HomeMy WebLinkAboutCallforBidsSnowandIceControl2018KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA DATE:
ACTION REQUESTED:
AGENDA STAFF REPORT
October 17, 2017
Approve a Notice of Call for Sealed Bids to
furnish Snow & Ice Control Products for
Calendar Year 2018.
BACKGROUND. Annually, Kittitas County Public Works goes
out to bid for the furnishing of specific snow &
ice products in accordance with specifications.
Bid packets are sent out to businesses in the
area that provide these products.
Bids will be opened on November 2, 2017, at
2:00 p.m., in the Public Works Department.
INTERACTION:
Public Works
RECOMMENDATION: Move to approve Notice of Call for Sealed bids
to furnish Snow & Ice Control Products for
2018.
HANDLING: Return one (1) copy to Public Works
ATTACHMENTS: Call for Bids, Bid Packet
LEAD STAFF: Mark Cook
Director Public Works
KITTITAS COUNTY DEPARTMENT
OF PUBLIC WORKS
REQUEST FOR BIDS
PRODUCT: SNOW AND ICE CONTROL PRODUCTS
FOR YEAR: 2018
BIDS DUE: NOVEMBER 2, 2017 @ 2:00 PM
RETURN BID PROPOSALS TO:
KITTITAS COUNTY PUBLIC WORKS
411 N. RUBY, STE. #1
ELLENSBURG, WA 98926
(509)962-7523
MATERIAL PURCHASE SPECIFICATIONS
QUOTES TO BE OPENED: NOVEMBER 2ND, 2017 AT 2:00 P.M.
KITTITAS COUNTY PUBLIC WORKS
411 N. RUBY, STE. #1
ELLENSBURG, WA 98926
The intent of this call for quotations (bids) is to purchase Snow and Ice Control Products for the Calendar
Year 2018. The material is to be delivered, upon order by Kittitas County to the following locations.
Delivery Locations
Five (5) mile Radius of Cle Elum Shop, 3rd & Short, Cle Elum, WA 98922
Five (5) mile Radius of Kittitas County Shop, 14`" & Okanogan, Ellensburg, WA 98926
GENERAL PRODUCT SPECIFICATIONS
The products to be bid are based on the 2006 Pacific Northwest Snowfighters (PNS), Snow and Ice Control
Chemical Products, Specifications and Test Protocols. The PNS Association of British Columbia, Idaho,
Montana, Oregon and Washington strives to serve the traveling public by evaluating and establishing
specifications for products used in winter maintenance that emphasize safety, environmental preservation,
infrastructure protection, cost effectiveness and performance.
The PNS Association has developed the Qualified Products List (QPL). The QPL is composed of products
that have been tested and found to be in conformance with PNS established specifications. Kittitas County
will consider bids containing the following type of products.
Item No.
Description
1
Corrosion Inhibited Liquid Magnesium Chloride
2
Corrosion Inhibited Liquid Calcium Chloride
3
Corrosion Inhibited Solid Sodium Chloride
4
Non Corrosion Inhibited Solid Sodium Chloride
5
RoadSaver—Soil Stabilizer
ACCEPTANCE OF QUOTATIONS:
Prospective bidders may bid on any or all of the items.
All quotations or any parts thereof may be rejected or accepted by Kittitas County.
Kittitas County reserves the right to purchase any of the products quoted from the vendor of its choice based
on the availability of the needed material and an estimate of lowest total costs to the County.
CONDITIONS OF AWARD:
The Kittitas County Board of Commissioners reserves the right to purchase from suppliers other than the
successful bidder, if for any reason the successful bidder is unable to promptly furnish snow and ice
control products of a quality which is satisfactory to Kittitas County's requirements.
COMPLIANCE WITH LAWS:
The successful bidder shall comply with all applicable federal, state and local laws, rules and regulations
affecting its performance and hold the County harmless against any claims arising from the violation
thereof.
CONTRACT DISPUTES:
Any contractual agreement shall be performed under the laws of the State of Washington. Any litigation
to enforce such agreement or any of its provisions shall be brought in Kittitas County, Washington.
DEFAULT:
The Vendor agrees that if a lawsuit is instituted by the County for any default on the part of the Vendor,
and the Vendor is adjudged to be in default, the Vendor shall pay to the County all costs and expenses
incurred by the County in connection therewith, and reasonable attorney's fees. Venue shall be in the
County of Kittitas, Washington.
INDEMNIFICATION:
To the maximum extent permitted by law, the Vendor shall be liable for and shall hold the County
harmless from all damages and injuries caused to persons or property arising out of the performance of
this Contract. The Vendor agrees to assume the defense of the County and its officers and employees in
all legal proceedings or claims with third parties connected with the Vendor's performance under this
Contract, to pay all expenses, including reasonable attorney's fees incurred directly or indirectly on
account of such legal proceedings, and to satisfy any judgment rendered in connection therewith or to pay
or reimburse the payment of any sums reasonable to settle such proceedings or claims.
PERSONAL LIABILITY:
It is agreed by and between the parties hereto that in no event shall any official, officer, employee or
agent of the County be in any way liable or responsible for any covenant or agreement herein contained
whether express or implied, nor for any statement or representation made herein or in any connection with
this agreement.
PAYMENT
Payment for materials delivered to Kittitas County each month will be made by County warrant on the
following month.
BID SHEET
Kittitas County Public Works
411 N. Ruby, Ste. #I
Ellensburg, WA 98926
Gentlemen:
The undersigned hereby certifies that he has read the attached specifications for supplying snow and ice
control p roducts for Kittitas C ounty Road purposes and desires to submit for your consideration the
following quoted prices:
Item No. Description
1 Corrosion Inhibited Liquid Magnesium Chloride
2 Corrosion Inhibited Liquid Calcium Chloride
3 Corrosion Inhibited Solid Sodium Chloride
4 Non Corrosion Inhibited Solid Sodium Chloride
5 RoadSaver— Soil Stabilizer
Item Product Bid
2
3
4
5
REMARKS/ALTERNATE
Cost
$ /Ton
$ /Ton
$ /Ton
$ /Ton
The Board of County Commissioners reserves the right to reject or accept any or all quotations or parts
thereof. Quotations shall be sealed and plainly marked "QUOTATIONS -SNOW AND ICE CONTROL
PRODUCTS" and addressed to Kittitas County Public Works, 411 N. Ruby, Ste. #1, Ellensburg, WA
98926. Bids must be in the office on or before bid time of:
FIRM NAME
rin
TITLE
NOVEMBER 2ND, 2017 AT 2:00 P.M.
.66[
CITY STATE ZIP
PHONE NUMBER
It shall be the duty of the Bidder to submit his bid before the hour and date specified. Kittitas County shall
assume no responsibility for the delay in the U. S. Mail service resulting in a bid being received late.
Political subdivisions of the State of Washington are allowed to purchase from Kittitas County bids in
accordance with RCW 39.34 Interlocal Cooperative Act. Bidder agrees to sell at the same price, terms and
conditions, subject to sellers' approval at the time of the requested sale.
VENDOR ERROR:
Any pricing, configuration, or other errors discovered after bid opening must remain and cannot be adjusted.
KITTITAS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
AND ANY SUCCESSFUL QUOTER MUST BE SO DEDICATED