HomeMy WebLinkAboutHH-2018-002-HopeSourceH H-201 8-002-HopeSource
HOMELESS HOUSING PROGRAM
GRANT AGREEMENT
This Homeless Housing Program Grant Agreement ("Agreement") is entered into
between KITTITAS COUNTY, a political subdivision of the State of Washington (the
"County"), and HOPESOURCE, a Washington non-profit corporation ("Recipient") for the
Women's Sober House Project.
ARTICLE I — PURPOSE AND TERM
Section 1.1 1 uMose: The purpose of this Agreement is to distribute homeless housing
surcharge funds awarded pursuant to the applicable provisions of RCW 36.22.179-1791.
Section 1.2 Term: This Agreement shall take effect January 1, 2018 and terminate on
December 31, 2018, unless criteria in Section 2.1 is met, then project will be terminated on
December 31, 2019.
ARTICLE II — GRANT AMOUNT, USE AND BUDGET
Section 2.1 Grant Amount: The Recipient is awarded a total of up to .i f -two. thousand.
two hundred -twelve dollars ($52,212,00) (the "Grant Award") for year 2018, to be
administered as follows as Grant Award HH 2018- 002-HopeSource, to be used for the
Women's Sober House Project –a two year project -2019 funding contingent upon meeting
all of the following criteria: 1. Women's Sober House shall be ready to accept new clients
no later than April 1, 2018. 2. Women's Sober House shall be fully operational, staffed,
and at 75% occupancy or has served 3-4 people no later than July 1, 2018.
Section 2.2 Use of Grant. The Recipient shall use the Grant Award solely for the
purposes and in the manner described in Exhibit A – Attached Application, and Exhibit
B – Attached Supplemental Application Information. Adjustments to Proposed Project
Timelines may be requested of the Committee in writing and the Committee may
recommend adjustments to the Board of Kittitas County Commissioners. These
recommendations may be granted or denied at the discretion of the Board of Kittitas
County Commissioners.
Section 2.3 Budget. The Grant Award shall be expended by the Recipient as set forth in
Exhibits A and B - Application and Supplemental Application Information.
Adjustments to Proposed Project Budgets may be requested of the Committee in writing and
the Committee may recommend adjustments to the Board of Kittitas County
Commissioners. These recommendations may be granted or denied at the discretion of
the Board of County Commissioners (BOCC).
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ARTICLE III — DISBURSEMENTS
Section 3.1 Disbursement of Grant Award Funds. Not more frequently than once a
month, the Recipient may request disbursement from the Grant Award. Each disbursement
request must be made by the Recipient submitting to the County at the address specified in
Section 5.2 a properly completed Reimbursement Request form. The request must identify
the work performed and be accompanied by detailed invoices of all allowable costs and
expenses incurred for which the Recipient is seeking disbursement, unless further
documentation is requested by the Committee, the Kittitas County Auditor's Office, or the
BOCC. The Recipient will be subject to periodic on-site audits to ensure that satisfactory
supporting documentation of all allowable costs and expenses are being kept.
Section 3.1A Post Disbursement. Within 30 days of its receipt of the request and
satisfactory supporting documentation, and subject to the other terms and conditions
contained in this Agreement, the County shall pay the amount of the invoice to the
Recipient at the address specified in Section 5.2.
Section 3.111 Advance Disbursement. The Recipient may under extraordinary
circumstances request disbursement from the Grant Award in advance of actual
expenditure. Please contact the BOCC for additional information.
Section 3.2 Disbursement Limitations. In no event will the County ever be required to
disburse funds in excess of the Grant Award. In addition, unless expressly provided
otherwise in this Agreement: (a) no disbursements will be made in advance of costs or
expenses being incurred; and (b) no costs or expenses incurred by the Recipient prior to the
effective date of this Agreement, or after its termination, are eligible for reimbursement.
Section 3.3 Disbursement Without Prejudice. Any disbursement made by the County
to the Recipient shall be without prejudice to the County's rights later to challenge the
propriety of the Recipient's claimed costs or expenses.
Section 3.4 Withholding Disbursements. If the Recipient fails to perform any
obligation under this Agreement and the failure has not been cured within 10 days
following oral or written notice from the County or the Committee, the County may,
without penalty and in its sole discretion and upon written notice to the Recipient,
withhold all monies otherwise due the Recipient until such failure to perform is cured.
This right to withhold disbursements is in addition to all other rights and remedies the
County may have available to it under this Agreement or under law.
ARTICLE IV—REPORTS AND RECORDKEEPING
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Section 4.1 Quarterly Progress Rg arts At least once a quarter, and upon request from
time to time, the Recipient shall provide a report on the progress made to date on the Project,
using such form and meeting such requirements as determined by the Committee in Exhibit
"C". Such progress reports shall be provided by the Recipient to the Committee and to the
County at its address specified in Section 5.2. The Recipient shall also provide an annual
report as specified in the grant guidelines.
Section 4.2 Record Retention; Review. The Recipient shall maintain records sufficient
to fully document its compliance with all contractual, grant and legal requirements, for not
less than six years from the last date of work performed or reimbursement pursuant to this
agreement, whichever is later. Upon reasonable advance notice, the Recipient shall provide
the County its authorized agents, and State or Federal agencies having audit authority related
to this Agreement with full access to all of the Recipient's records relating to this
Agreement or the Project. The Recipient shall defend, indemnify and hold harmless the
County and its appointed and elective officers, agents and employees, from and against all
loss or expense for any audit exceptions or other irregularities in its performance or
recordkeeping, including but not limited to impermissible or unauthorized use of Grant
Award funds. This section shall survive termination of this Agreement.
ARTICLE V — CONTRACT ADMINISTRATION AND NOTICES
Section 5.1 Personnel. The Recipient will secure at its own expense all labor and
materials required to perform any work in connection with the Project. The Recipient shall
be responsible for all applicable payroll, labor and industries premiums, and taxes. All
employees and subcontractors of the Recipient shall be covered by Industrial Insurance in
full compliance with title 51 of the Revised Code of Washington ("RCW").
Section 5.2 Contract Representatives. The parties' designated representatives shall be
responsible for the administration of this Agreement and for receiving notices given in
connection with this Agreement. The following are designated as the representatives of the
parties.
FOR THE COUNTY: Judy Pless, Budget & Finance Manager
County Auditor's Office
205 West 5th – Suite 105
Ellensburg WA 98926
509-962-7502
judy.pless@co.kittitas.wa.us
FOR THE RECIPIENT: Susan Grindle
HopeSource
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H H-20'1 8-002-HopeSource
700 East Mountain View Avenue, Suite 501
Ellensburg, WA 98926
509-925-1448
skgrindle@hopesource.us
A party may change its designated representative or address by providing written notice to
the other party.
Section 5.3 Notices. Any notice required or permitted to be made under this Agreement
may be given personally, by facsimile, or by first-class, registered or certified mail. A
notice personally delivered to the other party is deemed given upon proper delivery. A
notice sent by first-class, registered or certified mail is deemed given three days after
mailing, if properly addressed and having proper postage. Notices delivered by facsimile
shall be deemed to have been given on the date of transmission if received during the
recipient's business day or, if not, on the recipient's next business day. E-mail addresses,
if listed in this Agreement, are provided only for convenience and not for notice purposes.
ARTICLE VI — INSURANCE
Section 6.1 Professional Loyal Liability. The Recipient will maintain professional legal
liability or professional errors and omissions coverage appropriate to the Recipient's
profession. The coverage will have a limit of not less than One Million Dollars ($1
million) per occurrence. The coverage will apply to liability for a professional error, act or
omission arising out of the Recipient's services under the Agreement. The coverage will
not exclude bodily injury or property damage. The coverage will not exclude hazards
related to the work rendered as part of the Agreement or within the scope of the Recipient's
services under the Agreement, including testing, monitoring, measuring operations or
laboratory analysis where such services are rendered under the Agreement.
Section 6.2 Workers' Compensation and Employer Liability. The Recipient will
maintain workers' compensation insurance as required by Title 51 RCW, and will provide
evidence of coverage to the BOCC. If the Contract is for over $50,000, then the Recipient
will also maintain employer liability coverage with a limit of not less than One Million
Dollars ($1 million). The Recipient will request that the Washington State Department of
Labor and Industries, Workers Compensation Representative, send written verification to
the County that the Recipient is currently paying workers' compensation.
Section 6.3 C onmicrcial GeneralLiability. The Recipient will maintain commercial
general liability coverage for bodily injury, personal injury and property damage, subject
to a limit of not less than One Million Dollars ($1 million) per occurrence. The general
aggregate limit will apply separately to the Contract and be no less than Two Million
Dollars ($2 million). The Recipient will provide commercial general liability coverage that
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does not exclude any activity to be performed in fulfillment of the Agreement. Specialized
forms specific to the industry of the Recipient will be deemed equivalent, provided
coverage is no more restrictive than would be provided under a standard commercial
general liability policy, including contractual liability coverage.
Section 6.4 Miscellaneous Insurance Provisions.
A. The Recipient will place insurance with insurers licensed to do business in the
State of Washington and having A.M. Best Company ratings of no less than A -
VII, with the exception that excess and umbrella coverage used to meet the
requirements for limits of liability or gaps in coverage need not be placed with
insurers or re -insurers licensed in the State of Washington.
B. The insurance limits established by this section are not intended to indicate the
Recipient's exposure, nor are they limitations on the Recipient's indemnification
duties. This section shall survive termination of this Agreement.
C. The policy shall be endorsed and the certificate shall reflect that the County, its
officers, officials, employees, agents and representatives, are an additional
insured with respect to activities under the contract, and the policy will contain no
special limitations on the scope of protection afforded to the County, its officers,
officials, employees, agents and representatives as an additional insured.
D. The certificate will, at a minimum, list limits of liability and coverage. The
Recipient will furnish the County with properly executed certificates of insurance
or a signed policy endorsement, including the additional -insured provision, which
will clearly evidence all insurance required in this Section, before work under this
Agreement shall commence, but no later than Ten (10) days after the effective
date of this Agreement. Acceptable forms of evidence are the endorsement pages
of the policy showing the County as an additional insured.
E. The Recipient will maintain all required policies in force from the time services
commence until services are completed. The Recipient will provide a current or
updated copy of all insurance policies specified in the Agreement upon the
request of the County. Certificates, policies and endorsements scheduled to
expire before completion of services will be renewed before expiration. The
certificate will provide that the underlying insurance contract may not be
canceled, or allowed to expire, except on 30 -days' prior written notice to the
County. Any certificate or endorsement limiting or negating the insurer's
obligation to notify the County of cancellation or changes must be amended so as
not to negate the intent of this provision. Written notice of cancellation or change
must be delivered to the County as set forth in Sections 5.2 and 5.3.
F. If the Recipient's liability coverage is written as a claims -made policy, then the
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H H —201 8-002— H o pe S o u roe
Recipient must evidence the purchase of an extended -reporting period or "tail"
coverage for a three-year period after completion of the services.
G. The Recipient's liability insurance provisions shall be primary and shall be non-
contributing with any other insurance maintained by Kittitas County with respect
to any insurance or self-insurance programs covering the County, its elected and
appointed officers, officials, employees, agents and representatives.
H. Any failure to comply with reporting provisions of the policies will not affect
coverage provided to the County, its officers, officials, employees, agents or
representatives.
I. The Recipient's insurance will apply separately to each insured against whom
claim is made or suit is brought, subject to the limits of the insurer's liability. The
Recipient will include all subcontractors as insurers under its policies or will
furnish separate certificates and endorsements for each subcontractor. All
coverage for subcontractors will be subject to all of the requirements stated in
these provisions.
ARTICLE VII — INDEMNIFICATION
Section 7.1 Indemnification. To the fullest extent permitted by law, the Recipient shall
indemnify, defend and hold harmless the County, the Committee and the BOCC, and all
County officials, officers, employees, agents and each of them, from and against all claims
in any way resulting from or arising out of the performance of this Agreement, whether
such claims arise from the actual or alleged acts, errors or omissions of the Recipient, its
subcontractors, third parties, the County, the Committee or the BOCC, or anyone directly
or indirectly employed or supervised by any of them or anyone for whose acts, errors or
omissions any of them may be liable. "Claim" means any loss, claim, suit, action,
liability, damage or expense of any kind or nature whatsoever, including but not limited to
attorneys' fees and costs, attributable to personal or bodily injury, sickness, disease or
death, or to injury to or destruction of property, including the loss of use resulting
therefrom.
Section 7.2 Recipient's Duty to Indemnify. The Recipient's duty to indemnify, defend
and hold harmless includes but is not limited to claims by the Recipients or any
subcontractor's officers, employees or agents. The Recipient's duty, however, does not
extend to claims arising from the sole negligence or willful misconduct of the County, the
Committee or the BOCC, or of the officials, officers, employees, agents or representatives
of the County, the Committee or the BOCC.
Section 7.3 Waiver of RCW Title 51 Immunity. Solely for purposes of this
indemnification provision, the Recipient expressly waives its immunity under Title 51
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RCW and acknowledges that this waiver was mutually negotiated by the parties. The
Recipient's duty to indemnify, defend and hold harmless shall survive termination of this
Agreement.
ARTICLE VIII—NONDISCRIMINATION AND LEGAL COMPLIANCE
Section 8.1 Nondiscrimination. The Recipient shall not discriminate against any
employee or applicant for employment, or program participant or program participant
applicant, on account of race, color, sex, religion, national origin, creed, marital status, age,
Vietnam era or disabled veterans status, the presence of any sensory, mental or physical
handicap, or any other basis prohibited by law with respect to any program participation,
employment upgrading, demotion, transfer, recruitment or selection for training, including
apprenticeships and volunteers. This prohibition does not apply, however, to a religious
corporation, association, educational institution or society with respect to the employment
of individuals of a particular religion to perform work connected with the carrying on by
such corporation, association, educational institution or society of its activities.
Section 8.2 Compliance with Laws. The Recipient and its officials, officers, employees,
agents and subcontractors shall comply with all applicable federal, state and local laws,
regulations, rules and policies. The County, the Committee and the BOCC shall have no
obligation to ensure such compliance.
ARTICLE IX — TERMINATION
Section 9.1 Termination for Loss of Funding. The County shall have the right to terminate
this Agreement at any time after providing written notice consistent with sections 5.2 and 5.3 of
this agreement if the funds relied upon for the Grant Award are terminated, suspended or
otherwise lost or impaired in whole or in part.
Section 9.2 Termination for Convenience. Either party may terminate this Agreement for
convenience upon giving the other party at least 30 days' advance written notice. In that event,
the Recipient will be entitled to payment only for those expenses and costs reasonably and
actually incurred prior to the effective date of the termination.
Section 9.3 Termination for Default. If either party defaults in its performance under this
Agreement, the nondefaulting party may give the defaulting party written notice that it has 30
days in which to cure the default. If the default is not cured within 30 days of notice, the
nondefaulting party may terminate the contract. In the event of such a termination, the
nondefaulting party shall have all rights and remedies available to it under law.
ARTICLE X — MISCELLANEOUS
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H H-201 8-002—HopeSource
Section 10.1 Permissible -Use Warranty. The Recipient warrants that its planned and actual
uses of the Grant Award constitute permissible uses for homeless housing surcharge funds as
established by RCW 36.22.179. This section shall survive termination of this Agreement.
Section 10.2 O!ganizational-Status WapAgjy. The Recipient warrants that it is duly
organized, existing and in good standing under the laws of the State of Washington.
Section 10.3 Relationship of Parties. This Agreement, and the parties' and the Committee's
and the County's activities under it, shall not be construed as creating any kind of partnership or
joint venture, nor shall it be construed as creating any kind of independent contractor, agency or
employment relationship between the parties, the Committee, or the County.
Section 10.4 Na Third-Party_Rights. This Agreement is entered into by the parties solely for
their own benefit and it creates or grants no rights of any kind in any other party.
Section 10.5 Assignment. The Recipient shall not assign any of its rights or delegate any of its
duties under this Agreement without the prior express written consent of the County, which may
be granted or refused in the County's sole discretion.
Section 10.6 Choice of Taw, Venue; Jurisdiction. This Agreement shall be governed by the
laws of the State of Washington. In the event of a legal proceeding, venue shall be only in a
court of competent jurisdiction in Kittitas County. Each party hereby consents to the personal
jurisdiction of the courts of the State of Washington, County of Kittitas. This section shall
survive the termination of this Agreement.
Section 10.7 Waiver. No term or condition of this Agreement shall be deemed waived
unless such waiver is expressly agreed to in writing by the party granting the waiver. In
addition, waiver of any breach of this Agreement shall not be deemed a waiver of any prior
or subsequent breach.
Section 10.8 Amendment. This Agreement can be amended only by a writing executed
by the parties.
Section 10.9 Entire Agreement. The parties acknowledge that this Agreement is the
complete expression of their agreement regarding the subject matter of this Agreement.
Any oral or written representations or understandings not incorporated into this Agreement
are specifically excluded.
Section 10.10 Headings. The headings in this Agreement are for convenience only and
shall not be deemed to affect the meaning of its provisions.
Section 10.11 Severability. If any provision of this Agreement is held by a court of
competent jurisdiction to be invalid, such invalidity shall not affect the validity of the
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remaining provisions that can be given effect without the invalid provision, provided that
the underlying intent of the parties can still be given effect.
Section 10.12 Signature Authority. Each person signing this Agreement on behalf of a
party warrants that he or she has full authority to sign this Agreement on that party's
behalf.
Section 10.13 Counterparts_ This Agreement may be executed in counterparts, each of
which shall be deemed an original and all of which together shall be deemed one
agreement. Each counterpart may be executed and delivered by facsimile to the other
party.
Section 10.14 Exhibits. The following exhibits are incorporated into this Agreement by
reference: (a) Exhibit A - Attached Application.
(b) Exhibit B - Attached Supplemental Application Information
(c) Exhibit C - Attached Quarterly Reporting format
KITTITAS COUNTY:
ATTEST:
Clerk of the Board
DATE:
RECIPIENT:
DATE:
Homeless Housing Grant Agreement
Revised 11/2017
KITTITAS COUNTY BOARD
OF COUNTY COMMISSIONERS
Board Chair
Board Vice -Chair
Commissioner
By: (Print Name)
Title:
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H H-201 8-002-HopeSource
III REPORTING
*For each Quarterly Report, the agency will use the standardized reporting form
developed by the Homeless and Affordable Housing Committee.
Quarterly Reports are due on the following:
April 15, 2018
July 15, 2018
October 15, 2018
January 15, 2019 (Only for contracts lasting longer than one year.)
Please provide a brief description of work paid for by County funds and total amount of
County funds expended per reporting period.
Agencies may report information beyond the standard reporting form if desired.
Please send an electronic copy of each report to:
Kittitas County Homeless and Affordable Housing Committee
Debbie Myers, Kittitas County Board of Commissioners office
Kittitas County Auditor's Office, Judy Pless
*Reporting requirements may be amended by the Committee so that appropriate data can
be gathered.
Homeless Housing Grant Agreement
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EXHIBIT "A"
�-� Homelessness and Affordable Housing Funds
2017 Request for Proposals Application Form
i i.at I
"Fields outlined in red are required"
PROJECT INFORMATION
Project Title: Women's Sober House
Project Site Name(s):
Project Site Address(s): TBD
Which fund source is this proposal for? (select one, see Section 1 of the RFP for details)
OAffordable Housing Funds
Homeless and Housing Assistance Funds
Total Project Costs (including other funding and resources): $67,431.00
Total Amount Requested (from Kittitas County Homeless Housing and Assistance or Affordable
Housing funds): $52,212.00
Time Frame for Utilization of Requested Funds: January 1st 2018 to December 31st 2019
City, Town or Unincorporated Area to be served: Ellensburg, WA
APPLICANT INFORMATION
Name of Applicant Organization: HopeSource
Mailing Address: 700 E Mountain View Ave #501
City, State, zip: Ellensburg, WA 98926
Phone: (509) 925-1448
Fax: (509) 925-1204
Email Address: ckelly@hopesource.us
Website: hopesource.us
Federal Tax Identification Number: 91-0814544
Type of Organization:
Government
o Non -Profit
For -Profit
Local housing authority
Tribe
PROJECT CONTACTS
Name of Organization Director: Susan Grindle
Phone: (509) 925-1448
Email: skgrindle@hopesource.us
Project Contact Name: Emily Brown
Title: Therapeutic Courts Manager
Phone: (509)925-9821
Email Address: emilyb@meritresources.org
Fiscal Contact Name: Ariam Mehtsentu
Phone: (509) 925-1448
Email Address: amehtsentu@hopesource.us
2
AUTHORIZATION
Acceptance of this application may be subject to subsequent compliance reviews, including a review
of the latest audit of financial statement. Preparation of an application does not guarantee that
applicants will receive funds. By signing this grant application form the undersigned certifies that all
information is accurate to the best of his/her knowledge.
08/16/2017
Signature of Authorized Representative Date
PROPOSAL DETAILS
1. Applicant Profile and Qualifications: Tell us about your organization including the
purpose of your work, your goals, any history, and experience working in homeless
and/or affordable housing services, experience managing public funds, and anything
else that describes the organization's qualifications. (250 words max.)
Merit Resource Services is currently contracted with Greater Columbia Behavior Health
as one of a handful of publicly funded outpatient Behavioral Health Providers, serving
not only Kittitas County but Yakima, Benton and Franklin Counties. We have been a
Medicaid and other public funded outpatient substance use disorder provider for over 30
years. In 2017 we were dually licensed for mental health services. Our experience in
managing public funds include contracts with Medicaid, Criminal Justice Treatment
Account, State only, Federal Block Grant, Apple Health, Kittitas County, Yakima County,
Educational Services District 105, United States Federal Probation, Yakima Nation,
Washington State Division of Social and Health Services as well as a multitude of other
public and private contracts.
We currently provide the only men's sober housing program in Kittitas County, operating
since 2013. We can serve up to four residents at a time and provide a live-in house
monitor. Since starting the program, we have housed 49 men.
As an organization, for the past two years, we receive one-two requests each month for
women's housing. We currently refer them to HopeSource, but understand there is a
significant lack of resources for many single women with little chance of stability without
support.
We have partnered with HopeSource for the last two years on a Consolidated Homeless
Grant and have been an active participant in the Homeless and Affordable Housing
Network since inception.
2. Project Description Summary: Provide a brief summary the project being proposed and
a general description of how it will address homelessness or affordable housing in
Kittitas County. Be sure and indicate whether the proposal is intended to provide direct
client services or construction, maintenance, or improvement of housing facilities. (250
words max.)
We propose partnering with HopeSource and opening an Women's Sober House. Merii
will provide treatment and case management services, including referral to HopeSource
for Hope University and long-term housing assistance. HopeSource will manage the
facilities, they have the experience and can provide landlord support and maintenance.
This grant proposed, one year worth of rent for a home, administrative costs and
miscellaneous. We will be look for a three-four bedroom, two bath and utilities. Also
funding for an on-site (female) house monitor. Treatment and case management can be
funded through Merit Resource Services thus leveraging available dollars.
The project proposed is to house single women in need of alcohol/drug treatment and
possible mental health services. Residents must be actively engaged in treatment
services with Merit and willing to follow all housing rules and expectations, including
Hope University and Case Management services. Preference will be given to homeless
individuals.
An on-site house monitor will provide daily support and mentorship providing 24 hour
supervision. She will help make sure the house stays in good order and monitor rules
violations and report to the Case Manager.
House stay will be dependent on needs, but likely 90-180 days, with many needing less
time. Our goal is to get these women stabilized and connected with Hope University
and HopeSource and their case manager for resources and transition into long-term
affordable housing options.
County Priorities: Indicate which of the following priorities are being addressed by the
proposed project. (Select all that apply and give a brief 100 word description for each
selected.)
7 Increase capacity and sustainability for homeless sheltering.
Additional 12 women sheltered per year, providing auxiliary services as needed to
prevent future homelessness. Kittitas County coordinated entry indicates on average
28 homeless single women request housing services and also self identify as having
substance use disorders.
17 Connect shelter clients to services to reduce homelessness.
It is well established that one of the nay causes of homelessness is behavioral health
issues including substance use disorders and mental health disorders. Merit Resources
Services has full service outpatient substance use disorder treatment available. These
services include: assessment, diagnosis, referral, outpatient treatment, intensive
outpatient treatment, case management, brief risk intervention and education. In
addition, Merit Resources Services can provide Mental Health counseling when
appropriate. Effective Substance Use Disorder and Mental Health Treatment will
reduce homelessness.
ElIncrease site-based rental vouchers for people who are homeless with wrap-
around case management through current partnerships.
IJ New affordable housing development.
LIIncreased access to rental vouchers.
f_ 1 Promotion of private landlord usage of Section 8 rental vouchers.
FI Programs which increase access to affordable home ownership.
4. Partnerships: List your key community partnerships for the proposed project and what
their role will be. (250 words max.)
Merit Resource Services has a rick history of collaboration and partnerships with many
community resources. Merit is experienced and knowledgeable in leveraging
community resources to benefit persons in need. In addition to HopeSource, Merit has
interacted with Kittitas Valley Healthcare, Community Health of Central Washington,
Central Washington University, Ellensburg School District, Kittitas County and many
others.
Hope Source: Housing experience/management of rental properties. Long-term
housing planning. Hope University including: budgeting, job skills/prep, etc.
5. Gaps and Duplication in Services: Describe how your proposed project fills a gap in
homeless and/or affordable housing services in Kittitas County. Include a description of
how the project is or isn't a duplication of current services. (250 words max.)
Currently, there is no housing for single women and specifically sober housing. We will
serve homeless individuals and those discharging from prison, jail and/or inpatient
treatment. We hope to provide stability while they start treatment, find employment and
transition to permanent affordable housing. No other program in our community is
providing service to his population.
10
6. Sustainability: Describe your ability, experience, and resources to implement and
sustain the project during the term of the project. (250 words max.)
Merit Resource Services has experience providing a men's sober house since 2013.
We know we can help homeless individuals transition to stabilization and permanent
housing. We hope to do the same for women.
At this time we are looking at a one-year pilot program to serve up to 12 women.
Providing the services for the term of the project will not be a problem, we have staff in
place at this time to manage the project, other then the on-site house monitor would
need to be hired. This individual would be a women of long-term recovery who could
provide mentorship and verify compliance of women living in the home.
We have staff in place to provide case management in addition to their treatment and
possible mental health services.
Our goal for stabilization will include employment and at 90 days be in a position to
transition out to affordable housing, through work with HopeSource. Based on my
experience, some will transition earlier and others may take up to 180 days.
M
7. Goals & Objectives: Use the Goals and Objectives Form below to fill in the following
table with your project's goals, measures, strategies, and objectives. See the examples
below for guidance and use as many forms as necessary.
Example #1:
GOAL: Increase number of people enrolled in health insurance by 25% by December 31, 2017.
Measures (How will you know you are making progress toward. our goal?)
Data Source
Number of new enrollees in health insurance
Internal tracking
(What will you do to achieve yourgoal?) construction and maintenance.
sheet
Strategy #1
Create promotional materials to distribute to local partners
(What will you do to achieve your goal?)
advertising health insurance enrollment assistance.
through June 2018.
■ Promote the service with at least 5 community partners
Measurable Objectives:
each quarter through December 2017.
trails by December 2018.
• Distribute at least 100flyers around the community by
Identify sites for new trail systems.
December 2017.
_
Strategy#2
Offer health insurance enrollment assistance at local
_ (What will you do to achieve yourgoal?)-community
events.
• Identify pros and cons of potential new sites by June 2018.
■ Attend at least 2 community events per quarter in both
Measurable Objectives:
Upper Kittitas County and Lower Kittitas County through
Build new trail systems.
December 2017.
Strategy #3
Offer health insurance enrollment assistance appointments in
(What will you do to achieve your goal_?)
the office.
• Two new trail systems will be built by December 2019.
• Schedule at least 40 hours per month of open walk-in
Measurable Objectives:
assistance through December 2017.
• Ensure staff availability for at least 25 scheduled
appointments each month through December 2017.
Example #2:
. ..............
GOAL: Increase the number of trail systems available to the general public within the City of Ellensburg from 5
to 7 by December 2019.
-- -
Measures (How wlll you isnow you are making rogress toward your goal?) ._ ..._....._ j Data Sour
— . ...
Number of trail systems open to the public and clearly labeled Trails report
Ij
Strategy #1 Establish public-private partnerships for funding trail
(What will you do to achieve yourgoal?) construction and maintenance.
• Create tailored presentation about project by March 2017.
• Meet with at least 2 potential partners each quarter
Measurable Objectives:
through June 2018.
• Establish at least 2 primary public-private partnerships for
trails by December 2018.
Strategy #2
(What will you do to achieve your goal?)
Identify sites for new trail systems.
• Conduct site visits with partners of potential new sites by
Measurable Objectives:
March 2018.
• Identify pros and cons of potential new sites by June 2018.
• Solidify 2 new trail sites by December2018.
_
Strategy #3
(What will you do_ to achieve_ your goal?)
Build new trail systems.
• Create plans for construction of new trail systems by March
Measurable Objectives:
2019.
• Two new trail systems will be built by December 2019.
12
GOALS AND OBJECTIVES ._FORM
Fill out white sections only.
GOAL:
Serve 12 single women in 12 months.
Measures How will you know you are making progress toward your oal?) Data Source_
Transition women in 90 days to permanent housing.
Some will take less time, a few may take up to 180 days.
Strategy #1: Provide treatment for health stability.
(What will you do to achieve your goal?) ,
Measurable Objectives:
Admission to treatment, attendance and
compliance.
Case management as determined appropriate.
(Weekly, bi-weekly, etc.)
Strategy #2:
Refer to Hope University for educational services
(What will you do to achieve your goal?) and Hope Source for long-term housing services.
Attendance and completion of Hope University classes '
Compliance with HopeSource housing assistance
Measurable Objectives: services.
On -Site house monitor to monitor residents and
Strategy, #1 provide mentorship. Weekly house meeting with
(What will you do to achieve your goal?) house monitor and case manager.
Attendance at weekly house meeting.
Measurable Objectives:
*Use conies of the same form ifvo
Number and scope of rule violations and/or lack
of.
have more than 3 strategies for the same goal*
13
BUDGET NARRATIVE
1. Funding Utilization: Describe how the funds will be used to support the proposed
project. For example, will the funds be used for staff time, supplies, consultants,
contractors, construction costs, direct customer services, etc.? (250 words max.)
The funding would be used primarily for the activity of staff and the lease payments on a
three bedroom home. Funds for the program would pay house rent and utilities for a two
year period and would also help furnish the rental. Beds and linens especially would be
purchased. Some donations may be available for other furnishing.
Funding would be utilized to compensate a House Monitor, .35 FTE, and administration
and maintenance/yard work. Direct case management of clients would be contributed In
Kind from other sources. money.
Merit Resources and HopeSource are requesting an initial grant award of $52,212 for a
two year grant period with a 5% annual increase. Total request equals $107,034.
14
2. Other Support: Describe any monetary, in-kind, donations, grants, or other types of
support that will be used for the project. Include both guaranteed support and support
that may still be uncertain. (250 words max.)
Merit Resource Services has existing contracts with Greater Columbia Behavior Health
with Kittitas County funds to provide all levels of Substance Use Disorder treatment
services. In-kind services will include assessments, outpatient treatment, intensive
outpatient treatment, case management, mental health counseling, brief risk
interventions and education.
Unfortunately, these counseling services are mostly ineffective with single women that
are homeless with little or no stability in their home life. Funds for housing to provide a
stable home environment and mentoring is essential for this partnership to work
effectively.
15
3. Sustainability: Describe how this project would or wouldn't be sustained if these
Homelessness Prevention and Affordable Housing funds were not available either
currently or in the future. (250 words max.)
At this time, the way the project is planned it would not be sustainable without county
funds. The rental fees for a house would make this project difficult to fund. Merit was
able to purchase a house and have provided services for men since 2013, sometimes
covering our costs with the help of resident rent, but more often receiving little to no
dollars from the residents depending on their stability.
Financial resources do not exist at this time to purchase another house or fund the rent
on a three bedroom home.
It is possible that after a couple years of providing the program, we could leverage
additional dollars from other resources and/or more rental income from residents. Due
to the nature of the population, full self -sufficiently will be difficult.
16
4. Partial Funding: If this project were to receive only partial funding from this source,
how would the project be impacted? How would the proposal be adjusted for less than
the requested amount of funds? (250 words max.)
To start this program, we would need rental dollars for the year. Without that funding
there are no other dollars to rent a house. It may be possible to not have on-site house
monitoring, but we believe this would impact the ability to monitor compliance and the
project would lack valuable mentorship that has made an impact in the mens program.
17
'� aj Cy Depe,t,nmu of the 7reaxury
" , I .i i!. Intenial Revemue Setvict
P.0. BOX 2508
Cincinnati OH
116972
HOPESOURCE
601 W STH AVE
ELLENSBURG WA
In reply refer to: 0248514008
45201 Oct. 07, 2008 LTR 4168C EO
91-0814544 000000 00 000
00015105
HODC: TE
98926
Employer Identification Number: 91-0814544
Person to Contact: MRS. LUTES
Toll Free Telephone Number: 1-877-829-5500
Dear TAXPAYER:
This is in response to your request of Sep. 29, 2008, regarding your
tax-exempt status.
Our records indicate that a determination letter was issued in
MARCH, 1967, that recognized you as exempt from Federal income tax,
and discloses that you are currently exempt under section 501(c)(3)
of the Internal Revenue Code.
Our records also indicate you are not a private foundation within the
meaning of section 509(a) of the Code because you are described in
sections) 509(a)(1) and 170(b)(1)(A)(vi).
Donors may deduct contributions to you as provided in section 170 of
the Code. Bequests, legacies, devises, transfers, or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable provisions of sections 2055, 2106, and
2522 of the Code.
If you have any questions, please call us at the telephone number
shown in the heading of this letter.
Sincerely yours,
Michele M. Sullivan, Oper. Mgr.
Accounts Management Operations I
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EXHIBIT "B"
HOPESOURCE-WOMEN'S SOBER HOUSE
1. Goals, Strategies, and Measures: All of the strategies you submitted will be useful AFTER
you find the clients for this program. You need a goal and then strategies and measures to
identify where and how you will find your clients. Rework goal/strategies/measure you
submitted to include specifics and timelines. NG
As you develop the strategies and measures, you must be specific as you lay out how you
will accomplish the goal. You must also identify timelines for each strategy and measure.
(For examples: how many meetings does each client have to attend, how often will you
check compliance for each client and what does that mean? How will you monitor Hope
University attendance, etc. etc.)
The goals/strategies/measures section tells the story, in a step-by-step fashion, of what you
are going to do for this project. The goal of each piece is the big picture. The strategies and
measures are broken out so the reviewer can see how you are going to meet your goal. We
need the specificity and timelines for the accountability work that we have to do.
See revised goals worksheets
2. Need more detail in the Budget Narrative. What kinds of staff activity will be funded
and estimates? How much are lease payments each month? Estimates on utilities and other
costs, house monitor costs, and administration and maintenance/yard work. NG
Staffing funds will be utilized for an in-house House Manager and Program
Supervisor. We anticipate lease costs to average $1,950.00 per month depending on
property leased. Utilities and maintenance are estimated at $4,575.00 annually and
there will be an administration cost of $4,680.00 annually.
3. Proposal Details #3: County Priorities: Increase capacity and sustainability for homeless
sheltering page 6. You state "Kittitas County coordinated entry indicates on average 28
homeless single women request housing services and also self -identify as having substance
use disorders" ... this number contradicts homeless numbers from the past (and previous)
years' Point -In -Time count HopeSource conducted. JF
The Point -in -time count numbers are collected on a single day of the year, the fourth
Thursday of January. The coordinated entry numbers indicated in our proposal are annual
numbers not single day representations.
4. Proposal Details #4: Partnerships page 9 at the end of the first paragraph you state "and
many others" ... I really hate to nit-pick but what are the "many others"? In the second
paragraph, you mention Hope University as a partner. How can it be considered a "partner"
when it is part of HopeSource itself? JF
Merit Resources regularly works with and considers the organizations listed in the grant as
collaborative partners in meeting the needs of vulnerable populations in our community. The
term partnership among social service providers in a community is a generally accepted term
that defines cooperation and inter -referral among agencies within that community.
Many others include any community agency that provides services needed for each
individual. It is impossible to list them all, they will depends on the needs of each individual
resident. This may include, but not limited to; DSHS, Bright Beginnings, YVCC, Work
Source, the Housing Authority, Comprehensive Healthcare, ASPEN, Public Health and
more.
Hope University is a specific component of our housing program, they are a part of Hope
Source, yes, but a valuable component that is being highlighted as an additional partner.
5. Budget Narrative # 1: Funding Utilization Page 14
You state "Funds for the program would pay house rent and utilities for a two-year period
and would also help furnish the rental." Does this mean you have to come back every two
years and asked for assistance? Is there any way you can accumulate money to begin to
offset what you ask for and eventually (say 2-4 years) not come before our committee and
request funds? JF
Yes, there are currently no other funding resources available to fund this valuable Women's
Sober House project. Although some program income may be received from participants in
the sober house program, the program income is minimal and will not be sufficient to
support the program.
6. Budget Narrative #3: Sustainability Page 16
Don't your clients pitch in to pay rent? Is there no DSHS-related entity (like the old
ADATSA) to receive money? Don't they work? JF
Yes, there is minimal program income, but the income is not sufficient to support the
program.
The ADATSA program was terminated approximately 10 years ago and there are
currently no other funding sources to support the program except the possibility of ABD
which provides $197.00 per month to eligible individuals.
7. Budget Narrative #4: Partial Funding Page 16 You state, in the first sentence, "...we
would need rental dollars..." Per your list on page 14, (Funding Utilization) six other items you
need the money for. I am assuming when you use the word "rental dollars" you are including
everything (e.g. activity of staff, utilities, help furnish, etc.) JF
In this case, "rental dollars" does include non -administrative staff cost, direct client
services, operational costs, and administrative costs.
8. Budget Template
In the box marked "Direct Client Services", the first line is "Rental Assistance" and you have
$23,400 entered. In the box marked Administrative costs, the eighth line is "Rent" of $300.
What is THIS rent for? JF
This is the cost associated with pooled space expenses.
9. Please explain the total funding requested: this seems like an insufficient amount to
deliver on commitments made in the grant application. GC
a. Is the about requested $26,000 per year?
No, the amount requested is the $52,212.00 for the 2018 grant year.
b. Who will pay for staff?
The grant provides funding for the House Manager and Program
Supervisor.
C. How are operating expenses (food, clothing, utilities, etc.) paid?
Utilities and maintenance and other operating costs are funded through the
grant, however food and clothing are funded through other sources.
10. Please explain the application, screening, and selection process.
The application process is fairly basic are the must be;
1. diagnosed substance use dependent and willing to engaged with Merit
Resource Services treatment services
2. Homeless and single (non-custodial parent)
3. Free from serious violent, sexual, arson or weapons offenses
4. Willing to follow all house rules and expectations, including compliance
with Hope University and Hope Source long-term housing assistance
If there is a bed available and they meet the above criteria they are eligible. If we have more
than one application for a single opening the individual who meets the state definition of
homeless has priority.
11. How many clients do you expect to serve with this grant?
We are targeting 8-10 individuals in the initial year and 10-14 clients in the second year of
the grant.
12. Who audits how the money is spent to ensure the best interests of Kittitas
County taxpayers? GC
Kittitas County Auditor is responsible for auditing all county expenditures. HopeSource is
annually audited by an external account and has received 11 consecutive years of clean
audits.
13. How will you measure the success of your program? GC
See revised Goals Worksheet
14. Before the 2019, 2020, etc. monies are released, how will you report, and what will
you report, on the expenditures of the prior year to the committee? GC
Merritt Resources will work with the HAHC and the Board of Commissioners to
develop appropriate reporting mechanisms.
EXHIBIT "C"
Kittitas County Homelessness and Affordable Housing Committee
Quarterly Report
Please complete the quarterly report by the 15th day of the month following the end of each
quarter.
Program: Women's Sober House
Organization: HopeSource-
Contact Person: Craig Kelly, Susan Grindle, Emily Brown & Ariam Mehtsentu
Phone #: 509-925-1448. & 509-925-9821
Date/Year:
Reporting Quarter: Quarter
Funding Period
to Date/Year:
_ of year
_...... . ......... ..
Total Number of Participants Currently in the Program
Total # of Participants 15t Quarter
2" Quarter
13rd Quarter
0' Quarter
Total for Year
Expected
Actual � -- --- --
Male
-
Female
Gender of Participants
Gender(Totai a of Participants*)
1st Qtr
2" Qtr
3r Qtr
4t Qtr
Total for Year
Male
Female
i
Total*
i
GOALS A�@�1iCi,jj[,F.S FaiiM
Fill out white sections only,
GOAL:
Serve 12 single women In 12 months.
KINswas tHow wll + tnowynu m +nom pra "UMW
Transition women in 90 days to permanent housing.
Some will take less time, a tow may take up to 180 days.
Provide treatment for health stability.
5trttery Nit
(WMt will you do to a(Meve yore ttm
MeawrabA Otalectives:
Admission to treatment, attendance and
compliance.
Case management as determined appropriate.
(Weekly, bi-weekly, etc,)
5vatftyNZt Refer to Hope University for educational services
(M&twtwlyoudoto,cme V=IOAM and Hope Source for long-term housing services.
MeawraWe Objectives:
Attendance and completion of dope University classes,
Compliance with HooSoi rce housing assistance
servic0s,
0n -Site house monitor to monitor resldenis and
��s"M provide mentorship. Weekly house meeting with
house monitor and case manager.
Attendance at weekly house meeting.
Number and scope of rule violations and/or lack
Memorable Objectives: p f,
'flse cvpjvi of 1&- same farm if}rju have more than 3
GOALI ANO QWMYJS FOR�
Fill out white sections only.
. _..... ..... - - ----- _
GOAL:
Identify and hire "House Monitor" for grant, start date January 2018
m0autesikowwIlydv krtovii.O&Ojaftu tawwd ?put ;o: J._
Souris
Internal
Have houele monitor hired
^
Reach out to Recovery Community for Interest
5te'otgy alis
(WhatwOl yo do to wNevw your pal?)
Have job description created and ready
December 2017.
Measurable ObJec%es:
urate rt:
Upon notice of grant approval, start hiring
(Whet will you do to uhi m your gWn
process.
Hire staff.
hkaaurablt Ob}artlNe�:
51rai�ty a3;
(What will you do to schlsve your goal?}
illeutrr" ObHdom
*Use copirs of the same rr►t Jfwu ham more than 3 srrare es r the eantt oaf*
GOALS ANCA DJECTIV . FORM
Mout "te wb-x..-5 onoy,
WAL
Identify patetial residents for grant stare dale January 2018
FA house
tea sow"
Beds full
Talk with Melt staff about current patianis In
sttn�a� pfogra:m Pecember 2017)
i1M►et wilt � ao tb sehi:ve +rmurcoal i7
Mea&urimm Oblestirm
Wervim polenlial residents and determline need
and e'Ifgiblity (December 2017)
Eligibility includes; no disqualify Ing final
history {serious violerkW arwn, weapons or sex
oifenee� alive In trealment at Meril. ties to
community, current hourJng status and need.
struen 0: Work with Hope urce and aoc em Coordinatod
(What wlit ym do m sth{m ErAry to soo If any bon%less womon alae
satf-identHled as substance use dependant.
Reach out to thm indlwtduWe to determine nmd
and ellgiltAllity9 (Decermbar 2017)
tU murable Ob1"t1v*Sz
Ccnnm 6cata w4h ft JaM and ASPEN In Irtorm
5brak#p �;. glen 4t th8 proTam start and see 0 they have any.
{w1w ww fou de"wmm fur p ri1 poten4l$l applicants identified.
Mwur&btM OWtctNw.
IUm ew,wr'ts of 1h wmw feam r vom how "J amorim for the ware,eaaf•
GOALS AND 91MICTIVES M
Fill out white sections only.
GOAL:
Transition 8 -10 women frOm hormefeasness to stabilized housing In 60.180 days.
Transition 8-14 women through the program to stable hms,ng.1 Coordinated Enlry,H MIS
Waren must stay in adive compliance with
nt treatment at I+r aril Resource Services
(W1+at ndM >r� do � achisrs 11wr aoatty
Group attendance, treatment plan cxmpNance
and sobriety.
meawrawaOwrc 6*1
siwa+leryr2; women must stay M active compliance with
(what wgi tw do Qe achww# 1" jcw?, sober house rules and expecations
'Mond 5-r safer nuopod r *00te s, YSi`CW�I.
Ahec4 PopcWtwiti wmh caw 1YIwagef as cfeCSei1
M*asuribr 0*ect;Yc •+►tl![1d t" �]nfver!$y d6 dirgClpd by case nsfJ JW ana
l"lntro �.
' Cly wth OChor SOCeCIA a4 debi` WW%ed aNwnrfLVIe (PrtenW
NAM eare. WCCrGE0 Wap, fr4i3lty. rb ask,fjm%C*. Otir,
se,arr Hope University Classes and Hope So ice
"kat "n,", d, 0wtkw you, Voaril I long-term housing placement and assistance;
moa wrrbie ob}ecwrt
Compliance chocks with Hope University
Housing assistance with Hoge Source as
appropriate.
'� croptea of rhr ant,&= f&yu Aimy_rr ww thai'r 3
Explain progress made on each of your Goals and Objectives submitted in your application.
Please provide additional information, trends or comments related to successes of your
Please larovtde,dldlltlioarmll irnVb)rjj-n 'tilorry irern7x�i v camii re.rnts v6. ,11 atedto rk a rchallenaes 'iii
your program project; T
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