HomeMy WebLinkAboutHousing Authority Supportive Services Grant ApplicationHomelessness and Affordable Housing Funds
2017 Request for Proposals Application Form
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"Fields outlined in red are required'"
PROJECT INFORMATION
Project Title: Housing Authority Supportive Services
Project Site Name(s): Scattered Sites
Project Site Address(s): Various
Which fund source is this proposal for? (select one, see Section 1 of the RFP for details)
Affordable Housing Funds
Homeless and Housing Assistance Funds
Total Project Costs (including other funding and resources): $126,099.00
Total Amount Requested (from Kittitas County Homeless Housing and Assistance or Affordable
Housing funds): $117,225.00
Time Frame for Utilization of Requested Funds: 1/1/18 to 12/31/19
City, Town or Unincorporated Area to be served: Kittitas County
APPLICANT INFORMATION
Name of Applicant Organization: HopeSource/Housing Authority of Kittitas County/Elmview
Mailing Address: 700 East Mountain View Avenue, Suite 501
City, State, Zip: Ellensburg, Washington 98926
Phone: 509-925-1448
Fax: 509-925-1204
Email Address: skgrindle@hopesource.us
Website: www.hopesource.us
Federal Tax Identification Number: 91-0814544
Type of Organization:
Government
® Non -Profit
For -Profit
Local housing authority
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PROJECT CONTACTS
Name of Organization Director: Susan Grindle
Phone: 509-925-1440 ext. 222
Email: skgrindle@hopesource.us
Project Contact Name: Mark Hollandsworth
Title: Director Community Services
Phone: 509-925-1448
Email Address: mhollandsworth@hopesource.us
Fiscal Contact Name: Ariam Mehtsentu
Phone: 509-312-0844
Email Address: amehtsentu@hopesource.us
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AUTHORIZATION
Acceptance of this application may be subject to subsequent compliance reviews, including a review
of the latest audit of financial statement. Preparation of an application does not guarantee that
applicants will receive funds. By signing this grant application form the undersigned certifies that all
information is accurate to the best of his/her knowledge.
Signature of Authorized Representative
PROPOSAL DETAILS
Applicant Profile and Qualifications: Tell us about your organization including the
purpose of your work, your goals, any history, and experience working in homeless
and/or affordable housing services, experience managing public funds, and anything
else that describes the organization's qualifications. (250 words max.)
Housing Authority of Kittitas County (HAKC) strives to enhance the Ellensburg community by
creating decent, safe and affordable living environments that foster stability and self-sufficiency
for people with low incomes. HAKC's goal is to partner with other organizations to offer an array
of services and community activities to improve the lives of those we serve on top of providing
housing. HAKC provides long-term, low income rental housing and rental assistance to
approximately 400 family members. HAKC owns and operates 161 apartments in Ellensburg and
Kittitas WA. HAKC is an independent public corporation with the ability and resources to
successfully implement the collaboration of Housing Authority units with wrap around case
management provided by HopeSource and other supportive services through Elmview.
HopeSource purpose is to protect those who cannot protect themselves and to encourage those
who can. Our goals are to end homelessness in our community, and to support people on their
way to building self-sufficient lives. HopeSource has a 50 year history as a private, non-profit
community action agency operating in a rural environment, making a difference through
programs that stabilize households in crisis including housing, nutrition, energy assistance, home
weatherization, transportation, rental assistance, and youth recreation assistance. HopeSource
administers 38 federal, state and local contracts including; the Consolidated Homeless Grant,
Housing and Essential Needs, Supportive Services for Veteran Families, McKinney-Ventor,
HUD, Rural Development, Housing Trust Fund, Housing Finance Commission, and private
funding from the ROE Foundation, Mercer Creek Church, the Shoemaker Foundation, and the
Suncadia Associate Fund.
Elmview has provided support and training which enables people to find and keep jobs for more
than 50 years. Elmview's Mission, is to equip people to identify and reach their maximum
potential throughout their lives. To do so, the organization has developed expertise in working
with people with a range of challenges to finding and keeping employment. Through the year,
Elmview has developed positive relationships with employers in the public and private
sectors --relationships which lead to employment which meet the vision and capacities of the
people served the need of the employer to have a productive contributing workforce.
2. Project Description Summary: Provide a brief summary the project being proposed and
a general description of how it will address homelessness or affordable housing in
Kittitas County. Be sure and indicate whether the proposal is intended to provide direct
client services or construction, maintenance, or improvement of housing facilities. (250
words max.)
Housing Authority of Kittitas County, HopeSource and Elmview propose to collaborate on a
combination of rental vouchers supported by wrap around case management and supportive
services. Housing Authority of Kittitas County, in conjunction with the Yakima Housing
Authority, will continue to provide vouchers to 25 households and will work with HopeSource
and Elmview for wrap around case management with the goal of graduating tenants from
subsidized voucher housing to permanent unsubsidized housing. Case management includes
connection to mental health professionals, substance abuse counselors, and job training
resources.
Case management is based in the progressive engagement model of light, medium and heavy
service touch designed to deliver only what is needed in order to move a household forward,
recognizing that some circumstances require more support than others to break free of barriers.
HopeSource case managers connect households internally to energy assistance, youth
scholarships, transportation, and life skills education including budgeting, credit and debt, and
employment preparation. They connect households externally with resources such as mental
health, physical health, substance counseling, and job searching.
Linking housing vouchers with case management could potentially lead to the launch of an
innovative Pathways to Permanence project where Housing Authority, HopeSource and Habitat
for Humanity would partner to provide homeless households immediate shelter, then case
management in subsidized housing, ending with successful homeownership.
People succeed as they are supported and empowered to break the cycle of dependence on
services and provided the tools to move forward with their lives. Employment is a critical
element. Work enhances self-esteem, provides an opportunity to build skills and a supportive
social support network, and income which enables the individual and family to be able to build
assets which support them to move to invest in themselves and their families' future. The
collaboration of three local agencies outlined in this proposal provides the support and
framework to move families to self-sufficiency and the opportunity to positively engage in our
communities.
3. County Priorities: Indicate which of the following priorities are being addressed by the
proposed project. (Select all that apply and give a brief 100 word description for each
selected.)
Increase capacity and sustainability for homeless sheltering.
❑ Connect shelter clients to services to reduce homelessness.
Increase site-based rental vouchers for people who are homeless with wrap-
around case management through current partnerships.
This collaboration between HopeSource, Elmview and Housing Authority of Kittitas County
will enable Housing Authority to begin the process of submitting site based vouchers which
include wrap around case management, the first step in moving to the future designation of a
number of units for homeless households.
New affordable housing development.
Increased access to rental vouchers -
1 -1 Promotion of private landlord usage of Section 8 rental vouchers.
Programs which increase access to affordable home ownership.
Linking housing vouchers with case management and providing employment skills and training
services will launch a Pathways to Permanence project for the Housing Authority with support
from HopeSource, Elmview and Habitat for Humanity. Homeless households would enter the
HopeSource shelter and, if successful in stabilizing themselves and securing a job, would
transition to a Housing Authority unit. Case managers would continue working with the
household once transitioned to prepare them to be a successful applicant for home ownership
with Habitat for Humanity or other conventional sources. The employment component offered
through partnering with Elmview squarely places the families served on a path which can lead
to building the skills and equity needed to move toward homeownership.
4. Partnerships: List your key community partnerships for the proposed project and what
their role will be. (250 words max.)
The Housing Authority, in conjunction with the Yakima Housing Authority, is a recipient of
VASH for veterans and Section 8 housing vouchers for qualified households. Central
Washington Healthcare provides mental health supportive housing for individuals coming out of
therapeutic treatment. WorkSource employment specialists coordinate with HopeSource to
provide employment search and preparation resources if the client is able to work. Elmview
Employment Specialists provide the needed one-to-one support to enable people participating in
the program to find and keep employment. DSHS - SNAP and temporary financial benefits
provide needed security as clients construct their safety net. The Social Security SOAR program
assists in moving from disability to ability. The Department of Licensing provides resolution of
licensing issues. The Ministerial Association offers spiritual counseling and can assist with small
essential needs. Central Transit, HopeSource Dial -A -Ride, and The Apple Line provide
transportation services for the community to mitigate the expense of traveling in the county and
connecting with family outside the county. RSVP provides guidance on insurance questions.
Aging and Long Term Care and People for People provide aging in place and support for seniors.
Kittitas County Commissioners provide funding for homeless and at risk seniors over the age of
65. Central Washington Disability Resources and Elmview provide training and disability
support. FISH offers food and social support. Free Clinic Dental & Vision provide access to
medical treatment. Goodwill and the Methodist Clothing Bank provide basic clothing and
household needs. Hospice is available for seniors who face end of life issues. Senior Centers in
Ellensburg and Cie Elum give access to activities and socialization opportunities. Social Security
Administration administers the basic income support of most seniors.
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5. Gaps and Duplication in Services: Describe how your proposed project fills a gap in
homeless and/or affordable housing services in Kittitas County. Include a description of
how the project is or isn't a duplication of current services. (250 words max.)
In the Kittitas County Ten Year Plan to End Homelessness, in Goal No. 1 the first priority
mentioned is to increase site based rental vouchers. There are no other organizations in Kittitas
County that provide Section 8 and VASH vouchers coupled with wrap around case management.
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6. Sustainability: Describe your ability, experience, and resources to implement and
sustain the project during the term of the project. (250 words max.)
The Supportive Services program is not sustainable without Kittitas County funds. Housing
Authority of Kittitas County, HopeSource and Elmview continue to seek sustainable funding
sources for these types of programs and is in discussion with foundations and other sources of
State and Federal grant funding. Funding specifically for case management for populations with
multiple barriers is scarce at every level of government and in every community. Housing
Authority of Kittitas County, HopeSource and Elmview utilize other grant sources to backfill the
county funding, and sponsor annual fund-raisers to augment government and foundation grants.
HopeSource Case Managers are trained in family dynamics, home health worker certification,
care coordination, mental and physical first aid, SOAR benefits training, deescalation and trauma
informed care. Advocates have a combined 38 years of experience working with vulnerable, low
income populations and seniors. Elmview Employment Specialists are trained in Supportive
Employment and Individual Placement and Support and the development of Person Centered
Plans for individualized client engagement and planning.
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7. Goals & Objectives: Use the Goals and Objectives Form below to fill in the following
table with your project's goals, measures, strategies, and objectives. See the examples
below for guidance and use as many forms as necessary.
Example #1:
GOAL: Increase number of
Measures (How will you know you
people enrolled in health insurance
25% by December 31. 2017.
are making progress toward your goal?) Data Source
Number of new enrollees in health insurance
Strategy #1
(What will you do to achieve your goal?)
Measurable Objectives:
Strategy #2
will you do to achieve your goal?)
Internal tracking
sheet
Create promotional materials to distribute to local partners
advertising health insurance enrollment assistance.
Promote the service with at least 5 community partners
each quarter through December 2017.
Distribute at least 100 flyers around the community by
December 2017.
Offer health insurance enrollment assistance at local
communitv events.
• Attend at least 2 community events per quarter in both
Measurable Objectives: Upper Kittitas County and Lower Kittitas County through
December 2017.
Strategy #3 Offer health insurance enrollment assistance appointments in
(What will you do to achieve your goal?) the office.
• Schedule at least 40 hours per month of open walk-in
assistance through December2017.
Measurable Objectives: • Ensure staff availabilit
y for at least 25 scheduled
appointments each month through December 2017.
Example #2:
GOAL: Increase the number of trail systems available to the general public within the City of Ellensburg from 5
to 7 by December 2019.
Measures (How will you know you are making progress toward your goal?) Data Source
Number of trail systems open to the public and clearly labeled Trails report
Strategy #1 Establish public-private partnerships for funding trail
(What will you do to achieve your goal?) construction and maintenance.
• Create tailored presentation about project by March 2017.
• Meet with at least 2 potential partners each quarter
Measurable Objectives: through June 2018.
• Establish at least 2 primary public-private partnerships for
trails by December 2018.
Strategy #2 Identify sites for new trail systems.
(What will you do to achieve your goal?)
• Conduct site visits with partners of potential new sites by
Measurable Objectives: March 2018.
Identify pros and cons of potential new sites by June 2018.
• Solidify 2 new trail sites by December 2018.
Strategy #3
(What will you do to achieve your goal?) Build new trail systems.
• Create plans for construction of new trail systems by March
Measurable Objectives: 2019.
• Two new trail systems will be built by December 2019.
IfsA
GOALS AND OBJECTIVES FORM
Fill out white sections only.
GOAL:
The Housing Authority and HopeSource, working jointly, graduate tenants to unsubsidized housing
through wrap around case management which opens units and reduces wait list times
Measures (How will you know you are making progress toward your goal?)
Data Source
Housing Stability Plans in place for tenants
Tracking documents
Number of tenants exited to permanent housing
Tracking documents
Improved Self Sufficiency Scores
Survey Scoring
Develop case management support program
� Strategy#1:
with HopeSource
(What will you do to achieve your goal?)
Plan and process in place for Housing Authority
wrap around case management support of
identified tenants
Measurable Objectives:
Strategy#2:
Identify tenants with capability to move to greater
(What will you do to achieve your goal?)
self-sufficiency
Criteria and process in place for equitable and
confidential selection for the case management
Measurable Objectives:
program
Provide connection, guidance, expectations and
Strategy#3:
(What will you do to achieve your goal?)
accountability to overcome barriers
Referrals and connection to identified service
providers completed, stability plans outlining
expectations and accountability in place for
Measurable objectives:
identified tenants
*Use copies of the same.form ifyou have more than 3 strategies for the same goal*
GOALS AND OBJECTIVES FORM
Fill out white sections only.
GOAL:
75% of people participating in the program will be employed.
Measures (How will you know you are making progress toward your goal?) Data Source
Measure number of people employed through employment support services Tracking documents
Collaborate with program partners to identify
Strategy #1: individuals in need of employment supports.
(What will you do to achieve your goal?)
i
Measurable Objectives:
Number of people participating in the programs
staffed
Number of people participating in the program
incorporating an employment outcome in their
program plan.
Strategy #2: Engage identified individuals to develop
I (What will you do to achieve your goal?) individualized Person Centered Plans (PCP)
focused on employment outcomes.
Individuals identified for PCP
Measurable Objectives: PCPs completed for identified individuals
Strategy #3: Work with individuals to implement employment
(What will you do to achieve your goal?) focused PCP.
....... _ _......................
Individuals actively engaged in implementation of
PCP
Track and report on PCP milestones achieved
Measurable objectives: Number of people employed
*Use copies of the same form if you have more than 3 strategies for the same goal*
GOALS AND OBJECTIVES FORM
Fill out white sections only.
GOAL:
Pilot a Pathways to Permanence model with the Housing Authority, HopeSource, and Habitat for
Humanity that moves homeless households from the shelter to Housing Authority units as they are
prepared to be successful applicants for home ownership p
Measures (How will you know you are making progress toward your goal?)
Data Source.
Housing Stability Plans in place for identified shelter households
Tracking documents
Improved Life & Work Skills
Assessment Testing
Number of tenants prepared for home ownership
Survey Scoring
Create plan for managing shelter households and
Strategy #1: preparing them to successfully enter the Housing Authority
(What will you do to achieve your goal?)
Plan in place with support, training, expectations
and training identified tenants
Measurable Objectives:
Work with former shelter households in increasing their assets and
Strategy #2: understanding basic life and financial skills that will help them save
(What will you do to achieve your goal?) for home ownership
Number of former shelter households who show
they have learned new skills and have improved
their asset base
Measurable Objectives:
Work with Habitat to coach the selected
Strategy #7: households in preparing for successful application
(What will you do to achieve your goal?)
Number of households who, once selected,
successfully meet the standards for application
Measurable Objectives:
*Use copies of the same form ifyou have more than 3 strategies for the same goal*
BUDGET NARRATIVE
1. Funding Utilization: Describe how the funds will be used to support the proposed
project. For example, will the funds be used for staff time, supplies, consultants,
contractors, construction costs, direct customer services, etc.? (250 words max.)
The funding will be used primarily for the activity of staff in the provision of case management and
supportive services For Housing Authority tenants. Elmview will work in partnership with HopeSource and
the Housing Authority of Kittitas County to support identified individuals to find and keep employment.
The bulk of the Funds requested are for staff dedicated to the project. The primary staff cost is for the
Case Manager and Employment Specia#ist.
Housing Authority of xittitas County, HopeSource and Elmview are requesting an initial grant award of
$.117,256 for a two year grant period larivary 1, 2018 through December 31, 2019 with a 5% annual
increase. Total request equals $240,374.
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2. Other Support: Describe any monetary, in-kind, donations, grants, or other types of
support that will be used for the project. Include both guaranteed support and support
that may still be uncertain. (250 words max.)
Additional funding support will be provided by Housing Authority of Kittitas County and Elmview in the
form of an In Kind donation of office space, utility expense and supplies as detailed in the attached
budget. Elmview will contribute office space, office, computer, and network support for this project
valued at $16,000.
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3. Sustainability: Describe how this project would or wouldn't be sustained if these
Homelessness Prevention and Affordable Housing funds were not available either
currently or in the future. (250 words max.)
Without county support for wrap around case management, the Housing Authority Pathways to
Permanence project could not move forward. While other grants can augment some of the case
management resource time, it would not be sufficient to support a structured program with the
Housing Authority that would be successful. Elmview has a long-established relationship with
state agencies which fund employment services for individuals with significant barriers to
employment. It is anticipated that as individuals are identified for employment supports,
Elmveiw will work to establish eligibility for programs which will enable program participants to
find and sustain employment. Elmview is an Employment Network which contracts with the
Social Security Administration through SSA's Ticket to Work program. Those individuals who
are receiving Social Security or who become recipients of Social Security while working with
Case Managers will become eligible to participate in the Ticket to Work program. Ticket to
Work provides long-term support to people to be and stay employed and thereby, move off
Social Security. The strategies above will ensue the sustainability of the employment support
and training component for this program.
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4. Partial Funding: If this project were to receive only partial funding from this source,
how would the project be impacted? How would the proposal be adjusted for less than
the requested amount of funds? (250 words max.)
The level of supportive service provided and the numbers of tenant served would be impacted by a
decision to only partially fund this project.
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I infeni nenl ve the '1 cT V ; y
lnlcrnai Revenue SnrlCe
P.O. box 2508
Cincinnati OH 45201
116972
HOPESOURCE
601 W 5TH AVE
ELLENSBURG WA 98926
In reply refer to: 0248514008
Oct. 07, 2008 LTR 4168C ED
91-0814544 000000 00 000
00015105
BODC: TE
Employer Identification Number: 91-0814544
Person to Contact: MRS. LUTES
Toll Free Telephone Number: 1-877-829-5500
Dear TAXPAYER:
This is ill response to your request of Sep. 29, 2008, regarding your
tax-exempt status.
Our records indicate that a determination letter was issued in
MARCH, 1967, that recognized you as exempt from Federal income tax,
and discloses that you are currently exempt under section 501(c)(3)
of the Internal Revenue Code.
Our records also indicate you are not a private foundation within the
meaning of section 509(a) of the Code because you are described in
section(s) 509(a)(1) and 170(b)(1)(A)(vi).
Donors may deduct contributions to you as provided in section 170 of
the Code. Bequests, legacies, devises, transfers, or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable provisions of sections 2055, 2106, and
2522 of the Code.
If you have any questions, please call us at the telephone number
shown in the heading of this letter.
Sincerely yours,
Michele M. Sullivan, Oper. Mgr.
Accounts Management Operations I
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