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Home My WebLink AboutResolutiontoApproveTaskOrder8KPFFKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA STAFF REPORT AGENDA DATE: July 18th, 2017 ACTION REQUESTED: Approve the Chairman's Signature on Formal Task Order Document Number 008 with KPFF Consulting Engineers BACKGROUND: Public Works was awarded Rural Arterial Program (RAP) funds from the County Road Administration Board (CRAB) for the replacement of the No. 6 Road Bridge in 2013. The bridge replacement project over Town Ditch was awarded $684,900 of RAP funds. The bridge was built in 1955 and rebuilt in 1963 and at the time of the grant application the bridge had a poor sufficiency rating of 27.82. Additionally the bridge is approximately four feet narrower then the road approach on either side. The cost for engineering services has been negotiated with KPFF Consulting Engineers for the structural design of the replacement. Public Works is in agreement that a not to exceed $87,500.00 is a fair cost for delivery and will keep the project at budget. Currently the schedule for deliver indicates design will be completed March 2018 with advertisement and award for construction commencing May 2018. It is anticipated that construction for the replacement bridge will occur Fall 2018 through Spring 2019. INTERACTION: Public Works RECOMMENDATION: Move to approve the Chairman's Signature on Formal Task Order Document Number 008 with KPFF Consulting Engineers HANDLING: Return one (1) copy to Public Works ATTACHMENTS: Formal Task Order Document Number 008 LEAD STAFF: Lucas Huck, County Engineer BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2017 - TO AUTHORIZE THE CHAIRMAN'S SIGNATURE ON FORMAL TASK ORDER DOCUMENT NUMBER 008 WITH KPFF CONSULTING ENGINEERS WHEREAS: Public Works was awarded Rural Arterial Program (RAP) funds from the County Road Administration Board (CRAB) for the replacement of the No. 6 Road Bridge in 2013; and WHEREAS: The bridge replacement project over Town Ditch is expected to have a total cost of $684,900; and WHEREAS: KPFF Consulting Engineers was selected as a civil on call consultant and is under contract with Public Works through agreement number KCPW 2017-19ENG2; and WHEREAS: Kittitas County Public Works negotiated Task Order Number 008 with KPFF Consulting Engineers to perform the structural design of the replacement structure; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chairman's signature on Task Order Document Number 008 with KPFF Consulting Engineers, as attached. DATED on this 18th day of July, 2017, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kjorsvik BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Paul Jewell, Chairman Laura Osiadacz, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Obie O'Brien, Commissioner KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS Formal Task Order Document (KPFF) Task Order Number 008 Maximum Amount Payable $87,500 Completion Date 3/31/2019 The general provisions and clauses of Local Agency Agreement Number (KCPW 2017- 19ENG2) shall be in full force and effect for this Task Order. Location of Project: Kittitas County Project Title: Road 6 Bridge Design (PS&E) Description of Work: Kpff shall perform the engineering analysis and design of the Road 6 Bridge to prepare for bidding advertisement date of April 2018. Scope of Work: Perform appropriate analysis and design calculations in accordance with the general and specific guidelines and specifications as contained in the WSDOT Bridge Design Manual (BDM) and if applicable or necessary to the LRFD AASHTO Design Specifications, and the Local Agency Design Manual. In all cases the most current edition, manual, guidelines or specifications shall provide criteria and minimal guidelines as required to meet all FHWA funding requirements. The work and fee are divided into 4 segments: Mana eg ment The specific line items are provided in the Consultant Fee Determination sheet. In general Kpff will manage the development of the PLANS, SPECS & ENGINEERING COST ESTIMATE (PS&E) in such a manner to ensure the County is able to achieve the desirable bidding date. This effort will include appropriate in-house duties such as invoicing, contract compliance assurance, file and staff organization, client communications (emails and telephone), and general project oversight and coordination of concepts to be followed in design, staffing, schedule and progress management. nocx_.� ac °"sc the co KITTITAS COUN7V DEPARTMENT OF PUBLIC WORKS KITTITAS COUNTY Meetings One meeting is budgeted at the County either on site or at the Public Works Office in Ellensburg. Brid eg Design & Development of Contract Documents Perform all analysis, design and development of the plans, specifications, and engineer's cost estimate to be used for the construction of the bridge and serve as the basis of the contract bid documents. Perform the necessary quality assurance and checks as deemed appropriate for this project. Provide load rating for bridge upon completion of the design or construction as requested by County. Estimate 10-11 plan sheets. Civil Design & Development of Contract Documents • Develop plans and drawings as needed for final profile, super elevation, roadway cross-sections on the north and south approach and driveway grades, detour plan and temporary erosion control. • Assist to write deviations as needed for the potential guardrail alignments and radius. • Review and assist in guardrail design and layout. • Develop / advise on specs related to civil items including cost estimate. Construction Support Provide on-call construction support services as requested by the County. At this time Kpff assumes we will perform shop -drawing reviews, some RFI reviews (assume 10 max), and provide consultation and quick response to contractor and County questions during the course of construction. One site visit is budgeted. Assumptions: This Scope and Fee are premised on the following assumptions: 1. County to provide all environmental permitting and Cultural Resource's and regulatory coordination for this project. 2. County to provide Kpff with a base survey map including utility types and locations from which Kpff can perform the most cost effective bridge layout. County will collect additional data as necessary per request by Kpff. Contours shall be in at least 2 ft increments and shall preferably extend at least 100 feet to the north, south, east and west of the bridge to include all driveways, ditches, and other items which are reasonable likely to impact the bridge layout and design. 3. County to provide geotechnical data for the design of the foundation. Currently it is believed that a pile cap foundation will provide the most cost effective design. However, a spread footing Ln5CF1)FS _. TO 7ryE KITTITA6 COUNTY KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS layout will be quickly reviewed to ensure this is the case. Kpff to discuss the pros and cons with the County before proceeding with a final decision and design. 4. Kpff to layout new bridge to ensure, as best as possible, that no right-of-way takes will be required. 5. Kpff to design guardrail layout in collaboration with the County. Guardrail on the bridge will meet current WSDOT/AASHTO design specifications and criteria based on road use and speed. Guardrail off the bridge will follow as best as possible the WSDOT Standard Plans for guardrail layout. The final guardrail alignment will achieve a best fit between the WSDOT Standard Plans and the actual space available to fit it. Based on early site visits it appears that the rail will need to make some very short radius turns to fit into the irrigation canal access roads and nearby residential driveways. 6. KPFF will provide all necessary Civil engineering effort including specifications, quantities and costs as needed for the development of these plans. This is assumed to include roadway sections, grade profiles, drainage issues, utility concerns, and shoulder and ditch layouts. County to coordinate with Kpff regarding guardrail off the bridge. 7. Kpff to provide specifications related to the PS&E they develop only. An effort will be made to consolidate all specs on to the plans to work in conjunctions with the WSDOT Standard Specifications (2016 and all amendments and GSP revisions to the latest date possible — likely January of 2018). 8. The bridge will be closed during construction. 9. Currently the new bridge is assumed to be designed for two 12 foot lanes, and two 2 foot shoulders. The width shall meet approach widths at a minimum, and as prescribed by the County. 10. No sidewalks. 11. County will inform Kpff if curbs are required and if they are what type, size, and the extent of layout beyond the bridge is desirable. 12. Bridge superstructure will have a 2% crown from the centerline of the roadway, or as prescribed by the County. 13. Stripping and final channelization of the approach and bridge will be provided by the KPFF. 14. There will be no drains on the bridge. 15. Bridge will be a single span. 16. Voided pre -cast box slabs with a 5 inch topping and overlay will likely provide the most cost effective design and will serve as the basis of the Kpff design unless prescribed differently by the County. 17. Kpff, as EOR, to make use of the Sargent concept development plans for efficiency to the extent possible but are not obligated to follow the Sargent layout and design explicitly. Milestones: Kpff will provide a PDF of the plans for the 30%, 75%, and 100% design at the dates shown below. For efficiency, the design will continue following milestone submittal while the county performs review of \F Cn\InIJL ..TO TIfC((/ G� KI MTAS COON'rV KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS the submitted plans. The county will endeavor to complete and return to Kpff all comments asap following receipt of them, but in no case more than 10 days following the milestone date - this is to reduce the likely -hood of redesign. Mile Stone Milestone Delivery Date Description 30% October 2017 Permit set. 3 sheets estimated. Layout, Elevation, Cross-section, basic notes 75% January 2018 10 sheets, all items including further development of the notes, specs, and quantities. 100 % Draft March 2018 10-11 sheets, all items developed and ready for construction, pending final review by county. Complete PS&E. 100% Stamped and Signed April 2018 Stamped and Signed Contract Documents — bid ready. Cost Breakdown: See Attached Completion Date: March 31, 2019 Agency Signature: Consultant Signature: Date: Date: July 12, 2017 Thomas H Whiteman, Associate / Project Manager Kinins County CONSULTANT LINE ITEM COST ESTIMATE WORK SHEET On -call -20$] Task Order CONSULTANT FEE DETERMINATION BY KPFF FOR KITTITAS COUNTY ON CALL ROAD 6 BRIDGE PSBE ESTIMATION OF MANAGEMENT AND ENGINEERING HOURS COST TASK ORDER8 vnnc Dave w( MOMullen) Project Man ager ITom Whiversho Teahnkal 6wdalm (Tam Whose n) semar Erglneer (9lrvho 4 CNi) Daagn Engineer (91ructurN8 CM) caD Tenn (so-uclural$04minelrarer CNII) wojeM IA Femoro.) MLLTPLIER'. REM SCOPE OF WORK $62.50 $6923 $6923 $4240 $35.16 $3900 $26,48 26552 t CONTRACT MANAGEMENT AND COORDINATION cont.ct compliance a On,l Mbn 16 2 2 $757 Client Communiwipns 8 $1471 Ia6 SFIlsr&General Projev1 Coordinahon 18 4 $3,590 SUMnnswei nl Coordination 0 Inwicing B Project Summaries 1.5 6 8 51.914 Labor Subtobl l: 3 34 0 0 0 0 14 $1.732 So 2 SITE OR CLIENT VISIT Iu a[v.Esrsowaaawot Td.NIE T) 4 4 4 $1.559 Prep. Meet WCMY 2 4 2 $1005 Lahr Sul 2:1 8 0 8 6 0 0 $2,564 $200 3 DEVELOPMENT OF PSSE- CONTRACT BID DOCUMENTS Sheet 1 -corer 1b 30 10.0 $1 s57 Sheel2-Gen Notes, OsenNies. space. Cron section 40 24.0 8.0 200 $6255 Sheri B- General Plan. Layout B Flair Bo 220 80 28.0 $1,226 She. 4- Foundatun. Abatmrm. W. Wane 1 20 4.0 20.0 200 $4,756 Sheet 5- Fourche, ACWmess W Willal 20 4.0 16.0 180 54,176 Sheet 6-Fral leg Plan and Gine. 1 3.0 4.0 16.0 20.0 $4,567 Sheet 7- Gore, 2, Orleans. Joint 20 4,0 16.0 180 $4.176 Shdrl Approach Slabts) 10 20 8.0 18.0 $3,020 Sheer 9- Bridge Ran 8 Gnarl 1 3.0 200 40 20.0 $5,248 Sheol Guartl Ra,128Mec 10 120 4.0 180 $3712 Plan orad Calculatun OulaAy LaMrol LM1ecb and ReWevrs 6.0 80 24.0 40 12.0 $6,]89 Plan Coordinalbn uilh Caunty(Survry, C.I. G..N.Innkal) 60 100 20 40 $2,830 LoaU Rating 20 20.0 40 $2,993 Ciui Engineering (wbw c, Al ,ad. oad.. detour plan, deWatbns. guardrail review, Stripping. TE50, drainage review, ac) 80 40.0 40.0 36.0 $13,436 Labor Subbtal 3: 6 8 41 193 150 242 0 $70.794 $0 4 COSTRUCTION SUPPORT - dvnexu Consolation, RFI and Shop Rei Questions Did or County Vold 1 4 12 12 6 1 $4 064 labor Subtobl4: 1 0 4 12 12 6 t $4,064 TOTAL LABOR 10 48 45 213 188 246 15 $ 86154 TOTAL REIMBURSABLE ii f MANAGEMENT RESERVE (OPTIONAL) I $ A GRAND TOTAL -NOT TO E%CEEB $825 $3,523 $3,115 $9,031 $5,90] $9.672 f3W