HomeMy WebLinkAboutRoslyn-City Hall, Library, CommunityKITTITAS COUNTY
Lodging Tax for Tourism -Related, Small -Scale
Municipality -Owned Capital Projects and
Operations
JUN 2 3
Submission Deadline: June 23, 2017
Kittitas County Commissioners
205 W 5th Avenue, Suite 108, Ellensburg, WA 98926
509-962-7508
Lodging Tax for Tourism -Related, Small -Scale Municipality -
Owned Capital Projects and Operations General
Information
Kittitas County imposes a lodging tax assessed on the sale or charge made for furnishings of
lodging according to RCW 67.28.180 and RCW 67.28.181. In accordance with the tax and
Washington State law, a Lodging Tax Advisory Committee has also been established. The
committee's purpose is to advise and recommend to the Board of County Commissioners how
excise taxes on lodging should be allocated to support tourism which in turn generates
revenue.
Uses According to Law:
RCW 67.28.1816 states the following:
Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitor bureau or destination marketing organization for: ...(c)
Supporting the operations and capital expenditures of tourism -related facilities owned or
operated by a municipality...
Definitions included in state law which should be considered in any application requesting
funding_ include:
1. Tourism means economic activity resulting from tourists, which may include sales of
overnight lodging, meals, tours, gifts, or souvenirs.
2. Tourism promotion means activities, operations, and expenditures designed to
increase tourism, including but not limited to advertising, publicizing, or otherwise
distributing information for the purpose of attracting and welcoming tourists;
developing strategies to expand tourism; operating tourism promotion agencies;
and funding marketing or the operation of special events and festivals designated to
attract tourists.
3. Tourism -related facility means real or tangible personal property with a usable life of
three or more years, or constructed with volunteer labor that is: (a) (i) owned by a
public entity; (ii) owned by a nonprofit organization described under section 501 (c)
(3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a
nonprofit organization described under section 501(c) (6) of the federal internal
revenue code of 1986, as amended; a business organization, destination marketing
organizations, main street organization, lodging association, or chamber of
commerce; and (b) used to support tourism, performing arts, or to accommodate
tourist activities.
Review Process:
Kittitas County's Lodging Tax Advisory Committee (LTAC) will review all complete applications.
Qualifying applicants will be provided the opportunity to present their projects to the LTAC and
answer questions. Capital project applications will be scored based on the information
provided by the applicant, ranked, and funding recommendations with supporting information
will be submitted to the Kittitas County Board of Commissioners. The ranking will determine,
generally, the order in which the applications will be considered for funding from the highest
being considered first to the lowest receiving the last consideration. However, all municipalities
which submit at least one qualifying application in a given year must receive funding
consideration before a second application from a municipality which has been recommended
for a funding award is considered. The Board of County Commissioners (BOCC) has final
approval authority for the list of recommendations.
Prior to making a final decision, the BOCC will publicly deliberate on the recommendations
received from the LTAC. Applicants may also be requested to present their projects to the
BOCC and answer questions.
Scoring sheets utilized by the LTAC to rank applications for capital projects are included in this
packet for your reference and information. Applications which do not receive a minimum
score of at least 75 points, do not provide at least 50% matching funds, or do not follow the
submission instructions will not be considered for funding.
Application Definitions:
Below is a list of terms and phrases which have a specific meaning within this application. It
may be helpful for you to review these as you prepare responses so that a better understanding
of the reviewer's expectations may be obtained.
Capital Asset is any type of property that has a useful life longer than one year and is
valued at over $5,000.00.
Construction or "Hard" Costs are the direct contractor costs for labor, material,
equipment and services; contractor's overhead and profit, and other direct construction
costs. These costs do not include the compensation paid to architects, engineers, or
consultants, the cost of land, right-of-ways, or other similar costs.
Matching Funds is the amount of funding your organizations has secured and is
contributing to the project. This includes both direct and indirect support. Direct funds
can be in the form of cash funding from your organization or funding secured
elsewhere but dedicated to the project such as other grants, loans, donations, etc.
Indirect funding support includes in-kind support like labor, volunteer support, supplies,
and services which directly relate to the project or event, including those supplied by
your organization and others.
Municipality is an incorporated city, county, or town.
Real Property is fixed property, principally land and buildings.
Small Scale capital projects are defined as those which request funding support of less
than $50,000.
Soft Costs are cost items in addition to the direct construction cost. These
generally include architectural and engineering, permits and fees, financing fees,
construction interest and operating expenses, leasing and real estate commissions,
advertising and promotion, and supervision.
Tourist is a person traveling for business or pleasure on a trip:
A. Away from their place of residence or business and staying overnight in paid
accommodations;
B. To a place fifty miles or more one way from their place of residence or
business for the day or staying overnight; or
C. From another country or state outside of their place of residence or their
business.
SUBMITTAL INSTRUCTIONS
Please return ONE COPY of the entire original application and answers to narrative questions to:
Kittitas County Commissioners
Attn: Lodging Tax Grant Application
205 West 5th, Suite 108, Ellensburg, WA 98926
Applications must be received no later than 5:00 PM, June 23, 2017 or postmarked no later than June
23, 2017.
Incomplete and/or late applications will not be considered. Applications may not be changed or
amended by the applicant after the deadline for submission
Schedule:
■ Application deadline 6/23/2017
• Oral presentations of proposals to LTAC 7/20/2017
BOCC Deliberation and Decision 8/1/2017
• Applicant Award Notification and fund availability 9/1/2017 (Tentative)
Pro'ect Mana ement:
Successful applicants may be required, as a condition of the funding award, to enter into a contract. The
agreement may include, but not be limited to, the specific amount of the award and what it may be
used for, all reporting requirements associated with this funding, payment terms, and any and all other
appropriate terms of the funding. Kittitas County will be the contracting agent for all approved projects.
All funds awarded under this program will be available in the form of reimbursable grants. The funds for
capital projects will be available for reimbursement as of the date of the contract and for 24 (twenty-
four) months (or two years) thereafter. Capital projects must be completed within the two-year period.
All funds awarded for supporting the operations of county -owned tourism -related facilities will be
available for reimbursement as of the date of the award and for up to 12 (twelve) months (1 year)
thereafter. Any unexpended funds will be returned to the Lodging Tax account and made available for
re -appropriation. All requests for reimbursement shall be made to the Kittitas County Auditor's office at
the following address:
Kittitas County Auditor
Attn: Lodging Tax Grant Funds Reimbursement
205 W 5th, Suite 105
Ellensburg, WA 98926
For specific information and requirements regarding the reimbursement process, please contact the
Auditor's office at 509-962-7504.
Project Reporting Requirements for Tourism -Related Facilities:
State law requires that all recipients of Lodging Tax revenues must submit a report to the municipality
describing the actual number of people traveling for business or pleasure on a trip:
A. Away from their place of residence or business and staying overnight in paid accommodations;
B. To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
C. From another country or state outside of their place of residence or their business.
A report form will be provided as part of the contract for receiving funds. We ask that you provide this
information within 60 days after your project is complete.
Applicant Categories and Eligibility:
Grants from lodging tax funds are provided for two types of applicants, Capital Projects and County
Operations. No more than one capital project is allowed per application. An organization may submit
no more than two capital project applications per funding cycle. The categories are defined as follows:
The Capital Project category is for applications from municipalities or public facilities districts
requesting support for capital expenditures of tourism -related facilities owned or operated by
the municipality for public facilities district.
If applying for funding under the capital project category, an applicant need only answer the
questions listed under the Capital Budget Narrative and provide the Capital Project Budget as
well as include necessary attachments.
The Operations category is for applications from municipalities requesting support for the
operations of tourism -related facilities owned or operated by the municipality.
If applying for funding under the Operations category, an applicant need only answer the
questions listed under the Operational Funding Narrative.
Other Information:
Insurance: As part of its contract for performance, a municipality may require contractors to maintain
liability insurance in the amount of $1,000,000 or more and name the municipality as an additional
insured on its liability insurance policy.
Application Form: This packet will be available on Kittitas County's website as a word document and as
a pdf. It can also be obtained directly as a hard copy or in digital format by contacting the Kittitas
County Board of Commissioners office at 509-962-7508. Kittitas County's website address is:
www.co.kittitas.wa.us.
APPLICATION FOR LODGING TAX FOR TOURISM -RELATED,
SMALL-SCALE MUNICIPALITY -OWNED CAPITAL PROJECTS AND
OPERATIONS
Applicant Information apital Project r Operations (Circle One or Both)
Name of Municipality: City of Roslyn
Mailing Address: PO Box 451
Roslyn, WA 98941
Contact Person and Title: Shawna Graham, City Treasurer
Phone: 509 649-3105
Email:
Project Title:
Project Location:
Application Requirements
roslyntreasurere inland net. com
_ Roslyn City Hall, Library and Community
Final Exterior Siding and Windows
201 South First Street, Roslyn WA
X 1. The project qualifies for lodging tax funds as a capital expenditure of tourism -
related facility owned or operated by a municipality or I supporting the operations of
tourism -related facilities owned or operated by a municipality.
X 2. The municipality has submitted no more than two applications for capital project
funding
in the current year
X 3. The municipality's lodging tax advisory committee (or equivalent) has been informed
of the project and endorsed it. (not required for Kittitas County) A letter from the
municipality is included.
X 4. Lodging tax capital project funds are not being substituted for other funds that are
already secured or applied for (if applicable).
X 5. A completed project budget is included in the application (if applicable).
X 5. A detailed 8 % X 11 vicinity map that clearly shows the location of the project is
included.
1
Roslyn Old City Hall and Community Center
Tourism -Related, Small -Scale Municipality -Owned Capital Project
1. Project Description: Please describe the project in detail. Indicate the major work to be
completed, any milestones that need to be overcome in order for the project to move forward,
and include a comparison of existing and proposed conditions.
This request is for an ongoing project which has had funding support of nearly $2, 000, 000 over
the last thirteen years. If granted, lodging -tax funds will complete the renovation of the exterior
of Roslyn's City Hall, Library and Community Center. The building is a significant historic
structure and is on both state and local historic registers. Once completed the building will be a
model example of geotourism in Upper Kittitas County. As defined, geotourism "sustains or
enhances the geographical character of a place — its environment, culture, aesthetics, heritage
and the well-being of its residents. "
The YMCA built the building as a recreational and social hall for the town's coal miners and
their families in the late 1800's. The building long played a key role in Roslyn's culture,
providing a gathering space for reunions, weddings, performances and funerals for many of
Roslyn's 26 ethnic and cultural groups. The need for a large community gathering space
remains as much a need in 2017 as it did in 1902 when coal company manager B. F. Bush
financed the building as an "attractive place of recreation place for miners. "
Existing Conditions:
Roslyn's City Hall, Library and Community Center is an anchor building of the Roslyn National
Register Historic District. Major structural repairs have been completed over the past 13 years.
Current renovation, funded by a Washington State Commerce grant has paid for insulation,
weather proofing, and added ADA access on the north side of the building. The project included
re -roofing the building
Previous rehabilitation projects included a new foundation that is pinned to bedrock for seismic
stabilization, a concrete slab for the ground floor, removal of hazardous materials, and an
updated heating and cooling system. The ground floor space was once a public pool for Roslyn
miners. It now is an enclosed space with handicapped accessible restrooms, the City Council's
meeting chambers and temporary space for the public library. The first floor remains in a
condition unsuitable for public occupancy or use, but the exterior renovation is nearing
completion
Proposed Conditions:
Funds would pay for residing, weather proofing and insulating the south side of the building and
refurbishing or replacing windows.
2. Kittitas County Tourism Infrastructure Plan: Please explain how the project meets the
goals and priorities in the Kittitas County Tourism Infrastructure Plan as adopted. Also, describe
the specific county tourism infrastructure needs the project addresses and how the project
directly increases tourism. Explain how the improvements will promote tourism in Kittitas
County and indicate specifically how the improvements will directly increase economic activity
resulting from tourists (see the definition of tourist on page 3 of this application).
GOALS: This project addresses goals 1, S, 6, 7,10 and 11.
Goal 1 - Develop integrity of place
This important public building is on the Local Historic Designation; State Heritage Register;
and National Register of Historic Places. It serves as the anchor building of the Roslyn
Historic District. Since the City Hall, Library and Community Center is the first major
building tourists see as they arrive in town, its presence sets the stage for their experience in
the remainder of the historic town.
Goal S- Involve the community
The Old City Hall has been a community gathering place for over 100 years. Years of damage
and neglect made it too dangerous to occupy much of the upper floor. Sadly, over the years of its
disuse, the gymnasium became a storage space for lumber, metal, pipes, furniture and all nature
of stuff. However, since 2004, the City of Roslyn and the Friends of the Roslyn Library have
collaborated to support the preservation and rehabilitation of this historic landmark.
Community engagement has been passionate and constant. To date, nearly two million dollars
from federal, community, state, county and private funds have been spent on exterior and ground
floor renovations.
Currently, there are no City -owned buildings or facilities that can accommodate even a modest
public gathering. The current library is in temporary cramped quarters in the partially restored
building and the City Hall functions are carried out in the remaining ground floor space. The
intended public use of the I S`floor building upon project completion is as a Community Center,
Performance Venue, and Library. All building restoration is designed to meet ADA standards
and the facility will provide significant public access.
Goal 6 - Benefit the community
Having a completed anchor structure that community groups and businesses can use for large
scale events meets a huge need. Currently, there are only two venue spaces in town that can
hold over 100 people and one is used by people or groups outside the local area. Roslyn's City
Clerk reported that she gets five or six calls daily from people outside Roslyn looking for a venue
3
for a wedding, party or reunion. In order for Roslyn's two inns, restaurants, bars and shops to
thrive, the town needs a steady stream of tourists. Having a space that can be rented for
reunions, weddings, art installations and performances brings many people to town who then
frequent local businesses. The towns economic vitally depends on it.
The Roslyn Library is of key benefit to the community and tourists. Library programs include:
Book Club, Story Time, Ready to Read in Roslyn, Baby & Me. Summer Reading Program, Book
a Librarian, World Affairs Series, One Book One County, Adult Lecture Series, Stitching Circle,
Art in Our Library and The Imagine Academy.
Goal 7- Encourage businesses to sustain natural habitats, heritage sites, aesthetic appeal and
local culture
The final renovation of this building will serve as a model for the 25 businesses housed in
historic structures in town. Its completion will help maintain the standard of historical
appearance which entices tourists to the town and hence to businesses. For example, the
Amazon. com Company chose Roslyn to film the pilot of, The Man in the High Castle due to the
historic nature of the downtown core. The community space will provide a place for art, music,
community and historic functions.
Goal 10 - Proactively plan
The Roslyn City Hall, Library and Community Center building is 114 years old. With
renovation, it can last another 114 years or longer. Creating a useful, large-scale community
and event space gives a historic structure meaning and purpose. Its character is an important
keystone to encourage historic preservation in Roslyn's downtown core, which in turn supports
preservation in residential and commercial overlay zones in town.
Goal 11- Interpret interactively
Roslyn's Library is a repository of Roslyn History. The Librarian and her volunteer staff
regularly engage visitors in learning about the engaging history of Upper Kittitas County.
Since the building sits adjacent to the historic Coal Mines Trail, visitors are often directed along
its path and as well as to the Roslyn Cemetery Complex which showcases the ethnic diversity of
our region.
ACTION ITEMS:
The completed renovation of City Hall, Library and Community Center Addresses Heritage
Tourism Action 9. The building is a significant historical site and its renovation has long been
supported by the Washington State Department of Archaeology & Historic Preservation
(DAHP),
4
This project also addresses Cultural Tourism Action #14 as well as Action Item # 15. When
completed the Community Space will provide a place for art installations, as well as public
performances of music, theater and dance
3. Use of Grant Funds: Please explain exactly how the requested funds will be used. Include an
itemized list.
Grant funds will be used to finalize the re -siding and weatherizing of the south side of Roslyn 's
City Hall, Library and Community Center. It will also be used to replace windows on that and
the west side of the building.
Itemized budget
Proiect Expenditures Total Local Grant Request
South side building residing
$30,000
Labor and materials
Adding weather barrier
Adding insulation
Re lace windows
$12,000
Repair windows
$8,000
$50,000
1 $50,000
4. Real Property: If real property acquisition is a component of the project, please explain.
Include any information of property already secured or evidence of the ability to secure the real
property.
The building is owned by the City of Roslyn.
Tax Parcel Number: 496234
Legal Description: Parcel #49 6234, ACRES 1. 32, CD. 6196; SEC. 17
GPS Coordinates: 1518133
Northing: 689167
Projection: WA State Plane South
5. Capital Assets: If capital asset acquisition is a component of the project, please explain.
Include any bids solicited and received from potential vendors willing to supply the asset. All
capital asset purchases require at least three bids. If you have already selected one of the bids,
please provide justifications in writing.
Capital asset acquisition is not part of this grant request.
6. Coordination: Please explain how this project has been coordinated with other jurisdictions as
well as affected stakeholders. Please include letters of support from stakeholders.
The goal of this project is the full- time occupancy of the building not only by City and Library
staff but also by members of cultural, historical, artistic and business community groups. The
City of Roslyn has been working in partnership with organizations and individuals since 2004 to
restore this unique space. This project will not be abandoned; the building is a principal City
asset which needs rehabilitation to serve current and future generations of both community
members and tourists.
The operations and maintenance strategy is simple: it will be maintained in the same manner
that all of Roslyn's City assets are maintained — by city staff including members of the Public
Works Department and volunteers. Funding will be provided by the annual City budget.
Financial Stakeholders include those who have invested funds to date:
$798,000
Congressional Appropriation, 2009
$300,000
Congressional Appropriation, 2006
$150,000
Washington State Legislative Budget, 2005
$181,000
Washington State Heritage Capital Projects
$388,000
Washington State Department of Commerce, 2015
$41,000
Kittitas County Infrastructure Improvement Fund, 2003
$59,000
Kittitas County Infrastructure Improvement Fund, 2005
$20,000
City of Roslyn Capital Facilities Fund, 2005
$30,000
Friends of the Library, Building Committee, Individuals
$5,000
Hart Foundation
$5,000
Puget Sound Energy Foundation
$2,500
Plum Creek Timber Company
$1,979,500 --
TOTAL
Project leaders have also coordinated with many local partners
• High Country Artists in Cle Elum, WA
a Roslyn Downtown Business Group
w Roslyn Planning and Historic Preservation Commission
• Roslyn Downtown Association
+ University of Washington Storefront Studio Project
* Boulet Productions in Kittitas County
7. Studies: Please attach any feasibility or other studies that demonstrate linkages between the
proposed project and the anticipated tourism impacts. Also please include your
operations/maintenance funding strategy and business plan for long-term project sustainability
(how the facility or facilities will be operated and maintained for at least three years following
completion).
The Kittitas County Tourism Plan study supports the concept of this work. According to the plan:
M.
100% of the `historical' tourists' said they would, or would likely visit Kittitas County
now that they were aware of the extent of historical destinations and attractions
85% said they were likely or maybe likely because of historical assets or landmarks
22% of the respondents wanted more historical information and 20% wanted more
cultural information
60% of the follow-up respondents will visit more now that they are aware of
attractions, art galleries, studios, and performances
On August 12 and September 30, 2015, the City sponsored community meetings to air opinion
about the use of the first floor and to determine interest and commitment to the project.
Attendees represented seven business and six organizations.
8. Project Readiness: Please provide a detailed project schedule, including milestones necessary
for completion as mentioned in question 1 above. On the schedule, indicate items completed and
exactly where in the schedule the project is at this time. Be sure to include expected completion
date.
This project is shovel- and permit- ready. The City has architect -designed plans and that all is
needed to proceed is funding. The City can assure these matching funds:
$260,000 Design work and plan set —current state grant
$750,000 Sale of City property and unsecured loan
2006 — Community visioning activities
2010 - A foundation and the rehabilitation of the ground floor were completed.
2012— An emergency, temporary roof was added and front and west -side exterior siding
replaced
2017 - A roof update, addition of a new entrance and ADA access which will be completed in
July.
2018-2019 - install 2nd floor ceiling and wall insulation; install interior and exterior doors;
refurbish interior windows; complete new finishes on 1st floor and ground floor where needed;
install signage, toilets, accessories and partitions; complete fire sprinkler systems for ground
and I st floors; install bathrooms on the I st floor; install kitchenette; install HVAC system for
I st floor and modify where needed on ground floor; complete electrical for I st floor and
effected areas on 1st floor; refurbish exterior siding where needed.
The timeline includes putting out a bid for contractors in a public process, choosing a contractor
with expertise in historical reconstruction and beginning work on refurbishing the first floor.
Work may include landscaping and paving for off-street parking.
The City of Roslyn and the Friends of the Roslyn Library, a local non-profit, all -volunteer citizen
organization, have been working together in partnership since 2004 to restore the Historic
Community Center, Library and City Hall Building, with financial assistance from many other
friends. The City of Roslyn has successfully managed the renovation project, involving citizens
and community groups in all phases and complying with all grant requirements and reporting
deadlines.
The restored historic building will continue to be in the ownership of the City of Roslyn. The
Project Manager of this phase is JeffAdams, a 5th generation Roslyn citizen who has many
years' experience in construction and renovation. He is supported by a team including
Councilman Cordy Cook, Roslyn mayor and Planning and Historic Preservation Commission
Chair Janine Brodine.
Timeline for South side renovation:
August 2017 — Planning Commission Review of projects
September 2017 — Roslyn City Council Review
October 2017 — Work begins
August 2018 — Work completed
U.
Tourism -Related, Small -Scale Municipality -Owned Capital Project Narrative
1. Project Description: Please describe the project in detail. Indicate the major work to be
completed, any milestones that need to be overcome in order for the project to move forward,
and include a comparison of existing and proposed conditions.
2. Kittitas County Tourism Infrastructure Plan: Please explain how the project meets the goals
and priorities in the Kittitas County Tourism Infrastructure Plan as adopted. Also, describe the
specific county tourism infrastructure needs the project addresses and how the project directly
increases tourism. Explain how the improvements will promote tourism in Kittitas County and
indicate specifically how the improvements will directly increase economic activity resulting
from tourists (see the definition of tourist on page 3 of this application).
3. Use of Grant Funds: Please explain exactly how the requested funds will be used. Include an
itemized list.
4. Real Property: If real property acquisition is a component of the project, please explain.
Include any information of property already secured or evidence of the ability to secure the real
property.
5. Capital Assets: If capital asset acquisition is a component of the project, please explain.
Include any bids solicited and received from potential vendors willing to supply the asset. All
capital asset purchases require at least three bids. If you have already selected one of the bids,
please provide justifications in writing.
6. Coordination: Please explain how this project has been coordinated with other jurisdictions
as well as affected stakeholders. Please include letters of support from stakeholders.
7. Studies: Please attach any feasibility or other studies that demonstrate linkages between
the proposed project and the anticipated tourism impacts. Also please include your
operations/maintenance funding strategy and business plan for long-term project sustainability
(how the facility or facilities will be operated and maintained for at least three years following
completion).
8. Project Readiness: Please provide a detailed project schedule, including milestones
necessary for completion as mentioned in question 1 above. On the schedule, indicate items
completed and exactly where in the schedule the project is at this time. Be sure to include
expected completion date.
9. Applicant Certification: Please sign below in agreement with statement of certification.
Certification is hereby given that the information provided is accurate and the applicable
attachments are complete and included as part of the application package.
I further certify that the application thresholds are met at the time of application.
el"_
1 at CY
fficial Representative Title Date
Tourism -Related, Small -Scale Municipality -Owned Capital Project Budget
All applicants for capital project funding must supply a detailed and complete project budget
utilizing the following basic format:
Funding Sources
Lodging Tax Funds Request $50,000
*Other Grant Funds
Department of Commerce $260,000**
*Other Local Government Funds
List By Source
*Private Funds $0.00
List By Source (may include in-kind)
Volunteer Manager $5,000
In -Kind donations of time
Total Available Funding $315,000
Project Expenses
Real Property or "Right -of -Way" Acquisition Cost $0.00
Capital Asset Cost $0.00
Construction Cost or "Hard" Cost $50,000
General Costs can only be determined based on quantity of projects funded.
Soft Cost Include an itemized list of soft costs $50,000
Soft Costs can only be determined based on quantity of projects funded.
Total Project Costs
$100,000
*Verifying documentation must be provided and attached to this budget. This documentation
may include award letters, letters of commitment, or loan approval documentation. You must
include this in order to meet the matching funds requirement. If the funding source includes
applicant funds, proof of available funding in the form of a letter of commitment from an
authorized body or representative of the applicant is adequate.
* * These funds are cover architect's fees and other exterior renovation.
Tourism -Related Facility Operational Funding Narrative
(Municipality Applications Only)
1. Operational Spending: Please explain your request for operational funding and how it is
directly related to supporting the operations of a tourism -related facility owned or operated by a
municipality or public facilities district.
2. Sustainability Strategy: Please describe your strategy for long-term operational sustainability.
Include any specific progress toward this goal.
3. Applicant Certification: Please sign below in agreement with statement of certification.
Certification is hereby given that the information provided is accurate and the applicable
attachments are complete and included as part of the application package.
I f rther certi f at ize application thresholds are met at the time of application.
17
Sig lure of VfTW Representative Title Dat
The City of Roslyn is not applying for Operational Funds.
10
Vicinity Map — Roslyn, Washington
Location of Historic Library, Community Center and City Hall Building:
201 South First Street, at Dakota Avenue
11
South side of Rosl n City Hall Library and Community Center June 2017
North side of Roslvn Citv Hall, Library and Communitv Center—June , 2017
12
4
C.
Lodging Tax Capital Project Rating Form
Criteria Points Possible Application Questions Points Awarded
Kittitas County
Low Priority = 5
Tourism
Medium Priority = 15
Infrastructure Plan
High Priority = 20
Question 2
Stakeholder Support
Up to 5
Question 6
Feasibility Analysis
and Business Plan
15
Question 7
Completed
Yes = 15
No=O
Promotes Tourism/
Increases Economic
Up to 20
Question 2
Activity Resulting
From Tourists
Project Readiness
Up to 20
Question S
Up to 20
Less than 50% = 0
Applicant's
50% - 55% = 5
Capital Project Budget
Matching Funds
56% - 59% = 10
60% - 70% = 15
71% or more = 20
14
Commissioner Paul Jewell
Kittitas County Lodging Tax Committee
2015 West 5t" Avenue
Suite 108
Ellensburg, WA 98926
June 17, 2017
Dear Commissioner Jewell,
As Roslyn's Lodging Tax Committee, we fully support the grant application put forth by
the City of Roslyn staff. If granted the requested funds, the City will be able to complete
siding insulation and windows of the south side of the City -owned historic City Hall,
Library and Community Center building.
This project is currently 75% complete.. A grant from the Kittitas Lodging Tax
Committee could allow the City of Roslyn to complete this project, making a
gymnasium -sized space available for public use, a much larger Library space and a City
Hall Office
The gymnasium space was used by the many cultural and ethnic groups for weddings,
funnels, and reunions bringing together family members with ties from all over the
northwest to Roslyn. We support bringing more people, both new tourists and long-
standing visitors to the city of Roslyn.
Both the Roslyn Library and the City Hall serve as weekday tourist information center
and have multiple visitors asking for information about the town.
We thank you for this opportunity.
Sincerely
Janine Brodine Jeff Adams Andy Janusczkiewicz
15
Board of County Commissioners
Kittitas County Lodging Tax Committee
2015 West 5°i Avenue, Suite 108
Ellensburg, WA 98926
June 22, 2017
ROSLYN PUBLIC LIBRARY
201 S. FIRST ST.
P.O. BOX 451
ROSLYN, WA 98941
Since 1898
Erin Krake, Librarian
(509) 649-3420
1?''eb i n landnet.co ni
www.roslynlibrary.org
Dear Commissioners Jewell, O'Brien and Osiadacz and committee members,
I am writing to express the Roslyn Library's full support of the grant application put forth by the
City of Roslyn for lodging tax funds for the next phase of the Old City Hall & Library renovation
project.
This project will provide an economic benefit to Kittitas County, and specifically the Upper
County, by providing a venue for meetings and events that will promote visiting and staying in
the Upper County area.
The library and city administration office receives calls on a regular basis from individuals and
groups from around the state looking for a venue for meetings and community events in Roslyn.
The building already serves this purpose by hosting statewide meetings, such as the recent
gathering of Washington State mayors. However, there is limited room in the building's partially
renovated state.
With the completion of the renovation, the building will offer additional community meeting
rooms and a gathering space in the community center with the capacity to hold larger events and
meetings. This beautiful, historic building will be safer and more functional for such gatherings.
Visitors using the facility are likely to stay overnight and spend money on hotels and in area
businesses.
We thank you for your support of this mulit-phase project in the past and for considering
supporting this current funding opportunity to move it toward completion.
Sincerely,
Erin Krake, Librarian
Roslyn Public Library
June 17, 2017
HIGH COUNTRY ARTISTS
Carpenter House Museum & Art Gallery
302 West 3rd Street
Cle Elum, WA 98922
Commissioner Paul Jewell
Kittitas County Lodging Tax Committee
2015 West 5th Avenue, Suite 108
Ellensburg, WA 98926
Dear Commissioner Jewell,
J ' Ye ,w
fa "erMann
ROKk Rome
We fully support the grant application put forth by the City of Roslyn staff. We urge
your approval and funding of this request so that the City can complete the second floor
and exterior rehabilitation of the Old City Hall. The time is certainly right for this project
to be completed NOW so that people can start utilizing a much larger Library space,
City Hall improvement, and a much longed for renovated gymnasium which will provide
room for art, culture, and theater displays.
Please give this project full funding.
Sincerely,
Charlene Kauzlarich
Treasurer
pUOop
DOWNTOWN
ASSOCIATION
June 15, 2017
Dear Kittitas County Lodging Tax Committee,
Please fund the City of Roslyn's request for a $50,000 grant to continue the remodel of "Old City Hall".
The Roslyn Downtown Association is excited about the cities endeavor in completing the renovation of
"Old City Hall ", where the history of Roslyn is Kittitas County's historical cultural center and a living museum.
With Roslyn's many historical sites, the city and community organizations are dedicated to preservation and
renovations. Restoring Roslyn's past to ensure its future. Please fund this important grant request.
I thank you for your time and consideration
Sincerely,
U/�. 7a,
Cheri Marusa
Roslyn Downtown Association
Roslyn Downtown Association 501(c)3 Non -Profit Organization Non -Profit Tax ID#20-4041024
PO Box 546 www.roslyndowntown.org Phone: 509-649-3650
Roslyn, WA 98941
: •. CITY OF ROSLYN
National Historic District and Preserve America Community
a►p or IL
Date: June 16, 2017
To: Kittitas County Lodging Tax Committee
From: Roslyn Planning and Historical Preservation Commission
Re: Lodging Tax grant application
The City of Roslyn Comprehensive Plan states that the City seeks to maintain Roslyn's historic character while main-
taining economic viability. Due to a shortage of large scale businesses in the immediate region, economic viability
rests heavily on tourist trade to the City's food, retail and recreational businesses.
The Roslyn Planning and Historical Preservation Commission supports the components of this grant application.
Thank you for our consideration.
Sincerely,
Jar iD _ Brodine, Chair
Roslyn Planning and Historic Preservation Commission
City of Roslyn
201 S in St., P.O. Box 451, Roslyn, WA 98941
PH 509-649-3105, FAX 509.649-3174
Roslyn @ inlan dnet, corn
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