HomeMy WebLinkAboutSigned_PSABOARDOFCOUNTYCOMMISSIONERSCOUNTYOFKITTITASSTATEOFWASHINGTONRESOLUTIONNO.2015-/Ñ$AResolutionAuthorizingFundsforProfessionalServicesbyBERKinCompletingScopeofWorktoAssistKittitasCountywith2017ComprehensivePlanUpdate.WHEREAS,theWashingtonStateGrowthManagementAct(RCW36.70A)anditsassociatedrules(WAC365-196)requirethatcountieswithspecifiedpopulationsandratesofgrowthorcountiesthatoptinadoptcomprehensiveplansanddevelopmentregulationsundertheact;andWHEREAS,KittitasCountywillusetheservicesofBERKtoassistinthecompletionofthetasksnecessarytocompletethiscomprehensiveplanupdateincludingpopulationallocation,employmentprojections,andlandcapacityanalysis;andWHEREAS,KittitasCountyandBERKonSeptember10,2015agreeduponaScopeofWorkforanalysistaskstobecompletedtoaccomplishthiswork;andWHEREAS,TasksidentifiedarenecessarytofulfilltheobligationidentifiedinRCW36.70A.100,110,215andWAC365-196(310).NOW,THEREFORE,BEITRESOLVEDANDITISHEREBYORDERED,That$53,500beallocatedtocompletethetasksoutlinedintheScopeofWorkagreeduponbetweenBERKandKittitasCountyonSeptember10,2015.ADOPTEDthisdayof&ÓÛ/9,2015BOARDOFCOUNTYCOMMISSIONERSKITTITSCOUNTY,WASHINGTONGaryBet,ChairmanObieO'Brien,Vice-Chairman
PROFESSIONALSERVICESAGREEMENTThisAgreementdatedasof6O5~,2015,ismadebyandbetweenKittitasCounty(hereinafter"theCounty")andBERK(hereinafter"Consultant").TheCountyandConsultantagreeasfollows:GeneralConditionsExhibitA(ScopeofWork)ExhibitB(Compensation)ExhibitC(ProofofInsurance)Copiesofwhichareattachedheretoandincorporatedhereinbythisreferenceasfullyasifsetfodhherein.ThetermofthisAgreementshallcommenceonthedayof,2015,andcontinueuntilJune30,2017.AnypartymayterminatethisAgreementbygivingthirty(30)daysnoticeinwritingeitherpersonallydeliveredormailedpostage-prepaidbycertifiedmail,returnreceiptrequested,totheparty'slastknownaddressforthepurposesofgivingnoticeunderthisparagraph.ConsultantacknowledgesandbysigningthisAgreementagreesthattheIndemnificationprovisionssetforthinParagraphs7(IndependentContractor),9(Taxes),15(DefenseandIndemnityAgreement),21(Patent/CopyrightInfringement)and24(Confidentiality),aretotallyandfullypartofthisAgreementandhavebeenmutuallynegotiatedbytheparties.ÏÏECEIVEDProfessionalSenricesAgreementPage1SEP302015KlTTITASCOUNTyCDS,
INWITNESSWHEREOF,thepartieshaveexecutedthisAgreementthis/5ayofSptf4mjáÚ015.APPROVED:CONSULTANTBOARDOFCOUNTYCOMMISSIONERSBERKKITTITASCOUNTY,WASHINGTONSiatureofSignatoryGaryBerÀdt,Chairman9/16//S'Date2015)PrintNameofSgnaryObieO'Brien,Vice-Chairmanpuewell,CommissionerAttentApprovedastoForm:By:DeputyProsecutingAttorneyProfessionalServicesAgreementPage2
Consultant'sAddress:County'sAddress:BERKKittitasCounty2025FirstAvenue,Suite800411N.RubyStreet,Suite2Seattle,WA98121Ellensburg,WA98926ProjectContact:ProjectContact:LisaGrueterDocHansenManagerCommunityDevelopmentDirectorBERKKittitasCountyOFFICE:206-324-8760OFFICE:509-962-7046FAX:509-962-7682LicensingInformation:ProfessionalServicesAgreementPage3
GENERALCONDITIONS1.ScopeofContractor'sSentices:ConsultantagreestoprovidetotheCountyservicesandanymaterialssetforthintheprojectnarrativeidentifiedinExhibit"A"duringtheAgreementperiod.Nomaterial,labor,orfacilitieswillbefurnishedbytheCounty,unlessotherwiseprovidedforintheAgreement.2.PerformanceofWork:Consultantshallperformworkinaccordancewith,andshallcomplywith,alloftheprovisionsofthisAgreement.Allworkshallcomplywithapplicablecodesandordinances.3.ScheduleofPedormance:UnlessdirectedotherwisebytheCounty,ConsultantshallperformtheworkinaccordancewithanyschedulesmadeapartofthisAgreement.4.Definitions:4.1"AdditionalInsured's"meanstheCounty,itssuccessorsandassigns,andtherespectivedirectors,officers,employees,agentsandrepresentativesoftheCountyanditssuccessorsandassigns.4.2"Support"meansthefollowing:Consultant'sdirectors,officers,employees,agentsandrepresentatives;andsub-engineers(andarchitects)ofanytier;therespectivedirectors,officers,employees,agentsandrepresentativesofthesesub-engineers(andarchitects)ofanytier;andanyotherpersonorentityactingunderthedirectionorcontrolof,oronbehalfof,ConsultantoranyConsultant'ssub-engineers(andarchitects)ofanytierinconnectionwithorincidenttotheperformanceoftheWorkorthisAgreement.4.3The"Work"meansallofthelanduseplanning,codedevelopment,environmentalreview,andtheperformanceofallotherobligations,underthisAgreementbyConsultantoritsSupport.5.AccountinqandPaymentforContractorServices:PaymenttotheConsultantforservicesrenderedunderthisAgreementshallbeassetforthinExhibit"B."WhereExhibit"B"requirespaymentsbytheCounty,paymentshallbebaseduponbillings,supportedunlessothenviseprovidedinExhibit"B,"bydocumentationofunitsofworkactuallyperformedandamountsearned,includingwhereappropriate,theactualnumberofdaysworkedeachmonth,totalnumberofhoursforthemonth,andthetotaldollarpaymentrequested.UnlessspecificallystatedinExhibit"B"orapprovedinwritinginadvancebytheKittitasCountyBoardofCommissioners,theCountywillnotreimbursetheConsultantforanycostsorexpensesincurredbytheConsultantinperformanceofthisAgreement.Whererequired,theCountyshall,uponreceiptofappropriatedocumentation,compensatetheConsultant,nomoreoftenthanmonthly,throughtheCountyvouchersystem,fortheConsultant'sservicespursuanttothefeeschedulesetforthinExhibit"B."ProfessionalServicesAgreementPage4
6.AssignmentandSubcontractinq:NoportionofthisAgreementmaybeassignedorsubcontractedtoanyotherindividual,firmorentitywithouttheexpressandpriorwrittenapprovaloftheCounty.7.IndependentContractor:TheConsultant'sservicesshallbefurnishedbytheConsultantasanindependentcontractorandnothinghereincontainedshallbeconstruedtocreatearelationshipofemployer-employeeormaster-servant,butallpaymentsmadehereunderandallservicesperformedshallbemadeandperformedpursuanttothisAgreementbytheConsultantasanindependentcontractor.TheConsultantacknowledgesthattheentirecompensationforthisAgreementisspecifiedinExhibit"B"andtheConsultantisnotentitledtoanyCountybenefitsincluding,butnotlimitedto:vacationpay,holidaypay,sickleavepay,medical,dental,orotherinsurancebenefits,oranyotherrightsorprivilegesaffordedtoKittitasCountyemployees.Consultantwilldefend,indemnifyandholdharmlesstheCounty,itsAdditionalInsured's,officers,agentsoremployeesfromanylossorexpense,includingbutnotlimitedtosettlements,judgments,setoffs,attorneys'feesorcostsincurredbyreasonofclaimsordemandsbecauseofbreachoftheprovisionsofthissection.8.NoGuaranteeofEmployment:TheperformanceofallorpartofthisAgreementbytheConsultantshallnotoperatetovestanyemploymentrightswhatsoeverandshallnotbedeemedtoguaranteeanyemploymentoftheConsultantoranyemployeeoftheConsultantoranysubcontractororanyemployeeofanysubcontractorbytheCountyatthepresenttimeorinthefuture.9.Taxes:TheConsultantunderstandsandacknowledgesthattheCountywillnotwithholdFederalorStateincometaxes.WhererequiredbyStateorFederallaw,theConsultantauthorizestheCountytomakewithholdingforanytaxesotherthanincometaxes(i.e.Medicare).AllcompensationreceivedbytheConsultantwillbereportedtotheInternalRevenueServiceattheendofthecalendaryearinaccordancewiththeapplicableIRSregulations.ItistheresponsibilityoftheConsultanttomakethenecessaryestimatedtaxpaymentsthroughouttheyear,ifany,andtheConsultantissolelyliableforanytaxobligationarisingfromtheConsultant'sperformanceofthisAgreement.TheConsultantherebyagreestoindemnifytheCountyagainstanydemandtopaytaxesarisingfromtheConsultant'sfailuretopaytaxesoncompensationearnedpursuanttothisAgreement.TheCountywillpaysalesandusetaxesimposedongoodsorservicesacquiredhereunderasrequiredbylaw.TheConsultantmustpayallothertaxesincluding,butnotlimitedto:BusinessandOccupationTax,taxesbasedontheConsultant'sgrossornetincome,orpersonalpropertytowhichtheCountydoesnotholdtitle.TheCountyisexemptfromFederalExciseTax.10.RequlationsandRequirement:ThisAgreementshallbesubjecttoalllaws,rulesandregulationsoftheUnitedStatesofAmerica,andStateofWashington,andpoliticalsubdivisionsoftheStateofWashingtonandtoanyotherprovisionssetforthhereinorintheattachedexhibits.ProfessionalServicesAgreementPage5
11.RiqhttoReview:ThiscontractissubjecttoreviewbyanyFederalorStateauditor.TheCountyoritsdesigneeshallhavetherighttoreviewandmonitorthefinancialandservicecomponentsofthisprogrambywhatevermeansaredeemedexpedientbytheCounty.Suchreviewmayoccurwithorwithoutnotice,andmayinclude,butisnotlimitedto,on-siteinspectionbyCountyagentsoremployees,inspectionofallrecordsorothermaterialswhichtheCountydeemspertinenttotheAgreementanditsperformance,andanyandallcommunicationswithorevaluationbyservicerecipientsunderthisAgreement.TheConsultantshallpreserveandmaintainallfinancialrecordsandrecordsrelatingtotheperformanceofworkunderthisAgreementfor3yearsaftercontracttermination,andshallmakethemavailableforsuchreview,withinKittitasCounty,StateofWashington,uponrequest.12.Modifications:12.1EitherpartymayrequestchangesintheAgreement.Anyandallagreedmodificationsshallbeinwriting,signedbyeachoftheparties.12.2TheCountymay,atanytime,bywrittennoticethereoftoConsultant("ChangeNotice")makechangesintheWorkwithinthegeneralscopeofthisAgreement,including,butnotlimitedto:(a)changesin,revisionsto,substitutionsfor,additionstoordeletionsofanyWork;(b)changesinschedule;and(c)acceleration,decelerationorsuspensionofperforrnanceofanyWork.12.3IfanychangeintheWorkcausesanincreaseordecreaseonConsultant'scostof,orthetimerequiredfor,performanceoftheWork,anequitableadjustmentinthecompensationtoConsultantandintheschedulefortheperformanceoftheWorkshallbemadetoreflectsuchanincreaseordecrease.12.4Notwithstandinganydisputeordelayinarrivingatamutuallyacceptableequitableadjustment,ConsultantshallproceedinaccordancewithallChangeNotices.Consultantmust,withinthirty(30)daysafterreceiptofanyChangeNoticethatdoesnotsetforthanyacceptableadjustment,submittotheCountyawrittenstatementsettingforthanyadjustmentclaimed.12.5IfanychangeresultsinadecreaseintheWorkperformed,ConsultantshallbeentitledtocompensationassociatedwithchangingtheWork,suchasrevisingdocuments.13.TerminationforDefault:IftheConsultantdefaultsbyfailingtoperformanyoftheobligationsoftheAgreementorbecomesinsolventorisdeclaredbankruptorcommitsanyactofbankruptcyorinsolvencyormakesanassignmentforthebenefitofcreditors,theCountymay,bydepositingwrittennoticetotheConsultantintheU.S.mail,postageprepaid,terminatetheAgreement,andattheCounty'soption,obtainperformanceoftheworkelsewhere.IftheAgreementisterminatedfordefault,theConsultantshallnotbeentitledtoreceiveanyfurtherpaymentsundertheAgreementuntilallworkcalledforhasbeenfullyperformed.AnyextracostorProfessionalServicesAgreementPage6
damagetotheCountyresultingfromsuchdefault(s)shallbedeductedfromanyrnoneydueorcomingduetotheConsultant.TheConsultantshallbearanyextraexpensesincurredbytheCountyincompletingthework,andalldamagesustained,orwhichmaybesustainedbytheCountybyreasonofsuchdefault.IfanoticeofterminationfordefaulthasbeenissuedanditislaterdeterminedforanyreasonthattheConsultantwasnotindefault,therightsandobligationsofthepartiesshallbethesameasifthenoticeofterminationhadbeenissuedpursuanttotheTerminationforPublicConvenienceparagraphhereof.14.TerminationforPublicConvenience:TheCountymayterminatetheAgreementinwholeorinpartwhenevertheCountydetermines,initssolediscretionthatsuchterminationisinthebestinterestsoftheCounty.WhenevertheAgreementisterminatedinaccordancewiththisparagraph,theConsultantshallbeentitledtopaymentforactualworkperformedatunitcontractpricesforcompleteditemsofwork.Anequitableadjustmentinthecontractpriceforpartiallycompleteditemsofworkwillbemade,butsuchadjustmentshallnotincludeprovisionforlossofanticipatedprofitondeletedoruncompletedwork.TerminationofthisAgreementbytheCountyatanytimeduringtheterm,whetherfordefaultorconvenience,shallnotconstituteabreachofcontractbytheCounty.15.Defense&IndemnityAqreement:TheConsultantagreestoandshalldefend,indemnifyandholdharmlesstheCounty,itsAdditionalInsured's,appointedandelectedofficersandemployees,fromandagainstalllossorexpense,includingbutnotlimitedtojudgments,settlements,attorney'sfeesandcostsbyreasonofanyandallclaimsanddemandsupontheCounty,itsAdditionalInsured's,itselectedorappointedofficialsoremployeesfordamagesbecauseofpersonalorbodilyinjury,includingdeathatanytimeresultingtherefrom,sustainedbyanypersonorpersonsandonaccountofdamagetopropertyincludinglossofusethereof,whethersuchinjurytopersonsordamagetopropertyisduetothenegligenceoftheConsultant,itssubcontractors,itselectedofficers,employeesortheiragents,exceptonlysuchinjuryordamageasshallhavebeenoccasionedbythesolenegligenceoftheCounty,itsAdditionalInsured's,appointedorelectedofficialsoremployees.ItisfurtherprovidedthatnoliabilityshallattachtotheCountybyreasonofenteringintothiscontract,exceptasexpresslyprovidedherein.16.IndustrialInsuranceWaiver:WithrespecttotheperformanceofthisAgreementandastoclaimsagainsttheCounty,itsAdditionalInsured's,officers,agentsandemployees,theConsultantexpresslywaivesitsimmunityunderTitle51oftheRevisedCodeofWashington,theIndustrialInsuranceAct,forinjuriestoitsemployeesandagreesthattheobligationstoindemnify,defendandholdharmlessprovidedinthisagreementextendtoanyclaimbroughtbyoronbehalfofanyemployeeoftheConsultant.ThiswaiverismutuallynegotiatedbythepartiestothisAgreement.ProfessionalServicesAgreementPage7
17.VenueandChoiceofLaw:IntheeventthatanylitigationshouldariseconcerningtheconstructionorinterpretationofanyofthetermsofthisAgreement,thevenueofsuchactionoflitigationshallbeintheSuperiorCourtoftheStateofWashingtoninandfortheCountyofKittitas.ThisAgreementshallbegovernedbythelawsoftheStateofWashington.18.WithholdinqPayment:IntheeventtheConsultanthasfailedtoperformanyobligationtobeperformedbytheConsultantunderthisAgreementwithinthetimesetforthinthisAgreement,thentheCountymay,uponwrittennotice,withholdallmoniesdueandpayabletoConsultant,withoutpenalty,untilsuchfailuretoperformiscuredorotherwiseadjudicated.19.FutureNon-AllocationofFunds:IfsufficientfundsarenotappropriatedorallocatedforpaymentunderthisAgreementforanyfuturefiscalperiod,theCountywillnotbeobligatedtomakepaymentsforservicesoramountsincurredaftertheendofthecurrentfiscalperiod.NopenaltyorexpenseshallaccruetotheCountyintheeventthisprovisionapplies.20.ContractorCommitments,WarrantiesandRepresentations:AnywrittencommitmentreceivedfromtheConsultantconcerningthisAgreementshallbebindingupontheConsultant,unlessotherwisespecificallyprovidedhereinwithreferencetothisparagraph.FailureoftheConsultanttofulfillsuchacommitmentshallrendertheConsultantliablefordamagestotheCounty.Acommitmentincludes,butisnotlimitedtoanyrepresentationmadepriortoexecutionofthisAgreement,whetherornotincorporatedelsewherehereinbyreference,astoperformanceofservicesorequipment,pricesoroptionsforfutureacquisitiontoremainineffectforafixedperiod,orwarranties.21.Patent/CopyrightInfringement:ConsultantwilldefendandindemnifytheCountyfromanyclaimedaction,causeordemandbroughtagainsttheCounty;totheextentsuchactionisbasedontheclaimthatinformationsuppliedbytheConsultantinfringesanypatentorcopyright.TheConsultantwillpaythosecostsanddamagesattributabletoanysuchclaimsthatarefinallyawardedagainsttheCountyinanyaction.Suchdefenseandpaymentsareconditioneduponthefollowing:21.1ConsultantshallbenotifiedpromptlyinwritingbyCountyofanynoticeofsuchclaim.21.2Consultantshallhavetheright,hereunder,atitsoptionandexpense,toobtainfortheCountytherighttocontinueusingtheinformation,intheeventsuchclaimofinfringementismade,providednoreductioninperformanceorlossresultstotheCounty.22.Disputes:22.1GeneralDifferencesbetweentheConsultantandtheCounty,arisingunderandbyvirtueoftheAgreementDocumentsshallbebroughttotheattentionoftheCountyattheearliestpossibletimeinorderthatsuchmattersmaybesettledorotherappropriateactionpromptlytaken.ExceptforsuchobjectionsasaremadeofrecordinthemannerhereinafterspecifiedandwithinthetimelimitsProfessionalServicesAgreementPage8
stated,therecords,orders,instructions,anddecisionsoftheKittitasCountyCommissionersshallbefinalandconclusive.22.2NoticeofPotentialClaimsTheConsultantshallnotbeentitledtoadditionalcompensationwhichotherwisemaybepayable,ortoextensionoftimefor(1)anyactorfailuretoactbytheCounty,or(2)thehappeningofanyeventoroccurrence,unlesstheConsultanthasgiventheCountyawrittenNoticeofPotentialClaimwithinten(10)daysofthecommencementoftheact,failure,oreventgivingrisetotheclaim,andbeforefinalpaymentbytheCounty.ThewrittenNoticeofPotentialClaimshallsetforththereasonsforwhichtheConsultantbelievesadditionalcompensationorextensionoftimeisdue,thenatureofthecostinvolved,andinsofaraspossible,theamountofthepotentialclaim.Consultantshallkeepfullandcompletedailyrecordsoftheworkperformed,laborandmaterialused,andallcostsandadditionaltimeclaimedtobeadditional.22.3.DetailedClaimTheConsultantshallnotbeentitledtoclaimanysuchadditionalcompensation,orextensionoftime,unlesswithinthirty(30)daysofthecompletionoftheportionoftheworkfromwhichtheclaimarose,andbeforefinalpaymentbytheCounty,theConsultanthasgiventheCountyadetailedwrittenstatementofeachelementofcostorothercompensationrequestedandofallelementsofadditionaltimerequired,andcopiesofanysupportingdocumentsevidencingtheamountorextensionoftimeclaimedtobedue.23.OwnershipofltemsProduced:Allwritings,programs,data,publicrecordsorothermaterialspreparedbytheConsultantand/oritsconsultantsorsubcontractors,inconnectionwithperformanceofthisAgreementshallbethesoleandabsolutepropertyoftheCounty.24.Confidentiality:TheConsultant,itsemployees,subcontractors,andtheiremployeesshallmaintaintheconfidentialityofallinformationprovidedbytheCountyoracquiredbytheConsultantinperformanceofthisAgreement,exceptuponthepriorwrittenconsentoftheKittitasCountyProsecutingAttorneyoranorderenteredbyacourtafterhavingacquiredjurisdictionovertheCounty.ConsultantshallimmediatelygivetotheCountynoticeofanyjudicialproceedingsseekingdisclosureofsuchinformation.ConsultantshallindemnifyandholdharmlesstheCounty,itsAdditionalInsured's,officials,agentsoremployeesfromalllossorexpense,including,butnotlimitedtosettlements,judgments,setoffs,attorneys'feesandcostsresultingfromConsultant'sbreachofthisprovision.25.Notice:ExceptassetforthelsewhereintheAgreement,forallpurposesunderthisAgreement,exceptserviceofprocess,noticeshallbegivenbytheConsultanttothedepartmentheadofthedepartmentforwhomservicesarerendered,andtotheKittitasCountyCommissioners,205W5thAve,Suite108,Ellensburg,WA98926.NoticetotheConsultantforallpurposesunderthisAgreementshallbegiventotheaddressreflectedProfessionalServicesAgreementPage9
onthesignaturepage.NoticemaybegivenbydeliveryorbydepositingintheU.S.Mail,firstclass,postageprepaid.26.Severability:IfanytermorconditionofthisAgreementortheapplicationthereoftoanyperson(s)orcircumstancesisheldinvalid,suchinvalidityshallnotaffectotherterms,conditionsorapplicationswhichcanbegiveneffectwithouttheinvalidterm,conditionorapplication.Tothisend,thetermsandconditionsofthisAgreementaredeclaredseverable.27.Miscellaneous:27.1TheCounty'sfailureordelaytoinsistuponstrictperformanceofanyoftheprovisionsofthisAgreementortoexerciseanyrightsorremediesunderthisAgreementshallnotbeconstruedasawaiverorrelinquishmenttoanyextentofitsrighttoassertorrelyuponanysuchprovisions,rightsorremediesinthatoranyotherinstance;ratherthesameshallbeandremaininfullforceandeffect.27.2ThisAgreementembodiestheentireAgreementbetweentheCountyandConsultant,andsupersedesanyandallprioragreements,regardingtheWork.Nochange,amendmentormodificationofanyprovisionsofthisAgreementshallbevalidunlesssetforthinawritteninstrumentsignedbythepartytobeboundthereby.27.3TherightsandremediesoftheCountysetforthinanyprovisionofthisAgreementareinadditiontoanddonotinanywaylimitanyotherrightsorremediesaffordedtotheCountybyanyotherprovisionsofthisAgreement,byanyofConsultant'sSupportorbylaw.27.4UnlesstheCountyprovidespriorwrittenapproval,onlythoseindividualslistedin"ExhibitB"areauthorizedtobilltheCountyforworkperformedpursuanttothisAgreement.Thescopeofthiscontractisexpresslyintendedtoprovideplanning-relatedsupportinKittitasCounty.TheConsultantisnotbeinghiredtorepresenttheCountybeforeanyadministrativetribunalorcourtoflaworinanyotherlegalproceeding,otherthantheCounty'sinternalpermitreviewproceedings.28.Waiver:WaiverofanybreachorconditionofthisAgreementshallnotbedeemedawaiverofanypriororsubsequentbreach.NotermsorconditionsofthisAgreementshallbeheldtobewaived,modifiedordeletedexceptbyaninstrument,inwriting,signedbythepartieshereto.29.Survival:Theprovisionsofparagraphs7,9,11,13,14,15,16,17,18,19,20,21,22,23,24,and28,shallsurvive,notwithstandingtheterminationorinvalidityofthisAgreementforanyreason.30.EntireAgreement:ThiswrittencontractrepresentstheentireAgreementbetweenthepartiesandsupersedesanypriororalstatements,discussionsorunderstandingsbetweentheparties.ProfessionalServicesAgreementPage10
EXHIBIT"A"SCOPEOFWORKBERKshallprovideconsultantservicesforpreparationoftherequiredperiodicupdatetoKittitasCounty'sComprehensivePlanandDevelopmentRegulations(2017Update),asdescribedinthefollowingScopeofWork.ThisScopeofWorkmaybesupplementedwithadditionaltasksandbudgetatthedirectionoftheCounty.TheScopeofWorkforanyadditionaltasksnegotiatedwillbebilledonatimeandmaterialsbasisnottoexceedtheagreeduponbudget.ShouldtheCountyrequireadditionaltasksforthisprojectthatareoutsidetheagreeduponScopeofWorkadditionalScopesofWorkandcostestimatesshallbepreparedfortheapplicableworkandthisProfessionalServicesAgreementwillbemodifiedwiththeauthorizationoftheCounty.BERKScopeofWork-KittitasCountyProjection,Allocation,andLandCapacityAnalysisKittitasCountyCommunityDevelopmentServices(CDS)isseekingconsultingservicestoprovidepopulation,demographic,andemploymentanalysisandrelatedstudiesnecessarytoallocategrowththrougharegionalCounty-cityconsultationprocess,afoundationincomprehensiveplandevelopment.ThisproposedScopeofWorkcoverstasksrelatedtopopulationandemploymentprojection,allocation,andlandcapacityanalysis.Taskdescriptionsandbudgetsareprovidedseparatelybelow.AllproposedtaskswillbeexecutedincloseconsultationwithCDSstaffandcitiesasappropriate.ThisscopemaybesupplementedwithadditionaltasksandbudgetatthedirectionoftheCDSDirectorandKittitasCountyBoardofCommissionersapproval.Thescopeofworkandanyadditionaltasksnegotiatedwillbebilledonatimeandmaterialsbasisforthenottoexceedfeeintheagreedbudget.ProjectDescriptionAnoverviewofeachtaskisincludedbelow,followedbyassumptionsregardingdataandsupporttobeprovidedbyCDS.Task1.MeetingsandProjectManagementTwoBERKstaffwilltraveltoKittitasCountyforakick-offmeetingwithCDSandinterestedcities.UptofouradditionalmeetingswithCDSandcitieswillbeconducted,oneinpersonandthreevirtuallyusingscreensharingandteleconference.ProfessionalServicesAgreementPage11
Task2.PopulationandEmploymentProjectionsTask2a.PopulationProjectionsBERKwillreviewtheOfficeofFinancialManagement(OFM)populationprojectionsreleasedin2012andconductadditionalresearchtoinformOFM'snextroundofprojectionsthatwillbereleasedin2017.BERKwillcontactOFManddiscussthepotentialforinfluencingOFM'sprojectionsfortheCountyduein2017.GMArequirescountiestoconsiderapopulationallocationintherangeofOFM'slow,mediumandhighforecasts.Forinfrastructureplanningorphasingpurposes,thisScopeassumesevaluationofthe2012mediumforecast,andforconservativeplanningestimates,BERKwillevaluatethe2012highforecast.ToidentifyrecenttrendsandinformOFM's2017projectionefforts,BERKwillconductananalysisofnewCensusdatareleasedafterthe2012OFMprojections.BERKwillalsoseektoidentifyhistoricfactorsrelatedtopopulationchangeandnetmigrationthatmaynotbeconsideredinOFM'sassumptions.Finally,BERKwillanalyzeandconsidernewfactorsthatmayimpactmigrationpatternsinthefuture,suchastransportationimprovementsonI-90,growthintelecommutingandlongdistancecommuting,andtheimpactsofnewtransportationtechnologies.ThefindingsofthisanalysiswillbeconsideredinthedevelopmentofnewpopulationprojectionsanddocumentedinamemofortheCountytosubmittoOFM.Task2b.EmploymentProjectionsGMArequiresthatcommunitiesplanforpopulationgrowthfora20-yearperiodandconsideremploymentneeds,butdoesnotrequireanemploymentprojectionorallocation(RCW36.70a.110(2)).IftheCountyorcitiesareconsideringUGAboundaryrevisionsforemploymentpurposes,itmaybebeneficialtoconductacountywideemploymentprojectionandUGAallocation(Task4b)tosizetheminrelationtopopulationgrowth.AspartofTask2b,BERKwoulddevelopandimplementamethodologyforprojectingemploymentinKittitasCounty.ThiswouldincludereviewofregionalprojectionsandassumptionsdevelopedbytheWashingtonStateEmploymentSecurityDepartment.BERKwouldalsoworkwiththeCountyandcitiestoidentifyfactorsthatareuniquetoKittitasCountyandmayinfluencefutureemploymentchange.Task2Deliverables:Populationprojectiontechnicalmemo;Employmentprojectiontechnicalmemo;Projectionspreadsheets.Task3.LandCapacityAnalysisTask3a.LandCapacityAnalysisforResidentialDevelopmentBERKwillcalculatetotalaggregatecapacityforresidentialdevelopmentwithinthecurrentboundariesofeachUGAwheregrowthisanticipatedtobeallocated.Capacitywillbemeasuredbothindwellingunitsandpopulation.Thestepsforthistaskinclude:•PreparedataentrytemplateandinstructionsforCounty/cities:BERKwillprepareaspreadsheettemplatefortheentryofpermitinformationbyCountyandcityplanners.ThepermitdatawillbeusedtoanalyzeachieveddensitiesandhelpinformfutureassumeddensitiestoapplyinthelandProfessionalServicesAgreementPage12
capacityanalysis.Permitinformationwillalsohelptoidentifytrendsinurbanandruraldevelopment.•Analyzecensusdataandestablishkeyassumptions:BERKwillprepareamemodocumentingaproposedsetofassumptionsforlandcapacityanalysisforauthorizationbytheCountyandcities,includingdensities,householdsize,marketfactor(landunavailablefordevelopment),landsforrightsofwayandpublicpurposes,etc.•PerformGISanalysistodeterminelandcapacitybyparcel:UsingCountyandcity-providedlayersforparcels,criticalareas,landuse,zoning,publiclands,etc.,BERKwilldevelopanestimateofbuildableland.•CalculatecapacitybyUGA:Applyingkeyassumptions,BERKwillestimatelandcapacitybyUGA.Task3b.LandCapacityAnalysisforCommercialandIndustrialDevelopmentUnderthistaskBERKwouldcalculatetotalaggregatecapacityforcommercialandindustrialdevelopmentwithinthecurrentboundariesofeachUGA.ThenBERKwoulddetermineaggregatecapacityforcommercialandindustrialemploymentgrowthontheseparcelsbasedondensityassumptions.Thistaskalsoincludesthedevelopmentofuser-friendlyspreadsheetsthattheCountyandcitiescanusedtotesttheimpactsofadjustingassumptionsorparcelzoning.Thebudgetestimateassumesthattheworkwouldbeconductedatthesametimeasthepopulationlandcapacityanalysisforefficiency.Task3Deliverables:Dataentrytemplateandinstructions;Technicalmemo;Parcelcapacityspreadsheet;UGAcapacityanalysisspreadsheetTask4.GrowthAllocationTask4a.AllocationofPopulationbySubareaGMArequirescountiestoconsiderapopulationallocationintherangeofOFM'slow,mediumandhighforecastsandtoconsultwithcitiesontheallocationofpopulation.ToinformthedecisionandprovidealternativesforconsiderationinCountyandcitylanduseplansandSEPAreview,itisusefultocomparetwoscenariosagainstoneanother.Therefore,thistaskincludesanalysistodeveloptwoallocationscenarios:•TheCurrentshareAllocationwouldassumethateachcity/UGAmaintainitscurrentshareoftotalpopulation.•TheTrendAllocationwouldbedevelopedbyanalyzingCensusdatafrom2000and2010andOFMdatafrom2010-2015tocalculaterelativesharesofcountywidepopulationgrowthduringthatperiod.Newprojectedgrowthwouldthenbeallocatedaccordingtothoseshares.Thisallocationwouldconsideranurban/ruralshare,andwithintheurbanshare,allocationtocitiesandassociatedUGAs.Ifothersubareaallocationsaredesired(e.g.masterplannedresortsorlimitedareasofmoreintenseruraldevelopment)orifcitieswishtoadjustallocationstoreflectpolicychoiceswhichdivergefromtrends,thisworkcouldbeconductedaspartofasupplementaltask.ProfessionalServicesAgreementPage13
Task4b.AllocationofEmploymentbySubareaandIndustryThistaskincludesanalysistodeveloptwoemploymentallocationalternatives.TheCurrentShareAllocationwouldassumethateachUGAmaintainsitscurrentshareoftotalemploymentbysector,boundedbyavailablecapacity.TheTrendAllocationwouldbebasedonananalysisofrecenttrendsindevelopmentandemploymentgrowthbyUGAandregionofthecounty.Thistaskcouldalsoconsiderallocationstonon-UGAsubareasandlocalknowledgeandperspectivesaboutfactorslikelytoimpactdevelopment.Task4Deliverables:TechnicalrnernoandUGA/subareaallocationspreadsheetsTask5.PreferredScenarioTask5a.DevelopPreferredPopulationScenarioFollowingthereviewofpopulationprojections,landcapacityfindings,andpreliminaryallocationsbyCountyandcitystaff,BERKwillworkwithCDStodevelopapreferredscenariothatreflectscityandCountypolicyobjectives.Thistaskincludessometimeforadditionalanalysis.Task5b.DevelopPreferredEmploymentScenarioFollowingthereviewofemploymentprojections,landcapacityfindings,andpreliminaryallocationsbyCountyandcitystaff,BERKwouldworkwithCDStodevelopapreferredscenariothatreflectscityandCountypolicyobjectives.Thistaskincludessometimeforadditionalanalysis.Task5Deliverables:TechnicalmemoandpreferredscenariospreadsheetAssumptionsThescope,budget,andscheduleinthisdocumentarebasedonthefollowingprovisions,assumptionsandconditions.ThepurposeofthislististodescribemutualexpectationsandunderstandingsrequiredofallpartiestothisScopeofWorktocompletetheprojectontimeandwithinbudget.•SomedatacollectionandpreparationinsupportofTasks3aand3bwillbeconductedbythecountyorindividualcitiesandcoordinatedbyCDS.BERKwillprovideinstructions,standardizedzoningandlandusedefinitions,andaspreadsheetforinputtinglocaldata.BERKwillalsoprovidethemostrecentavailablehousingoccupancyratesandpersonsperhouseholdestimatesbyUGAbasedonCensusdataanalysis.DatatobegatheredandpreparedbycitiesortheCountyinclude:oAGISshapefileofallcityandunincorporatedUGAparcelswithinformationaboutzoningandcurrentassessedlanduse,classifiedbystandardizedcategories.Parceldatashouldalsoincludecurrentnumberofdwellingunits,assessedlandvalue,andassessedimprovementvalue.oAGISshapefilewiththelocationsofcriticalareasincluding:fishandwildlifehabitatconservationareas,wetlands,criticalaquiferrechargeareas,frequentlyfloodedareas,andgeologicallyhazardousareas.ProfessionalServicesAgreementPage14
oNotableplannedorpermittedresidentialorinstitutionallanduseprojects,suchasuniversityresidencehallsormasterplanneddevelopmentsthatsignificantlyimpactcapacitytoaccommodatefuturegrowth.oAssumptionsaboutoccupancyratesandpersonsperhouseholdforfuturegrowth.oAssumptionsaboutfuturedevelopmentdensity(housingunitsperacre)byresidentialzone.ThismaybeinformedbyananalysisofachieveddensitiesbasedonthepasttenyearsofdevelopmentactivityusinginstructionsprovidedbyBERK.oNotableplannedorpermittedcommercial,industrialorinstitutionallanduseprojectsthatsignificantlyimpactfuturecapacity.oAssumptionsaboutfuturedevelopmentdensity(floorarearatio)bycommercial/industrialzone.ThismaybeinformedbyananalysisofachieveddensitiesbasedonthepasttenyearsofdevelopmentactivityusingstepbystepinstructionsprovidedbyBERK.oAssumptionsaboutoccupancyrateandemploymentdensity(employmentperbuildingsquarefoot)forfuturegrowth.•Task4bassumesthattheCountywillprovidesufficientdatatoconductanemploymenttrendanalysisbysub-area.Thiscouldincludedataaboutcompletedcommercialandindustrialbuildingpermitsforprojectsinbothincorporatedandunincorporatedareas.Thisdatawouldincludetheparcelnumber,landusetype(commercialorindustrial),yearbuilt,andbuildingsquarefootage.Parcelassessmentdatamaybeusedasasubstituteifsimilarinformationisprovided.•CDSwillcoordinateoutreachtocitiesandotherstakeholderswishingtoinformUGAallocations.Inadditiontoregularcheck-inswithCDsstaff,BERKwillparticipateintwovirtualmeetingswithCountyandcitystafftodiscusspreliminaryandpreferredprojections/allocations.•Budgetcostestimatesforeachtaskmaybetransferredfromonetasktoanotherduetogreaterorlesserlevelofeffort,providedthateachtaskiscompletedandthetotalbudgetisnotexceeded.•Additionalservicerequestsoralterationsbeyondthosedescribedinthisdocumentwillrequirecontractmodificationsorexplicit,pre-approvedsubstitutions.BERKwillnotperformadditionalworkuntilwrittenauthorizationisprovided.ProfessionalServicesAgreementPage15
Schedule
The proposed schedule is presented below.The Consultantwill prepare regular progress reports with monthly billings to
the County,and the schedule may be adjusted based on project needs to the mutual agreement of the County andConsultant.
Kittitas County Projection,Allocation,and Land Capacity Analysis
Last Updated:9/9/2015
October November December January February March
Week of,Approx 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 29 7 14 21 28
Task 1:Meetings and Project Management
Kick-off meeting (October 21)e
Land Capacity Analysis -Establish basis for
assumptions and data entry template training e
Preliminary projection redew
Discuss factors to consider in growth allocation e
Redew allocations and discuss preferred scenario
e
Task2:Population and Employment Projections
Population projections
Employment projections
Task 3:Land Capacity Analysis
Prepare data entry template and instructions
Parcel/UGA capacity data analysis
Prepare spreadsheet for testing land capacity
assumptions
Task 4:Growth Allocation
Preliminary population allocation analysis
Allocation of population by subarea
Allocation of employment by subarea and industry
Task 5:Develop Preferred scenario
Population
Employment
e Meeting Deliorable
Professional Services Agreement Page 16
EXHIBIT"B"COMPENSATIONTheconsultingservicesrequiredwillbebilledonanhourlyratebasis.HourlyRatesStaff'HourlyRangeLisaGrueterKevinRamsey'ThesestaffarethoseidentifiedintheBERKproposalsubmittedtotheKittitasCountyon9/10/15.Individualsmaybeaddedorchangedasprojectneedsarebetterdefined.ReimbursableExpensesREIMBURSABLESItemRateMileageatcurrentIRSreimbursementrateLodgingAtcostBudgetThetableonthenextpageestimatesthecostassociatedwitheachtask.ProfessionalServicesAgreementPage17
TotalEstimatedCostbyTaskTask1.MeetingsandProjectManagementKickoffmeetinginKittitasCounty(includestraveltime)$2,300Fouradditionalmeetings(oneinpersonandtwobyteleconferenceandscreensharing)$4,400Subtotal$6,700Task2a:PopulationProjectionsAnalysisandcountyconsultation$5,900DevelopmemoforOFM$1,800Subtotal$7,700Task2b:EmploymentProjections$4,500Subtotal$4,500Task3a:LandCapacityAnalysisforResidentialDevelopmentPreparedataentrytemplateandinstructionsforCounty/cities$2,000AnalyzeCensusdataandestablishkeyassumptions:$2,200GISanalysistodeterminelandcapacitybyparcel$7,200AdditionalanalysistocalculatecapacitybyUGA$2,500Subtotal$13,900Task3b:LandcapacityAnalysisforEmploymentGrowthExpanddataentrytemplateandinstructionstoincludecommercial/industriallands$1,500Supplementaldataanalysisforcommercialandindustriallands$2,400Preparespreadsheetsfortestinglandcapacityassumptions$2,500Subtotal$6,400Task4a:AllocationofPopulationbySubareaDevelopcurrentshareallocation$1,200Developtrendsallocation$1,600Subtotal$2,800Task4b:AllocationofEmploymentbySubareaandIndustry$5,200Subtotal$5,200Task5a:DevelopPreferredPopulationScenarioRefineprojectionandallocationbasedoncountyandcityfeedback$3,200Subtotal$3,200Task5b:DevelopPreferredEmploymentScenarioRefineprojectionandallocationbasedoncountyandcityfeedback$2,100Subtotal$2,100SubtotalConsultantCost$52,500ProjectE×penses@~2%ofprojectbudget$1,000EstimatedProjectTotal$53,500ProfessionalServicesAgreementPage18
AnyotherexpensesshallbesubjecttopriorapprovalbytheCountyandshallonlybereimbursedatcost,withnomarkup.ProfessionalServicesAgreementPage19
EXHIBIT"C"PROOFOFINSURANCETheConsultantshallsecureandmaintainineffectatalltimesduringperformanceoftheWorksuchinsuranceaswillprotectConsultant,itsSupportandtheAdditionalInsured'sfromallclaims,losses,harm,costs,liabilities,damagesandexpensesarisingoutofpersonalinjury(includingdeath)orpropertydamagethatmayresultfromperformanceoftheworkorthisAgreement,whethersuchperformanceisbyConsultantoranyofitsSupport.TheConsultantshallprovideproofofinsurancefor1)Commercial(comprehensive)GeneralLiabilityinsurancewithcoveragelimitsnotlessthan$1,000,000combinedsinglelimitperoccurrenceandannualaggregates.2)ProfessionalLiabilityand3)EmployersLiabilityinsuranceshallbemaintainedwithatleast$1,000,000coverage.Proofofapolicyof4)CommercialAutomobileLiabilityInsurance,includingcoverageforowned,non-owned,leased,orhiredvehicleswrittenonaninsuranceindustrystandardformorequivalent,withlimitsofliabilitynotlessthan$1,000,000.Worker'sCompensationshallbeintheamountrequiredbylaw.UpontherequestoftheCounty,ConsultantshallfurnishtheCountyacertificateofinsurancewithEndorsementasevidencethatpoliciesprovidinginsurancerequiredbythisAgreementareinfullforceandeffect.ThetypeofinsurancerequiredbythisAgreementismarkedbelow.O1)CommercialGeneralLiabilityInsuranceCertificateHolder-KittitasCountyTheCertificatemustnametheCountyasadditionalinsuredasdefinedintheAgreementThirty(30)dayswrittennoticetotheCountyofcancellationoftheinsurancepolicy.O2)ProfessionalLiabilityCertificateHolder-KittitasCountyThirty(30)dayswrittennoticetotheCountyofcancellationoftheinsurancepolicyO3)EmployersLiability.Thirty(30)dayswrittennoticetotheCountyofcancellationoftheinsurancepolicy.O4)CommercialAutomobileLiabilityInsurance.ProfessionalServicesAgreementPage20
Thirty(30)dayswrittennoticetotheCountyofcancellationoftheinsurancepolicy.NOTE:NocontractshallformuntilandunlessacopyoftheCertificateofInsurance,properlycompletedandintheamountrequired,isattachedhereto.ProfessionalServicesAgreementPage21