HomeMy WebLinkAbout14-Critical Home Repair Projects Grant ApplicationL
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Homelessness and Affordable Housing Funds
2017 Request for Proposals Application Form
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"Fields outlined in red are required"
PROJECT INFORMATION
Project Title: 14 -Critical Home Repair Projects
Project Site Name(s): To be determined
Project Site Address(s): To be determined
Which fund source is this proposal for? (select one, see Section 1 of the RFP for details)
G) Affordable Housing Funds
Homeless and Housing Assistance Funds
Total Project Costs (including other funding and resources): $140,000.00
Total Amount Requested (from Kittitas County Homeless Housing and Assistance or Affordable
Housing funds): $60,000.00
Time Frame for Utilization of Requested Funds: 2018-2023
City, Town or Unincorporated Area to be served: Kittitas County, Washington
APPLICANT INFORMATION
Name of Applicant Organization: Kittitas County Habitat for Humanity
Mailing Address: P.O. Box 873
City, State, zip: Ellensburg, WA 98926
Phone: 509-962-5058
Fax: 509-962-5066
Email Address: sherri.ott@kchabitat.org
website: www.kchabitat.org
Federal Tax Identification Number: 91-1595008
Type of Organization:
Government
0 Non -Profit
For -Profit
Local housing authority
C Tribe
PROJECT CONTACTS
Name of Organization Director: Sherri Ott
Phone: 509-962-5058
Email: sherri.ott@kchabitat.org
Project Contact Name: Sherri Ott
Title: Executive Director
Phone: 509-962-5058
Email Address: sherri.ott@kchabitat.org
Fiscal Contact Name: Jennifer Caloia
Phone: 509-962-5058
Email Address: jennifer.caloia@kchabitat.org
ON
AUTHORIZATION
Acceptance of this application may be subject to subsequent compliance reviews, including a review
of the latest audit of financial statement. Preparation of an application does not guarantee that
applicants will receive funds. By signing this grant application form the undersigned certifies that all
information is accur4te to the best of his/her knowledge.
Signature oJAuVharized Represe
8/8/2017
Date
PROPOSAL DETAILS
Applicant Profile and Qualifications: Tell us about your organization including the
purpose of your work, your goals, any history, and experience working in homeless
and/or affordable housing services, experience managing public funds, and anything
else that describes the organization's qualifications. (250 words max.)
In 1993, group of individuals from Ellensburg, Washington recognized a need for decent, affordable
housing within Kittitas County. Kittitas County Habitat for Humanity (KCHFH) was then established as an
official affiliate of Habitat for Humanity International (HFHI). Since 1993, Habitat has built 17 new homes
and repaired 9 homes as it seeks to provide affordable, energy-efficient, safe houses in decent
communities for people whose income falls between 30 and 60% of the area median income. Our
current programs include: new construction and home repair for low-income homeowners. We are
currently building 1 new house and completing 1-2 repair projects for low income homeowners per year.
KCHFH has effectively utilized volunteer labor to meet our housing and community engagement goals.
In assessing community needs, it is evident that critical home repair is desperately needed for
low-income households and is not currently being provided for homeowners in Kittitas County (KC) by a
community based organization. KCHFH has successfully completed 9 repair projects since 2011.
KCHFH has been a past recipient of:
o Federal funding via HUD and Habitat for Humanity International
o Washington State funding via DSHS; SNAP and CHIPRA
o Kittitas County funding via 2060 and 2163 funds
o City of Ellensburg funding through a City Council grant process
o CDBG funding through City of Ellensburg.
KCHFH also operates a second-hand store to provide a sustainable income stream for the mission of
providing decent, affordable shelter.
2. Project Description Summary: Provide a brief summary the project being proposed and
a general description of how it will address homelessness or affordable housing in
Kittitas County. Be sure and indicate whether the proposal is intended to provide direct
client services or construction, maintenance, or improvement of housing facilities. (250
words max.)
KCHFH's repair program serves low-income homeowners affected by age, disability or family
circumstances and who struggle to maintain the integrity of their homes. Habitat's repair
program addresses the health and safety of the individual residences in neighborhoods,
strengthens connections within the community and helps preserve affordable housing
stock. Issues such as no water, holes in the roof or floor, mold growing inside, and no heat
are not uncommon. KC does not presently have a community based organization which
addresses critical home repair issues for low-income homeowners. This population, whose
homes are in dire need of repair, are sometimes forced to choose between making a house
payment or using their limited income to repair their home. Not making mortgage payment
puts them in jeopardy of losing their home, but to continue to live in an unhealthy and/or
unsafe environment puts their families at a physical risk. KCHFH provides a no -interest loan
for qualified homeowners who are selected as "partner families". The loan payment the
homeowner makes is no greater than 30% of their total housing costs per month and is
based on their income and their current mortgage. All loan payments made by the
homeowner are used to fund future Habitat repair projects. KCHFH is requesting an
average of $4,285.71 per house for 14 houses over a 6 -year period (2018-2023). Repair
costs, including materials and subcontractors fees average $10,000/project. If projects cost
less than $10,000, KCHFH will cover 57% of the project costs with the 2060 funds covering
43% of the cost.
3. County Priorities: Indicate which of the following priorities are being addressed by the
proposed project. (Select all that apply and give a brief 100 word description for each
selected.)
Increase capacity and sustainability for homeless sheltering.
Connect shelter clients to services to reduce homelessness.
u Increase site-based rental vouchers for people who are homeless with wrap-
around case management through current partnerships.
❑ New affordable housing development.
1-1 Increased access to rental vouchers.
Promotion of private landlord usage of Section 8 rental vouchers.
❑✓ Programs which increase access to affordable home ownership.
KCHFH is the only affordable homeownership non-profit housing organization providing repair
services in Kittitas County. We are able to provide affordable home repairs for qualified
homeowners using zero -interest loans, the assistance of volunteers, our Habitat Store and the
financial support of grants and donations. Without the repairs, these homeowners will be living in
unsafe, unhealthy environments which could jeopardize their health by putting their families at
physical risk. For those families who own their homes, repair costs are often
cost -prohibitive. For some homeowners living on fixed incomes, there is no hope of repair
without this program.
4. Partnerships: List your key community partnerships for the proposed project and what
their role will be. (250 words max.)
a Housing and Homeless Network of Kittitas County -During the family selection process,
agencies working with HHNKC make referrals for homeowners in need of repairs.
a City of Ellensburg - use of Hal Holmes Community Center to hold family selection
orientations
w HopeSource - resources for homeowner education and volunteer labor
• NeighborWorks -homeowner education courses
■ Habitat Store - provides a revenue stream to sustain Habitat's mission
• Central Washington University - volunteer labor and fundraising
• Local Businesses - Donations and volunteer labor (examples: Suncadia, Calaway Trading,
Puget Sound Energy)
Y Local Organizations - Donations and volunteer labor (Examples: Lion's Club, Rotary Clubs,
Washington State Association for Justice, HopeSource)
Local Foundations - Grant income (examples: US Bank, Umpqua Bank, Wells Fargo, Thrivent
Financial)
• Habitat for Humanity Washington State - access to construction loan funding as needed
e Local Churches - Donations and volunteer labor (Examples: Mercer Creek Church, Grace
Episcopal Church)
• Community At -Large - Support Habitat builds through donations and volunteer labor
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5. Gaps and Duplication in Services: Describe how your proposed project fills a gap in
homeless and/or affordable housing services in Kittitas County. Include a description of
how the project is or isn't a duplication of current services. (250 words max.)
Presently, Kittitas County Habitat for Humanity is the only affordable homeownership non-profit housing
provider (new builds and repairs) in Kittitas County. There is no duplication of services with Habitat for
Humanity's housing programs. People have the option of having repairs made themselves through local
contractors, however, this solution of cost -prohibitive to the people we serve. With the use of
zero -interest loans, the assistance of volunteers and ensuring that our homeowners are able to repay
the loan, we are able to make repairs a reality for qualified individuals/families.
M
6. Sustainability: Describe your ability, experience, and resources to implement and
sustain the project during the term of the project. (250 words max.)
KCHFH has been building homes in our community for 24 years and repairing homes for 6 years. Weare
currently working on House 18 and have also completed nine critical home repair projects to date.
There are several things that contribute to Habitat for Humanity's sustainability:
• We utilize volunteer labor by annually engaging 300 -600 community volunteers in service to
build and repair houses and work in our Store.
• Homeowners are provided with homeowner education courses.
4 Habitat for Humanity's brand has integrity which helps with fundraising and volunteer
turn -out.
• Our homeowner mortgages and/or loan proceeds and repair loan payments go into the
"Revolving Fund for Humanity." Each Habitat house build or repair provides resources to build
or repair future homes.
• Habitat runs the Habitat Store to support the mission of Habitat. The Habitat Store provides
sustainable revenue for creating homeownership opportunities and making home repairs for
low-income individuals and families. The Habitat Store benefits the community by:
o Providing a place for the public to donate used and new items for which they can
receive a tax receipt.
o Helping to protect the environment by keeping tons of refuse out of the landfills
(147 tons of refuse was diverted from the landfill in 2016.)
o Recycling and selling donated items to the public at thrift store prices which
provides an affordable place for the public to shop.
o Providing needed merchandise to individuals and families who are referred by other
service agencies in Kittitas County.
KCH FH is constantly fundraising.
7. Goals & Objectives: Use the Goals and Objectives Form below to fill in the following
table with your project's goals, measures, strategies, and objectives. See the examples
below for guidance and use as many forms as necessary.
Example #1:
GOAL: Increase number of people enrolled in health insurance by 25% by December 31, 2017.
Measures (How will you know you are makirt . rogress toward your gaal?) Data Source
Internal tracking
Number of new enrollees in health insurance
sheet
Strategy #1
Create promotional materials to distribute to local partners
(What will you do to achieve your goal?)
advertising health insurance enrollment assistance.
• Promote the service with at least 5 community partners
Measurable Objectives:
each quarter through December 2017.
Measurable Objectives:
Distribute at least 100 flyers around the community by
December 2017.
Strategy #2
Offer health insurance enrollment assistance at local
(What will you do to achieve your goal?)
community events.
(What will you do to achieve your goal?)
• Attend at least 2 community events per quarter in both
Measurable Objectives:
Upper Kittitas County and Lower Kittitas County through
Measurable Objectives:
December 2017.
Strategy #3
Offer health insurance enrollment assistance appointments in
(What will you do to achieve your goal?)
the office. 11
Strategy #3
a Schedule at least 40 hours per month of open walk-in
Measurable Objectives:
assistance through December 2017.
• Ensure staff availability for at least 25 scheduled
Measurable Objectives:
appointments each month through December 2017.
Example #2:
GOAL: Increase the number of trail systems available to the general public within the City of Ellensburg from 5
to 7 by December 2019.
Measures (How will you know you are making progress toward your goal?) Data Source
Number of trail systems open to the public and clearly labeled Trails report
Strategy #1
Establish public-private partnerships for funding trail
(What will you do to achieve your goal?)
construction and maintenance.
• Create tailored presentation about project by March 2017.
• Meet with at least 2 potential partners each quarter
Measurable Objectives:
through June 2018.
• Establish at least 2 primary public-private partnerships for
trails by December 2018.
Strategy #2
Identify sites for new trail systems.
(What will you do to achieve your goal?)
• Conduct site visits with partners of potential new sites by
Measurable Objectives:
March 2018.
• Identify pros and cons of potential new sites by June 2018.
• Solidify 2 new trail sites by December 2018.
Strategy #3
Build new trail systems.
(What will you do to achieve your goal?)
• Create plans for construction of new trail systems by March
Measurable Objectives:
2019.
• Two new trail systems will be built by December 2019.
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GOALS AND OBJECTIVES FORM
Fill out white sections only.
GOAL: I
Increase the number of affordable home repairs by 14 or more over a six year period
which will preserve affordable housing stock in Kittitas County. Repairs will be provided
to aualified low-income homeowners.
Measures (Wow will you know you are making progress toward your goal?)
Data Source
Home Repair Orientation held
Interested applicants attend orientation
Board member vote on qualified applicants
Partner Selection
Work completed on home
p
Partner signs completion project form and
begins making loan payments
Reach out to the community to reach qualified
Strategy #1:
individuals and families in need.
(What will you do to achieve your goal?)
?)
1) Number of community based organizations
contacted; 2)Number of media avenues
contacted; 3) Number of direct contacts 4)
Measurable objectives:
Number of churches contacted; 5) Number of
speaking engagements attended.
Hold orientation meeting with applicants and take
Strategy#2:
(What will you do to achieve your goal?)
applications
1) Application process in place with guidelines based
on Habitat for Humanity International regulations; 2)
Qualify families/individuals in need who can repay an
Measurable objectives:
affordable loan for the repairs; 3) Partner selection
process completed; 4) Board votes on
recommendations of Partner Selection Committee
Make needed repairs on homeowner's home
Strategy#3:
(What will you do to achieve your goal?)
1) Rally volunteers to assist with home repairs. This
program allows for greater opportunities to engage more
people in helping to solve the affordable housing issues
Measurable Objectives:
in our community; 2) Engage the homeowner in sweat
equity hours to help with the project; 3)Home repair
project is competed and homeowner signs certificate of
completion and begins making affordable payments.
*Use copies of the same form if you have more than 3 strategies for the same goal
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GOALS AND OBJECTIVES FORM
Fill out white sections only.
GOAL: Z
Provide affordable means for qualified families in need to access affordable home
repair services.
Number of Partners (homeowner families)
served Database
Use payment options which are affordable and fit
*NI:
with the income of qualified partners.
go�:ad?)
What will you da to achieve yovr go
1) Number of no -interest loans held by KCHFH;
2) Number of USDA 504 loans used for qualified
3)Loans spread out over years to
l nrteasur�e Objectives.
ensure
ensure that partner is not cost-burdened.4) All
partners paying no more than 30% for housing
I
expenses.
Strategy #r.
Utilize volunteer labor when possible to keep
(What wilt you do to achfewe your gnai?)
costs lower for the partner homeowner.
1) Cost of projects; 2) Number of volunteers
taking part; 3) Savings to homeowner as a result
of volunteer labor
Measurable Obrjecttves;
f
r
I
wtat'w3in YM do to Achim your scam
I
Nieasura$f� {]6jectnees:
*Use copies of the same form i you have more than 3 strategies for the same goal* j
BUDGET NARRATIVE
1. Funding Utilization: Describe how the funds will be used to support the proposed
project. For example, will the funds be used for staff time, supplies, consultants,
contractors, construction costs, direct customer services, etc.? (250 words max.)
KCHFH is requesting $60,000 over a 6 - year period to be used to provide home repair services for 14
repair projects for qualified low-income homeowners.
Estimated Total Repair Costs:
$10,000 project - 14 projects $140,000
Grant Funding Requested from County $ 60,000
Amount to be raised by KCHFH $ 80,000
The request breaks down to KC providing approximately $4,285.71 in repair costs per home for the next
14 Home Repair projects. The Repair Program includes work that extends the life of the house and
increases safety, accessibility or qualify of life for the homeowner. The requested funding will
supplement Habitat's fundraising efforts. To qualify for repairs, a family must be a low-income
homeowner, demonstrate need, be willing to volunteer hours to the project and be able to make a small
monthly payment for the repair loan, which is financed by Habitat for Humanity at zero percent interest.
The homeowner's loan payment plus current mortgage payment will not exceed 30% of their gross
monthly income.
Habitat for Humanity will provide 57% of the funding for each repair project with the KC affordable
housing grant funds providing 43% of the funding for each project (materials, subcontractor's fees,
waste disposal, permits, etc.) If some repairs require less than $10,000 per repair, we will use the County
funding to repair additional homes using the same breakdown in funding - KCHFH - 57% of the costs of
the repair and the KC 2060 grant - 43%.
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2. Other Support: Describe any monetary, in-kind, donations, grants, or other types of
support that will be used for the project. Include both guaranteed support and support
that may still be uncertain. (250 words max.)
Support will vary from house-to-house. KCHFH has been able to count on funding from the following
sources:
■ Donors -estimated approximately $750 per house - reliable source $ 10,500
a Habitat Store Net Profit - estimated approximately $750 per house
Guaranteed $ 10,500
o Grant Funding: Approximately $2,500 per house
(outside of the 2060 funding) -can reliably be counted on $ 35,000
a Events - approximately $750 per house - reliable source.10 500
Sub -Total of Reliable Revenue Sources for Home Repair Program
Not including Kittitas County Support $66,500
Kittitas County Support
Homeless Prevention and Affordable Housing funding $ 60,000
Additional Fundraising Efforts Required by Habitat over 6 -year period
Funding that has not yet been committed now will be raised through
various resources such as additional donors, increased Store revenue,
additional events, and additional grants sources.
$ 13,500+
TOTAL REPAIR COSTS - 14 Houses $140,000
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3. Sustainability: Describe how this project would or wouldn't be sustained if these
Homelessness Prevention and Affordable Housing funds were not available either
currently or in the future. (250 words max.)
Kittitas County Habitat for Humanity has a proven track record of successfully building
new -construction affordable housing units and making repairs for low-income homeowners.
Habitat for Humanity's housing programs will be sustained whether Homelessness Prevention
and Affordable Housing funds are available or not. Habitat for Humanity will continue to build
and make repairs at the rate funding allows. The Kittitas County funding will allow our affiliate
to increase the number of home repairs completed over a six-year period which will help keep
low-income homeowners in their homes in a healthy and safe environment. Some of the key
sustainability features of the repair program are:
Y Habitat's repair services are sold to low-income partner families, not given away. The
services are to be a blessing to the family and not an additional burden. Therefore,
affordability is an equally vital component.
G We utilize volunteer labor by engaging community volunteers in service to build and repair
houses and work in our Store.
• Habitat for Humanity's brand has integrity which helps with fundraising and volunteer
turn -out.
• Our homeowner mortgages and/or loan proceeds and repair loan payments go into the
"Revolving Fund for Humanity." Each Habitat house built or repaired provides resources to build
or repair future homes.
• Habitat runs the Habitat Store to support the mission of Habitat. The Habitat Store provides
sustainable revenue for creating homeownership opportunities and making home repairs for
qualified low-income homeowners.
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4. Partial Funding: If this project were to receive only partial funding from this source,
how would the project be impacted? How would the proposal be adjusted for less than
the requested amount of funds? (250 words max.)
If partial funding were provided by Kittitas County, the 14 - House Repair Project could slow
down, but would not cease. The time -frame for completion of the 14 houses may need to be
extended in the event of partial funding. Kittitas County Habitat for Humanity will continue to
raise funding to off -set any adjustment for less than the requested amount of funds.
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Habitat, Humanity
March 3, 2017
Kittitas County HFH
PO Box 873
Ellensburg, WA 98926-0873
RE: 501(c)(3) Letter for Klttftas County HFH, Partner ID# 1465-2299
Dear Affiliate Leader.
Help Guile! it!
This letter will confirm that Kittitas County HFH, with employer identification number 91-
1595008, is considered a subordinate under the group tax exemption umbrella of Habitat for
Humanity International, Inc. ("IFFHI") under Section 501(c)(3) of the Internal Revenue Code.
The group exemption number assigned to HFHI by the IRS is 8545. This number may be
provided to prospective donors, foundations and other grant organizations as they request it
and is required on certain IRS forms.
Enclosed is a copy of the determination letter dated February 7, 2017, provided by the IRS as
evidence of HFHrs tax exempt status as well as its group exemption. The determination
letter, together with this letter, confirms Kittitas County HFH's subordinate status and
provides evidence of its tax exempt status under Section 501(c)(3) of the Code.
In partnership,
Beverly Huffman
Director, US/Canadian Support Services Center
Habitat for Humanity International 877-434-4435
USStuPparkCenterQhabitat.ora - habitat.org I Habitat, We build.
Enclosure
Internal Revenue Service
P. O. Box 2508
Cincinnati, OH 45201
Date: February 7, 2017
HABITAT FOR HUMANITY INTERNATIONAL INC
HABITAT FOR HUMANITY INTRNL PARENT
% LEGAL DEPARTMENT
270 PEACHTREE ST NW STE 1300
ATLANTA GA 30303
Dear Sir or Madam.
Department of the Treasury
Person to Contact:
K. Gleason #0203083
Toll Free Telephone Number.
877-829-5500
Employer Identification Number.
91-1914868
Groep Exemption Number:
8545
This is in response to your January 10, 2017, request for information about your tax-exempt status
Our records indicate that you were issued a determination letter in January 1987, and that you are currently
exempt under section 501(c)(3) of the Internal Revenue Code.
Based an the information supplied, we recognized the subordinates named on the list you submitted as exempt
from Federal income tax under section 501(c)(3) of the Code.
Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises,
transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the
applicable provisions of sections 2055, 2106, and 2522 of the Code.
Because your subordinate organizations are organizations described in section 170 (c) of the Code. donors
may deduct contributions made to them.
If you have any questions, please call us at the telephone number shown in the heading of this letter
Sincerely,
Jeffrey I. Cooper
Director, Exempt Organizations
Rulings and Agreements