HomeMy WebLinkAboutSenior Support Grant Application. f: :xi it . i•:1l,
Homelessness and Affordable Housing Funds
2017 Request for Proposals Application Form
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PROJECT INFORMATION
Project Title: Senior Support and Advocacy Program (SSAP)
Project Site Name(s): HopeSource
Project Site Address(s): 700 East Mountain View Avenue, Suite 501, Ellensburg, WA 98926
Which fund source is this proposal for? (select one, see Section 1 of the RFP for details)
0 Affordable Housing Funds
� Homeless and Housing Assistance Funds
Total Project Costs (including other funding and resources): $133,968.00
Total Amount Requested (from Kittitas County Homeless Housing and Assistance or Affordable
Housing funds): $125,507.00
Time Frame for Utilization of Requested Funds: January 21,2018- December 31, 2023
City, Town or Unincorporated Area to be served: Kittitas County
APPLICANT INFORMATION
Name of Applicant Organization: HopeSource
Mailing Address: 700 East Mountain View Avenue, Suite 501
City, State, zip: Ellensburg, Washington 98926
Phone: 509-925-1448
Fax: 509-925-1204
Email Address: skgrindle@hopesource.us
Website: wAw.hopesource.us
Federal Tax Identification Number: 91-0814544
Type of Organization:
Na
Government
Non -Profit
For -Profit
Local housing authority
Tribe
PROJECT CONTACTS
Name of Organization Director: Susan Grindle
Phone: 509-925-1448 ext. 222
Email: skgrindle@hopesource.us
Project Contact Name: Mark Hollandsworth
Title: Transportation/SSVF/Housing Manager
Phone: 509-925-1448
Email Address: mhollandsworth@hopesource.us
Fiscal Contact Name: Ariam Mehtsentu
Phone: 509-312-0844
Email Address: amehtsentu@hopesource.us
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AUTHORIZATION
Acceptance of this application may be subject to subsequent compliance reviews, including a review
of the latest audit of financial statement. Preparation of an application does not guarantee that
applicants will receive funds. By signing this grant application form the undersigned certifies that all
information is accurate to the best oflu. - Le knowledge.
Signature oMuuthorized Representative Gate
PROPOSAL DETAILS
1. Applicant Profile and Qualifications: Tell us about your organization including the
purpose of your work, your goals, any history, and experience working in homeless
and/or affordable housing services, experience managing public funds, and anything
else that describes the organization's qualifications. (250 words max.)
The purpose of HopeSource is to protect those who cannot protect themselves and to encourage
those who can. Our goals are to serve clients based on the CASTLE (Courage, Authenticity,
Service, Truth, Love and Effectiveness) values of the organization, to end homelessness in our
community and support people in building self-sufficient lives. HopesSource has a 50 year
history as a private, non-profit community action agency operating in a rural environment,
making a difference through programs that stabilize households in crisis including housing,
nutrition, energy assistance, home weatherization, transportation, rental assistance, and youth
recreation assistance. HopeSource has served as the Continuum of Care lead for Kittitas County,
operated the Coordinated Entry system for Kittitas County, conducted the annual Point In Time
count, completed the Community Needs Assessment, operated the only homeless shelter in the
county, built 26 units of new affordable housing in Cle Elum, kept 167 units of affordable
housing units from going market rate, operated Polaris housing in Cle Elum, and provided a
Pathway to Permanence model in Ellensburg. HopeSource case managers are trained in
trauma -informed care, motivational interviewing, WSCAP family development, home health
worker, mental health first aid, and family stability planning. HopeSource oversees
administration of 38 federal, state and local contracts including; Consolidated Homeless Grant,
Housing and Essential Needs, Supportive Services for Veteran Families, McKinney-Ventor,
HUD, Rural Development, Housing Trust Fund, Housing Finance Commission, and private
funding from the ROE Foundation, Mercer Creek Church, the Shoemaker Foundation, and the
Suncadia Associate Fund.
2. Project Description Summary: Provide a brief summary the project being proposed and
a general description of how it will address homelessness or affordable housing in
Kittitas County. Be sure and indicate whether the proposal is intended to provide direct
client services or construction, maintenance, or improvement of housing facilities. (250
words max.)
The Senior Support & Advocacy Program (SSAP) formerly Senior Rent Assistance,
Addresses homelessness for seniors who are homeless or at risk of homelessness and who are
over the age of 65 and stabilizes thein in safe housing. The advocate case manager administers a
thorough assessment of need and connects seniors to food, energy assistance, public
transportation, mental and physical health, socialization, and to Hope University coaching in
budgeting, saving money when you shop, credit and debt. energy conservation, healthy eating
and exercise. This supports vulnerable seniors in moving as far toward self-sufficiency as is
possible given their age and situation.
I -Io eSOLirce is re uestin funding for direct service rental assistance of $125,507 initially with
an escalator of 5% per year through 2023. These funds will immediately remove the wait list.
SSAP has historically ensured that 24 vulnerable seniors annually are prevented from remaining
or returning to homelessness. Data indicate that 70 additional seniors could require assistance or
become homeless in the next three to five years.
3. County Priorities: Indicate which of the following priorities are being addressed by the
proposed project. (Select all that apply and give a brief 100 word description for each
selected.)
✓❑ Increase capacity and sustainability for homeless sheltering.
The 759 units of subsidized housing in the county are full and have wait lists, identified in the
Ten Year Plan as exceeding two years. The Ten Year plan further identified subsidized senior
housing as being at the top of the list of needs to be addressed. The increased assessment,
advocacy and case management hours will greatly reduce the need for formal shelter units by
preparing and moving seniors on fixed incomes into market units, units based solely on income,
or permanent subsidized housing and out of the SSAP unit.
Connect shelter clients to services to reduce homelessness.
Increase site-based rental vouchers for people who are homeless with wrap-
around case management through current partnerships.
A number of new senior clients who are literally or at risk of homelessness, because of lack of
units in the community, are placed at our senior partner site, Briarwood, in either subsidized or
non -subsidized units. Briarwood is the premier housing for able bodied seniors on fixed incomes
combined with SSAP wrap around case management. HopeSource utilizes Briarwood's common
area for senior education on life skills and information on community resources. The Polaris
project in Upper County also accommodates homeless seniors with rent and wrap around case
management.
❑ New affordable housing development.
0 Increased access to rental vouchers.
The SSAP traditionally has provided 24 vouchers to literally or immediately homeless seniors,
and with this proposal would add to a scarce resource for seniors. The increase in rent assistance
funding would clear the current wait list of seniors who are homeless or at risk of homelessness.
It would not alleviate the full need as there are an additional 70 seniors identified as potentially
eligible for subsidized rent and who are at risk, with any small disruption in their situation, of
becoming homeless over the next five years.
1-1 Promotion of private landlord usage of Section 8 rental vouchers_
❑ Programs which increase access to affordable home ownership.
4. Partnerships: List your key community partnerships for the proposed project and what
their role will be. (250 words max.)
The Housing Authority is a recipient of VASH for veterans and Section 8 housing vouchers for
qualified households. Central Washington Healthcare provides mental health supportive housing
for individuals coming out of therapeutic treatment. WorkSource employment specialists
coordinate with HopeSource to provide employment search and preparation resources if the
client is able to work. DSHS - SNAP and temporary financial benefits provide needed security as
clients construct their safety net. The Social Security SOAR program assists in moving from
disability to ability. The Department of Licensing provides resolution of licensing issues. The
Ministerial Association offers spiritual counseling and can assist with small essential needs.
Central Transit, HopeSource Dial -A -Ride, and The Apple Line provide transportation services
for the community to mitigate the expense of traveling in the county and connecting with family
outside the county. RSVP provides guidance on insurance questions. Aging and Long Term Care
and People for People provide aging in place and support for seniors. Kittitas County
Commissioners provide funding for homeless and at risk seniors over the age of 65. Central
Washington Disability Resources and Elmview provide training and disability support. FISH
offers food and social support. Free Clinic Dental & Vision provide access to medical treatment.
Goodwill and the Methodist Clothing Bank provide basic clothing and household needs. Hospice
is available for seniors who face end of life issues. Senior Centers in Ellensburg and Cle Elum
give access to activities and socialization opportunities. Social Security Administration
administers the basic income support of most seniors.
5. Gaps and Duplication in Services: Describe how your proposed project fills a gap in
homeless and/or affordable housing services in Kittitas County. Include a description of
how the project is or isn't a duplication of current services. (250 words max.)
The Ten Year Plan analysis identifies the extreme need for additional case management services
for the homeless. Seniors are hesitant to independently seek out resources and often are unable
to understand or interpret how to use resources. Full utilization of community resources can
lower the senior's expenses and allow them to move from SSAP into permanent subsidized
housing environments, opening up the path for those on the waiting list, which can exceed two
years' time.
There are no other programs in Kittitas County that stabilize homeless seniors over the age of 65
with housing and wrap around case management. The only emergency shelter in the county is
reserved for homeless families with children. No motel has exceptions that allow for homeless
individual placement without payment. To qualify for the few units at Comprehensive Mental
Health you have to be a mental health client. For ASPEN'S minimal units you must be a victim of
domestic violence. Elmview does have some units but the criteria does not address homelessness.
Local churches do not have access to organized homeless rooms in parishioner's houses. Housing
Authority does not provide for homeless units or case management services. ALTC advocates
for seniors but has no housing subsidy or a focus on homeless individuals. Some providers deal
with senior specific concerns such as insurance and Medicaid/Medicare, but not housing. SSAP
is unique and the only program that helps seniors to move from homelessness to stably housed
and the only option for subsidized housing.
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6. Sustainability: Describe your ability, experience, and resources to implement and
sustain the project during the term of the project. (250 words max.)
The SSAP program is not sustainable without Kittitas County funds. The county has consistently
and rightly said that it is vital to ensure that no senior (65 or older) in Kittitas County suffers
from housing insecurity, that they maintain their integrity and sense of honor in time of
significant need, and that our community protects and cares for its valued senior members.
HopeSource continues to seek sustainable funding sources for this invaluable program such as
the ROE Foundation grant for seniors, and is in discussion with foundations and other State and
Federal grants. Funding specifically for homeless seniors is scarce at every level of government
and in every community. HopeSource utilizes other grant sources such as the Consolidated
Homeless Grant to backfill the county funding, and sponsors annual fund-raisers to augment
government and foundation grants.
HopeSource Senior Advocates are trained in family dynamics, home health worker certification,
care coordination, mental first aid, SOARs benefits training, de-escalation and trauma informed
care. Advocates have a combined 38 years of experience working with vulnerable populations
and seniors. HopeSource has worked with ALTC and Medicaid for over ten years serving
seniors.
HopeSource financial controls include adherence to Fiscal Policies supported by OMB
Circular requirements and accounting practices. HopeSource pays attention to every opportunity
to decrease costs so that funding goes directly to serving vulnerable households.
7. Goals & Objectives: Use the Goals and Objectives Form below to fill in the following
table with your project's goals, measures, strategies, and objectives. See the examples
below for guidance and use as many forms as necessary.
Example #1:
GOAL: Increase number of people enrolled in health insurance by 25% by December 31, 2017.
Measures (How will you know you are making progress toward your goal?)
Data Source
Number of new enrollees in health insurance
Internal tracking
(What will you do to achieve your goal?) construction and maintenance.
sheet
Strategy #1
Create promotional materials to distribute to local partners
(What will you do to achieve your goal?)
advertising health insurance enrollment assistance.
through June 2018.
• Promote the service with at least 5 community partners
Measurable Objectives:
each quarter through December 2017.
trails by December 2018.
o Distribute at least 100 flyers around the community by
Identify sites for new trail systems.
December 2017.
Strategy #2
Offer health insurance enrollment assistance at local
(What will you do to achieve your goal?)
community events.
Identify pros and cons of potential new sites by lune 2018.
• Attend at least 2 community events per quarter in both
Measurable Objectives:
Upper Kittitas County and Lower Kittitas County through
Strategy #3
December 2017.
Strategy #3
Offer health insurance enrollment assistance appointments in
(What will you do to achieve your goal?)
the office.
2019.
• Schedule at least 40 hours per month of open walk-in
Measurable Objectives:
assistance through December2017.
• Ensure staff avoilabilit y for at least 25 scheduled
appointments each month through December 2017.
Example #2:
GOAL: Increase the number of trail systems available to the general public within the City of Ellensburg from 5
to 7 by December 2019.
Measures (How will you know you are making progress toward ur goal?) Data Source
Number of trail systems open to the public and clearly labeled Trails report
Strategy #1 Establish public-private partnerships for funding trail
(What will you do to achieve your goal?) construction and maintenance.
• Create tailored presentation about project by March 2017.
• Meet with at least 2 potential partners each quarter
Measurable Objectives:
through June 2018.
• Establish at least 2 primary public-private partnerships for
trails by December 2018.
Strategy #2
(What will you do to achieve your goal?)
Identify sites for new trail systems.
• Conduct site visits with partners of potential new sites by
Measurable Objectives:
March 2018.
Identify pros and cons of potential new sites by lune 2018.
• Solidify 2 new trail sites by December 2018.
Build new trail systems.
Strategy #3
(What will you do to achieve your goal?)
■ Create plans for construction of new trail systems by March
Measurable Objectives.
2019.
• Two new trail systems will be built by December 2019.
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GOALS AND OBJECTIVES FORM
Fill out white sections only.
GOAL:
Enhanced outreach to vulnerable seniors who are homeless or at risk of imminent homelessness
because of high cognitive, physical and financial barriers in Upper and Lower Kittitas County.
Measures How will you know you. are making progress toward your goal?)
Data Source
Number of responses to materials
call tracking
internal tracking sheet
Number of connections
i
I Provide focused educational materials at
Strategy#1: locations throughout the community
(What will you do to achieve your goal?)
- Compile initial outreach documents
- Format materials with community partners
Measurable Objectives:
- Distribute materials to senior centers, food sites,
convenience stores, clinics, and Medicaid service
providers.
Strategy#2:
Research potential SSAP qualified seniors
(What will you do to achieve your goal?)
I
- search energy assistance database
- make contact with known (in system) qualifying
Measurable Objectives:
I
seniors
Community partner outreach and education
Strategy#3:
(What will you do to achieve your goal?)
- Interview current and potential partners who
serve seniors
- Offer education on the needs of this specific
Measurable objectives:
population and the services offered by SSAP
- Conduct partner training
*Use copies of the same form if you have more than 3 strategies for the same goal*
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GOALS AND OBJECTIVES FORM
Fill out white sections only.
GOAL:
Ensure seniors fully utilize all community resources to decrease their living cost and move them
closer to independence, preparing them for Goal 3
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Measures (How will you know you are making progress toward your goal?)
Data Source
Assessments
Internal assessment tracking
Number and type of resource per senior
__._.... _-............. _.........--......-------
Resource tracking sheet
— --...... -_..... ..... _.................... ......._ .-.......... ..
Strategy #1:
Conduct comprehensive whole -person assessment to identify
(What will you do to achieve your goal?)
senior's barriers
- Identify the assessment to be used
- Complete assessment with each senior
Measurable Objectives:
admitted to SSAP
Connect Seniors and community resources
Strategy #2:
(What will you do to achieve your goal?)
-Personally connect seniors to resources and
ensure a warm hand-off to resources as
vulnerable seniors suffer from low self-confidence
Measurable Objectives:
- Assist seniors in moving through complex
benefit and resource systems
- Keep up to date resource use list
Sustain effective resource utilization
Strategy#3:
(What will you do to achieve your goal?)
2-3 follow-up
i
-Employ month period
- Schedule weekly check -ins with seniors to
Measurable objectives:
ensure resources are being utilized
*Use copies of the same, form if you have more than 3 strategies for the same goal*
GOALS AND OBJECTIVES FORM
Fill out white sections only.
GOAL:
Whenever possible move seniors from SSAP into Permanent Subsidized Housing which is based
solely on income (not permanent supportive
housing which requires continuing case
management)
p
Measures (How will you know you are making progress toward your goal?)
Data Source
Utilization of community resources
resource tracking sheet
successful moves
move tracking
W
Evaluate seniors for match with criteria of
Strategy #1:
subsidized units available in county including
(What will you do to achieve your goal?)
financial, physical, and emotional needs
- Compile list of seniors who meet requirements
to -date
- Compile list of seniors who meet basic
Measurable Objectives:
, requirements, but need connection to community
resources in order to successfully complete a
move
Strategy#2:
Prepare senior to meet criteria of available units
(What will you do to achieve your goal?)
- Connect senior to community resources
- Provide coaching and education
i Measurable Objectives:
Plan resources necessary to complete senior
Strategy #3:
(What will you do to achieve your goal?)
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move to new units
- Create resource plan with individual seniors
- assess seniors ability to meet the criteria of the
Measurable Objectives:
available units
*Use copies of the same form if you have more than 3 strategies, for the same goal*
BUDGET NARRATIVE
1. Funding Utilization: Describe how the funds will be used to support the proposed
project. For example, will the funds be used for staff time, supplies, consultants,
contractors, construction costs, direct customer services, etc.? (250 words max.)
Funds will be utilized to provide direct services to low income seniors over the age of
sixty five with permanent housing support and supportive services to assist in managing
their daily lives. Some funds will be used to partially support case managers activity in
provides assessment, stability planning, referrals to needed supports and one on one
educational support in life skills. A portion of the funds will be utilized for program
support for case management staff and overall program administration. Program
Administration will equal 9% with 75% dedicated to direct services, 13% to staff activity
and 3% to operational costs. Staff activity and program operations will be supported
with funding leveraged from other non -county funding sources.
HopeSource is requesting an initial award of $125,507 for a five year grant period,
January 1, 2108 through December 31, 2023 with an annual increase of 5%. Total
request equals $693, 504.30.
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2. Other Support: Describe any monetary, in-kind, donations, grants, or other types of
support that will be used for the project. Include both guaranteed support and support
that may still be uncertain. (250 words max.)
Funding for staff activity and program operation for this program will be augmented
through the use of funds from various federal, state and private grants. CHG funds are
currently and could be continually used for addressing senior homelessness and
stabilization. One of our private partners, Crestview has a cash allotment paid to us for
case management of their qualifying senior tenants. HopeSource also has community
donated funds to be used to augment senior stability and case management from the
Upper County Fund and Mercer Creek Church.
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3. Sustainability: Describe how this project would or wouldn't be sustained if these
Homelessness Prevention and Affordable Housing funds were not available either
currently or in the future. (250 words max.)
The SSAP would be sustained sporadically with private funds such as the ROE Foundation,
serving vulnerable seniors only and when there were funds available. It is a constant search to
find grants and foundations that provide funding for homeless seniors and they have been very
few and very far between.
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4. Partial Funding: If this project were to receive only partial funding from this source,
how would the project be impacted? How would the proposal be adjusted for less than
the requested amount of funds? (250 words max.)
If the SSAP were to only receive partial funding it would mean reducing the number of homeless
seniors that could be served, those who have no alternative resources or options, and suffering as
a community for those who cannot be served and have to live in their cars or other unsuitable
structures.
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P.O. Box 2508
Cincinnati OH 45201
)16972
HOPESOURCE
601 W 5TH AVE
ELLENSBURG WA 98926
In reply refer to: 0248514008
Oct. 07, 2008 LTR 4168C ED
91-0814544 000000 00 000
00015105
BODC: TE
Employer Identification Number: 91-0814544
Person to Contact: MRS. LUTES
Toll Free Telephone Number: 1-877-829-5500
Dear TAXPAYER:
This is in response to your request of Sep. 29, 2008, regarding your
tax-exempt status.
Our records indicate that a determination letter was issued in
MARCH, 1967, that recognized you as exempt from Federal income tax,
and discloses that you are currently exempt under section 501(c)(3)
of the Internal Revenue Code.
Our records also indicate you are not a private foundation within the
meaning of section 509(a) of the Code because you are described in
section(s) 509(a)(1) and 170(b)(1)(A)(vi).
Donors may deduct contributions to you as provided in section 170 of
the Code_ Bequests, legacies, devises, transfers, or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable provisions of sections 2055, 2106, and
2522 of the Code.
If you have any questions, please call us at the telephone number
shown in the heading of this letter.
Sincerely yours,
Michele M. Sullivan, Oper. Mgr.
Accounts Management Operations I
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