HomeMy WebLinkAboutStaff Report 9-5-2017KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: September 5, 2017
ACTION REQUESTED: Request to Approve a Special Event Application for
Huffman Farms Pumpkin Festival.
BACKGROUND: The Commissioners Office received a Special Event
Application from Hilary Huffman to host the Huffman
Farms Pumpkin Festival throughout the month of October
beginning on 10/1/2017 – 10/29/2017.
INTERACTION: The applicant is not requesting a waiver to Kittitas County
Code Chapter 5.20.160 – Closing Hours.
The applicant is requesting a waiver to Kittitas County
Code Chapter 5.20.100 – Penal Bond – Bond of Indemnity.
The permit fee has been paid and Staff has routed the
application and received a recommendation of approval from
the following departments: Sheriff, Public Health, Public
Works, Solid Waste, Prosecutor, Fire Marshal (Specific
comments may been seen in the Department Memo’s
attached).
RECOMMENDATION: Approve the Special Event Application from Hilary Huffman
to host the Huffman Farms Pumpkin Festival from October
1, 2017 – October 29, 2017 with the following
contingency’s:
Prosecutor: the applicant must provide a Certificate of
Liability Insurance listing the County as an additional
insured as well as the Endorsements.
Public Works: The applicant is required to ensure that no
unmitigated adverse impacts to the traveling public along
Wilson Creek Road will occur from the proposal. Noting that
with the increase in traffic entering Wilson Creek Road from
the private driveway Public Works suggests that deployment
of a temporary stop sign at the exit of the private drive be
considered. Additionally Public Works will require that a
load rating is provided for the private bridge over the canal.
The structural capacity is unknown and verification that fire
life safety equipment and public transportation vehicles like
busses will be supported is prudent. Lastly, Public Works
would recommend approval following the applicants
narrative which indicates the event parking, and traffic
control will take place on private property in a manner to not
adversely affect public rights of way.
Fire Marshal: A separate Event Permit along with an
appropriate site plan is required for this event. A fee of
$165.00 plus a $110.00 issuance fee shall be submitted with
the Fire Marshal’s Office Event Permit application. All
structures shall have a minimum of one 2A-10B:C fire
extinguisher readily available for use. Any LPG tank shall be
secured to prevent displacement. Please be aware of general
trip hazards from extension cords. Also, extension cords may
not be piggy-backed/daisy-chained together. Parking shall be
such that fire apparatus access is maintained at all times. The
fire apparatus access roads shall remain free from
obstructions. Please ensure that all required permits have
been issued at least 14 days prior to the event.
Auditor: Is sending direct communication, but stating that
they are required to Register on-line and pay Admissions
Tax.
HANDLING: Staff will notify the applicant of the Board’s decision & send
a copy to the Sheriff, Public Works, Public Health, Solid
Waste, Prosecutor, Fire Marshal, Code Enforcement,
Auditor, Code Enforcement and KITTCOM.
ATTACHMENTS: Special Event Application
Memo’s from County departments
TR Receipt & Misc. correspondence
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II