HomeMy WebLinkAboutResolutiontoAuthorizeChairSignProjectAgmtManastashRdBridgeProjectKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA STAFF REPORT
AGENDA SESSION DATE: September 5, 2017
ACTION REQUESTED: Request to Approve a Resolution authorizing
the Chair's signature on the Project Agreement
#1917-01 for Rural Arterial Trust Account
Funds from the County Road Administration
Board for the Manastash Road Bridge
Replacement Project
BACKGROUND: The Manastash Road Bridge project will
replace the deteriorated bridge over Manastash
Creek at MP 10.60. This bridge is currently
load restricted and is the only access in and out
for many residents and commercial operations.
Public Works submitted a Project Prospectus
requesting Rural Arterial Program funds from
the County Road Administration Board
(CRAB) for the replacement of said bridge in
the amount of $1,958,000.
Public Works was notified by CRAB on August
17, 2017 that the design funding necessary for
the project had been awarded in the amount of
$315,480.
CRAB has provided Public Works with the
contract required to authorize the
reimbursement of these funds.
Public Works has also submitted a grant
application to Federal Highways requesting
BRAC funding for the bridge replacement. If
successful, the combination of these RATA
funds and potential BRAC funds would
eliminate any County funding contribution for
the project.
INTERACTION:
Public Works
RECOMMENDATION: Motion to approve the Chair's signature on the
Project Agreement #1917-01 for Rural Arterial
Trust Account Funds from the County Road
Administration Board for the Manastash Road
Bridge Replacement Project
HANDLING: Return three (3) copies of the signed Project
Agreement to Public Works.
ATTACHMENTS: Resolution, Three (3) copies of Project
Agreement, Instructional Letter
LEAD STAFF: Lucas Huck, County Engineer
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2017 -
TO APPROVE THE CHAIR'S SIGNATURE ON PROJECT AGREEMENT
#1917-01 FOR RURAL ARTERIAL TRUST ACCOUNT FUNDS FROM THE
COUNTY ROAD ADMINISTRATION BOARD FOR THE MANASTASH ROAD
BRIDGE REPLACEMENT PROJECT
WHEREAS: The Manastash Road Bridge project will replace the deteriorated bridge
over Manastash Creek at MP 10.60. This bridge is currently load
restricted and is the only access in and out for many residents and
commercial operations; and
WHEREAS: Public Works submitted a Project Prospectus requesting Rural Arterial
Program funds from the County Road Administration Board (CRAB) for
the replacement of said bridge in the amount of $1,958,000; and
WHEREAS: Public Works was notified by CRAB on August 17, 2017 that the design
funding necessary for the project had been awarded in the amount of
$315,480; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in
the best interest of the public, does hereby approve the Chair's signature
on Project Agreement #1917-01 for Rural Arterial Trust Account Funds
from the County Road Administration Board for the Manastash Road
Bridge Replacement Project.
DATED on this 5th day of September, 2017, at Ellensburg, Washington.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
BOARD OF COUNTY
COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Paul Jewell, Chairman
Laura Osiadacz, Vice -Chairman
Obie O'Brien, Commissioner
WASHINGTON STATE
County Road Administration Board
2404 Chandler Court SW Suite #240 Olympia, WA 98504-0913 www,crab.wa.gov
360/753-5989 FAX 360/586-0386
August 15, 2017
MEMO TO: County Engineers
MEMO FROM: Randy Hart, Grant Programs Manager
RE: RAP Funding Contract
Ul■ )■ to
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_ e
Enclosed are original unsigned contracts offered to your county for RATA funding that was
approved by the CRABoard on August 10, 2017.
Pursuant to WAC 136-170-030 (1)(a) these contracts must be signed by your County
Commissioner/County Executive and received in our office no later than September 29, 2017 to
be valid. Please ask your Commissioner/County Executive sign all three originals and return
them unaltered to:
John Koster, Executive Director
County Road Administration Board
2404 Chandler Court SW, Suite #240
Olympia, WA 98504-0913
Mr. Koster will execute the contract with his signature and two of the signed original contracts
will be returned to you for your records.
Please call 360.350.6081 or write if you have questions.
Attachments:
Unsigned RAP contract(s) (3 copies each)
STATE OF WASHINGTON - COUNTY ROAD ADMINISTRATION BOARD
RURAL ARTERIAL PROGRAM
PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL
Submitting County:
Kittitas Project Number: 1917-01
Date Approved: 08/10/2017 AUTHORIZED RATA FUNDS: $315,480
Road Road Name(s) BMP(.) EMP(s) Segment #
95301 MANASTASH ROAD BRIDGE 10.567 10.633 1
The State of Washington County Road Administration Board (CRABoard) and Kittitas County mutually agree as
follows:
(1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36.79 RCW
Roads and bridges — rural arterial program.
(2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural
Arterial Trust Account (RATA) funds. If the County is found not to be in compliance with these provisions, such non
compliance may be cause for the CRABoard to withdraw or deny the Certificate of Good Practice of the County and
require pay back of any RATA funds that have been paid to the County for this project.
(3) If the project is reconstruction, the County shall gain approval from WSDOT (chapter 43.32 RCW) for all
deviations from the design standards listed in the Local Agency Guidelines prior to construction.
(4) If the project is 3R (resurfacing restoration and rehabilitation), the County shall document its design
considerations for the proposed improvements in keeping with 311 standards as listed in the Local Agency Guidelines.
(5) The project shall be constructed in accordance with the information furnished to the CRABoard, and the plans
and specifications prepared by the county engineer.
(6) Phased construction methodology is permitted upon notification by the County Engineer of the phasing plan as
authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of phasing plan at least 15 days
prior to commencement of construction may result in withdrawal of funding by the CRABoard and county forfeiture of
all RATA funds expended.
(7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has
started, and when the project has been completed.
(8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA
funds.
(9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard, set forth above,
and the required matching funds and other funds represented by the county to be committed to the project, shall be paid
by the County as necessary to complete the project as submitted to the CRABoard.
RAP Project Number: 1917-01 Page 1 of 2
(10) Matching funds and other funds represented to be committed to the project shall be available as necessary to
implement the projected development of the project as set forth in the construction proposal prospectus.
(11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated, and not otherwise, for its
reimbursable costs not to exceed the amount above specified.
(12) The CRABoard will reimburse counties on the basis of monthly progress payment vouchers received and
approved on individual projects in the order in which they are received in the CRABoard office, and subject to the
availability of RATA funds apportioned to the region. Such obligation to reimburse RATA funds extends only to
project costs incurred after the date of project approval by the CRABoard.
(13) Either the CRABoard or the County may request changes to the provisions contained in this agreement. Such
changes shall be mutually agreed upon and incorporated by written amendment to this agreement. No variation or
alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives
of the CRABoard or the County hereto.
(14) During the term of this agreement and for a period not less than six (6) years from the date of final payment by
the CRABoard, the records and accounts pertaining to this agreement are to be kept available for inspection and audit
and copies of all records, accounts, documents, or other data pertaining to the agreement will be furnished upon
request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation
shall be retained until said litigation, claim, or audit finding has been resolved even though such litigation, claim, or
audit continues past the six year retention period.
IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out above, the
County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above
referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set
forth in Chapter 49, Laws of 1983, 1st Ex. Sess. (chapter 36.79 RCW); the applicable rules of Title 136 WAC and all
representations made to the CRABoard upon which the fund allocation was based; all of which are familiar to and
within the knowledge of the county and are incorporated herein and made a part of this agreement, although not
attached.
This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and
binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard.
COUNTY ROAD ADMINISTRATION BOARD: KITTITAS COUNTY:
Lo
Date:
Date:
RAP Project Number: 1917-01 Page 2 of 2