HomeMy WebLinkAboutRoslyn-capital project-Parking Lot ImprovementsSMALL -SCALE -CAPITAL -PROD ECT-LT-2017-03-ROSLYN
2017 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND THE CITY OF ROSLYN
This Contract, effective August 1, 2017 is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and the City of ROSLYN
("Contractor").
WHEREAS, the purpose of this Agreement is to provide for Tourism -Related, Small -Scale
Municipality -Owned Capital Projects relating to activities and expenditures designed to increase
tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
Section 2. Payment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of fifteen thousand dollars ($15,000.00) to be used for the
City of Roslyn capital project- Parking Lot Improvements.
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts for any items are submitted to the County, not to exceed
the sum of fifteen thousand dollars ($15,000.00) to be used for City of Roslyn capital
project -Parking Lot Improvements.
c. Services/Expenses that are reimbursed must be dated during the 24 (twenty-four) months
(or two years) of the date of the Agreement and final date to submit reimbursements
requests is August 1, 2019 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
County Lodging Tax Funding Agreement Page 1
Attn: Judy Pless
205 West 5th Ave — Suite 105
Ellensburg, WA 98926
a ud ito racco L} nt i nga@co . k i tti tas.wa . u s
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
Section 3. Performance byContractor.
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. In no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. It is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non -complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
County Lodging Tax Funding Agreement
Page 2
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the Internal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, Indemnity, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
■ Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
• Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
• Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
• Any breach of or default under this Agreement by Contractor.
Section 5. Compliance with Public Records Law.
a. In compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. In the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
County Lodging Tax Funding Agreement Page 3
Section 6. Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
Insureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. Insurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional Insured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination,
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. In the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
County Lodging Tax Funding Agreement
Page 4
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 West
5th Ave. Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the
County to the Contractor shall be given to the Contractor's address provided on the signature
page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage
prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS CONTRACTOR
Chair
Vice Chair
[Print Name]
County Lodging Tax Funding Agreement Page 5
Commissioner
ATTEST:
Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
[Address]
[Telephone]
County Lodging Tax Funding Agreement Page 6
F A'
D E 5...
KIT,rITAS COUNTY
Lodging Tax for Tourism -Related, Small -Scale
Municipality -Owned Capital Projects and
Operations
JUN 2 3
Submission Deadline: June 23, 2017
Kittitas County Commissioners
205 W 5th Avenue, Suite 108, Ellensburg, WA 98926
509-962-7508
EXHIBIT "A"
Lodging Tax for Tourism -Related, Small -Scale Municipality -
Owned Capital Projects and Operations General
Information
Kittitas County imposes a lodging tax assessed on the sale or charge made for furnishings of
lodging according to RCW 67.28.180 and RCW 67.28.181. In accordance with the tax and
Washington State law, a Lodging Tax Advisory Committee has also been established. The
committee's purpose is to advise and recommend to the Board of County Commissioners how
excise taxes on lodging should be allocated to support tourism which in turn generates
revenue.
Uses According to Law:
RCW 67.28.1816 states the following:
Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitor bureau or destination marketing organization for: ... (c)
Supporting the operations and capital expenditures of tourism -related facilities owned or
operated by a municipality...
Definitions included in state law which should be considered in any application requesting
funding include:
1. Tourism means economic activity resulting from tourists, which may include sales of
2.
3.
overnight lodging, meals, tours, gifts, or souvenirs.
Tourism promotion means activities, operations, and expenditures designed to
increase tourism, including but not limited to advertising, publicizing, or otherwise
distributing information for the purpose of attracting and welcoming tourists;
developing strategies to expand tourism; operating tourism promotion agencies;
and funding marketing or the operation of special events and festivals designated to
attract tourists.
Tourism -related facility means real or tangible personal property with a usable life of
three or more years, or constructed with volunteer labor that is: (a) (i) owned by a
public entity; (ii) owned by a nonprofit organization described under section 501(c)
(3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a
nonprofit organization described under section 501(c) (6) of the federal internal
revenue code of 1986, as amended; a business organization, destination marketing
organizations, main street organization, lodging association, or chamber of
commerce; and (b) used to support tourism, performing arts, or to accommodate
tourist activities.
Review Process:
Kittitas County's Lodging Tax Advisory Committee (LTAC) will review all complete applications.
Qualifying applicants will be provided the opportunity to present their projects to the LTAC and
answer questions. Capital project applications will be scored based on the information
provided by the applicant, ranked, and funding recommendations with supporting information
will be submitted to the Kittitas County Board of Commissioners. The ranking will determine,
generally, the order in which the applications will be considered for funding from the highest
being considered first to the lowest receiving the last consideration. However, all municipalities
which submit at least one qualifying application in a given year must receive funding
consideration before a second application from a municipality which has been recommended
for a funding award is considered. The Board of County Commissioners (BOCC) has final
approval authority for the list of recommendations.
Prior to making a final decision, the BOCC will publicly deliberate on the recommendations
received from the LTAC. Applicants may also be requested to present their projects to the
BOCC and answer questions.
Scoring sheets utilized by the LTAC to rank applications for capital projects are included in this
packet for your reference and information. Applications which do not receive a minimum
score of at least 75 points, do not provide at least 50% matching funds, or do not follow the
submission instructions will not be considered for funding.
Application Definitions:
Below is a list of terms and phrases which have a specific meaning within this application. It
may be helpful for you to review these as you prepare responses so that a better understanding
of the reviewer's expectations may be obtained.
Capital Asset is any type of property that has a useful life longer than one year and is
valued at over $5,000.00.
Construction or "Hard" Costs are the direct contractor costs for labor, material,
equipment and services; contractor's overhead and profit, and other direct construction
costs. These costs do not include the compensation paid to architects, engineers, or
consultants, the cost of land, right-of-ways, or other similar costs.
Matching Funds is the amount of funding your organizations has secured and is
contributing to the project. This includes both direct and indirect support. Direct funds
can be in the form of cash funding from your organization or funding secured
elsewhere but dedicated to the project such as other grants, loans, donations, etc.
Indirect funding support includes in-kind support like labor, volunteer support, supplies,
and services which directly relate to the project or event, including those supplied by
your organization and others.
Municipality is an incorporated city, county, or town.
Real Property is fixed property, principally land and buildings.
Small Scale capital projects are defined as those which request funding support of less
than $50,000.
Soft Costs are cost items in addition to the direct construction cost. These
generally include architectural and engineering, permits and fees, financing fees,
construction interest and operating expenses, leasing and real estate commissions,
advertising and promotion, and supervision.
Tourist is a person traveling for business or pleasure on a trip:
A. Away from their place of residence or business and staying overnight in paid
accommodations;
B. To a place fifty miles or more one way from their place of residence or
business for the day or staying overnight; or
C. From another country or state outside of their place of residence or their
business.
SUBMITTAL INSTRUCTIONS
Please return ONE COPY of the entire original application and answers to narrative questions to:
Kittitas County Commissioners
Attn: Lodging Tax Grant Application
205 West 5th, Suite 108, Ellensburg, WA 98926
Applications must be received no later than 5,00 PM lune 23 2017 or postmarked no later than June
23, 2017.
incomplete and/or late applications will not be considered. Applications may not be changed or
amended by the applicant after the deadline for submission
Schedule:
Application deadline 6/23/2017
A Oral presentations of proposals to LTAC 7/20/2017
• BOCC Deliberation and Decision 8/1/2017
■ Applicant Award Notification and fund availability 9/1/2017 (Tentative)
Prosect Manaeement:
Successful applicants may be required, as a condition of the funding award, to enter into a contract. The
agreement may include, but not be limited to, the specific amount of the award and what it may be
used for, all reporting requirements associated with this funding, payment terms, and any and all other
appropriate terms of the funding. Kittitas County will be the contracting agent for all approved projects.
All funds awarded under this program will be available in the form of reimbursable grants. The funds for
capital projects will be available for reimbursement as of the date of the contract and for 24 (twenty-
four) months (or two years) thereafter. Capital projects must be completed within the two-year period.
All funds awarded for supporting the operations of county -owned tourism -related facilities will be
available for reimbursement as of the date of the award and for up to 12 (twelve) months (1 year)
thereafter. Any unexpended funds will be returned to the Lodging Tax account and made available for
re -appropriation. All requests for reimbursement shall be made to the Kittitas County Auditor's office at
the following address:
Kittitas County Auditor
Attn: Lodging Tax Grant Funds Reimbursement
205 W 5th, Suite 105
Ellensburg, WA 98926
For specific information and requirements regarding the reimbursement process, please contact the
Auditor's office at 509-962-7504.
Prosect Reporting Reguir_ements for Tourism -Related Facilities:
State law requires that all recipients of Lodging Tax revenues must submit a report to the municipality
describing the actual number of people traveling for business or pleasure on a trip:
A. Away from their place of residence or business and staying overnight in paid accommodations;
B. To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
C. From another country or state outside of their place of residence or their business.
A report form will be provided as part of the contract for receiving funds. We ask that you provide this
information within 60 days after your project is complete.
Atrpiicant Categories and Eligibility:
Grants from lodging tax funds are provided for two types of applicants, Capital Projects and County
Operations. No more than one capital project is allowed per application. An organization may submit
no more than two capital project applications perfunding cycle. The categories are defined as follows:
The Capital Project category is for applications from municipalities or public facilities districts
requesting support for capital expenditures of tourism -related facilities owned or operated by
the municipality for public facilities district.
If applying for funding under the capital project category, an applicant need only answer the
questions listed under the Capital Budget Narrative and provide the Capital Project Budget as
well as include necessary attachments.
The Operations category is for applications from municipalities requesting support for the
operations of tourism -related facilities owned or operated by the municipality.
If applying for funding under the Operations category, an applicant need only answer the
questions listed under the Operational Funding Narrative.
Other Information:
Insurance: As part of its contract for performance, a municipality may require contractors to maintain
liability insurance in the amount of $1,000,000 or more and name the municipality as an additional
insured on its liability insurance policy.
Application Form: This packet will be available on Kittitas County's website as a word document and as
a pdf. It can also be obtained directly as a hard copy or in digital format by contacting the Kittitas
County Board of Commissioners office at 509-962-7508. Kittitas County's website address is:
www.co.kittitas.wa.us.
APPLICATION FOR LODGING TAX FOR TOURISM -RELATED,
SMALL-SCALE MUNICIPALITY -OWNED CAPITAL PROJECTS AND
OPERATIONS
Applicant Information apital Project r Operations (Circle One or Both)
Name of Municipality: City of Roslyn
Mailing Address:
Contact Person and Title:
Phone:
Email:
Project Title:
Project Location:
Application Requirements
PO Box 451
Roslyn, WA 98941
Shawna Graham, City Treasurer
509649-3
roslvntreasurer(@inlandnet.com
Citv of Roslvn Parking Improvements
201 South First Street. Roslvn WA
X 1. The project qualifies for lodging tax funds as a capital expenditure of tourism -
related facility owned or operated by a municipality or I supporting the operations of
tourism -related facilities owned or operated by a municipality.
X 2. The municipality has submitted no more than two applications for capital project
funding
in the current year
X 3. The municipality's lodging tax advisory committee (or equivalent) has been informed
of the project and endorsed it. (not required for Kittitas County) A letter from the
municipality is included.
X 4. Lodging tax capital project funds are not being substituted for other funds that are
already secured or applied for (if applicable).
X 5. A completed project budget is included in the application (if applicable).
X 5. A detailed 8 % X 11 vicinity map that clearly shows the location of the project is
included.
1
Roslyn Old City Hall and Community Center
Tourism -Related, Small -Scale Municipality -Owned Capital Project
1. Project Description: Please describe the project in detail. Indicate the major work to be
completed, any milestones that need to be overcome in order for the project to move forward,
and include a comparison of existing and proposed conditions.
This request is to improve the parking lot located at 201 S I" St by paving and striping. The
parking lot at 201 S 1" St currently serves as the primary parking area for community events,
Roslyn Urban Forest trailhead, Roslyn's City Hall, Library and Community Center, and ARRF
Animal Shelter.
Existing Conditions:
This parking area is gravel and riddled with potholes. In the winter, it becomes very slick with
ice and City staff is unable to effectively plow or sand it due to the inconsistent grade. Other
times, it creates a barrier to access for people with disabilities who either have a hard time
walking on the uneven ground or wheelchairs that cannot navigate the potholes and rough
gravel. The City of Roslyn has determined that there is a shortage of parking and without
striping, this lot often has inefficient visitor's parking, with cars parked every which way.
Proposed Conditions:
Funds would pay for the paving of the parking area and striping of parking stalls, which would
allow for increased parking and access to Roslyn's many tourists attractions, including
community events, Roslyn Urban Forest trailhead, and Roslyn's City Hall, Library and
Community Center.
2. Kittitas County Tourism Infrastructure Plan: Please explain how the project meets the
goals and priorities in the Kittitas County Tourism Infrastructure Plan as adopted. Also, describe
the specific county tourism infrastructure needs the project addresses and how the project
directly increases tourism. Explain how the improvements will promote tourism in Kittitas
County and indicate specifically how the improvements will directly increase economic activity
resulting from tourists (see the definition of tourist on page 3 of this application).
GOALS: This project addresses goals 1, 5, and 7.
Goal 1 - Develop integrity of place
Providing additional, accessible, and safe parking at this particular location will allow for
visitors to experience all ofRoslyn's attractions. This parking area is centrally located at the
Roslyn City Hall, Library and Community Center where they can find performances, exhibits,
on-line access, historical information and emergency services. Additionally, this is the nearest
parking area to the Roslyn Urban Forest and Coal Mine Trail Trailheads. This location is
2
also one block away from Pennsylvania Avenue, the home of many tourist events such as the
Roslyn Farmer's Market.
Goal 5- Involve the community
In the 2008 Comprehensive Plan Update, a goal was set to establish several small parking areas
to serve our visitors rather than one large parking area or structure. This would be the first
tourism small parking improvement projects, and would serve as a pilot project with opportunity
for communityfeedback.
Goal 7 — Protect and enhance destination appeal.
The biggest complaint we receive from visitor's, event organizers, and even local citizens is the
lack of planning on weekends with high tourist turnout. For example, we see an influx of visitors
every Sunday in the summer for the Roslyn Farmer's Market from our 895 residents to a
whopping 3,000+ visitors. Visitors are parking in our residential areas and walking to the
events and downtown businesses causing a parking situation for residents and a safety concern
for pedestrians.
ACTION ITEMS:
This project will address several of the action items in the Kittitas County Tourism Infrastructure
Plan, including Action Items 1, 2, 11, 15, and 18.
Action Item #1 Open space network/regional trail projects and Action Item #2 Natural area
access and interpretation
The proposed parking area improvement will be the primary parking location for the Roslyn
Urban Forest Trail System and the secondary parking location for the Coal Mine Trailheadd,
Action Item #11 Public streetscape tourism enhancements and Action Item #15 Music, dance,
and drama performance facilities
The proposed parking area improvement will serve the Roslyn City Hall, Library and
Community Center as well as the downtown core. This will allow for more efficient and safe
access to art exhibits, performances, special events, and other attractions.
Action Item #18 Public parking lots
The proposed parking area improvement will allow for increased parking and access to Roslyn's
many tourists attractions, including community events, downtown businesses, Roslyn Urban
Forest trailhead, and Roslyn's City Hall, Library and Community Center.
3
3. Use of Grant Funds: Please explain exactly how the requested funds will be used. Include an
itemized list.
Grant funds will be used to the paving of the parking area and striping of parking stalls
Itemized budget
Project Expenditures
Total Local Grant Request
Plannin /En ineering. $ 5,000
$ 2,500
$ 2,500
Paving $20,000
$10, 000
$10,000
Striping $ 5,000
$ Z500
$ 2,500
$35,000
$15, 000
$15,000
4. Real Property: If real property acquisition is a component of the project, please explain.
Include any information of property already secured or evidence of the ability to secure the real
property.
The building is owned by the City of Roslyn.
Tax Parcel Number: 496234
Legal Description: Parcel #49 6234, ACRES 1. 32, CD. 6196; SEC. 17
GPS Coordinates: 1518133
Northing: 689167
Projection: WA State Plane South
5. Capital Assets: If capital asset acquisition is a component of the project, please explain.
Include any bids solicited and received from potential vendors willing to supply the asset. All
capital asset purchases require at least three bids. If you have already selected one of the bids,
please provide justifications in writing.
Capital asset acquisition is not part of this grant request.
6. Coordination: Please explain how this project has been coordinated with other jurisdictions as
well as affected stakeholders. Please include letters of support from stakeholders.
In the 2008 Comprehensive Plan Update, a goal was set to establish several small parking areas
to serve our visitors rather than one large parking area or structure. This would be the first
tourism small parking improvement projects, and would serve as a pilot project with opportunity
for community feedback.
7. Studies: Please attach any feasibility or other studies that demonstrate linkages between the
proposed project and the anticipated tourism impacts. Also please include your
operations/maintenance funding strategy and business plan for long-term project sustainability
4
(how the facility or facilities will be operated and maintained for at least three years following
completion).
The operations and maintenance strategy will not change from current, City Staff will be
responsible. The cost of maintenance should decrease with the improvements.
8. Project Readiness: Please provide a detailed project schedule, including milestones necessary
for completion as mentioned in question 1 above. On the schedule, indicate items completed and
exactly where in the schedule the project is at this time. Be sure to include expected completion
date.
If the funds are awarded, City Staff will begin working with a contractor to plan the parking lot
details and will be ready to begin construction as soon as funds are available, weather
dependent.
5
Tourism -Related, Small -Scale Municipality -Owned Capital Project Narrative
1. Project Description: Please describe the project in detail. Indicate the major work to be
completed, any milestones that need to be overcome in order for the project to move forward,
and include a comparison of existing and proposed conditions.
2. Kittitas County Tourism Infrastructure Plan: Please explain how the project meets the goals
and priorities in the Kittitas County Tourism Infrastructure Plan as adopted. Also, describe the
specific county tourism infrastructure needs the project addresses and how the project directly
increases tourism. Explain how the improvements will promote tourism in Kittitas County and
indicate specifically how the improvements will directly increase economic activity resulting
from tourists (see the definition of tourist on page 3 of this application).
3. Use of Grant Funds: Please explain exactly how the requested funds will be used. Include an
itemized list.
4. Real Property: If real property acquisition is a component of the project, please explain.
Include any information of property already secured or evidence of the ability to secure the real
property.
5. Capital Assets: If capital asset acquisition is a component of the project, please explain.
Include any bids solicited and received from potential vendors willing to supply the asset. All
capital asset purchases require at least three bids. If you have already selected one of the bids,
please provide justifications in writing.
6. Coordination: Please explain how this project has been coordinated with other jurisdictions
as well as affected stakeholders. Please include letters of support from stakeholders.
7. Studies: Please attach any feasibility or other studies that demonstrate linkages between
the proposed project and the anticipated tourism impacts. Also please include your
operations/maintenance funding strategy and business plan for long-term project sustainability
(how the facility or facilities will be operated and maintained for at least three years following
completion).
8. Project Readiness: Please provide a detailed project schedule, including milestones
necessary for completion as mentioned in question 1 above. On the schedule, indicate items
completed and exactly where in the schedule the project is at this time. Be sure to include
expected completion date.
9. Applicant Certification: Please sign below in agreement with statement of certification.
Certification is hereby given that the information provided is accurate and the applicable
attachments are complete and included as part of the application package.
I further certify that the application thresholds are met at the time of application
01f, ' - X__ Plet'yvulr (01-ZZL7_
aiW f fficial Representative Title Date
Tourism -Related, Small -Scale Municipality -Owned Capital Project Budget
All applicants for capital project funding must supply a detailed and complete project budget
utilizing the following basic format:
Funding Sources
Lodging Tax Funds Request $15,000
*Other Grant Funds
*Other Local Government Funds $15,000
*Private Funds
In -Kind donations of time
Total Available Funding $30,000
Project Expenses
Planning/Engineering $ 5,000
Paving $ 20,000
Striping $ 5,000
Planning
Total Project Costs $ 30,000
*Verifying documentation must be provided and attached to this budget. This documentation
may include award letters, letters of commitment, or loan approval documentation. You must
include this in order to meet the matching funds requirement. If the funding source includes
applicant funds, proof of available funding in the form of a letter of commitment from an
authorized body or representative of the applicant is adequate.
** These funds are cover architect's fees and other exterior renovation.
6
Tourism -Related Facility Operational Funding Narrative
(Municipality Applications Only)
1. Operational Spending: Please explain your request for operational funding and how it is
directly related to supporting the operations of a tourism -related facility owned or operated by a
municipality or public facilities district.
2. Sustainability Strategy: Please describe your strategy for long-term operational sustainability.
Include any specific progress toward this goal.
3. Applicant Certification: Please sign below in agreement with statement of certification.
Certification is hereby given that the information provided is accurate and the applicable
attachments are complete and included as part of the application package.
[ rtl�er curt' the application thresholds are met at the time of application.
(0-1 ZZ/ 1 -7 -
Si ture Vofticial Representative Title Date
The City of Roslyn is not applying for Operational Funds
7
Vicinity Map — Roslyn, Washington
Location of Historic Library, Community Center and City Hall Building:
201 South First Street, at Dakota Avenue
>
A
41- 1- 11 11 1 0
F
4)
0)
4)
-j
Lodging Tax Capital Project Rating Form
Criteria Points Possible
Kittitas County
Low Priority = 5
Tourism
Medium Priority = 15
Infrastructure Plan
High Priority = 20
Stakeholder Support
Up to 5
Feasibility Analysis
and Business Plan
15
Completed
Yes = 15
No=O
Promotes Tourism/
Increases Economic
Up to 20
Activity Resulting
From Tourists
Project Readiness
Up to 20
Up to 20
Less than 50% = 0
Applicant's
50% - 55% = 5
Matching Funds
56% - 59% = 10
60% - 70% = 15
71% or more = 20
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