HomeMy WebLinkAboutStaff Report 8-01-2017KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: August 1, 2017
ACTION REQUESTED: Request to Approve a Special Event Application authorizing
Scott & Jo Repp to hold the WestStar Open Roping event.
BACKGROUND: The Commissioners office received a Special Event
application from Scott & Jo Repp requesting permission to
host the WestStar Open Roping event on August 30, 2017
(12:30 p.m. – 6:00 p.m.).
INTERACTION: The applicant is requesting a waiver to Kittitas County Code
Chapter 5.20.100 – Penal Bond – Bond of Indemnity.
The applicant is not requesting a waiver to Kittitas County
Code Chapter 5.20.160 – Closing Hours.
The permit fee has been paid and Staff has routed the
application and received a recommendation of approval from
the following departments: Sheriff, Public Health, Public
Works, Solid Waste, Prosecutor-Not able to review but had a
verbal discussion, and Fire Marshal. (Specific comments
may be seen in the Department Memo’s attached).
RECOMMENDATION: Approve the Special Event Application from Scott & Jo
Repp to host the WestStar Open Roping event on August 30,
2017. With the following contingencies:
Fire Marshal
A site plan indicating parking area, concessions,
bathrooms, etc., shall be provided to this office a
minimum of two weeks prior to the event. The
applicant needs to contact this office and schedule an
inspection the week prior to the event. At the time of
the inspection, any additional requirements will be
noted and completed prior to the event.
Fire extinguishers shall be located in each vendor
unit, at the bleacher area and any other buildings in
which the public will have entry.
Public Health
Based on application details, it appears that Scott and
Jo Repp have addressed all public health
requirements for the 2017 event.
The following items have been noted to Public
Health Staff following previous events. Applicants
should make efforts to address these issues with
signage, logistics and/or education of attendees.
1. Food services have consistently struggled with
keeping items cool. Placing food services in a shaded
area will help your food service staff to keep items
cool and in compliance with food safety rules.
2. Reports from neighbors following the end of the
event state departing trailers are opening wastewater
valves (black and grey water) as they leave the event
property, discharging septic waste along the county
roads. Please educate participants to secure all
wastewater valves prior to leaving the property until
they make use of a legal waste station as is found on
Canyon Road, Ellensburg WA.
Prosecutor
Applicant needs to provide Ins. that lists Kittitas
County as an insured and not the “Event Center” also
the Applicant needs to provide a copy of the
Insurance Endorsement. Deputy Horner would not be
able to recommend approval until those obligations
are met.
Staff recommends approval noting that the obligations are
met by the Fire Marshal, Public Health, and Prosecutor, by
no later than 8/23/2017.
HANDLING: Staff will notify the applicant of the Board’s decision & send
a copy to the Sheriff, Public Works, Public Health, Solid
Waste, Prosecutor, Fire Marshal, Auditor, Code Enforcement
and KITTCOM.
ATTACHMENTS: Special Event Application
Memo’s from County departments
Proof of Ins. & TR -Receipt
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II