HomeMy WebLinkAboutRestoApproveTaskOrder3JacobsTeanawayHydraulicsKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA STAFF REPORT
AGENDA DATE: October 17, 2017
ACTION REQUESTED: Approve the Chairman's Signature on Formal Task Order
Document Number 003 with Jacobs Engineering Group Inc
BACKGROUND: In 2014 Public Works submitted an application to the
Washington Federal Lands Access Program for Teanaway
Road Hydraulics Improvements.
In 2016 Public Works executed the final agreement
documents from the Federal Highway Administration
(FHWA) department awarding $2,432,074 of grant funds
for said project.
Public Works successfully negotiated a change of scope
with FHWA in August of 2016 to change the Hydraulic
Improvement locations to address the top two identified
maintenance and flood locations. Additionally Public
Works reached out to the Washington State Department of
Fish and Wildlife to ensure the proposed project locations
also addressed top priorities in the region for fish passage.
Following the realignment of the engineering division and
the addition of survey capabilities Public Works requested
in the spring of 2017 that the delivery method for the
design and construction be altered. FHWA agreed to
relinquish control of the project delivery and allow these
efforts to be conducted in house by Public Works.
Public Works followed contracting guidelines for second
tier competition with the current three civil on call firms
selected through the Request for Qualifications (RFQ)
process that was finalized in February 2017. Following
scoring on the Request for Additional Information received
for the Teanaway Hydraulic project Jacobs Engineering
was the successful consultant selected to perform the work.
The cost for engineering services has been negotiated with
Jacobs Engineering Group for the Hydraulic, Geotechnical,
Environmental and Real Estate Services portions of the
design. Public Works is in agreement that a not to exceed
$327,653 is a fair cost for delivery and will keep the project
within budget including costs associated with the civil
design provided in house.
Currently the schedule for deliver indicates design will be
completed March 2019 with advertisement and award for
construction commencing May 2019. It is anticipated that
construction for the replacement bridge will occur summer
through fall of 2019.
INTERACTION: Public Works
RECOMMENDATION: Move to approve the Chairman's Signature on Formal Task
Order Document Number 03 with Jacobs Engineering
Group Inc.
HANDLING: Return two (2) copies to Public Works
ATTACHMENTS: Formal Task Order Document Number 03
LEAD STAFF: Lucas Huck, County Engineer
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2017 -
TO AUTHORIZE THE CHAIRMAN'S SIGNATURE ON FORMAL TASK
ORDER DOCUMENT NUMBER 03 WITH JACOBS ENGINEERING GROUP
INC
WHEREAS: Resolution number 2014 — 114 approved the application for funding from
the Washington Federal Lands Access Program for the Teanaway Road
Hydraulics Improvements; and
WHEREAS: Resolution number 2016 — 025 accepted Federal Highway Administration
(FHWA) Federal Lands Access Program funding for the Teanaway Road
Hydraulic Improvements in the amount of $2,432,074; and
WHEREAS: Resolution number 2017-139 finalized the Interagency Agreement for the
funding of the Teanaway Road Hydraulic Improvements project; and
WHEREAS: Jacobs Engineering Group Inc was selected as a civil on call consultant in
February 2017 and is under contract with Public Works through agreement
number KCPW 2017-19ENG1; and
WHEREAS: Kittitas County Public Works solicited three on call civil engineer firms to
participate in the Request For Additional Information (RFAI) second tier
competition process in accordance with Federal contracting requirements;
and
WHEREAS: Kittitas County Public Works scored the additional information provided
by two on call firms who participated and selected Jacobs Engineering
Group Inc as the successful consultant to perform the work; and
WHEREAS: Kittitas County Public Works negotiated Task Order Number 03 with
Jacobs Engineering Group Inc to supplement Public Works engineering
design staff by performing Geotechnical, Environmental, Hydraulic, and
Real Estate Services for the project; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in
the best interest of the public, does hereby authorize the Chairman's
signature on Task Order Document Number 03 with Jacobs Engineering
Group Inc, as attached.
DATED on this 17th day of October, 2017, at Ellensburg, Washington.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
BOARD OF COUNTY
COMMISSIONERS
KITTITAS COUNTY,
WASHINGTON
Paul Jewell, Chairman
Laura Osiadacz, Vice -Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Obie O'Brien, Commissioner
5. n,G
KZTTZTJLl9 COUNTY
DEPARTMENT OF PUBLIC WORKS
.iarms coux,v -. -
Formal Task Order Document
Jacobs Engineering Group
Agreement KCPW2017-19ENG1
Task Order Number 03
Maximum Amount Payable $327,653 Completion Date 3/30/19
The general provisions and clauses of Local Agency Agreement Number KCPW2017-
19ENG1 shall be in full force and effect for this Task Order.
Location of Project: Teanaway Road, MP 6.9 & 8.64
Project Title: Teanaway Road Hydraulic Improvements
Description of Work:
Jacobs will provide management, and/or support for hydraulics, right-of-way, permitting, and
environmental documentation for the Teanaway Road Hydraulic Improvement Project. See
attached scope for more detail of each Task.
Task 01- Project Management: This task includes project controls and administrative tasks
related to project start-up, safety planning, invoicing, quality reviews, and project close-out for a
period of 14 months.
Task 02 — Data Analysis: This task includes review and coordination of existing County -
provided data, survey, studies, reports, maps, etc. associated with the project area.
Task 03 — Geotechnical Field Investigation: This task includes mobilization, drilling, and soil
lab tests performed on two (2) bore holes at the Storey Creek site and up to six (6) bore holes at
the Lick Creek site.
Task 04 — Geotechnical Engineering Analysis and Report: This task includes engineering
analysis of the data provided from Task 03 and one (1) geotechnical report provided to the
County.
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DEPARTMENT OF PUBLIC WORKS
Task 05 — NEPA/SEPA Documentation: This task covers communication and coordination with
regulatory and resource agencies, permit submittals, follow-up needs, completion of reporting
requirements, and environmental support during construction.
Task 06 — Documentation, Permit Application, and Acquisition: This task includes preparation
and submittal of all required permit applications and supporting documentation for the project.
See list of permits in attached scope.
Task 07 — Hydraulics: This task includes support for County staff — no deliverables - for the
Storey Creek site. This task also includes stream data collection and engineering analysis of
stream characteristics and interaction with the existing and proposed channels. The deliverable
is one (1) each of Preliminary Basis of Design Technical Memo and Final Basis of Design
Report for the Lick Creek site.
Task 08 — Right Of Way: This task includes effort required to complete right-of-way
process(es) required to acquire easement(s) in order to construct this project.
Task 09 — Project Kickoff Meeting: Select members of the delivery team will attend one (1)
project kickoff meeting.
Task 10 — 30% Design Support: This task includes project support during the 30% final design
phase.
Task 11 — 6017; Over The Shoulder Meeting: This task includes attendance of select members of
the delivery team at one (1) over -the -shoulder meeting to review and document comments on
current progress to an approximate 60%r, level.
Task 12 — 90% Design: This task includes environmental support during the 90% final design
phase.
Task 13 — 100% Design: This task includes environmental support during the 100% final design
phase.
This task order covers time and expenses to support Kittitas County for 14 months, and is
estimated at $327,653. This task is anticipated to remain active until March 30, 2019.
Assumptions & Exceptions:
See attached scope
Deliverables:
See attached scope.
Cost Breakdown:
Total - $327,653 (appx. 2,331 hours), allocated as follows:
� _ _ �`*ti KITTITAtS COUNTX
DEPARTMENT OF PUBLIC WORKS
Task 01 - Project Management (147 hours) - $24,345
Task 02 - Data Analysis (4 hours) - $691
Task 03 - Geotechnical Field Investigation (60 hours) - $6,515
Task 04 - Geotechnical Engineering Analysis and Report (196 hours) - $25,687
Task 05 - NEPA/SEPA Documentation (398 hours) - $46,246
Task 06 - Environmental Permitting (394 hours) - $41,997
Task 07 - Hydraulics (556 hours) - $71,379
Task 08 - Right of Way (423 hours) - $52,807
Task 09 - Project Kickoff Meeting (12 hours) - $1,960
Task 10 - 30% Design Support (56 hours) - $6,976
Task 11 - 60% Over The Shoulder Support (4 hours) - $691
Task 12 - 90% Design Support (57 hours) - $7,216
Task 13 - 100% Design Support (55 hours) - $6,866
Other direct costs: Third -party services; mileage; Project field supplies - $34,278
Project Schedule:
• TBD by Client PM
Agency Signature: AL� JJ
Consultant Signature:y
Date:
Date: !o•/Z•/Z
TEANAWAY ROAD HYDRAULIC IMPROVEMENTS
SCOPE OF SERVICES
INTRODUCTION
The Jacobs (CONSULTANT) team will deliver the final design of the Teanaway Road Hydraulic
Improvements in conjunction with Kittitas County (COUNTY) staff. The CONSULTANT final design
includes environmental, hydraulics, right-of-way, and geotechnical services. The COUNTY will be
delivering survey, public outreach/communication, utilities coordination, as well as civil and
maintenance of traffic (MOT) plan(s), specification(s), and estimate. COUNTY will be responsible for
assembling the overall final plans, specifications, and estimate (PS&E) package for Advertisement.
The COUNTY has taken over delivery of this project from the Western Federal Lands (WFL) division of
the federal government. The COUNTY desires to have the final design completed in order to put this
project on Advertisement in December 2018.
This project will improve two (2) sites along Teanaway Road:
• Storey Creek: the existing twin culvert is currently undersized and frequently is filled with
sediment. The CONSULTANT and COUNTY team will design an appropriate replacement culvert,
or other structure, for this site. The WFL approach replaces the existing 9' x 3' twin box culvert
with at 19'W x 10'H x 601 twin culvert. This is the same approach scoped herein.
• Lick Creek: the existing twin culvert is currently failing and undersized. The CONSULTANT and
COUNTY team will design a new bridge structure (approx. 80' span) just to the north of the
existing twin culverts where Lick Creek meandered many years ago. Lick Creek will be realigned
to cross beneath the new bridge in the vicinity of its previous channel then directed in the
southerly direction to reconnect to the existing stream channel.
SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT
1. Project planning, team direction and coordination and ongoing client communication;
project instructions will be documented in a Project Procedures Manual.
1.1. Develop Project Execution Plan/Project Procedures Manual;
1.2. Provide team direction and oversight;
1.3. Provide updates and reports to the Owner (e.g., weekly, monthly, etc.);
1.4. Develop and implement Hazard Assessment Safety Action Plan (HASAP);
1.5. Plan and facilitate internal team project meetings;
1.6. Plan and facilitate external project meetings with COUNTY and stakeholders: include
location and anticipated attendees from both the CONSULTANT team and Owner team;
prepare meeting materials; conduct meeting(s); develop meeting minute(s); distribute
minute(s); and incorporate edits from comments.
1.7. Review each submittal and/or deliverable check and verify deliverables compliance
with scope, schedule, budget and quality.
2. Project Controls
2.1. Monitor expended and remaining budget, and forecast cost to complete;
2.2. Prepare monthly invoices and back-up, and monthly progress reports.
2.3. Subconsultant management to include subcontract execution, review and
incorporation of subconsultant invoices and progress reports and monitoring of
subconsultant financial status.
2.4. Monitoring and updating project design schedule.
3. Quality
3.1. Develop and administer Quality Assurance Plan
4. Deliverables
4.1. Project Management Plan (including quality plan and safety plan)
4.2. Meeting notes (up to 20 meetings);
4.3. Monthly progress report and invoice;
TASK 2 DATA ANALYSIS
1. Review, evaluate, analyze, and incorporate data provided by Owner:
1.1. Hydraulic parameters from stream channel survey and analysis performed by COUNTY.
(Owner to provide by September 30th, 2017).
1.2. Topographic survey and base map(s) (Owner to provide by September 30th, 2017)
1.3. Existing right-of-way plans and legal descriptions of parcel(s) in project area. (Owner to
provide by September 30th, 2017)
1.4. Existing reports and/or studies of the vicinity, if any (Owner to provide by September
30th, 2017)
TASK 3 GEOTECHNICAL FIELD INVESTIGATION & LABORATORY ANALYSIS
Based on a cursory review of available geologic data, the culvert replacements are located in alluvium
deposits from Story Creek, Lick Creek, and nearby Teanaway River. We anticipate the alluvium to be
cobble and boulder -laden and overlying sandstone estimated to vary in depth from 20 to 35 feet below
ground. The road embankments overlying the culverts appear to be about 10 to 15 feet tall and
comprised of fill of unknown material. The projects will be mostly affected by the geotechnical
characteristics of the alluvium and depth to sandstone. Key geotechnical considerations will include
excavation and dewatering to construct the culvert, and foundations to support it.
Task 3.1—Storey Creek project site
1. Review publicly available geologic maps, nearby well logs, and other available
geologic/geotechnical information at or near the project site.
2. Participate in one (1) site visit to observe surface conditions, and drill rig access, and mark
exploration locations for public utility locate.
3. Coordinate public utility locating for two (2) soil borings locations; near the proposed culvert
replacement abutments.
4. Develop a safety plan for exploration work and coordinate with drilling subcontractor.
5. Direct, observe, and document two (2) soil borings up to 35 feet deep each, or to bedrock
(likely sandstone) each using air rotary methods. If rock is encountered, rock coring will not
be completed as it is typically not necessary for shallow foundation design for short span
structures that are except from seismic design. Standard penetration test (SPT) soil samples
will be collected about every 5 feet of depth, or at discretion of the on-site engineer or
geologist. Drilling and sampling will be observed by a geotechnical engineer or geologist.
Borings will be backfilled in accordance with DOE requirements and patched at the surface
with cement. Excess soil cuttings from the proposed borings will be spread on site.
6. Collect near surface representative soil samples and assess particle size distribution of the
bank and channel material within 25 feet upstream and downstream of the proposed bridge
(total of four samples).
7. Review soil and rock samples collected from drilling and bank and channel.
B. Complete geotechnical tests on selected soil samples, including moisture content
determination, grain size analysis, and plasticity characteristics.
9. Participate in a teleconference discussion with the Owner regarding preliminary results of
the field investigation.
10. The soil boring locations will be tied to the project layout with a station and offset from the
existing bridge and shown on a Site Plan.
11. Adhere to appropriate maintenance of traffic plan and control (provided by the County)
while drill rig is at the project site.
Task 3.2 — Lick Creek project site
1. Teanaway Rd. Structure location
1.1. Review publicly available geologic maps, nearby well logs, and other available
geologic/geotechnical information at or near the project site.
1.2. Participate in one (1) site visit to observe surface conditions, and drill rig access, and
mark exploration locations for public utility locate (concurrent with Task 3.1).
1.3. Coordinate public utility locating for up to four (4) soil borings locations; near the
bridge abutment and approach locations.
1.4. Develop a safety plan for exploration work and coordinate with drilling subcontractor.
1.5. Direct, observe, and document two (2) soil borings near the culvert replacement. The
borings will be completed up to 35 feet deep with an additional 10 feet of rock coring
using air rotary and rock coring methods (45 feet total). Standard penetration test (SPT)
soil samples will be collected about every 2.5 to 5 feet of depth, or at discretion of the
on-site engineer or geologist. Drilling and sampling will be observed by a geotechnical
engineer or geologist. Borings will be backfilled in accordance with DOE requirements
and patched at the surface with cement. Excess soil cuttings from the proposed borings
will be spread on-site.
1.6. Collect near surface representative soil samples and assess particle size distribution of
the bank and channel material within 25 feet upstream and downstream of the
proposed bridge (total of four samples).
1.7. Review soil and rock samples collected from explorations.
1.8. Complete geotechnical tests on selected soil samples, including moisture content
determination, grain size analysis, unconfined compression strength of rock core, and
plasticity characteristics.
1.9. Participate in a teleconference discussion with the Owner regarding preliminary results
of the field investigation.
1.10. The soil boring and test pit exploration locations will be tied to the project
layout with a station and offset from the existing bridge and shown on a Site Plan.
1.11. Adhere to appropriate maintenance of traffic plan and control (provided by the
County) while drill rig is at the project site.
2. Two Residential Culvert Crossings
2.1. The effort described in this Task 3.2.2 shall be completed only after authorization from
the COUNTY.
2.2. Participate in one (1) site visit to observe surface conditions, and drill rig access, and
mark exploration locations for public utility locate (concurrent with Task 3.1)
2.3. Coordinate public utility locating for two soil borings — one at each crossing near the
existing culvert abutments/approaches.
2.4. Develop a safety plan for exploration work and coordinate with drilling subcontractor.
2.5. Direct, observe, and document two (2) soil borings up to 25 feet deep, or to bedrock
each using air rotary drilling methods. If rock is encountered, rock caring will not be
completed as it is typically not necessary for shallow foundation design for short span
structures that are except from seismic design. Standard penetration test (SPT) soil
samples will be collected about every 5 feet of depth, or at discretion of the on-site
engineer or geologist. Drilling and sampling will be observed by a geotechnical engineer
or geologist. Borings will be backfilled in accordance with DOE requirements and
patched at the surface with cement. Excess soil cuttings from the proposed borings will
be spread on-site.
2.6. Review soil collected from drilling and test pits explorations.
2.7. Complete geotechnical tests on selected soil samples, including moisture content
determination, grain size analysis, and plasticity characteristics.
2.8. Participate in a teleconference discussion with the Owner regarding preliminary results
of the field investigation.
2.9. The soil boring locations will be tied to the project layout with a station and offset from
the existing bridge and shown on a Site Plan.
2.10. Adhere to appropriate maintenance of traffic plan and control (provided by the
County) while drill rig is at the project site.
TASK 4 GEOTECHNICAL ENGINEERING ANALYSIS & REPORT
The geotechnical scope and cost estimate assumes the replacement culvert/bridge for Story Creek and
Residential Culvert Crossings #1 and #2 will be less than 20 -foot -span structures and will not require
seismic hazard evaluation for the structure/foundations, and will be supported on shallow foundations.
The replacement bridge for Lick Creek project is assumed to have a single -span up to about 80 feet long
and will be subject to AASHTO and WSDOT bridge design specifications with seismic hazard evaluation,
and could be supported on shallow foundations or pile foundations.
A geotechnical report will be produced for Story Creek Project. One geotechnical report will be
produced to encompass the Lick Creek and Residential Culvert Crossing #1 and #2 Site projects because
the Sites are in proximity with anticipated similar subsurface conditions and geotechnical
considerations.
TASK 4.1— Storey Creek
1. Analyze collected field investigation data to characterize the geotechnical properties of the
subsurface.
2. Evaluate and provide design/construction recommendations for temporary excavations, and
construction dewatering, if needed.
3. Provide lateral earth pressures for design any wing walls or abutment walls.
4. Evaluate and provide shallow foundation bearing and lateral resistance geotechnical design
parameters and construction considerations.
5. Evaluate overall stability of approach embankment immediately adjacent the culvert.
6. Provide grain size analysis results of bank and channel material for use in scour analysis.
Scour analysis to be completed by Hydraulics Engineer.
7. Participate in up to two, one hour design team meetings by phone to discuss geotechnical
design and construction elements of the project.
8. Provide up to 4 hours of Plans and Specifications support throughout the project.
9. Deliverables:
9.1. One (1) Draft Geotechnical Report
9.2. One (1) Final Geotechnical Report. To be delivered after CONSULTANT receives one (1)
set of Owner's comments. Owner shall combine all comments to one (1) document and
submit to CONSULTANT.
TASK 4.2 — Lick Creek
1. Analyze collected field investigation data to characterize the geotechnical properties of the
subsurface.
2. Determine seismicity, seismic ground motions, and identify seismic hazards for Lick Creek Site.
3. Evaluate and provide design/construction recommendations for temporary excavations, and
construction dewatering, if needed.
4. Provide lateral earth pressures for design of any wing walls or abutment walls.
5. Determine suitable bridge foundation type and analyze axial, uplift, lateral resistances and
construction considerations for one preferred foundation type (shallow foundation for
Residential Culvert Crossing #1 and #2, and shallow foundation or piles for Lick Creek).
6. Evaluate overall stability of approach embankment immediately adjacent the Like Creek
structure.
7. Provide grain size analysis results of bank and channel material collected from test pits for Lick
Creek for use in scour analysis at that Site. Scour analysis to be completed by Hydraulics
Engineer.
8. Participate in up to two, one hour design team meetings by phone to discuss geotechnical
design and construction elements of the project.
9. Provide up to 8 hours of Plans and Specifications support throughout the project.
10. Deliverables:
1. One (1) Draft Geotechnical Report
2. One (1) Final Geotechnical Report. To be delivered after CONSULTANT receives one (1)
set of Owner's comments. Owner shall combine all comments to one (1) document and
submit to CONSULTANT.
TASK 5 NEPA/SEPA DOCUMENTATION
1. NHPA Section 106 Evaluation
1.1. Develop Area of Potential Effects (APE) and coordinate with WSDOT.
1.2. Evaluate cultural and historic resources within the project area of effect as per Section
106 requirements, coordination with SHPO as needed. (Larger field and report effort
due to the stream relocation)
2. Wetland and Aquatic Resources Assessment and Report
2.1. Delineate wetlands within and adjacent to project area
2.2. Rate and categorize impacts to aquatic resources for mitigation planning.
2.3. Provide one (1) wetland and aquatic resources impact assessment and report covering
both sites; GIS files of wetland locations; and maps for each site.
3. Biological Assessment
3.1. Field Reviews
3.2. Prepare one (1) Biological Assessment with subsequent formal consultation (Bull trout
and Steelhead in Lick Creek; Informal will be difficult with channel change)
3.3. Provide ongoing coordination with WSDOT and agencies throughout the
review/approval process
4. NEPA/SEPA
4.1. Coordinate with WSDOT Local Programs and HQ regarding the NEPA process
4.2. Research and prepare one (1) NEPA Categorical Exclusion (CE) form
4.3. Research and prepare one (1) SEPA Checklist and Draft DNS
5. DELIVERABLES:
5.1. One (1) NEPA CE and ECS Form
5.2. One (1) Section 106 Compliance Memo
5.3. One (1) Wetland and Aquatic Resources Delineation report and Impact assessment,
with ratings forms.
5.4. One (1) Biological Assessment
5.5. One (1) SEPA Checklist
TASK 6 ENVIRONMENTAL PERMITTING
1. Populate and submit one (1) JARPA application package.
2. Coordination with federal and/or state agencies for the following permits:
2.1. Corps 404 permit, United States Army Corps of Engineers (Assumes IP required due to
stream relocation)
2.1.1. Individual 404 Permit
2.1.2. Stream and Aquatic Resources draft mitigation plan. Includes Landscape Architect
for design and cross sections, incorporation of plans into contract, etc.
2.2. Hydraulic Permit Approval (HPA), WA State Dept. of Fish & Wildlife
2.3. Ecology 401 permit, WA State Dept. of Ecology (IP required due to Corps IP and stream
relocation)
2.3.1. 401 Individual Permit
2.4. Ecology 402 Permit
2.4.1.NPDES/SWPP development
2.5. Department of Natural Resources
2.5.1. Aquatic Use Permit
2.5.2. Forest Practices Permit
3. DELIVERABLES
3.1. One (1) JARPA package for delivery to USACE, WDFW, DNR, and WDOE
3.1.1. Stream and Aquatic Resources Draft Mitigation Plan
3.2. NPDES Stormwater Pollution Prevention Plan
3.3. Local Agency correspondence for each permit/exemption.
TASK 7 HYDRAULICS
TASK 7.1— Storey Creek
1. Data Collection
1.1. Collect existing data and information needed for the hydrologic, geomorphic, hydraulic
and scour analysis of the proposed Storey Creek culvert. Request and collect available
information such as:
1.1.1. Existing topography
1.1.2. Aerial photos
1.1.3. Bridge inspection records
1.1.4. Existing/as-built culvert plans
1.1.5. Previous hydraulic/hydrologic studies
1.1.6. Anecdotal information on past flood events
2. Field Reconnaisance
2.1. Conduct a field inspection with COUNTY staff to examine the characteristics of the
creek, culvert, and surrounding riparian corridor with respect to hydraulic, erosion, and
scour processes. The purpose of this inspection is to understand site hydraulics and
channel conditions, with an emphasis on determining appropriate culvert span and
potential scour countermeasures for the proposed crossing. It will be beneficial to
meet with the COUNTY surveyors on site during the site reconnaissance to discuss
where additional survey may be needed to support the hydraulic and scour analysis.
Field measurements will include:
2.1.1. Characterizing sediment size
2.1.2. Estimating channel/floodplain roughness
2.1.3. Culvert measurements
2.1.4. Assessment of existing scour protection
2.1.5. Documenting lateral and longitudinal erosion.
2.1.6. Identification of high water marks
2.1.7. Other relevant information to aid in assessment and design of the proposed water
crossing.
2.2. Determine appropriate culvert opening size and potential scour countermeasures for
the proposed crossing.
3. Hydrology
3.1. Hydrology for Storey Creek will be determined by reviewing:
3.1.1. Prior studies
3.1.2. USGS regression analysis
3.1.3. Basin comparison with nearby watersheds and anecdotal information provided by
COUNTY staff from previous high-flow events.
3.2. Conduct analyses to determine the discharges for the 2-, 10-, 25-, 50-, 100-, 200-, and
500 -year flood events.
4. Geomorphic Reach Assessment
4.1. Conduct a rapid geomorphic analysis using newly obtained survey information,
geotechnical reports, aerial photos, and findings from the field reconnaissance. The
purpose of this assessment is to determine if there have been significant geomorphic
changes over time which will need to be accounted for in the design of the proposed
water crossing.
S. Hydraulics
5.1. Provide support to COUNTY staff. COUNTY will perform hydraulic modeling to
ascertain the hydraulic characteristics necessary to support the design of the new
culvert crossing and potential scour countermeasures for the protection of the
roadway prism. The hydraulic model will be developed by the COUNTY using
topographic data collected by the COUNTY surveyor. The hydraulic model results can
be used to support permitting to show the proposed water crossing meets WAC 220-
660-190.
6. Bank Stability Assessment and Design
6.1. Provide support to COUNTY staff. COUNTY will examine stability of the existing scour
protection and river banks.
6.2. Coordinate with COUNTY staff to identify proposed measures that are acceptable from
a channel stability and habitat perspective.
6.3. If scour/bank projection measures are needed, continued coordination with the
COUNTY will occur to develop design concepts.
7. Scour Analysis
7.1. Assist County staff by reviewing and providing guidance to compute depth of scour
estimates for the proposed culvert crossing and for any necessary scour
countermeasures. These estimates will be provided to CONSULTANT staff for
consideration in design of the proposed culvert.
8. Team Meetings & Permitting Assistance
8.1. Participate in bi-weekly (or as needed less frequently) team meetings via conference
call.
8.2. Assist with the team's preparation of permit applications and answer questions that
arise during agency review.
9. Documentation
9.1. Documentation to be completed by COUNTY staff. No documentation performed by
the CONSULTANT.
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10.1. No Deliverables identified.
TASK 7.2 — Lick Creek
1. Data Collection
1.1. Collect existing data and information needed for the hydrologic, geomorphic, hydraulic
and scour analysis of the proposed Lick Creek culvert. Request and collect available
information such as:
1.1.1.
Existing topography
1.1.2.
Aerial photos
1.1.3.
Bridge inspection records
1.1.4.
Bridge plans
1.1.5.
Previous hydraulic/hydrologic studies
1.1.6.
Anecdotal information on past flood events
2. Field Reconnaisance
2.1. Conduct a field inspection with COUNTY staff to examine the characteristics of the
creek, culvert, and surrounding riparian corridor with respect to hydraulic, erosion, and
scour processes. The purpose of this inspection is to understand site hydraulics and
channel conditions, with an emphasis on determining appropriate culvert span and
potential scour countermeasures for the proposed crossing. Meet with the COUNTY
surveyors on site during the site reconnaissance to discuss where additional survey may
be needed to support the hydraulic and scour analysis. Field measurements will
include:
2.1.1. Characterizing sediment size
2.1.2. Estimating channel/floodplain roughness
2.1.3. Culvert measurements
2.1.4. Assessment of existing scour protection
2.1.5. Documenting lateral and longitudinal erosion.
2.1.6. Identification of high water marks
2.1.7. Other relevant information to aid in assessment and design of the proposed water
crossing.
2.2. Determine appropriate bridge span length and potential scour countermeasures for the
proposed crossing.
3. Hydrology
3.1. Hydrology for Lick Creek will be determined by reviewing:
3.1.1. Prior studies
3.1.2. USGS regression analysis
3.1.3. Basin comparison with nearby watersheds and anecdotal information provided by
COUNTY staff from previous high-flow events.
3.2. Conduct analyses to determine the discharges for the 2-, 10-, 25-, 50-, 100-, 200-, and
500 -year flood events.
4. Geomorphic Reach Assessment
4.1. Conduct a rapid geomorphic analysis using newly obtained survey information,
geotechnical reports, aerial photos, and findings from the field reconnaissance. The
purpose of this assessment is to determine if there have been significant geomorphic
changes overtime which will need to be accounted for in the design of the proposed
water crossing and potential creek realignment and to determine if there has been a
historic creek alignment similar to the one being proposed.
S. Hydraulics
5.1. Perform hydraulic modeling to ascertain the hydraulic characteristics necessary to
support the design of the new bridge crossing, creek realignment and potential scour
countermeasures for the protection of the roadway prism. The hydraulic model will be
developed using topographic data collected by the COUNTY -supplied topographic
survey in conjunction with the CONSULTANT bridge design. The hydraulic model
results can be used to support permitting to show the proposed water crossing meets
WAC 220-660-190.
6. Bank Stability Assessment and Design
6.1. Examine stability of the existing scour protection and river banks utilizing various
design manuals such as, Integrated Streambank Protection Guidelines (ISPG), HEC -18,
HEC -23, etc.
6.2. Coordinate with COUNTY staff to identify proposed measures that are acceptable from
a channel stability and habitat perspective.
6.3. If scour/bank projection measures are needed, continued coordination with the
COUNTY will occur to develop design concepts.
7. Lick Creek Channel Design
7.1. Design a channel that will restore natural stream processes to the extent practicable
given project constraints (e.g. ROW, existing flooding of residents, project costs, etc).
The design will focus on creating a sustainable creek cross section, profile and
alignment which will aim to reduce existing flooding of private residences while
providing suitable habitat for aquatic organisms.
B. Scour Analysis
8.1. Depth of scour estimates will be computed for the proposed Teanaway Road water
crossing and up to two (2) residential/private property water crossings. These
estimates will be provided for consideration in design of the proposed water crossing
structures.
9. Team Meetings & Permitting Assistance
9.1. Attend up to 2 meetings at the project site or the County Public Works Office
9.2. Participate in bi-weekly (or as needed less frequently) team meetings via conference
call.
9.3. Assist with the team's preparation of permit applications and answer questions that
arise during agency review.
10. Documentation
10.1. Develop a Preliminary Basis of Design Memo and Final Basis of Design Report to
summarize the results of the hydraulic and scour assessment. The report will include a
description of the physical characteristics of the site, including photographs taken
during the site reconnaissance, text, tables, and figures that describe the results of the
hydrologic, geomorphic, hydraulic, and scour analyses.
11. DELIVERABLES
11.1. One (1) Preliminary Basis of Design Memo
11.2. One (1) Final Basis of Design Report
TASK 8 RIGHT-OF-WAY EASEMENT/ACQUISITION
1. Storey Creek
1.1. Review COUNTY -provided documents to assess easement/acquisition need(s).
1.2. Prepare one (1) Site Inspection Report.
1.3. Review report and title exceptions (1 parcel).
1.4. Identify fee interest ownership (1 parcel).
1.5. Prepare a Project Funding Estimate and prepare one (1) AOS worksheet.
1.6. Prepare and set up acquisition file: TCE or Easement (1 parcel).
1.7. Conduct negotiations for the purchase of a temporary construction easement in
accordance with the COUNTY's approved Right -of -Way Procedures, federal & state
requirements, the guidelines included in WSDOT's Local Agency manual, and the
policies and procedures in the Right Of Way manual. Maximum of 22 hours.
1.8. Prepare offer package and present offer to one property owner. A maximum of three
(3) attempts.
1.9. Prepare one (1) administrative settlement justification report.
1.10. Prepare one (1) status report per month (maximum of 5 reports).
1.11. Maintain one (1) parcel diary.
1.12. Assist the COUNTY in recording the property and/or property rights.
1.13. Prepare draft and final easement and acquisition documents approved by the
COUNTY attorney.
1.14. Deliver completed files to the COUNTY.
2. Lick Creek
2.1. Prepare one (1) Site Inspection Report for each parcel (up to 4 parcels).
2.2. Review report and title exceptions for each parcel (up to 4 parcels).
2.3. Identify fee interest ownership for up to (4) parcels.
2.4. Update Project Funding Estimate and prepare one (1) AOS worksheet for each parcel
(up to 4 parcels).
2.5. Prepare and set up acquisition files: TCE or Easement (up to 4 parcels).
2.6. Conduct negotiations for up to four (4) parcels for the purchase of a temporary
construction easement, easement and/or fee take in accordance with the COUNTY'S
approved Right-of-way Procedures, federal, state, requirements, the guidelines
outlined in WSDOT's local agency manual, as well as the policies and procedures in the
Right of Way Manual. Maximum of 20 hours of negotiation for each parcel.
2.7. Prepare offer package and present offer for up to four (4) parcels. A maximum of three
(3) attempts for each property owner.
2.8. Prepare a maximum of one (1) administrative settlement justification report per parcel
(up to 4 reports total).
2.9. Prepare status reports — one report per month and a maximum of five (5) reports.
2.10. Maintain diaries for each parcel (up to 4 diaries).
2.11. Assist the county in recording the property and/or property rights.
2.12. Prepare draft and final easement and acquisition documents approved by the
COUNTY attorney.
2.13. Deliver completed files to the COUNTY (up to 4 files).
3. DELIVERABLES
3.1. Up to five (5) Site Inspection Reports
3.2. Up to five (5) Parcel Summary Memos
3.3. Up to five (5) Draft Easement and Acquisition document
3.4. Up to five (5) Final Easement and Acquisition document
3.5. Up to five (5) complete set of files for COUNTY record
TASK 9 PROJECT KICK-OFF MEETING
1. The CONSULTANT shall schedule, plan, attend, and facilitate a project kick-off meeting. The
meeting shall include applicable COUNTY, CONSULTANT, and WSDOT staff. The meeting
shall be held at either the COUNTY office in Ellensburg or the WSDOT office in Union Gap.
The meeting will be assumed as a 4 -hour meeting. CONSULTANT staff assumed to attend
are Project Manager, Environmental Lead, and Right -of -Way Lead.
TASK 10 30% DESIGN SUPPORT
TASK 10.1—Storey Creek
1. ENVIRONMENTAL
1.1. Review conceptual plans for adherence to permits and exemptions.
1.2. Begin project commitment tracking.
2. HYDRAULICS
2.1. Assist County staff to develop design details and special provisions.
3. DELIVERABLES
3.1. HYDRAULICS
3.1.1. No Deliverables identified.
TASK 10.2 — Lick Creek
1. ENVIRONMENTAL
1.1. Review conceptual plans for adherence to permits and exemptions.
1.2. Begin project commitment tracking.
2. HYDRAULICS
2.1. Assist with the creek realignment and scour/bank protection design elements.
3. DELIVERABLES
3.1. HYDRAULICS
3.1.1. No deliverables identified
TASK 11 60% OVER -THE -SHOULDER REVIEW MEETING
1. ENVIRONMENTAL
1.1. Review conceptual plans for adherence to permits and exemptions.
1.2. Ensure mitigation measures are included in plans.
2. HYDRAULICS
2.1. Attend one (1) review meeting with COUNTY, CONSULTANT, and STAKEHOLDER staff
via conference call.
3. DELIVERABLES
3.1. Comment Log of hydraulic comments provided at 60% Over -The -Shoulder review
meeting.
TASK 12 90% DESIGN SUPPORT
TASK 12.1— Storey Creek
1. ENVIRONMENTAL
1.1. Review plans for adherence to permits and exemptions; continue project commitment
tracking.
2. HYDRAULICS
2.1. Assist County staff to develop design details and special provisions.
3. DELIVERABLES
3.1. HYDRAULICS
3.1.1. No Deliverables identified
TASK 12.2 — Lick Creek
1. ENVIRONMENTAL
1.1. Review plans for adherence to permits and exemptions; continue project commitment
tracking.
2. HYDRAULICS
2.1. Assist with the creek realignment and scour/bank protection design elements.
3. DELIVERABLES
3.1. HYDRAULICS
3.1.1. No deliverables identified.
TASK 13 100% PS&E SUPPORT
TASK 13.1— Storey Creek
1. ENVIRONMENTAL
1.1. Review plans and specifications for adherence to complete permit commitments and
exemptions.
1.2. Development of Environmental Commitment Summary.
1.3. Development of Permit Appendix.
1.4. Perform Quality Control per the Project Specific Quality Plan on the deliverables prior
to submission to the COUNTY.
2. HYDRAULICS
2.1. Assist County staff to develop design details and special provisions.
3. DELIVERABLES
3.1. ENVIRONMENTAL
3.1.1.One (1) Environmental Commitment Tracking data sheet.
3.2. STRUCTURAL
3.2.1.
3.3. HYDRAULICS
3.3.1. No Deliverables identified.
TASK 13.2 — Lick Creek
1. ENVIRONMENTAL
1.1. Review plans and specifications for adherence to complete permit commitments and
exemptions.
1.2. Development of Environmental Commitment Summary.
1.3. Development of Permit Appendix.
1.4. Perform Quality Control per the Project Specific Quality Plan on the deliverables prior
to submission to the COUNTY.
2. HYDRAULICS
2.1. Assist with the creek realignment and scour/bank protection design elements.
3. DELIVERABLES
3.1. ENVIRONMENTAL
3.1.1.0ne (1) Environmental Commitment Tracking data sheet.
3.2. HYDRAULICS
3.2.1.No deliverables identified.
ASSUMPTIONS
1. GENERAL
1.1. AutoCAD and Civil 3D will be the drawing and modeling platform.
1.2. The Jacobs Project Manager has the ability to move budget/hours between Tasks to
meet deliverables.
1.3. The COUNTY will plan, arrange, and facilitate all meetings.
1.4. The COUNTY is performing the following work: plans, specifications, and estimate
(excluding structural plans, specs, & estimate) for Lick Creek location; staging/detour
plans and MOT plans; all roadway and civil design; stream plans, planting plans,
revetment and associated stream alignments; stormwater analysis/design; structures
for private property access; hydraulic design at Storey Creek location; survey; utilities
coordination and arranging relocation; drainage design; walls at bridge approaches,
roadside safety; purchase of title reports; right-of-way plan development and filing; bid
documents.
2. NEPA/SEPA
2.1. NEPA is Categorically Exempt (CE 23)
2.2. SEPA will be exempted as the project will qualify as a Fish Habitat Enhancement Project
through WDFW.
2.3. Section 106 will be determined as "May Affect", and will require SHPO concurrence
2.4. Wetland and stream impacts will require a full impact assessment.
2.5. Mitigation plan will be required.
2.6. Formal Biological Assessment is anticipated.
2.7. Two (2) site visits
3. ENVIRONMENTAL PERMITTING
3.1. Up to fifteen (15) 8.5x11 drawings (including vicinity maps, plan views, and cross
sections).
3.2. Individual Permit required for Corps 404 and Ecology 401.
3.3. Ecology 402 (NPDES) permit is required.
3.4. Department of Natural Resources (DNR) Aquatic Lands permit and Forest Practices
Permit is required.
3.5. Local agency permits (Critical Areas Report and Shoreline Development Permit) are
waived because the project will qualify as a Fish Habitat Enhancement Project.
4. GEOTECHNICAL
4.1. Traffic control for drilling process will be provided by County crew.
4.2. The Optional bore holes are not included in the estimate. Authorization of this work
will require an amendment to the task order.
5.1. All right-of-way services for the COUNTY will be performed in accordance with
applicable codes, regulations, standards, and procedures; state and federal laws, FHWA
regulations, Local Agency Guidelines Manual, and Washington State Right of Way
Manual (M26-01.17).
6. HYDRAULICS
6.1. Storey Creek
6.1.1. CONSULTANT will serve as a mentor and review role. All documentation such as
hydraulic analysis, bank stability assessment and design, and scour analysis to be
performed by COUNTY.
6.1.2. COUNTY will provide combined topographic and bathymetric surface (1 foot
contours with point and breakline data).
6.2. Lick Creek
6.2.1. COUNTY will provide combined topographic and bathymetric surface (1 foot
contours with point and breakline data) with extents discussed at the 7/20/17 site
visit.
6.2.2.County will provide available LiDAR data.
6.2.3. The current culverts are not within any FEMA Flood Hazard Boundary. It is
assumed the proposed bridge and channel realignment will meet County
Floodplain Code and therefore a no -rise analysis is not required.
6.2.4. The creek will have geomorphic features (e.g. creek substrate, woody material,
etc) which will replicate the natural stream morphology above the existing road
crossing.
6.2.5. A draft version of the Final Basis of Design Report will be provided for review and
one set of comments.
6.2.6.Post fire hydrology will not be investigated under this task. If there is available
information from others, CONSULTANT will review and work with COUNTY to
determine if it is appropriate to consider for the design.
6.2.7.WDFW stated there is some existing geomorphic analyses for the Teanaway River.
CONSULTANT will utilize existing information to the extent possible; however the
previous analyses may have been associated with the Teanaway River rather than
specific to Lick Creek.
6.2.8.A sediment transport model will not be developed. It is assumed the proposed
structures will allow for natural sediment movement by following WDFW
guidelines.
6.2.9.The hydraulic analysis will include information to support the design of the
Teanaway Road bridge and up to two (2) residential access bridges.
6.2.10. The current culverts under residential access are not within any FEMA Flood
Hazard Boundary. It is assumed the proposed structures and channel design will
meet County Floodplain Code and therefore a no -rise analysis is not required. If
the design is identified not meeting County Floodplain Code additional effort will
be required that is beyond this scope of work.
6.2.11. No bank stability analyses will be conducted on the residential/private property.
6.2.12. The creek design will utilize the existing creek alignment and geomorphic
features (e.g. creek substrate, woody material, etc).
EXCLUSIONS
1. GENERAL
1.1. All Civil and MOT design elements.
1.2. Development of specification run list
1.3. Compilation of specifications and into one document.
1.4. Compilation of estimate into one document.
1.5. Assembly of Plans, Specifications, and Estimate submittals.
1.6. Bid Support Services and Design Services During Construction.
2. ENVIRONMENTAL
2.1. NEPA full Environmental Analysis (Environmental Assessment (EA) or Environmental
Impact Statement (EIS)).
2.2. SEPA review and Local Agency Permits/Approvals/Reports.
3. HYDRAULICS
3.1. Storey Creek
3.1.1. All hydraulic documentation (i.e. hydraulic analysis, bank stability assessment and
design, and scour analysis).
3.1.2. Temporary diversion assistance
3.1.3. Support during construction
3.2. Lick Creek
3.2.1.Post-fire hydrology will not be conducted.
3.2.2.Temporary diversion assistance
3.2.3.Support during construction
4. RIGHT OF WAY
4.1. Services related to obtaining releases of financial and utility encumbrances from title.
4.2. Filing of condemnation and subsequent litigation including negotiation and preparation
of possession and use agreements.
4.3. Closing costs such as recording fees, title insurance fees, transfer taxes, etc.; penalty
costs for pre -payments; costs of a pre-existing mortgage; the prorate share of real
property taxes paid subsequent to vesting title to the COUNTY.
4.4. Continued negotiations for complicated transactions and/or negotiating for Possession
& Use agreements.
4.5. Continuing negotiations for those parcels listed for condemnation.
4.6. Appraisal and review appraisals (if necessary) and/or for condemnation purposes.
4.7. Providing litigation assistance to the COUNTY and legal counsel during appeals,
grievances, hearings, and/or court proceedings.
4.8. Legal descriptions.
4.9. Relocation services.
OWNER CLARIFICATIONS OR PROVIDED DATA
1. Existing hydraulic parameters from stream channel survey and analysis
2. Topographic survey and base map(s)
3. Existing right-of-way plans and legal descriptions of parcel(s) in project area.
4. Existing reports and/or studies of the vicinity