equipment purchase, training, exercises, and management and administration,
The Department is the Recipient and Pass-through Entity of the 16HSGP Award, which is incorporated.in and attached hereto as Attachment #1, and is
making a subaward of funds to the Subrecipient pursuant to this Agreement. The Subrecipient is accountable to the Department for use of Federal award
funds provided under this Agreement. The Subreciplent's Work Plan (scope), Timeline (schedule) and Budget for the subaward are detailed in Exhibits C,
D, and E.
IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, Including all referenced Exhibits and
Attachments which are hereby incorporated in and made a part hereof, and have executed this Agreement as of the date below. This Agreement Face Sheet;
Special Terms & Conditions (Exhibit A); General Terms and Conditions (Exhibit B); Work Plan/Approved Projects (Exhibit C); Timeline (Exhibit D); Budget
(Exhibit E); and all other documents, exhibits and attachments expressly referenced and Incorporated herein contain all the terms and conditions agreed
upon by the parties and govern the rights and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the subject
matter of this Agreement shall be deemed to exist or to bind any of the parties hereto.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable Federal and State Statutes and Regulations 4. Special Terms and Conditions
2. DHS/FEMA Award and program documents 5. General Terms and Conditions, and,
3. Work Plan/Approved Projects 6. Other provisions of the Agreement incorporated by
reference.
WHEREAS, the parties hereto have executed this Agreement on the day and year last specified below.
FOR THE DEP TMENT: FOR THE CIPI _ T:
Signature Date Signature Date
Richard A, Woodruff, Contracts Officer Gene Dana, Sheriff
Washington State Military Department
BOILERPLATE APPROVED TO FORM:
LAPPf� OVED AS TO FORM (if applicable):
Signature on File (9/6/2016) ( wS�1A �� � ,�-"'S-+ 1 �
Brian E. Buchholz, Assistant Attorney General
A Ipp icant's Legal Review Date
Form 09/09/2015 mll
DHS-FEMA-HSGP-SHSP-FFY16 Page 1 of 25 Kittitas, County of, E17-075
Exhibit A
SPECIAL TERMS AND CONDITIONS
ARTICLE I -- KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution of key personnel by either party shall be made by written notification to the current key personnel,
SUBRECIPIENT MILITARY DEPARTMENT
Name
Darren Higashiyama
Name
Michael Alston
Title
Commander
Title
Pro ram Coordinator
E -Mail
Phone
darren,higashlyama@co.kiftitas.wa.us
509-933-8206
E -Mail
Phone
michael.alston mil.wa. ov
253-512-7083
Name
Heather Seibert
Name
Charma Anderson
Title
E -Mail
Phone
Chief Financial Manager
heather. seibert.sh co.kittitas.wa.us
509-962-7099
Title
E -Mail
Phone
Section Supervisor
charma. n erson mil.wa. ov
253-512-7064
Name
Title
Name
Title
Dalton Gamboa
Program Assistant
E -Mail
E -Mail
dalton.gamboa@mil.wa.gov
Phone
Phone
1 253-512-7044
ARTICLE 11 -- ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the 16HSGP Program, including, but not limited to, all criteria, restrictions, and
requirements of the "Department of Homeland Security Notice of Funding Opportunity Fiscal Year 2016
Homeland Security Grant Program" document, the DHS Award Letter for Grant Number EMW-2016-SS-00005-
501, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are incorporated herein
by reference. The DHS Award Letter is incorporated in this Agreement as Attachment #1.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance described herein may begin prior to the availability of appropriated federal funds. The Subrecipient
agrees that it will not hold the Department, the State of Washington, or the United States liable for any damages,
claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior
to distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS:
The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. The Subrecipient must make a case-by-case determination whether each agreement it makes for
the disbursement of 16HSGP funds received under this Agreement casts the party receiving the
funds in the role of a Subrecipient or contractor in accordance with 2 CFR 200.330.
b. If the Subrecipient becomes a pass-through entity by making a subaward to a non-federal entity
as its Subrecipient:
The Subreciplent must comply with all federal laws and regulations applicable to pass-
through entities of 16HSGP funds, including, but not limited to, those contained in 2 CFR
200,
ii. The Subrecipient shall require its subrecipient to comply with all applicable state and federal
laws, rules, regulations, requirements and program guidance identified or referenced in this
Agreement and the informational documents published by DNS/FEMA applicable to the
16HSGP Program, including, but not limited to, all criteria, restrictions, and requirements of
the "Department of Homeland Security Notice of Funding Opportunity Fiscal Year 2016
Homeland Security Grant Program" document, the DHS Award Letter for Grant No. EMW-
2016-SS-00005-S01 in Attachment #1, and the federal regulations commonly applicable to
DHS/FEMA grants
DHS-FEMA-HSGP-SHSP-FFY16 Page 2 of 25 Kittitas, County of, E17-075
iii, The Subrecipient shall be responsible to the Department for ensuring that all 16HSGP
federal award funds provided to its subrecipient are used in accordance with applicable
federal and state statutes and regulations, and the terms and conditions of the federal award
set forth in Attachment #1 of this Agreement.
2. REIMBURSEMENT & BUDGET REQUIREMENTS
a. Within the total Grant Agreement Amount, travel, sub -contracts, salaries, benefits, printing,
equipment, and other goods and services or other budget categories will be reimbursed on an
actual cost basis unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed the total
Grant Agreement Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Exhibit E), an indirect cost
rate agreement negotiated between the federal cognizant agency for indirect costs and the
Subreciplent establishing approved indirect cost rate(s) as described in 2 CFR 200.414 and
Appendix VII to 2 CFR 200 must be submitted to the Department. However, under 2 CFR
200.414(f), if the Subrecipient has never received a negotiated indirect cost rate agreement
establishing federally negotiated rate(s), the Subrecipient may negotiate a rate with the
Department or charge a de minimis rate of 10% of modified total direct costs. The Subrecipient's
actual indirect cost rate may vary from the approved rate, but must not exceed the indirect cost
rate percentage identified in the Budget (Exhibit E). If a Subrecipient chooses to charge the 10%
de minimis rate, but did not charge indirect costs to previous subawards, a request for approval
to charge indirect costs must be submitted to the Department Key Personnel for approval with an
explanation for the change.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.474 and should consult their
internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing
or amended, and federal maximum rates set forth at http://www.gsa.gov, and follow the most
restrictive. If travel costs exceed set state or federal limits, travel costs shall not be reimbursed
without prior written approval by Department Key Personnel.
e. Receipts and/or backup documentation for any approved items that are authorized under this
Agreement must be maintained by the Subrecipient consistent with record retention requirements
of this Agreement, and be made available upon request by the Department, and federal, state, or
local auditors.
f. The Subrecipient will submit reimbursement requests to the Department by submitting a properly
completed State A-19 Invoice Form and Reimbursement Spreadsheet (in the format provided by
the Department) detailing the expenditures for which reimbursement is sought. Reimbursement
requests must be submitted to Reimbursements mq.wa. ov no later than the due dates listed
within the Timeline (Exhibit D), but not more frequently than monthly.
Reimbursement request totals should be commensurate to the time spent processing by the
Subrecipient and the Department. If the reimbursement request isn't substantial enough, the
Subrecipient should request prior written approval from Department Key Personnel to waive the
due date in the Timeline (Exhibit D) and instead submit those costs on the next scheduled
reimbursement due date contained in the Milestone Timeline.
g. Any request for extension of a due date in the Timeline (Exhibit D) will be treated as a request for
Amendment of the Agreement and must be submitted to the Department's Key Personnel
sufficiently in advance of the due date to provide adequate time for Department review and
consideration, and can be granted or denied within the Department's sole discretion.
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the
final reimbursement request must be submitted to the Department within 45 days after the Grant
Agreement End Date, except as otherwise authorized by written amendment of this Agreement
and issued by the Department.
DHS»FEMA-HSCP-SHSP-FFY16 Page 3 of 25 Kittitas, County of, E17-075
i. No costs for purchases of equipment/supplies will be reimbursed until the related
equipment/supplies have been received by the Subrecipient, its contractor, or any non-federal
entity to which the Subrecipient makes a subaward, and is invoiced by the vendor.
J. Failure to timely submit complete reports and reimbursement requests as required by this
Agreement (including, but not limited to, those reports in the Timeline) will prohibit the
Subrecipient from being reimbursed until such complete reports and reimbursement requests are
submitted and the Department has had reasonable time to conduct its review. Final
reimbursement requests will not be approved for payment until the Subrecipient is current with all
reporting requirements contained in this Agreement.
k. A written amendment will be required if the Subrecipient expects cumulative transfers between
project budgets, as identified in the Work Plan (Exhibit C) and Budget (Exhibit E), to exceed 10%
of the Grant Agreement Amount. Any adjustments to project totals other than in compliance with
this paragraph will not be reimbursed.
I. Subrecipients shall only use federal award funds under this Agreement to supplement existing
funds, and will not use them to replace (supplant) non-federal funds that have been budgeted for
the same purpose. The Subrecipient may be required to demonstrate and document that the
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt
of federal funds.
3. REPORTING REQUIREMENTS
a. The Subrecipient shall submit with each reimbursement request a report indicating the status of
Work Plan activities for which reimbursement is sought in the format provided by the Department.
b. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act
(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section
6202(x) of Public Law 110-252 (see 31 U.S.G. 6101 note) and complete and return to the
Department the FFATA Form located at htt ://mil.wa. ov/emer enc -mann ement-
division/ rants/re uired rantforms; which is incorporated by reference and made a part of this
Agreement.
c. The Subrecipient shall participate in the State's annual capabilities assessment for the State
Preparedness Report,
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall
comply with 2 CFR 200.318 — 200.326 when procuring any equipment or supplies under this
Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200.314 for management
of supplies, to include, but not limited to;
i. Upon successful completion of the terms of this Agreement, all equipment and supplies
purchased through this Agreement will be owned by the Subrecipient, or a recognized non-
federal entity to which the Subrecipient has made a subaward, for which a contract,
subrecipient grant agreement, or other means of legal transfer of ownership is in place.
ii. All equipment, and supplies as applicable, purchased under this Agreement will be recorded
and maintained in the Subrecipient's inventory system.
iii. Records shall include: a description of the property; the manufacturer's serial number, model
number, or other identification number; the source of funding for the equipment, including
the Federal Award Identification Number (FAIN); Catalog of Federal Domestic Assistance
(CFDA) number; who holds the title; the acquisition date; the cost of the equipment and the
percentage of Federal participation in the cost; the location, use and condition of the
equipment at the date the information was reported; and disposition data including the date
of disposal and sale price of the property.
iv. The Subrecipient shall take a physical inventory of the equipment and reconcile the results
with the property records at least once every two years. Any differences between quantities
determined by the physical inspection and those shown in the records shall be investigated
by the Subrecipient to determine the cause of the difference. The Subrecipient shall, in
DHS-FEMA-HSCP-SHSP-FFY16 Page 4 of 25 Kittitas, County of, E17-075
connection with the inventory, verify the existence, current utilization, and continued need
for the equipment.
V. The Subrecipient shall be responsible for any and all operational and maintenance
expenses and for the safe operation of their equipment and supplies including all questions
of liability. The Subrecipient shall develop appropriate maintenance schedules and
procedures to ensure the equipment, and supplies as applicable, are well-maintained and
kept in good operating condition.
vi. The Subrecipient must obtain and maintain all necessary certifications and licenses for the
equipment.
vii. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent
loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated and
a report generated and sent to the Department.
viii. If the Subrecipient is authorized or required to sell the property, proper sales procedures
must be established and followed to ensure the highest possible return.
ix. If, upon termination or at the Grant Agreement End Date, there is a residual inventory of
unused supplies exceeding $5,000 in total aggregate value which will not be needed for any
other Federal award, orwhen original or replacement equipment is no longer needed for the
original project or program or for other activities currently or previously supported by a
Federal agency or award, the Subrecipient must comply with the following procedures:
A. Supplies: The Subrecipient may retain the supplies for use on other non -Federal related
activities or sell them, but must compensate the Federal sponsoring agency for its share.
B. Equipment: The Subrecipient must dispose of equipment as follows:
1. Items of equipment with a current per-unit fair market value of less than $5,000 may
be retained, sold or otherwise disposed of by the Subrecipient with no further
obligation to the awarding agency.
2. Items of equipment with a current per-unit fair market value of more than $5,000 may
be retained or sold and the Subrecipient shall compensate the Federal -sponsoring
agency for its share.
X. Records for equipment shall be retained by the Subrecipient for a period of six years from
the date of the disposition, replacement, or transfer. If any litigation, claim, or audit is started
before the expiration of the six-year period, the records shall be retained by the Subrecipient
until all litigation, claims, or audit findings involving the records have been resolved.
b. The Subrecipient shall comply with the Department's Purchase Review Process, which is
incorporated by reference and made part of this Agreement. No reimbursement will be provided
unless the appropriate approval has been received.
c. Allowable equipment and supply categories for 16HSGP are listed on the Authorized Equipment
List (AEL) located on the FEMA website at http://www.fgma.aov/authorized-eauipment-list. The
AEL consists of 21 categories which are divided into sub -categories. It is important the
Subrecipient and any non-federal entity to which the Subrecipient makes a subaward regard the
AEL as an authorized purchasing list identifying items allowed under the specific grant program,
and includes items that may not be categorized as equipment according to the federal, state,
local, and tribal definitions of equipment. The Subrecipient is solely responsible for ensuring
purchased items under this Agreement are authorized as allowed items by the AEL at time of
purchase.
If the item is not identified on the AEL as allowable under HSGP, the Subrecipient must contact
the Department Key Personnel for assistance in seeking FEMA approval prior to acquisition.
d. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory and/or
DHS/FEMA adopted standards to be eligible for purchase using Federal award funds.
DHS-FEMA-HSGP-SHSP-FFY16 Page 5 of 25 Kittitas, County of, E17-075
e. Equipment purchased with QHS federal award funds is to be marked with "Purchased with funds
provided by the U.S. Department of Homeland Security" when practicable.
f. Prior to procuring pharmaceuticals, Subrecipients must have in place an inventory management
plan to avoid large periodic variations in supplies due to coinciding purchase and expiration dates.
Subrecipients are encouraged to enter into rotational procurement agreements with vendors and
distributors. Purchases of pharmaceuticals must include a budget for the disposal of expired drugs
within each fiscal year's period of performance for 16HSGP. The cost of disposal cannot be
carried over to another DHS/FEMA grant or grant period.
As a subrecipient of federal funds, the Subrecipient must pass on equipment and supply
management requirements that meet or exceed the requirements outlined above to any non-
federal entity to which the Subrecipient makes a subaward of federal award funds under this
Agreement.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
The Subrecipient shall ensure full compliance with the QHS/FEMA Environmental Planning and
Historic Preservation (EHP) Program. The Subrecipient is required to comply with DHS/FEMA EHP
Policy Guidance which can be found at htt s://www fema. ov/office-environmental-alannin -and-
historic-preservation; FP 108-023-1 Environmental Planning and Historic Preservation Policy
Guidance at htto://www.fema.gov/media-libr,apL/assets/`documents/85376; and FP 108.24.4
Environmental Planning and Historical Preservation Policy at hftos://www.fema.gov/media-
library/assets/documents/101 537, all of which are incorporated in and made a part of this Agreement.
a. The Subrecipient proposing projects that have the potential to impact the environment, including,
but not limited to, construction of communication towers; modification or renovation of existing
buildings, structures and facilities; or new construction, including replacement of facilities, must
participate in the DHS/FEMA EHP review process prior to project initiation. Modification of existing
buildings, including minimally invasive improvements such as attaching monitors to walls, and
training or exercises occurring outside in areas not considered previously disturbed also require
a DHS/FEMA EHP review before project initiation.
b. The EHP review process involves the submission of a detailed project description that explains
the goals and objectives of the proposed project along with supporting.documentation so FEMA
may determine whether the proposed project has the potential to impact environmental resources
and/or historic properties.
c. The Subrecipient agrees that to receive any federal preparedness funding, all EHP compliance
requirements outlined in applicable guidance must be met. The EMP review process must be
completed and approval received before any work, for which reimbursement will be later
requested, is started. Expenditures for projects started before the EHP review approval is
received will not be reimbursed.
6. PROCUREMENT
a. The Subrecipient shall comply with all procurement requirements of 2 CFR Part 200.318 through
200.326 and as specified in the General Terms and Conditions, Exhibit B, A.10.
b. For all sole source contracts expected to exceed $150,000, the Subrecipient must submit to the
Department for pre -procurement review and approval the procurement documents, such as
requests for proposals, invitations for bids and independent cost estimates. This requirement must
be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which
point the Subrecipient will be responsible for reviewing and approving sole source justifications of
any non-federal entity to which the Subrecipient makes a subaward.
i. SUBRECIPIENT MONITORING
a. The Department will monitor the activities of the Subrecipient from award to closeout, The goal of
the Department's monitoring activities will be to ensure that agencies receiving federal pass-
through funds are in compliance with this Agreement, federal and state audit requirements,
federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR
Part 200 Subpart F.
DMS-FEMA-HSGP-SHSP-FFY16 Page 6 of 25 Kittitas, County of, E17-075
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall
complete and return to the Department the 2 CFR Part 200 Subpart F Audit Certification Form"
located at hftp://mil,wa.gov/emeMoncy-management-division/J(rants/requiredcirantforms with the
signed Agreement and each fiscal year thereafter until the Agreement is closed, which is
incorporated by reference and made a part of this Agreement.
c. Monitoring activities may include, but are not limited to:
I. review of financial and performance reports
ii. monitoring and documenting the completion of Agreement deliverables
ill. documentation of phone calls, meetings, e-mails, and correspondence
iv. review of reimbursement requests and supporting documentation to ensure allowability and
consistency with Agreement work pian, budget, and federal requirements
v. observation and documentation of Agreement -related activities, such as exercises, training,
funded events, and equipment demonstrations
vi, on-site visits to review equipment records and inventories, to verify source documentation for
reimbursement requests and performance reports, and to verify completion of deliverables,
d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above and in
2 CFR Part 200, for any non-federal entity to which the Subrecipient makes a subaward as a
pass-through entity under this Agreement.
e. Compliancy will be monitored throughout the performance period to assess risk. Concerns will be
addressed through a Corrective Action Plan,
B. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition
against discrimination on the basis of national origin, which requires that subrecipients of federal
financial assistance take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services. Providing meaningful access for persons
with LEP may entail providing language assistance services, including oral interpretation and written
translation. Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting
such organizations and entities in understanding their language access obligations, DHS published
the required recipient guidance in April 2011, DMS Guidance to Federal Financial Assistance
Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited
English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011), The Guidance provides
helpful Information such as how a recipient can determine the extent of its obligation to provide
language services; selecting language services; and elements of an effective pian on language
assistance for LEP persons. For additional assistance and information regarding language access
obligations, please refer to the DMS Recipient Guidance at https://www.dhs.,00v/guidance-published
hel -de artment-su ` orted-or anizations- rovide-meanie fui-access- eo le -limited and additional
resources on htty:Hm y,lp .�ov..
9. NIMS COMPLIANCE
a. The National Incident Management System (NIMS) identifies concepts and principles that answer
how to manage emergencies from preparedness to recovery regardless of their cause, size,
location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for
multiple agencies or jurisdictions to work together to build, sustain, and deliver the core
capabilities needed to achieve a secure and resilient nation,
b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and
disciplines to ensure effective and integrated preparedness, planning, and response. NIMS
empowers the components of the National Preparedness System, a requirement of Presidential
Policy Directive (PPD) -8, to guide activities within the public and private sector and describes the
planning, organizational activities, equipping, training and exercising needed to build and sustain
the core capabilities in support of the National Preparedness Goal.
DHS-FEMA-HSGP-SHSP-FFY16 Page 7 of 25 Khtas, County of, E17-075
c. The Subrecipient agrees that in order to receive FFY 2016 federal preparedness funding, to
include HSGP, NIMS compliance requirements for 2016 must be met.
B. HSGP SPECIFIC REQUIREMENTS
1. 16HSGP stipulates the following for overall grant funding; specific caps or thresholds for this
Agreement may differ:
a. Up to 5% percent of the HSGP award received by the Department may be used for management
and administrative purposes directly related to administration of the HSGP grant. The maximum
percentage of the Grant Agreement Amount that may be used by the Subrecipient for
management and administration costs under this Agreement is identified in the Budget (Exhibit
E), and may be less than, but will not exceed, the maximum 5%.
b. At least 25% of the combined HSGP award allocated under SHSP and UASI are to be dedicated
towards law enforcement terrorism prevention activities (LETPA). The LETPA percentage of the
Grant Agreement Amount that must be met as a minimum requirement of this Agreement by the
Subrecipient is identified in the Budget (Exhibit E) and may differ from the combined 25%
requirement.
c. The combined total of personnel expenses may not exceed 50% percent of the HSGP award
received by the Department unless a Personnel Cap Waiver has been received from DHS. The
maximum percentage of the Grant Agreement Amount that may be used by the Subrecipient for
personnel expenses under this Agreement is identified in the Budget (Exhibit E) and may differ
from the 50% HSGP limit.
2. SHSP-funded projects must address high-priority preparedness gaps across all core capabilities
where a nexus to terrorism exists. All supported investments are based on capability targets and
gaps identified during the assessment process.
3. UASI-funded projects must build and sustain the capabilities necessary for high -threat, high-density
Urban Areas to prevent, protect against, mitigate, respond to, and recover from acts of terrorism.
4. OPSG-funded projects must enhance cooperation and coordination among Customs and Border
Protection (CBP), United States Border Patrol (USBP), and local, tribal, territorial, state, and federal
law enforcement agencies in a joint mission to secure the United States' borders along routes of
ingress from international borders to include travel corridors in states bordering Mexico and Canada,
as well as states and territories with international water borders.
5. The Subrecipient shall use HSGP funds only to perform tasks as described in the Work Plan, as
approved by the Department, and in compliance with this Agreement.
6. Subrecipients are required to develop a multi-year Training and Exercise Plan (TEP) that identifies
training and exercise priorities and activities. Inclusion in the State's TEP meets the intent of this
requirement. Subrecipients that choose to develop their own TEP shall submit it to
NEP{c"ta,,fema.dhs.gov and emd.training(`>a.mil.wa.gav no later than June 1 st annually.
a. Subrecipients are encouraged to participate in the State's annual Training and Exercise Planning
Workshop (TEPW) or may conduct their own local/regional TEPW.
7. Subrecipients will develop and maintain a progressive exercise program consistent with the
Homeland Security Exercise and Evaluation Program (HSEEP) and support the National Exercise
Program (NEP). Upon completion of an exercise, an After Action Report and an Improvement Plan
must be prepared and submitted to NE1Pr@fema.dhs.gov and emd.trainin mil.wa. ov. Further
information regarding the use of HSEEP can be found at htt s: /hseeL).iore koolkit.ora/.
8. Subrecipients will provide reports and/or assist with completion of reports required by the HSGP
federal award, including, but not limited to, the State Preparedness Report (SPR), Threat and Hazard
Identification and Risk Assessment (THIRA), core capabilities assessment, and data calls.
OHS-FEMA-HSGP-SHSP-FFY16 Page 8 of 25 Kittitas, County of, E17-075
C. DHS FFY1GHSGPTERMS AND CONDITIONS
As a subrgcipioni of 16H8GP Program funding, the 8ubnedpkard shall comply with all applicable OHS
terms and conditions of the FFY16 HSGP Award Letter and its incorporated documents for DHS Grant
No. EyNVV'2010-S3-00005'GD1. which are incorporated in and made a port of this Agreement as
Attachment #11.
DHS-FEMA-HSGP-S1dSP-FFY1 6 Page 9 of 25 Kittitas. County of, E17-075
Exhibit
VVmsh|mut*n State Military Department
GENERAL TERMS AND CONDITIONS
Department ¢fHomeland Security (DH0)/
Federal Emergency Management Agency (FE80A)
Grants
A.1 DEFINITIONS
As used throughout this Grant Agreement, terms will have the same meaning as defined in 2 CFR 200
Subpart A (which Is incorporated herein by reference), except as otherwise set forth below:
o. "A0reernent"means this Grant Agreement.
b. "Department" means the Washington State Military Department, as state agency, any division,
section, office, unit or other entity of the Department, or any of the officers or other officials lawfully
representing that Department. The Department Is a recipient of federal award directly from o
federal awarding agency and |epass-through entity making a subaw0rdhoomubnao|piantunder this
Agreement.
G. "Swbrecip|ent"wheD capitalized is primarily used throughout this Agreement in reference tuthe
non-federal entity identified on the Face Sheet of this Agreement that has PoGg|Vmd a mUbaVva[d
from the Department. However, the definition of"aub[eoipient" is the same as in 2 CFF( 200.93 for
all other purposes.
cl. "Monitoring Activities" means all adrn|niot,ativo, finono|o|, or other review activities that are
conducted to ensure compliance with all state and federal |awm, rules, nagu|aUOMo, eVthVr|Ugs and
policies.
a. "Investment" means the grant application submitted by the Sub[goip|ant describing the project(s)
for which federal funding is sought and provided under this Agreement. Such grant application is
hereby incorporated into this Agreement by reference.
A^2 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS)
Non-federal entities, as subrecipients of a federal award, that expend $750,000 or more in one fiscal year
of federal funds from all sources, direct and indirect, are required to have a single or a program -specific
audit cohducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend less than
$750,000 a year in federal awards are exempt from federal audit requirements for that year, except as
noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-federal entity" means a
State, local government, Indian tribe, Institution of higher education, or non-profit organization that carries
out ahadona| ovVmrd as a recipient o[subrecipient.
Subreciplents that are required to have an audit must ensure the audit is performed in accordance with
Generally Accepted Government Auditing Standards (GAGA8) as found in the Government Auditing
Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB
Compliance Supplement. The GUbrgcip|ent has the responsibility ofnotifying its auditor and requesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor's Office,
a federal auditor, or $ public oonuUntent performing work using GAGAS, as appr¢pr|ahu. Costs of the
audit may be an allowable grant expenditure as authorized by 2 CFR Part 200 Subpart F.
The Subreciplent shall maintain auditable records and accounts so as to facilitate the audit requirement
and shall ensure that any sub -contractors also maintain auditable records. The OVbvgo|p|ent Is
nuapono|b|m for any audit oXompt|ona incurred by its own organization orthat ofits sub -contractors.
Responses to any unresolved management findings and disallowed or questioned costs shall be included
with the audit report.
The 8Ubrecip|ent must respond to Department requests for Information or corrective action concerning
audit Issues or findings within 30 days of the date of request, The Department reserves the right to recover
from the GVbrao|p|entoU disallowed costs neoU|UDg from the audit.
After the s|nQ|g audit has been conOp|eted, and if it includes any audit findings, the 8ubnao|p|eDt must
send a full copy of the audit and Its corrective action plan to the Department at the following address no
later than Smonths after the end ofthe Subnocip|8nt'gfiscal yeor/s\:
DHS-FEMA-H8GP-8HSP-FFY1 6 Page 10 of 25 Kittitas, County of, E 17-075
Contracts Office
Washington Military Department
Finance Division, Building #1 TA -20
Camp Murray, WA 98430-5032
If the Subrecipient claims it is exempt from the audit requirements of 2 CFR Part 200 Subpart F, the
Subrecipient must send a letter identifying this Grant Agreement and explaining the criteria for exemption
no later than nine (9) months after the end of the Subrecipient's fiscal year(s) to the address listed above.
The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements of this provision has been established,
The Subrecipient shall include the above audit requirements in any subawards.
Conducting a single or program -specific audit in compliance with 2 CFR Part 200 Subpart F is a material
requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements
of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result
in one or more of the following actions in the Department's sole discretion: a percentage of federal awards
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award.
A.3 ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance or In anticipation of goods or services to be provided
under this Agreement. The Subrecipient shall not invoice the Department in advance of delivery and
invoicing of such goods or services.
A.4 AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the Department
and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the
parties.
A.5 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET
SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part
35.
The Subrecipient must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunication.
A.6 ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be conducted in
accordance with all the applicable current federal, state and local laws, rules and regulations.
A.7 CERTIFICATION REGARDING DEBARMENT SUSPENSION OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Grant Agreement by any federal department or agency.
The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension,
Ineligibility, and Voluntary Exclusion form located at htto://mil.wa.clov/eme[gency-_manr;,�gement-
ivi ion ran s/re uired rantforms. Any such form completed by the Subrecipient for this Agreement shall
be incorporated into this Agreement by reference.
Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will ensure
that potential contractors or subrecipients or any of their principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered
transactions" by any federal department or agency. "Covered transactions" include procurement
contracts for goods or services awarded under a non -procurement transaction (e.g. grant or cooperative
agreement) that are expected to equal or exceed $25,000, and subawards to subrecipients for any
amount. With respect to covered transactions, the Subrecipient may comply with this provision by
DHS-FEMA-HSGP-SHSP-FFY16 Page 11 of 25 Kittitas, County of, E17-075
obtaining a certification statement from the potential contractor or subrecipient or by checking the System
for Award Management (,hAP_*�Aww.sam..Qov) maintained by the federal government. The Subrecipient
also agrees not to enter into any arrangements or contracts with any party on the Washington State
Department of Labor and Industries' "Debarred Contractor List"
(httl2://www.Ini.wa.gov/TradesL!censing/P.rel-W-ago`/"Awrdin, A `enci s/DebarredContractors/). The
Subrecipient also agrees not to enter into any agreements or contracts for the purchase of goods and
services with any party on the Department of Enterprise Services' Debarred Vendor List
(hfp://www.des,wa.gov/services/Contrg,tpt_ingPur hasin Business/Pa esNendor-Debar ent as x).
A.8 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard
Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as
applicable, the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at all tiers (including sub -contracts, sub -grants, and contracts under grants,
loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into, and is a prerequisite for making or entering into this transaction imposed by section
1352, title 31, U.S. Code.
A.9 CONFLICT OF INTEREST
No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is
undertaken or located; and no other official of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement.
The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
A.10 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act
of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
(PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48
CFR Section 52,203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
39.12), State Environmental Policy Act (RCW 43.21 C), Shoreline Management Act of 1971 (RCW 90.58),
State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations.
In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order,
OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
comply with applicable laws, regulations, executive orders, OMB Circulars, or policies.
A,11 CONTRACTING & PROCUREMENT
DHS-FEMA-HSGP-SHSP-FFY16 Page 12 of 25 Kittitas, County of, E17-075
a. The Subrecipient shall use a competitive procurement process in the procurement and award of any
contracts with contractors orsub-contractors that are entered into under the original contract award.
The procurement process followed ohmU be in accordance with 2[|FR Part 200.318 GoMenm|
procurement standards through 20O.828Contract Provisions.
As required by Appendix || to 2 CFF( Part 200. all contracts entered into by the 8ubnec|p|ent under
this Agreement must include the following proviaions, as applicable:
i. Contracts for more than the simplified acquisition threshold currently set at $15O.O0O.which iathe
inflation adjusted amount determined bythe Civilian Agency Acquisition Council and the Defense
Acquisition Regulations CnUDoi| /CoUDC||G\ as authorized by 41 U.S.C. 1908. nlUmt address
8d[nin|atrat|Ve, contractual, or legal remedies in instances Yvhona contractors violate or breach
contract terms, and provide for such sanctions and penalties as appropriate.
ii. All contracts in excess of $10,000 must address termination for cause and for convenience by the
non -Federal entity including the manner by which it will be effected and the basis for settlement.
|ii. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts
that meet the definition of "federally assisted construction contract' in 41 CFR Part OO~1.3must
include the equal oppudVD|tv c|aUea provided under 41 CFR 80'1.4(b), in accordance with
Executive Order 11240. "Equal Employment Opportunity" (3O FR 12310, 12935, 3CFR Part.
1964-1965 Comp., p. 338), as amended byExecutive Order 11375."Amending Executive Order
11246 Relating to Equal Employment Opportunity," and implementing regulations at4l CFR part
80. "Office of Federal Contract Compliance Prog[a0s, Equal Employment Opportunity,
Department ofLabu[."
iv. Davis -Bacon Act, an amended /40 U.S.O. 3141-3148 When required by F8do[m| program
legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities
must include a provision for compliance with the Davis -Bacon Act (4U U.S.C. 3141'3144. and
3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5. "Labor
Standards Provisions Applicable to Contracts Covering Federally Financed and Aaa|atad
Construction"). In accordance with the ot8tuta, contractors must be required to pay wages to
|nbonarm and mechanics at a rate not less than the prevailing vVmgeu specified in e wage
determination made by the Secretary nfLabor. In add|t\on, contractors must be required to pay
vvogea not less than once m week. The non -Federal entity must place a copy of the current
prevailing wage dnUa[mmot|on issued by the Department of Labor in each so(|o|Dgt|oD. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the wage
determination. The non -Federal entity must report all suspected orreported violationstothe
Federal awarding agency. The contracts must also include a provision for co0pUGDC8 with the
Copeland "Anti -Kickback" Act /40 U.G.C. 3145\, as supplemented by Department of Labor
rogU|eboOe /29 OFR Part 3. "Contractors and 8Uboont[GoLo[G on Public Building or Public Work
Financed inWhole o[iOPart byLoans o[Grants from the United 8tates"\.The Act provides that
each contractor Vr8Ubrgc|p|eOt nnUot be prohibited from |OduciOg, by any mnaanm, any person
employed in the cOOet[Uo1ioD, conlp|et|on, or repair of public vvorh, to give up any pad of the
compensation to which he or she Is otherwise entitled. The non -Federal entity must report all
suspected V[reported violations tothe Federal awarding agency.
V. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). VVheny app||oable, all
contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment
of mechanics or laborers must include a provision for compliance with 40 U,S.C. 3702 and 3704,
assupplemented byDepartment ufLabor regulations (28CFR Part 5).Under 4OU,8.{}.3782of
the Act, each contractor must be required to compute the wages of every mechanic and laborer
oDthe basis ofa standard work week of4Ohours, Work |Oexcess of the standard work week |$
parnl|gmib|e provided that the worker is compensated at a ngto of not |aoa than one and a half
times the basic [ate of pay for all hours worked in am:esG of 40 hours in the work week. The
requirements of 40 U.S.[). 3704 are applicable to construction work and provide that no laborer
or 0eohoD|o must be required to work in surroundings or under working conditions Vvh|ph are
uDman|tory, hazardous or dmngmroum. These requirements do not apply to the purchases of
aupp||aa or materials or art|o|oo Ond|Dmri|y available on the open n1o[kei, or contracts for
transportation ortransmission ofintelligence,
DHS-FEMA+1SGP-SHSP-FFY1 6 Page 13 of 25 KIttitas, County of, E 17-075
vi. Rights to Inventions Made Under aContract or Agreement. If the Federal award meets the
definition of "funding agreement" Under 37 OFR §401.2 (a) and the recipient or eubrecp(ert
wishes toenter into ocontract with a small business firm ornonprofit organization regarding the
substitution of parties, assignment or performance of experimental, d8va|opmnonta\, or research
vvnrh under that "funding aQ[aerneDt." the recipient or subnaoip(ent must comply with the
requirements of 37 CFR Part 401, "Rights to |OVenUoDG Made by Nonprofit Organizations and
Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and
any implementing regulations issued bythe awarding agency,
vii. Clean Air Act (42 U.S.C. 7401'7671q.) and the Federal VVah3r Pollution Control Act (38 U.S.C.
1251~1387). a amended—Contracts and eVbgraDtS of amounts In excess of $150,000 must that requiresthe F d | award to agree to comply with all applicable
contain a provision
standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671 q) and
the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be
reported to the Federal awarding agency and the Regional Office of the Environmental Protection
Agency (EPA).
vUi Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2wrn
180.22O\rnustnot bemade tnpa�igSlisted onthe goV8[Drngn�vvde exclusions |nthe System for
Award
�Management /SAM\.|Daccordance with the OMB guidelines at2CFR 18Othat implement
Executive Orders 12549/! CFR part 1Q8000r0p..p.18B>and 12889/3CFR part 1889Con1p..
p.23G\."Debarment and | UapenGion."SAM Exclusions contains the names ofparties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared Ineligible under
statutory orregulatory authority other than E*yoUUve Order 12548.
|X. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above that It
will not and has not used Federal appropriated funds to pay any person ororganization for
|nf|u$Oo|Og or attempting to Influence an officer or employee of any agency, a M08Onbar Of
ConQnomm, officer or employee of Congraao, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.
1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in
connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up
tnthe non -Federal award.
x. Procurement of recovered materials -- As required by 2 CFR 200.322, a non -Federal entity that
is o state agency Oragency of political subdivision of et8by and its contractors must comply
with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
Qu|daUDme of the Environmental Protection Agency (EPA) at 40 CFR port 247 that contain the
highest percentage of recovered 0ate,|o|u practicable, consistent with [n8|Ota|n|nO g satisfactory
level ofcompetition, where the purchase price ofthe item exceeds $10.O0Oo[the value ofthe
qUanUh/ acquired during the preceding fiscal year exceeded $10.000| procuring solid waste
management services in a manner that maximizes energy and resource recovery; and
establishing on affirmative procurement program for procurement of recovered materials
identified |nthe EPA guidelines.
A. Notice of Federal awarding agency requirements and regulations pertaining to reporting.
xU. Federal awarding agency requirements and regulations pertaining to copyrights and rights in data.
All. Access by the Department, the Subro ' iaOt. the Federal awarding agency. the Comctn}Ua[
General of the United Stohas, or any of their duly authorized representatives to any bVoks,
doounnente, p8poro, and records of the contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions.
Kiv. Retention of all required records for six years after the Gubrecip|ent has made final payments
and all other pending matters are closed.
tx. Mandatory standards and policies relating to energy efficiency which are contained in the state
energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.
L.84-1O3.89Stat. 871\.
DHS-FEMA-HSGP-SHSP-FFY1 6 Page 14 of 25 Kittitas, County of, El 7-075
b. The Department reserves the right to review the Subrecipient procurement plans and documents,
and require the Subrecipient to make changes to bring its plans and documents into compliance with
the requirements of 2 CFR Part 200.318 through 200.326. The Subrecipient must ensure that its
procurement process requires contractors and subcontractors to provide adequate documentation
with sufficient detail to support the costs of the project and to allow both the Subrecipient and
Department to make a determination on eligibility of project costs.
c. All sub -contracting agreements entered Into pursuant to this Agreement shall incorporate this
Agreement by reference.
A.12 DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
A.13 DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution panel to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The panel shall
consist of a representative appointed by the Department, a representative appointed by the Contractor
and a third party mutually agreed upon by both parties. The panel shall, by majority vote, resolve the
dispute. Each party shall bear the cost for its panel member and its attorney fees and costs, and share
equally the cost of the third panel member.
A.14 LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the Subrecipient, Its successors or assigns, will protect, save and hold
harmless the Department, the State of Washington, and the United States Government and their
authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature
whatsoever by reason of the acts or omissions of the Subrecipient, its sub -contractors, subrecipients,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the State of
Washington and their authorized agents and employees in any litigation; including payment of any costs
or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts
or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or result from
the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents or employees, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or Subrecipient's agents or employees.
Insofar as the funding source, the Department of Homeland Security (DHS)/Federal Emergency
Management Agency (FEMA), is an agency of the Federal government, the following shall apply;
44 CFR 206.9 Non -liability. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the federal government in carrying out the provisions of the
Stafford Act.
A.15 LIMITATION OF AUTHORITY — Authorized Signature
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Department's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
DHS-FEMA-HSGP-SHSP-FFY16 Page 15 of 25 Kittitas, County of, E17-075
any clause or condition of this Agreement is not effective or binding unless made in writing and signed
by both parties Authorized Signature representatives. Further, only the Authorized Signature
representative or Alternate for the Subrecipient shall have signature authority to sign reimbursement
requests, time extension requests, amendment and modification requests, requests for changes to
projects or work plans, and other requests, certifications and documents authorized by or required under
this Agreement.
A.16 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the Department
may unilaterally reduce the scope of work and budget or unilaterally terminate all or part of the Agreement
as a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
A.17 NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
A.18 NONDISCRIMINATION
The Subrecipient shall comply with all applicable federal and state non-discrimination laws, regulations,
and policies. No person shall, on the grounds of age, race, creed, color, sex, sexual orientation, religion,
national origin, marital status, honorably discharged veteran or military status, or disability (physical,
mental, or sensory) be denied the benefits of, or otherwise be subjected to discrimination under any
project, program, or activity, funded, in whole or in part, under this Agreement.
A.19 NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations, and shall maintain a record of this compliance.
A.20 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/ HEALTH ACT
(OSHA/WISHA)
The Subrecipient represents and warrants that its work place does now or will meet all applicable federal
and state safety and health regulations that are in effect during the Subrecipient's performance under
this Agreement. To the extent allowed by- law, the Subrecipient further agrees to indemnify and hold
harmless the Department and its employees and agents from all liability, damages and costs of any
nature, including, but not limited to, costs of suits and attorneys' fees assessed against the Department,
as a result of the failure of the Subrecipient to so comply.
A.21 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to indemnify and hold
the Department, the state of Washington and the United States government harmless from any and all
causes of action arising from the ownership and operation of the project.
A.22 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
A.23 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION.
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement; provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.24 PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity
matters relating to this Agreement wherein the Department's name is mentioned or language used from
DHS-FEMA-HSGP-$HSP-FFY16 Page 16 of 25 Kittitas, County of, E17-075
which the connection of the Department's name may, in the Department's judgment, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the
prior written consent of the Department. The Subrecipient may copyright original work it develops in the
course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty -
free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA's financial support, by CFDA number, and a statement that the publication does not constitute an
endorsement by FEMA or reflect FEMA's views.
A.25 RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations and/or the provisions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right
of recapture shall exist for the life of the project following Agreement termination. Repayment by the
Subrecipient of funds under this recapture provision shall occur within 30 days of demand.
In the event the Department is required to institute legal proceedings to enforce the recapture provision,
the Department shall be entitled to its costs and expenses thereof, including attorney fees from the
Subrecipient.
A.26 RECORDS
a. The Subreciplent agrees to maintain all books, records, documents, receipts, invoices, and all other
electronic or written records necessary to sufficiently and properly reflect the Subrecipient's contracts,
subawards, grant administration, and payments, including all direct and indirect charges, and
expenditures in the performance of this Agreement (the "records").
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected and
audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or their
designees, by the Comptroller General of the United States or Its designees, or by other state or
federal officials authorized by law, for the purposes of determining compliance by the Subrecipient
with the terms of this Agreement and to determine the appropriate level of funding to be paid under
the Agreement.
c. The records shall be made available by the Subrecipient for such inspection and audit, together with
suitable space for such purpose, at any and all times during the Subrecipient's normal working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded
project(s) for a period of at least six (6) years following final payment and closure of the grant under
this Agreement. Despite the minimum federal retention requirement of three (3) years, the more
stringent State requirement of six (6) years must be followed.
A.27 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORKMORK PIAN
While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan
(project) by providing Federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to
any third party, other than as is expressly set out in this Agreement.
The responsibility for the design, development, construction, implementation, operation and maintenance
of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is
responsibility for any claim or suit of any nature by any third party related in any way to the project.
Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable Federal,
State, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with
the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species
Act, and all other environmental laws, regulations and executive orders.
The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may
be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense
and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, construction, implementation, operation and/or maintenance of a project.
DHS-FEMA-HSGP-SHSP-FFY16 Page 17 of 25 Kittitas, County of, E17-075
A.28 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application
to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
A.29 SUBRECIPIENT NOT EMPLOYEE
The parties intend that an independent contractor relationship will be created by this Agreement. The
Subrecipient, and/or employees or agents performing under this Agreement are not employees or agents
of the Department in any manner whatsoever. The Subrecipient will not be presented as, nor claim to be,
an officer or employee of the Department by reason of this Agreement, nor will the Subrecipient make
any claim, demand, or application to or for any right or privilege applicable to an officer or employee of
the Department or of the State of Washington by reason of this Agreement, including, but not limited to,
Workmen's Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the officers and employees are
employed by the state of Washington in their own right and not by reason of this Agreement.
A.30 TAXES FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain
In current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
A.31 TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Department's Key Personnel identified in the
Agreement, specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best
interests of the State of Washington, may terminate this Agreement in whole or in part by providing ten
(10) calendar days written notice, beginning on the second day after mailing to the Subrecipient. Upon
notice of termination for convenience, the Department reserves the right to suspend all or part of the
Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations
of funds. In the event of termination, the Subrecipient shall be liable for all damages as authorized by
law. The rights and remedies of the Department provided for in this section shall not be exclusive and
are in addition to any other rights and remedies provided by law.
A.32 TERMINATION OR SUSPENSION FOR CAUSE
In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and proper manner its obligations under this Agreement, is in an unsound financial condition so
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements or stipulations of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity
to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for
cure shall not diminish or eliminate the Subrecipient liability for damages or otherwise affect any other
remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure,
the Department shall notify the Subrecipient in writing of the need to take corrective action. If the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
or if such corrective action is deemed by the Department to be insufficient, the Agreement may be
terminated in whole or in part.
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
DHS-FEMA-HSGP-SHSP-FFY16 Page 18 of 25 Kittitas, County of, E17-075
decision by the Department to terminate the Agreement in whole or in part. In the event of termination,
the Subrecipient shall be liable for all damages as authorized by law, including, but not limited to, any
cost difference between the original Agreement and the replacement or cover Agreement and all
administrative costs directly related to the replacement Agreement, e.g., cost of administering the
competitive solicitation process, mailing, advertising and other associated staff time. The rights and
remedies of the Department provided for in this section shall not be exclusive and are in addition to any
other rights and remedies provided by law. If it is determined that the Subrecipient: (1) was not in default
or material breach, or (2) failure to perform was outside of the Subrecipient's control, fault or negligence,
the termination shall be deemed to be a "Termination for Convenience".
A.33 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Department terminates this Agreement, the
Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
performance of such part of this Agreement as has been terminated.
If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
delivered to and accepted by the Department prior to the effective date of Grant Agreement termination,
the amount agreed upon by the Subrecipient and the Department for (i) completed work and services
and/or equipment or supplies provided for which no separate price is stated, (ii) partially completed work
and services and/or equipment or supplies provided which are accepted by the Department, (iii) other
work, services and/or equipment or supplies which are accepted by the Department, and (iv) the
protection and preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this
Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the
Department. The Department shall have no other obligation to the Subrecipient for termination. The
Department may withhold from any amounts due the Subrecipient such sum as the Department
determines to be necessary to protect the Department against potential loss or liability. The rights and
remedies of the Department provided in this Agreement shall not be exclusive and are in addition to any
other rights and remedies provided by law.
After receipt of a notice of termination, and except as otherwise directed by the Department in writing,
the Subrecipient shall:
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;
b. Place no further orders or sub -contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of the work
under the Agreement as is not terminated;
c. Assign to the Department, in the manner, at the times, and to the extent directed by the Department,
all of the rights, title, and interest of the Subrecipient under the orders and sub -contracts so
terminated, in which case the Department has the right, at its discretion, to settle or pay any or all
claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and contracts,
with the approval or ratification of the Department to the extent the Department may require, which
approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed by
the Department any property which, if the Agreement had been completed, would have been required
to be furnished to the Department;
f. Complete performance of such part of the work as shall not have been terminated by the Department
in compliance with all contractual requirements; and
g. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the Subrecipient
and in which the Department has or may acquire an interest.
DHS-FEMA-HSCP-SHSP-FFY16 Page 19 of 25 Kittitas, County of, E17-075
A.34 UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES (MWBE)
The Subrecipient is encouraged to utilize business firms that are certified as minority-owned and/or
women -owned in carrying out the purposes of this Agreement. The Subrecipient may set utilization
standards, based upon local conditions or may utilize the state of Washington MWBE goals, as identified
in WAC 326-30-041.
A.35 WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement.
A.36 VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, the laws of the state of Washington. Venue of any suit between the parties arising
out of this Agreement shall be the Superior Court of Thurston County, Washington. The Subrecipient, by
execution of this Agreement acknowledges the jurisdiction of the courts of the State of Washington.
DHS-FEMA-HSGP-SHSP-FFY16 Page 20 of 25 Kittltas, County of, E17-075
Exhibit C
WORK PLAN
FPY16 Homeland Security Grant (HSGP)
State Homeland Security Program (SHSP)
Kittitas County, Homeland Security Region 7
State Overview
As the Pass-through Entity (PTE), the Washington State Military Department (WMD) Emergency Management
Division's (EMD) Preparedness Grants Section (PGS), referenced as the Department, is responsible for ensuring
federal funding is expended and programs implemented in full accordance with governing law and regulations. Eighty -
percent of the state's award is allocated to local and tribal units of government in accordance with Federal guidelines.
Washington State is divided into nine Homeland Security Regions, Funding is allocated to Regions according to a
county base, population, and population density funding formula. The remaining twenty percent is allocated to state
agencies using a sustainment funding model. Each Homeland Security Region and participating State Agency
submitted projects that were included in the State's Investment Justification. The projects were further detailed in
subprojects, which are the focus of the work plan.
Region 7 Overview
Investment
This work plan supports the 2016 Washington State HSGP (SHSP) Investment Justification,
Justification
Investment #3 —Washington Regional Homeland Security Projects, Project #7 ---Region 7
Homeland Security (WAI6SHSP>INV-3>PROJ-7).
Region 7 Homeland Security
Funding will be utilized to close gaps in six identified capability areas:
1) Public Information and Warning -partial gaps identified in mass -notification capabilities to overall
population. Assessment of public notification and outreach program during all -hazard response has
identified a gap specific to communicating evacuation notification and information with limited
English speaking persons;
2) Infrastructure Systems -not all critical infrastructure assets have been identified within the region
and threats and hazards need to be assessed;
WA16SHSP
3) Operational Communications -equipment updates are ongoing with local fire districts, law
INV -3
agencies, EMS and other entities; multi-year project is underway to enhance communications
PROJ — 7
interoperability across the region;
4) Interdiction and Disruption -Specialty tactics teams have a gap related to training and equipment
specific to domestic terrorism and other terrorism risks. Tactical ballistic vests need replacement
and there is a need for on -scene medical surge equipment;
5) Operational Coordination regional gap has been identified concerning the number of trained
personnel available to staff Emergency Operation Centers due to attrition of personnel a significant
Increase in EOC activations over the past two years; and
6) Community Resilience -continuation of regional public awareness outreach activities related to
preparedness for man-made and natural all -hazard emergencies.
DHS-FEMA-HSGP-SHSP-FFY16 Page 21 of 25 Kittitas, County of, E17-075
Washington Homeland Security Regions
DHS-FEMA-HSGP-SHSP-FFY16 Page 22 of 26 Kittitas, County of, E17-075
wmirm
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egion
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Region 7 is located in central/north-central Washington and consists of five counties and one
federally recognized tribe with a total population of almost 300,000 people. The Region's five
Membership
counties are: Chelan, Douglas, Grant, Kittitas, and Okanogan. The Confederated Tribes of the
Colville Reservation are considered to be a part of Region 7 and actively participate in regional
activities; however, they do not receive any Homeland Security funds, but are supported by tribal
funding,
Terrorist targets include:
• Hydroelectric facilities
• Transportation
• Public events
• Industry
Threats
Primary all -hazard risks include:
&
Hazards
• Wildland fires
Landslides
• Floods
• Winter storms
• Wind storms
• Earthquakes
Pandemic Incidents
Region 7 is composed of Chelan, Douglas, Grant, Kittitas, and Okanogan Counties. The
Governance
responsibility of the Region 7 Homeland Security Coordinating Office and point of contact for the
Region is rotated biannually, with each county serving in turn.
Funding
Region 7 funding is allocated using a base -plus -population formula. 50% of regional award is split
Allocation
evenly among the five counties; the remaining 50% is distributed to each of the counties based on
Methodology
population.
Chelan Coun!y $ 65,725
Douglas County $ 49,294
16SHSP
Funding
Grant County $ 74,438
Allocation
Kittitas Coun $ 50548
Okanogan County $ 50,357
TOTAL,,I,, 290,362
DHS-FEMA-HSGP-SHSP-FFY16 Page 22 of 26 Kittitas, County of, E17-075
Subprojects (by,Core Capability)
Subproject #1
Interdiction and Disruption
$ 24,650
The Anal of this subproject is to equip response personnel with adequate resources and protection to respond to
terrorist attacks or threats within Region 7. The link to the approved project in the 16SHSP Investment Justification is —
4) Interdiction and Disruption -Specialty tactics teams have a gap related to training and equipment specific to domestic
terrorism and other terrorism risks; tactical ballistic vests need replacement and there is a need for on -scene medical
surge equipment. Gaps exists due to lack of equipment and aging equipment. The focus area for this funding cycle is
equipping and training specialty teams. Funding will be used to purchase monitors and hard drives for a mobile
forensics machine; a tactical pole camera; and heavy vests and ballistic plates for special teams. Additionally, some
funding will be used to purchase tourniquets for responders. Funding will also be used to pay for the Sheriffs Office
storage unit rental fees to safely store Items needed to respond to incidents. The desired outcome is for the Kittitas
County Sheriffs Office and special teams to be adequately equipped to respond to and engage in life-saving and life-
sustaining operations during terrorist attacks or threats,
Subproject #2
Operational Coordination
$ 25,898
The anal of this subproject is to enhance Operational Coordination for Region 7. The link to the approved project in the
16SHSP Investment Justification is — 5) Operational Coordination: A regional gap has been identified concerning the
number of trained personnel available to staff Emergency Operation Centers due to attrition of personnel a significant
increase in EOC activations over the past two years. Due to personnel turnover,ams exist the number of staff trained
to respond to EOC activations. The primary focus areas for this funding cycle is training for EOC operations and
fina will be used to pay for registrations and travel to trainings offered
regional tactical response capabilities. Egad
across the state and nation. Funding will also be used to support the annual county -wide active shooter exercise. The
desired outcome is that regional operational coordination will continue to improve, resulting in improved
synchronization within Region 7 in the event of a terrorism or all -hazards event.
DHS-FEMA-HSGP-SHSP-FFY16 Page 23 of 25 Kittitas, County of, E17-075
Exhibit D
TIMELINE
FFY16 Homeland Security Grant Program (HSGP)
State Homeland Security Program (SHSP)
DATE —7
TASK
The performance period for 16HSGP is September 1, 2016 — August 31, 2019
September 1, 2016
Grant Agreement Start Date
January 1, 2017
Estimated date work will begin
NLT March 31, 2017
Submit Progress Report
NLT June 30, 2017
Submit Reimbursement Request and Progress Report
NLT September 30, 2017
Submit Progress Report
NLT December 31, 2017
Submit Reimbursement Request and Progress Report
NLT March 31, 2018
Submit Reimbursement Request and Progress Report
July 31, 2018
Estimated date work will end
July 31, 2018
All work ceases; Grant Agreement End Date
September 15, 2018
Submit Final Reimbursement Request and Closeout Reports*
*Reports are due before final invoice will be reimbursed
DHS-FEMA-HSGP-SHSP-FFY16 Page 24 of 25 Kittitas, County of, E17-075
Exhibit E
BUDGET
FFY16 Homeland Security Grant Program (HSGP)
State Homeland Security Program (SHSP)
DHS-FEMA-HSGP-SHSP-FFY1 6 Page 25 of 25 Kittitas, County of, E17-075
. .............. . ......
Organization ........ 667
667
SUBPROJECT #1 $ 2i,
-- - ---------
23,983
Interdiction and Disruption Ip'InIng
Exercise
Subtotal $ 24,650
24,650_
krganizatlon
SUBPROJECT 42
Operational Coordination Trainin
Exercise 750
750
Salaries & Benefits
......._..,µ_,.,.µ,..w.,.
$
M&A Goods & Services
Travel/Per Diem $_ -
Subtotal $
$
50,548
Total Direct Costs $$
IndirectXX% $
totalGrant Agreement A:mount,. 50,548
-50,5,48
GRANTAGREEMENT CAPS
the Subraciplent ensures
The Personnel expenditures under this agreement will not exceed the percentage established within this budget, If the percentage Is greater than 50%,
the personnel costs over 50% will not be reimbursed unless a personnel cap waiver Is approved by OHS,
............... ..................................................................................... .................................
The total expenditures meeting the Law Enforcement Terrorism Prevention (LETPA) eligibility will equal or exceed the percentage established within this
budget.
LETPA! $50,548 100% of Agreement Amount
Cumulative transfers to SubproJecis in excess of 10%af the Grant Agreement Direct Casts amount will not be reimbursed without prior written
authorization from the Department
DHS-FEMA-HSGP-SHSP-FFY1 6 Page 25 of 25 Kittitas, County of, E17-075
Xw—ard heifer
ATTACHMENT #1
16HSGP Award Documents
EMW-2016-SS-00005-SO1
U.S. Department of Homeland Security
Washington, D.C. 20472
Bret Daugherty
Washington State Military Department
Building 20
Camp Murray, WA 98430 - 5122
Re; Grant No eMW-2016.SS-00005
Dear Bret Daugherty'
Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under
the Fiscal Year (FY) 2016 Homeland Security Grant Program has been approved in the amount of $13,272,953,00. You are
not required to match this award With any amount of non -Federal funds
Before you request and receive any of the Federal funds awarded to you, you must estabiish acceptance of the award. By
accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your
award:
• Agreement Articles (attached to this Award Letter)
• Obligating Document (attached to this Award Letter)
• FY 2016 Homeland Security Grant Program Notice of Funding Opportunity.
Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.
In order to establish acceptance of the award and Its terms, please follow these Instructions.
Step 1: Please tog In to the ND Grants system at https,Hportal,fema,gov,
Step 2: After logging In, you will see the Home page with a Pending Tasks menu. Click on the Pending Tasks menu, select the
Application sub -menu, and then click the link for "Award Offer Review" tasks. This link will navigate you to Award Packages
that are pending review.
Step 1. Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the award. Please
save or print the Award Package for your records,
System for Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in particular,
your organizatiods name, address, DUNS number, EIN and banking Information. Please ensure that the DUNS number used
in SAM is the same one used to apply for all FEMA awards, Future payments will be contingent on the information provided
in the SAM, therefore, it is imperative that the information is correct. The System for Award Management is located at b92_//
yffiW_$AM4QK_
If you have any questions or have updated your information in SAM, please let your Grants Management Specialist (GMS)
know as soon as possible- This will help use to make the necessary updates and avoid any interruptions in the payment
process
BRIAN KAMOIE
Agreement Ariicles'
Thu Sep 0100:00:00 GMT 2016
U.S. Department of Homeland Security
Washington, D.C. 20472
AGREEMENT ARTICLES
Homeland Security Grant Program
GRANTEE: Washington State Military Department
PROGRAM: Homeland Security Grant Program
AGREEMENT NUMBER: EMW2016-SS-00005-So1
TABLE OF CONTENTS
Article I
Assurances, Administrative Requirements, Cost Principles,
Article IX
and Audit Requirements
Article II
DMS Speck Acknowledgements and Assurances
Article III
Whistleblower Protection Act
Article IV
Use of DHS Seal, Logo and Flags
Article V
USA Patriot Act of 2001
Article VI
Universal Identifier and System of Award Management
Article XV
(SAM)
Article VII
Reporting of Matters Related to Recipient Integrity and
Article XVII
Performance
Article VIII
Rehabilitation Act of 1973
Article IX
Trafficking Victims Protection Act of 2000
Article X
Terrorist Financing
Article XI
SAFECOM
Article XII
Reporting Subawards and Executive Compensation
Article XIII
Procurement of Recovered Materials
Article XIV
Patents and Intellectual Property Rights
Article XV
Notice of Funding Opportunity Requirements
Article XVI
Non -supplanting Requirement
Article XVII
Lobbying Prohibitions
Article XVIII
Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Article XIX
Hotel and Motel Fire Safety Act of 1990
Article XX
Fly America Act of 1974
Article XXI
Best Practices for Collection and Use of Personally
Identifiable Information (PII)
Article XXII
Americans with Disabilities Act of 1990
Article XXIII
Age Discrimination Act of 1975
Article XXIV
Activities Conducted Abroad
Article XXV
Acknowledgment of Federal Funding from DHS
Article XXVI
Federal Leadership on Reducing Text Messaging while
Driving
Article XXVII
Federal Debt Status
Article XXVIII
False Claims Act and Program Fraud Civil Remedies
Article XXIX
Energy Policy and Conservation Act
Article XXX
Education Amendments of 1972 (Equal Opportunity in
Education Act) - Title iX
Article XXXI
Duplication of Benefits
Article XXXII
Drug -Free Workplace Regulations
Article XXXIII
Debarment and Suspension
Article XXXIV
Copyright
Article XXXV
Civil Rights Act of 1958
Article XXXVI
Civil Rights Act of 1954 - Title VI
Article XXXVII
Acceptance of Post Award Changes
Article XXXVI II
Prior Approval for Modification of Approved Budget
Article XXXIX
Disposition of Equipment Acquired Under the Federal Award
Article XL
Summary Description of Award
Article XLI
Operation Stonegarden Program Hold
Article I - Assurances, Administrative Requirements, Cost Principles, and Audit Requirements
DHS financial assistance recipients must complete either the Q StandardF' 4MAnisinces - Non-ConLtr &D
RLQ_q[@m or ONIS Standard , F r 424D r' F r as applicable. Certain assurances in these
documents may not be applicable to your program, and the DHS financial assistance office may require applicants to certify
additional assurances, Applicants are required to fill out the assurances applicable to their program as instructed by the
awarding agency, Please contact the financial assistance office if you have any questions,
DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements For Federal Awards located atr9� and adopted by
DHS at 2 Cf8.-PMX -
Article II - DWS Specific Acknowledgements and Assurances
All recipients, sub -recipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable
provisions governing DHS access to records, accounts, documents, information, facilities, and staff.
1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DMS.
2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and
sources of information related to the award and permit access to facilities, personnel, and other individuals and information as
may be necessary, as required by DMS regulations and other applicable laws or program guidance.
3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate
backup documentation to support the reports.
4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law
or detailed in program guidance.
5 If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national
origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list
of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS financial
assistance office and the DHS Office of Civil Rights ano
_QJyJLjDgjM (CROL) by e-mail at gML*bggb1_qpy or by mail at U.S.
Department of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop 90190 Washington, D.C.
20528,
6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin
(including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient
settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the OHS
financial assistance office and the CRCL office by e-mail or mail at the addresses listed above,
The United States has the right to seek judicial enforcement of these obligations,
Article III - Whistleblower Protection Act
All recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 1QD_$_qL&gdpn
24-Q9, Al _Ua_0_.4M, and M_U U__ncftIoQ2a?_4 and 131.0.
Article IV - Use of DHS Seal, Logo and Flags
All recipients must obtain permission from their financial assistance office, prior to using the DHS seal(s), logos, crests of
reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests
or reproductions of flags or likenesses of Coast Guard officials,
Article V . USA Patriot Act of 2001
All recipients must comply with requirements of the _U ft Strenot pf vim ,_aL qArV VD�g
,YBW-- .
lReguired which amends JWgQ_aWfiQD_s175i_L%
Article VI - Universal Identifier and System of Award Management (SAM)
All recipients are required to comply with the requirements set forth in the government-w1de Award Term regarding the System
for Award Management and Universal Identifier Requirements located at 2 P -P P0 r.1 the full text of which Is
,_
Incorporated here by reference In the terms and conditions of your award.
Article VII - Reporting of Matters Related to Recipient Integrity and Performance
If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal
assistance office exceeds $10,000,000 for any period of time during the period of performance of this Federal award, you
must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and
Performance Matters located at 2 C.F.R. Patt, >LI the full text of which is incorporated here by reference in the
terms and conditions of your award,
Article VIII - Rehabilitation Act of 1973
All recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 197J,g 7. 4
, Q __as
amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the
handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or
activity receiving Federal financial assistance.
Article IX - Trafficking Victims Protection Act of 2000
All recipients must comply with the requirements of the government -wide award term which implements Section 106(g) of the
Trafficking Victims Protection Act of 2000, UVPA) as amended (22_U_a_Q._Wq2aM4), The award term is located at 2 CER
sec qr,)
,5, the full text of which is incorporated here by refererce in the terms and conditions of your award.
Article X -Terrorist Financing
All recipients must comply with E.Qj._�M and U.S, law that prohibit transactions with, and the provisions of resources
and support to, individuals and organizations associated with terrorism. It Is the legal responsibility of recipients to ensure
compliance with the Order and laws,
Article XI - SAFECOM
-4-
All recipients who receive awards made under programs that provide emergency communication equipment and its related
activities must comply with the.5_AEEQM Guidance for Emergency Communication Grants, Including provisions on technical
standards that ensure and enhance interoperable communications.
Article X11 - Reporting Subawards and Executive Compensation
All recipients are required to comply with the requirements set forth in the government-wide Award Term on Reporting
Subawards and Executive Compensation located at1.1Q_ApV9ngLix_& the full text of which is Incorporated here
by reference In the terms and conditions of your award.
Article XIII - Procurement of Recovered Materials
All recipients must comply with Section 6002 of the as amended by the B-eAQ"r q_QQa-5e"qW
BZgLft Ad The requirements of Section 6002 Include procuring only items designated in guidelines of the Environmental
Protection Agency (EPA) at _4Q P_F,R;_.Bqd2E that contain the highest percentage of recovered materials practicable,
consistent with maintaining a satisfactory level of competition.
Article XIV - Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bavh-Qcle Act. Pub. L. No. 96-517. as amended, and codified
in et seq. All recipients are subject to the specific requirements governing the development, reporting,
and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 CY. R. Part 401. and
the standard patent rights clause located at 37 C.F.R. section 401.14.
Article XV - Notice of Funding Opportunity Requirements
All of the 'instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this
program are Incorporated here by reference In the terms and conditions of your award. All recipients must comply with any
such requirements set forth In the program NOFO
Article XVI - Non-supplanting Requirement
All recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do
not replace (supplant) funds that have been budgeted for the same purpose through non -Federal sources.
Article XVII - Lobbying Prohibitions
All recipients must comply with �n�, which provides that none of the funds provided under an award may
be expended by the recipient to pay any person to influence, or attempt toinfluencean officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any
Federal action concerning the award or renewal,
Article XVIII - Limited English Proficiency (Civil Rights Act of 1964, Title VI)
All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on
the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide
meaningful access to persons with limited English proficiency (LEP) to their programs and services For additional assistance
and information regarding language access obligations, please refer to the DHS Recipient Guidance
gWj0gM&S-UlJjshed-heIodeoartmen( - i 0,gW,
and additional
resources on ht; gov,
Article XIX - Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990,
_0, all recipients must
ensure that all conference, meeting, convention, or training space funded in whole or In part with Feder-al funds complies with
the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended,
Aqgfign2225,
Article XX - Fly America Act of 1974
All recipients must comply with Preference for U.S_ Flag Air Carriers, (air carriers holding certificates under A9,J_J$..Q,
5ectign 41192) for Intemational air transportation of people and property to the extent that such service is available, in
accordance with the Internatiowl Air Transportation Fair Competitive Practices Act of 1974 and
the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, jimndmont to
Comptroller General Decision B-138942,
Article XXI - Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly
or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collect Pti are
required to have a publlcally-available privacy policy that describes standards on the usage and maintenance of Pil they
collect. Award recipients may also find as a useful resource the DMS Privacy Impact Assessments: Ejr Guid�nc and
2 kacy„ipjate respectively.
Article XXII - Americans with Disabilities Act of 1990
All recipients must comply with the requirements of Titles 1, 11, and III of the Americans with Disabilities Act, which prohibits
recipients from discriminating on the basis of disability In the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities.
Article XXIII - Age Discrimination Act of 1975
All recipients must comply with the requirements of the Age Discrimination Act of
W,which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance
Article XXIV - Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licenses, permits, or approvals are obtained
Article XXV -Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals,
bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds
Article XXVI - Federal Leadership on Reducing Text Messaging while Driving
All recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in
1 3,; including conducting initiatives described in Section 3(a) of the Order when on official Government business or when
performing any work for or on behalf of the federal government..
Article XXVII - Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any Federal debt. Examples of relevant debt include
delinquent payroll and other taxes, audit disallowances, and benefit overpayments, Seej f iulgr„A 1.2t
Article XXVIII - False Claims Act and Program Fraud Civil Remedies
All recipients must comply with the requirements of e n 7 - 3733 which prohibits the submission of false or
fraudulent claims for payment to the Federal Government. See il-3Q2 which details the administrative
remedies for false claims and statements made,
Article XXIX - Energy Policy and Conservation Act
All recipients must comply with the requirements of which contain policies relating to energy efficiency
that are defined in the state energy conservation plan issued In compliance with this Act.
Article XXX - Education Amendments of 1972 (Equal Opportunity in Education Act) - True IX
All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (
), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial
assistance. DHS implementing regulations are codified at 0JJJ_E J 17 and 14_Q_f & dam
Article XXXI - Duplication of Benefits
Any cost allocable to a particular Federal award provided for in :2 " E R,,P 004 &DINrLE may not be charged to other
Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and
conditions of the Federal awards, or for other reasons. However, this prohibition would not preclude a recipient form shifting
costs that are allowable under two or more Federal awards In accordance with existing Federal statutes, regulations, or the
terms and conditions of the Federal award.
Article XXXII - Drug -Free Workplace Regulations
All recipients must comply with the Drug -Free Workplace Act of 1988 (41 U. ;, ,ge„r Q1 which requires all
organizations receiving grants from any Federal agency agree to maintain a drug-free workplace. DHS has adopted the
Act's implementing regulations at-CE—art 30U1.
Article XXXIII - Debarment and Suspension
All recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders
1254J and 12Q$9; and 2.Q F _R_Ppr 111 �Q, These regulations restrict awards, subawards, and contracts with certain parties that
are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities,
Article XXXIV - Copyright
All recipients must affix the applicable copyright notices of,17 U,S.C. sdrt-o�.,401 aL4Q2 and an acknowledgement of
Government sponsorship (including award number) to any work first produced under Federal financial assistance awards,
Article XXXV - Civil Rights Act of 1968
All recipients must comply with ill ,Vili_of,#tieC v,.il, 'l t� t„ ��, which prohibits reciplergs from discriminating in
the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis
of race, color, national origin, religion, disability,, familial status, and sex (42 �J.&Q.Lzg lL1Qn IV PA §Vq ), as Implemented
by the Department of Housing and Urban Development at 24_QER_2Aft_100, The prohibition on disability discrimination
'Includes the requirement that new multifamily housing with four or more dwelling units i.e., the public and common use areas
and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) be
designed and constructed with certain accessible features (See 244 C,F ,R; §QQgko ,QQ,=):
Article XXXVI - Civil Rights Act of 1964 - Title VI
All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U „ C. section,Y2Q ig ets ),
which provides that no person in the United States will,: on the grounds of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal
financial assistance. DWS implementing regulations for the Act are found at 6 g,F , J x ;21 and 44D2_E, Ez_dt 7.
Article XXXVII - Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been made, including
changes to period of performance or terms and conditions, recipients will be notified of the changes In writing, Once
notification has been made, any subsequent request for funds will Indicate recipient acceptance of the changes to the award,
Please call the FEMA/GMD Gall Center at (866) 927-5646 or via e-mail to ASK -GM d„tt%,gW if you have any questions,
Article XXXViII - prior Approval for Modification of Approved Budget
Before making any change to the DHS/FEMA approved budget for this award, you must request prior wrilten approval from DHS/FEMA where
required by 2 C,F.R. Section 200.31)8. For awards with an approved budget greater than $150,1, you may not transfer funds among direct
cost categories, programs, functions, or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers
exceeds or is expected to exceed ten percent (10%) of the total budget DHSIFEMA last approved. You must report any deviations from your DHS/
FEMA approved budget In the first Federal Financial Report (5F-425) you submit following any butigetdeviation, regardless of whether the budget
deviation requires prior written approval -
Article XXXtX - Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed
for the original project or program or for other activities currently or previously supported by DHSiFEMA, you roust request
Instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 CY.R. Section 200.313.
-7
Article XL - Summary Description of Award
The purpose of the FY 2016 HSGP is to support state and local efforts to prevent terrorism and other catastrophic events and
to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. The HSGP
provides funding to implement investments that build, sustain, and deliver the 32 core capabilities essential to achieving
the National Preparedness Goal (the Goal) of a secure and resilient Nation. The building, sustainment, and delivery of
these core capabilities are not exclusive to any single level of government, organization, or community, but rather, require
the combined effort of the whole community, This HSGP award consists of State Homeland Security Program (SHSP)
funding in the amount of $6,493,000.00, Urban Areas Security Initiative (UASI) funding in the amount of $5,430,000,00,
and Operation Stonegarden (OPSG) funding in the amount of 51,349,953.00. The following counties and one tribe received
Operation Stonegarden funds: Clallarn County, $265,463,00; Colville Tribe, $56,940.00; Ferry County, $85,500.00; Island
County, $133,188.00; Jefferson County, $60,748.00; Okanogan County, $123,680.00; Pend Oreille County, $64,556.00; San
Juan County, $123,580,00; Stevens County, $75,980,00; and Whatcom County, $340,418.00.
Article XL1 - Operation Stonegarden Program Hold
The recipients are prohibited from drawing down or reimbursing sub -recipients of Operation Stonegarden (OPSG) funding
provided through this award until each unique, specific or modified county level, tribal or equivalent Operations Order and
or Frag Order has been reviewed, and approved by official notification by DHS/FEMA and Customs and Border Protection/
United States Border Patrol (CBP/USBP). Each Operations Order will be transferred via the secure portal (CBP/USBP)
BPETS system from each respective AOR Sector HQ to CBP/USBP HQ in Washington DC for review and pre -approval for
Operational continuity, then forwarded to DHSIFEMA GPDfPGD OPSG Program Office for final review/approval.. Official
notification of approval will be sent by DHS/FEMA via email to the respective State Administrative Agency (SAA) and CBP/
USBP HO In Washington DC,
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Contractual
Construction
Indirect Charges
Other
.a-
$0.00
$0.00
$0.00
$0.00
$0,00
$13,272,953.00
$0,00
$0,00
M 00
Obligating Doctuo ent for Award/Ain endinent
Ia. AGREEMENT NO.
2, 3. RECIPIENT NO.
4. TYPE OF 5, CONTROL NO-
EMW-2016-SS-00005-SO1
AMENDMEN1916001095G
ACTION W510972N, W510975N,
NO.
AWARD W510973N
6, RECIPIENT MAIvIE AND
7, ISSUING FFMA OFFICE AND
S. P.,\Y.,IvffiNT OFFICE AND ADDRESS
ADDRESS
ADDRESS
Financial Services Branch
Washington Suite Military
Grant Operations
500 C Street, SM, Room 723
Department
245 Nfurray Lane - Building 410. SW
Washington DC, 20472
Building 20
Washington DC, 20528-7000
Camp Murroy., WA, 98430 -
POC: 866-927-5646
5122
9. NAME OF RE- C FPFENT
PHONE NO. 10 NANM OF FENIA PROJECT COORDINATOR
PROJECT OFFICER
253-312-7121 Centia I Scheduling and Information Desk
Sierra Wardell
Pho= 800-368-6498
Email: Askcsid@dhs.gov
I I, EFFECTIVE DATE OF
12i 13. ASSIST ANCEARRANGENTENT 14. PERFORMANCE PERIOD
TIES ACTION
M13TUOD Cost Reimbursement
From,. To:
09101 /2016
OF
09/01/2016 08/31/2019
PAYMENT
Budget Period
PARS
09/01/2016 08/31/2019
I5. DESCRIPTION OF ACTION
a, (indicate funding data Cot awards or financial changes)
PROGRAM C1 -1)A NO. ACCOUNT LNG DATA
NAME (ACOS CODE)
ACRONYM
NINXII-x -xxKx-N%-XX-.N
PRIOR AMOUNT CURRENT CMIULATIVE NON -
TOTAL AWARDED TOTAL FEDERAL COi'v&flT3vfLNT
AWARD THIS AWARD
ACTION
+ OR
Homeland 97:067 20 1 6 -SL -B I I I -P4 lQ- 4 101- S0.00 KA91000J)0 $6,493,000.0) See Totals
Security D
Grant
Program
Homeland 97,067 2016 -SL -B211-11410- -4101- StM S-5,430,000.1)0 $5,430,000.0) See Totals
Security
Grant
Program
Homeland 97.067 2016 -SL -Bl I 2-P414- -4 101. 50.00 $1,349,953.00 $1,349,953-1X) See Totals
Security D
Grant
Program
TMAIS $0.00 $13,272,953.01$13,272,953-01 $0,00
b. To describe changes other than funding data or financial changes, attach schedule and check here.
N/A
16 a. FOR NON -DISASTER PROGRAX43): RECIPIENT IS REQUIRED TO SIGN AND RETLIRN THREE (3) COPIES OF THIS
DOCQvMN,T TO FEMA (See Block 7 for address)
Homeland Security Grant Program recipients are not required to sign and return copies of this document. However, recipients should
print and keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS RECIPIENT ISNOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above,
17. RECIPIENT SIGNATORY OFFICIAL kName and Title) DATE
Sierra Wardell, Preparedness Grants; Section Progani Manager
1 R. NEMA SK,NATORY ONNICIAL (Name and Title)
ANDILEW MCLARTY ,
1f�_
Ion Aug 23 3():24:3$ C;,\xr
2016
DATE
Thu Jul 28 02:43:05 (,tN-PC
2016
Enter your TIN In the appropriate box. The TIN provided must match the name given on line 1 to avoid ( Social security number
backup withholding. For individuals, this is generally your social security number ( However, far a
Part page
resident alien, sole proprietor, or disregarded entity, see the rt I instructions on page 3. For other
entities, it is your employer identification number (EIN). If you do not have a number, see Now to get a
TIN on page 3. or
Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for I Employer identification number
guidelines on whose number to enter. 9 1— 6 1 0 1 0 1 3 1 4 1 9
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be Issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S, person (defined below); and
4. The FATCA code(s) entered on this farm (if any) Indicating that I am exempt from FATCA reporting is correct,
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, Item 2 does not apply. For mortgage
Interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and
generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the
instructions on Daae 3. _
Signature f
Here U.S. parse
General Instructi
Section references are to the In ernal Revenue Code unless otherwise noted.
Future developments. Information about developments affecting Form W-9 (such
as legislation enacted after we release it) is at www.frs.,gov/fw9,
Purpose of Form
An Individual or entity (Farm W-9 requester) who is required to file an Information
return with the IRS must obtain your correct taxpayer Identificatlon number (rIN)
which may be your social security number (SSN), individual taxpayer Identification
number (ITIN), adoption taxpayer Identification number (ATIN), or employer
identification number (EIN), to report on an Information return the amount paid to
you, or other amount reportable on an Information return. Examples of Information
returns Include, but are not limited to, the following:
• Form 1099 -INT (Interest earned or paid)
• Form 1099 -DIV (dividends, Including those from stocks or mutual funds)
• Form 1099-MISC (various types of Income, prizes, awards, or gross proceeds)
• Form 1099-B (stock or mutual fund sales and certain other transactions by
brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
Dat®. / l 1%-t l
• Form 1098 (home mortgage interest), 1098-8 (student loan Interest), 1098-T
(tuftion)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S, person (Including a resident alien), to
provide your correct TIN.
If you do not Tatum Form W-9 to the requester with a TIN, you might be subject
to backup withholding. See What is backup withholding? on page 2.
By signing the filled -out form, you:
1. Certify that the TIN you are giving is correct (or you are waking for a number
to be Issued),
2, Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a U.S. exempt payee. If
applicable, you are also certifying that as a U.S, person, your allocable share of
any partnership Income from a U,S. trade or business is not subject to the
withholding tax on foreign partners' share of effectively connected Income, and
4. Certify that FATCA code(s) entered on this form (if any) Indicating that you are
exempt from the FATCA reporting, is correct. See What is FATCA reporting? on
page 2 for further information.
Cat. No. 10231X Form W-9 (Rev. 12-2017)
w-9
Form
Request for Taxpayer
Give Form to the
(Rev. December 2014)
Identification Number and Certification
requester. Do not
DepartmentoftheTreasuy
send to the IRS.
Irttemal Revenue Service
1 Name (as shown on your Income tax return). Name is required on this line; do not leave this line blank.
County of Kittitas
N
2 Business name/disregarded entity name, if different from above
Kittitas County
cL
3 Check appropriate box for federal tax classification; check only one of the following seven boxes:
4 Exemptions (codes apply only to
o
fn
❑ Individual/sole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate
certain entitles, not Individuals; sea
Instructions an page 3);
a c
single -member LLC
❑ Umited liability company, Enter the tax classification (C=C corporation, S -S corporation, P=partnership) 10-
Exempt payee code (if any) 3
`p
Note. For a single -member LLC that Is disregarded, do not check LLC; check the appropriate box In the line above for
Exemption from FATCA reporting
the tax classification of the single -member owner.
code Qf any)
p�
U
Q Other (see instructions) ►
(hapFos fon—nfsmalnfalnadovIodoOw U,S.J
5 Address (number, street, and apt. or suite no.)
Requester's name and address (optional)
205 West 5th Ave Suite 105
0 City, state, and ZIP code
cnn
Ellensburg WA 98926
7 Ust account numbers) here (optional)
•
Taxpayer Identification Number (TIN)
Enter your TIN In the appropriate box. The TIN provided must match the name given on line 1 to avoid ( Social security number
backup withholding. For individuals, this is generally your social security number ( However, far a
Part page
resident alien, sole proprietor, or disregarded entity, see the rt I instructions on page 3. For other
entities, it is your employer identification number (EIN). If you do not have a number, see Now to get a
TIN on page 3. or
Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for I Employer identification number
guidelines on whose number to enter. 9 1— 6 1 0 1 0 1 3 1 4 1 9
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be Issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S, person (defined below); and
4. The FATCA code(s) entered on this farm (if any) Indicating that I am exempt from FATCA reporting is correct,
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, Item 2 does not apply. For mortgage
Interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and
generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the
instructions on Daae 3. _
Signature f
Here U.S. parse
General Instructi
Section references are to the In ernal Revenue Code unless otherwise noted.
Future developments. Information about developments affecting Form W-9 (such
as legislation enacted after we release it) is at www.frs.,gov/fw9,
Purpose of Form
An Individual or entity (Farm W-9 requester) who is required to file an Information
return with the IRS must obtain your correct taxpayer Identificatlon number (rIN)
which may be your social security number (SSN), individual taxpayer Identification
number (ITIN), adoption taxpayer Identification number (ATIN), or employer
identification number (EIN), to report on an Information return the amount paid to
you, or other amount reportable on an Information return. Examples of Information
returns Include, but are not limited to, the following:
• Form 1099 -INT (Interest earned or paid)
• Form 1099 -DIV (dividends, Including those from stocks or mutual funds)
• Form 1099-MISC (various types of Income, prizes, awards, or gross proceeds)
• Form 1099-B (stock or mutual fund sales and certain other transactions by
brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
Dat®. / l 1%-t l
• Form 1098 (home mortgage interest), 1098-8 (student loan Interest), 1098-T
(tuftion)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S, person (Including a resident alien), to
provide your correct TIN.
If you do not Tatum Form W-9 to the requester with a TIN, you might be subject
to backup withholding. See What is backup withholding? on page 2.
By signing the filled -out form, you:
1. Certify that the TIN you are giving is correct (or you are waking for a number
to be Issued),
2, Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a U.S. exempt payee. If
applicable, you are also certifying that as a U.S, person, your allocable share of
any partnership Income from a U,S. trade or business is not subject to the
withholding tax on foreign partners' share of effectively connected Income, and
4. Certify that FATCA code(s) entered on this form (if any) Indicating that you are
exempt from the FATCA reporting, is correct. See What is FATCA reporting? on
page 2 for further information.
Cat. No. 10231X Form W-9 (Rev. 12-2017)
Washington Military Department Contract Number:
Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Form
NAMEt��1 % //� Doing business as
(DBA) ! C _
ADDRESS (ae-Jr 5f a-e',o Applicable Procurement WA Uniform Business Federal Employer Tax
or Solicitation #, if any: Identifier (UBI) Identification #:
Oleixs bur, td,- q .,_(. 192,,0(1Z�-7P0n/3
This certification Is submitted as part of a request to contract.
Instructions For Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower
Tier Covered Transactions
READ CAREFULLY BEFORE SIGNING THE CERTIFICATION. Federal regulations require contractors and bidders to sign and
abide by the terms of this certification, without modification, in order to participate in certain transactions directly or
indirectly involving federal funds.
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out
below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal Government the department or agency
with which this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the department, institution or office to
which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or had become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning
set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the
person to which this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
7. A participant In a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not proposed for debarment under applicable CFR, debarred, suspended, ineligible, or voluntarily
excluded from covered transactions, unless it knows that the certification is erroneous, A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required
to, check the List of Parties Excluded from Federal Procurement and Non -procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business activity.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable
CFR, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower Tier
Covered Transactions
The prospective lower tier participant certifies, by submission of this proposal or contract, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency. Where the prospective lower tier
participant is unable to certify to any of the statements in this certification, such prospective participant shall
attach an explanation to this f rftf." -- h
Bidder or Contractor Signature: Date: /I/ 1
Print Name and Title: G uoy me
2 CFR Part 200 Subpart F Audit Certification Form
Audits of States, Local Governments, Indian Tribes, and Non -Profit Organizations
_ Contact Information
Subrecipient Name (Agency, Local Government, or Organization): Kittitas County
Authorized Chief Financial Officer (central accounting office): , )"eY 01u°r
Address:/
Email: jury.r?(e5.5 y. ap.4Hi4,1TS.Ld®. ('tj Phone#:
Purpose: As a pass-through entity of federal grant funds, the Washington Military DepartmenUEmergency Management Division (Department)
is required by 2 CFR Part 200 Subpart F to monitor activities of subrecipients to ensure federal awards are used for authorized purposes and
verify that subrecipients expending $750,000 or more in federal awards during their fiscal year have met the 2 CFR Part 200 Subpart F Audit
Requirements. Your entity is a subrecipient subject to such monitoring by MIL/EMD because it is a non-federal entity that expends federal grant
funds received from the Department as a pass-through entity to carry out a federal program. 2 CFR Part 200 Subpart F should be consulted
when completing this form.
Directions: As required by 2 CFR Part 200 Subpart F, non-federal entities that expend $750,000 in federal awards in a fiscal year shall have
a single or program -specific audit conducted for that year. If your entity Isnot subject to these requirements, you must complete Section A of
this Form. If your entity Is subject to these requirements, you must complete Section 8 of this form. When completed, you must sign, date,
and return this form with your grant agreement and every fiscal year thereafter until the grant agreement is closed, Failure to return this
completed Audit Certification Form may result in delay of grant agreement processing, withholding of federal awards or disallowance of costs,
and suspension or termination of federal awards.
SFCTION:A. Entities NOT sub'ect to the audit re uirements of 2 CFR Part 200 Sub art F
Our entity is not subject to the requirements of 2 CFR Part 200 Subpart F because (check all that apply):
❑ We did not expend $750,000 or more of total federal awards during the fiscal year.
❑ We are a for-profit agency.
❑ We are exempt for other reasons (describe):
However, by signing below, I agree that we are still subject to the audit requirements, laws and regulations governing the program(s) in
which we participate, that we are required to maintain records of federal funding and to provide access to such records by.federal and state
agencies and their designees, and that WMD/EMD may request and be provided access to additional Information and/or documentation to
ensure proper stewardship of federal funds.
SECTION B: Entities khat ARE subect'to the audit requirements of 2<CFR Part 200 Subpart
(Complete the information below and check theta "ro riate bax
We completed our last 2 CFR Part 200 Subpart F Audit on [enter date] ql.Lq 4 for Fiscal Year ending [enter date] 10 There
were no findings related to federal awards from WMD/EMD. No follow-up action is required by WMD/EMD as the pass-through entity.
A complete copy of the audit report, which includes exceptions, corrective action plan and management response, is
either provided electronically to contracts. ice mil.wa. ov or provide the state auditor report number:
❑ We completed our last 2 CFR Part 200 Subpart F Audit on (enter date] for Fiscal Year ending [enter date] There
were findings related to federal awards.
A complete copy of the audit report, which includes exceptions, corrective action plan and management response, is either
provided electronically to cont acts.office mil.wa. ov or provide the state auditor report number:
❑ Our completed 2 CFR Part 200 Subpart F Audit will be available on _ [enter date] for Fiscal Year ending
(enter date]. We will provide electronic copy of the audit report to c ntr ts.office mil.wa.' ov at that time or
provide the state auditor report number:
I hereby certify that I am an individual authorized by the above identified entity to complete this form. Further, I certify that the
above information is true and correct and all relevant material findings contained in audit report/statement have been disclosed.
Additionally, I understand this Form is to be submitted every fiscal year for which this entity is a subrecipient df federal award
funds from the Department until the grant agreement is closed.
Signature of Authorized Chief Financial Officer: Date, Ili' l
Print Name & Title:�r�
Subrecipient Agency: Kittitas Countv
Grant and Year: Homeiand Seculrity Grant 2016
Agreement Number: E17-075
Completed Darren Higashiyama
by:
Commander
(509) 933-8206
Name
Title
Telephone
Date Completed: 11 /16/2016
�y. „'.'''�.��IS fl.�� �%3b a;"li.�tfi S" ow:..F... i`t5 r'n-... h->9f✓..�*r.
� $ .
:. ,.-.
YES
STOP, no further
NO
Is your grant agreement less than $25,000?
a
analysis needed,
a
GO to Step 2
GO to Step 6
In your preceding fiscal year, did your
YES
NO
STOP, no further
organization receive 80% or more of its annual1:1GO
to STEP 3
❑
analysis needed, GO to
gross revenues from federal funding?
Step 6
1111 AW
ST1 IA S,- ' MM
ME
In your preceding fiscal year, did your
YES
NO
STOP, no further
organization receive $25,000,000 or more in
9
FL
GO to STEP 4
analysis needed, GO to
Y
federal funding?
-1
Step 6
F fid'• t_, 3_
QST}Eia*
6
Does the public have access to information about
YES
STOP, no further
NO
the total compensation* of senior executives in
analysis needed,
GO to STEP 5
your organization?
GO to step 6
❑
.,
Name:
Executive #1
Total Compensationamount: $
Executive #2
Name:
Total Compensation amount: $
Name:
Executive #3
Total` Compensation amount: $
Executive #4
Name:
Total Compensation amount: $
Name:
Executive #5
Total Compensation amount: $
-------------
If your organization does not meet these criteria, specifically identify below each criteria that is not met for your
organization: For Example: "Our organization received less than $25.000."
SignatureDate: If 116116
N�
`Total compensation refers to:
• Salary and bonuses
• Awards of stock, stock options, and stock appreciation rights
• Other compensation including, but not limited to, severance and termination payments
• Life insurance value paid on behalf of the employee
Additional Resources:
http://www,whitehouse.goy/oc Vopen
hUp://www.hrsa,goy/Arants/ffata.html
http://www, apo.aov/fdsys/pka/FR-2010-09-14/r)df/2010-22705. pdf
http://www.prants.gov/
Page 1 of 3
SIGNATURE AUTHORIZATION FOR
WASHINGTON STATE MILITARY DEPARTMENT
Camp Murray, Washington 98430-5122
Please read instructions on reverse side before completing this form.
NAME OF ORGANIZATION DATE SUBMITTED
Kittitas County Sheriffs Office 11/16/2016
PROJECT DESCRIPTION CONTRACT NUMBER
Homeland Security Grant FFY 2016 E17-075
1. AUTHORIZING AUTHORITY
SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE
Gene Dana Sheriff / 2019
2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS
SIGNATURE PRINT OR TYPE NAME TITLE
Gene Dana Sheriff
3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT
SIGNATURE PRINT OR TYPE NAME TITLE
w �
Darren Higashiyama Commander
Heather Seibert Chief Financial Manager
11NAC-11VOL11HOMEIKARENBI.,..iWP\SIGNAUTH Rev1sed 3/03