HomeMy WebLinkAboutF.S. Collection Agreement with County_RSa OMB 0596-0217
USDA, Forest Service FS-1500-11
FS Agreement No. 16 -CO -11061700-100
Cooperator Agreement No.
COLLECTION AGREEMENT
Between The
KITTITAS COUNTY
And The
UNITED STATES DEPARTMENT OF AGRICULTURE,
U.S. FOREST SERVICE
OKANOGAN-WENATCHEE NATIONAL FOREST
CLE ELUM RANGER DISTRICT
This COLLECTION AGREEMENT is hereby entered into by and between Kittitas County,
hereinafter referred to as "Kittitas County", and the United States Department of Agriculture
(USDA), Forest Service, Okanogan -Wenatchee National Forest, Cie Elum Ranger District,
hereinafter referred to as the "U.S. Forest Service," under the provisions of the Cooperative
Funds Act of June 30, 1914 (16 U.S.C. 498 as amended by Pub. L. 104-127).
Background: Kittitas County and the U.S. Forest Service are working together to provide
improved visitor services to the public. The U.S. Forest Service, due to limited funds, is unable
to staff the Cie Elum Ranger District Visitor Center seven days a week. The majority of the
visiting public is looking for information and services on the weekends. Kittitas County is
interested in providing tourists with information on the types of activities available in the
County.
Title: Cie Elum District Visitor Services
I. PURPOSE: The purpose of this agreement, and incorporated Financial Plan, is to document
the voluntary contribution of funds from Kittitas County to the U.S. Forest Service to
improve visitor services across the District.
II. THE KITTITAS COUNTY SHALL:
A. LEGAL AUTHORITY. Kittitas County shall have the legal authority to enter into this
agreement, and the institutional, managerial, and financial capability to ensure proper
planning, management, and completion of the project, which includes funds sufficient to
pay the nonfederal share of project costs, when applicable.
B. Perform in accordance with the Financial Plan.
C. Upon presentation of a Bill for Collection, reimburse the U.S. Forest Service the amount
agreed to in the Financial Plan.
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D. Agrees to reimburse the U.S. Forest Service for work performed from July 4, 2016
through July 4, 2017.
III. THE U.S. FOREST SERVICE SHALL:
A. REIMBURSABLE BILLING. The maximum total cost liability to the Kittitas County for
this agreement is $12,000.00. The U.S. Forest Service shall bill Kittitas County
quarterly for funds sufficient to cover the costs for the specific payment period of July 4,
2016 through July 4, 2017. All reimbursement billings must be completed within the
same fiscal year as U.S. Forest Service expenditures. Overhead is assessed at the rate of
0 percent because this agreement is mutually beneficial to both parties.
Billings must be sent to:
Kittitas County Auditor
Attn: Accounting Department
205 West 5th — Suite 105
Ellensburg WA 98926
Auditorsaccoundn co.kittitas.wa.us
The U.S. Forest Service is required to issue bills for expenditures incurred under
reimbursable agreements at the end of or prior to the end of each fiscal year. Therefore,
an out -of -cycle bill may be received by Kittitas County.
If payment is not received to the satisfaction of the U.S. Forest Service by the date
specified on the Bill for Collection (Form FS -6500-89), the U.S. Forest Service shall
exercise its rights regarding the collection of debts owed to the United States. Conditions
specified in an associated payment bond guaranteeing payment must also be met.
B. SPECIAL BILLING REQUIREMENTS— FINANCIAL DOCUMENTATION.
Reimbursable billings shall be issued at the prescribed frequency based on expenditures
recorded in the U.S. Forest Service accounting system for work performed. Bills for
Collection reflect an aggregate amount for the billing period. U.S. Forest Service
Transaction Register listing itemized expenses will be provided upon request at the end
of a project or annually for long-term agreements. Provision of the Transaction Register
or other supporting documentation accompanying individual bills will be limited to
agreements over $2,500.00, and only when Kittitas County requirements are clearly
defined within this clause.
The special billing requirements are: Provide a transaction register with each bill.
C. SPECIAL BILLING REQUIREMENTS — PROGRAM DOCUMENTATION. The U.S.
Forest Service Program Manager shall provide Kittitas County with a written report that
meets Kittitas County's specific documentation requirements.
D. Perform in accordance with the attached Financial Plan.
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E. Provide staff to work at the Cle Elum Ranger District Visitor Center. County money will
only be used to pay salaries to keep the office open on weekends and holidays during
peak recreation seasons. The Cle Elum Ranger District will operate on the following
schedule as funding allows.
1. January 1 to March 31 open 5 days a week;
2. April 1 to May 14 open 6 days a week;
3. May 14 to September 30 open 7 days a week;
4. October 1 to December 31 open 6 days a week.
F. The weekend hours will be adjusted during the shoulder season to meet visitor demand.
IV. IT IS MUTUALLY AGREED AND UNDERSTOOD BY AND BETWEEN THE
PARTIES THAT:
A. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their
respective areas for matters related to this agreement.
Principal Cooperator Contacts:
Cooperator Program Contact i Cooperator Administrative Contact 1
Board of Commissioners Judy Pless
205 W 5th AVE STE 108 205 W 5th AVE STE 108
Ellensburg, WA Ellensburg, WA 98926-2887
509.962.7508 509.962.7502
boccra co.kittitas.wa.us judv.Pless@co.kittitas.wa.us
Principal U.$. Forest Service Contacts:
U.S. Forest Service Program Manager
Contact
Barry Collins
803 W2 rid Street
Cle Elum, WA 98922
Telephone: 509.852.1070
Email: bco11ins@fs.rqd.us
U.S. Forest Service Administrative
Contact
De Ette Stofleth, G&A Specialist
Okanogan -Wenatchee National Forest
215 Melody Lane
Wenatchee, WA 98801
Telephone: 509-664-9315
Email: dmstof1ethAfs.fed.us
B. PUBLIC NOTICES. It is the U.S. Forest Service's policy to inform the public as fully as
possible of its programs and activities. Kittitas County is/are encouraged to give public
notice of the receipt of this agreement and, from time to time, to announce progress and
accomplishments.
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Kittitas County may call on the U.S. Forest Service's Office of Communication for advice
regarding public notices. Kittitas County is/are requested to provide copies of notices or
announcements to the U.S. Forest Service Program Manager and to the U.S. Forest
Service's Office of Communications as far in advance of release as possible.
C. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegate to,
Congress shall be admitted to any share or part of this agreement, or benefits that may
arise therefrom, either directly or indirectly.
D. FREEDOM OF INFORMATION ACT (FOIA). Public access to agreement records must
not be limited, except when such records must be kept confidential and would have been
exempted from disclosure pursuant to Freedom of Information regulations (5 U.S.C.
552). Requests for research data are subject to 2 CFR 215.36.
Public access to culturally sensitive data and information of Federally -recognized Tribes
may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106 (2009 Farm
Bill).
E. PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restricts the
U.S. Forest Service or Kittitas County from participating in similar activities with other
public or private agencies, organizations, and individuals.
F. ENDORSEMENT. Any of Kittitas County's contributions made under this agreement do
not by direct reference or implication convey U.S. Forest Service endorsement of Kittitas
County's products or activities.
G. NOTICES. Any communication affecting the operations covered by this agreement by
the U.S. Forest Service or Kittitas County will be sufficient only if in writing and
delivered in person, mailed, or transmitted electronically by e-mail or fax, as follows:
To the U.S. Forest Service Program Manager, at the address specified in the
agreement.
To Kittitas County, at Kittitas County's address shown in the agreement or such
other address designated within the agreement.
Notices are effective when delivered in accordance with this provision, or on the effective
date of the notice, whichever is later.
H. COLLABORATION. The U.S. Forest Service and Kittitas County may mutually agree
to collaborate in the review of draft publications, interpretive signs, manuscripts, and
other printed material and audiovisuals prior to completion. This agreement, in and of
itself, does not authorize Kittitas County's participation in the project.
I. USE OF U.S. FOREST SERVICE INSIGNIA. In order for Kittitas County to use the
U.S. Forest Service insignia on any published media, such as a Web page, printed
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publication, or audiovisual production, permission must be granted from the U.S. Forest
Service's Office of Communications (Washington Office). A written request will be
submitted by Forest Service, Okanogan -Wenatchee National Forest to the Office of
Communications Assistant Director, Visual Information and Publishing Services prior to
use of the insignia. The U.S. Forest Service, Okanogan -Wenatchee National Forest will
notify Kittitas County when permission is granted.
J. U.S. FOREST SERVICE ACKNOWLEDGED IN Pi BLICATIONS, AUDIOVISUALS,
AND ELECTRONIC MEDIA. Kittitas County shall acknowledge U.S. Forest Service
support in any publications, audiovisuals, and electronic media developed as a result of
this agreement.
K. NONDISCRIMINATION STATEMENT — PRINTED. ELEC JJWNICOR
AUDIOVISUAL MATERIAL. Kittitas County shall include the following statement, in
full, in any printed, audiovisual material, or electronic media for public distribution
developed or printed with any Federal funding.
In accordance with Federal law and U.S. Department of Agriculture policy, this
institution is prohibited from discriminating on the basis of race, color, national
origin, sex, age, or disability. (Not all prohibited bases apply to all programs.)
To file a complaint alleging discrimination, write USDA, Director, Office of
Civil Rights, 1400 Independence Avenue, SW, Washington DC 20250-9410
or call toll free voice (866) 632-9992, TDD (800)877-8339, or voice relay (866)
377-8642. USDA is an equal opportunity provider and employer.
If the material is too small to permit the full statement to be included, the material must,
at minimum, include the following statement, in print size no smaller than the text:
"This institution is an equal opportunity provider."
L. TERMINATION FOR COLLECTION AGREEMENTS. Either party, in writing, may
terminate this agreement in whole, or in part, at any time before the date of expiration.
The U.S. Forest Service shall not incur any new obligations for the terminated portion of
this agreement after the effective date of termination and shall cancel as many obligations
as possible. Full credit must be allowed for U.S. Forest Service expenses and all non-
cancelable obligations properly incurred up to the effective date of termination.
M. DEBARMENT AND SUSPENSION. Kittitas County shall immediately inform the U.S.
Forest Service if they or any of their principals are presently excluded, debarred, or
suspended from entering into covered transactions with the Federal Government
according to the terms of 2 CFR Part 180. Additionally, should Kittitas County or any of
their principals receive a transmittal letter or other official Federal notice of debarment or
suspension, then they shall notify the U.S. Forest Service without undue delay. This
applies whether the exclusion, debarment, or suspension is voluntary or involuntary.
Page 5 of 7 (Rev. 11-13)
IF -9- USDA. I'm -A Service MR wl*-1E 17
FS� I SbW I I
N. MgD(FICATIONS. Modifications within the scope of this agreement must be made by
mutual consent of the parties, by the issuance of a written modification signed and dated
by all properly= authorized, signatory officials, prior to any changes being performed.
Requests for modification should be made, in writing, at least 30 days prior to
implementation of the requested change. The U.S. Forest Service is not obligated to fund
any changes not properly approved in advance.
0. COM MENCEMF;I TiEXPRATION DATE. This agreement is executed as of the date
of the last signature, and is effective through July 4 2017, at which time it will expire.
The expiration date is the final date for completion of all work activities under this
agreement.
P. AUTHORIZED REPRESENTATIVE& By signature below. each party certifies that the
individuals listed in this document as representatives of the individual parties are
authorized to act in their respective areas ibr matters related to this agreement. In witness
whereof, the parties hereto have executed this agreement as of the last date written below.
r
� � t
ONE O BRIL=N. Chairman of the Board. Kittitas County Commissioners Date
MICHAEL R. WILLIAMS. Forest Supervisor Date
U.S. Forest Service. Okanogan -Wenatchee National Forest
Pale 6 of 7 (Rev. 11-13)
[llj USDA, Forest Service OMB 0596-0217
FS -1500- I
The authority and format of this agreement (16 -CO -1 1061700-100) have been
reviewed and approved for signature.
&q-ttc-& (, 7/26/2016
DE ETTE M. STOFLETH Date
U.S. Forest Service Grants Management Specialist
Burden Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information
unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this
information collection is estimated to average 4 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and
where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part
of an individual's income is derived from any public assistance (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative
means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free
(866) 632-9992 (voice) TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is
an equal opportunity provider and employer.
Page 7 of 7 (Rev. 11-13)
U S. Forest Service
OMB 0596-0217
FS -1500-18
it Service Agreement 0116 -CO -11061700-100 1 Cooperator Agreement #
Collection Agreement Financial Plan
Cooperalbs and FS Contributions
COST ELEMENTS and related data
7
Cooperator
Contributlon
FS Non -Cash
contribution
Line Item Cost Subtotals
subtotal
Snhlotal
Combined Sublolabi
PERSONNEL
Resource Specialists (Lis[ all pet sonnel):
# of Days $/Day
GS 4- Set ies 1001
8800 $11600 $1 D,208 00
$10,20800
Overtime/Compensatory 7 Ime
3090 $5B 00 $1 7920 3
$1,79200
$0 OC
s0 Do
91115t1otelr Nestillmr
118.90 $12,000.00 $0.00
$12,000.00
'TRAVEL
Explanation at trips:
From Whereffo Where/For Whom Vehicle Mileage PerDiem and
Cost or Airfare # of Trips
Cost Lodging
S000 $000
S000 $000
$0 DO $0 DD
Subtotal. Travel: $0.00 0 $0.00 $0.00 $0.00 $0.00
(EQUIPMENT
.(Name and Type ofE ui ment: Uuil COs( Quidiptiky
$o DD $055
$000 $0-0
$0001 $o Do
Snitluinf, nl In1Sal: $0.00 0 $0.00 $O.Otl $0-00
SUPPLIES
Nalnt and L1'Z(Ipof S111Unit Cnct
Qa,ar it_v.
$0.00 $D 00
$0001 $D Da
S11111rial. till IK: $0.00
0 $0.001 so.0ol $0.00
CONTRACTUAL
ilrtrl•ihr Comrnnr that %III man Ilkely rchul11rom sla% pr0]crtt
_
$001
tnl' ,170
Sobtalnl, Cont raJaAl- 1 $0.00
$0.00
$0.00
OTHER
Describe Other Costs of the Project:
$0 OD
$D DD
Snbtolal, Other: $0.00 $0.00 $0.00
TOTAL DIRECT CHARGES $12.000.00 $0 00 $12.0aD.oB
OVERHEAD ASSESSMENT
lit applicable, see FSH 1909 13)
Insert Rate Here:
001/1 $0.00
Total Party Costs
$1200D.00 $000 $12,000-00
TOTAL PROJECT COSTS $12,000.00
11_ a1«,..«
According to the Paperwork Reduction A,I of 1995, an agency may not conduct or sporaor, am a person is not required to respond to a celleclon of inlorm alien unless t displays a valid OMB control number The slid 0Ma,a ml number
for (his information collection is 059fi-0217 The lime requ'ved to complete (his inform alion collection is.stimated to average 45 mind,, per response, .mWng the time for reHewng Inslnctons, searclwg ..sling data ,Duces, galhervg
and maintaining the dal. needed and co mpletirg.� --M the coleclien of in(onnalion
The US Department of Agriculur,(USDA) pmhibils d.c.hali in all As programs and activih.s o n the basis ofrace,color,national.,gm aged—Wily and wh.,a applicable,sex,manta)stilus, F.Wel slat.. parental latus rel.gi.,
u.Ionenlahon genetic inlormation pahtical belefsepn..1 or because all or part of-ndrvid.erincome s derived from.nypubhc assslance (Not all p,,hbited bases apply to 11 programs)Persons vnth d—bililieswho q,V,
,he... ire means for communmation of program information (Braille. Urge pnnl, audiotape, etc ) slwuld contact USDA's TARGET Center al 202-720-26W (voce and TDO)
To file, complaint of discriminalnn,wrde USDlLOaeclor, OKeol Cml Right; 14001 dependence Ave—, SW Washington, DC 20250-9410 or ca11 fell fre.(866)632-9992(wce) TDD users can cor 1 USDA through to cal relay or the
Federal relay at (800) 8778339(TDD) o, (866) 377-8642 (relay wee) USDA is an equal opp,,1 m1y pr,vd,, and employer