HomeMy WebLinkAboutResolutiontoAwardFencingBidKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA STAFF REPORT
AGENDA DATE: July 18th, 2017
ACTION REQUESTED: To Award the Contract for Fencing at the Airport and the
Intersection of Rader Rd and Wilson Creek Rd and Authorize
the Public Works Director to Execute the Same
BACKGROUND: The Department of Public Works solicited bids for the fencing
of two parcels being utilized as a rock stockpile site by Public
Works at the Airport, and for fencing replacement at the
intersection of Rader Road and Wilson Creek Road following
previously performed tree removal addressing unsafe sight
distance conditions.
Bids were solicited in accordance with RCW 39.04.155 Small
Works Roster Contract Procedures.
Bids were received by e mail on July 6`h, 2017 at 10:00 a.m.
The engineers estimate reflected a total project cost of
$41,000. It is understood that construction costs are
increasing regionally due to the increase in demand by
approximately 20% against recent bid history.
One (1) bid was received for the prescribed work. Public
Works recommends awarding the contract to Ellensburg
Fence Co. for the amount of $57,205.40 (bid corrected to
reflect observed error) approximately 30% over the engineers
estimate. Public Works would like to complete fence repairs
at Radar Road and enclose our existing aggregate stockpile at
Bowers Field Industrial area.
Work will commence immediately and will be completed
prior to September 30`s 2017.
INTERACTION: Public Works
RECOMMENDATION: Move to approve a resolution awarding the Contract for
fencing installation at the Airport and at the Intersection of
Rader Road and Wilson Creek Road and Authorize the Public
Works Director to Execute the Same.
HANDLING: Return one (1) copy to Public Works
ATTACHMENTS: Ellensburg Fence Co Bid Proposal
LEAD STAFF: Lucas Huck, County Engineer
BID PROPOSAL
TO: Lucas Huck P.E. County Engineer
Kittitas County Public Works
411 North Ruby, Suite 1
Ellensburg, WA 98926
509-962-7523
This certifies that the undersigned has thoroughly examined the specifications governing the bid
items as set forth in this Proposal, and that the method by which payment will be made for said
bid items, is understood. The undersigned also hereby agrees to pay labor not less than the
prevailing rates of wages in accordance with the requirements of the Washington State Labor
and Industries guidelines for this project. The undersigned hereby proposes to undertake and
supply the bid items in accordance with said specifications and the following schedule or rates
and prices:
DATED this 6 day of July 2017
Chris Gaidos
President
Signature of Authorized Official
Ellensburg Fence Cc
Contractor
PO Box 898
Address
Ellensburg, WA. 98926
City, State, Zip Code,
509-929-4090
Telephone
NOTE: If the Bidder is a Corporation, this proposal must be executed by its duly authorized
officials.
BID PROPOSAL SCHEDULE OF RATES AND PRICES
TO: The Board of County Commissioners
Kittitas County Courthouse
205 West 5th
Ellensburg, WA 98926
This certifies that the undersigned has thoroughly examined the location of the;
Installation of Fencing Along Kittitas County Owned Property and Roadway Rights of Way
and that the Plans, Specifications, and Contract governing the work embraced in this improvement and that the
method by which payment will be made for said work is understood. The undersigned hereby proposes to
undertake and complete the work embraced in this improvement, or as much thereof as can be completed with the
money available, in accordance with said Plans, Specifications, and Contract, and the following Bid Proposal
Schedule of Rates and Prices:
NOTE: (Unit prices for all items, all extensions, and total amount of bid, shall be shown)
ITEM
N0.
PLAN
QUANTITY
UNIT
ITEM DESCRIPTION
UNIT
PRICE
TOTAL AMOUNT
PREPARATION
1
1
LS
CLEARING AND GRUBBING
$ 3200.00
$ 3200.00
OTHER ITEMS
2
310
L.F.
WIRE FENCE TYPE 1
$ 7.40
$ 2294.00
3
1385
L.F.
8 FOOT CHAIN LINK SECURITY FENCE - WITH
THREE STRAND BARBED WIRE
$ 28.60$
39611.00
4
2
EACH
COMMERCIAL CANTILEVER SLIDE CHAIN LINK$
DUAL GATE -32 FOOT OPENING
3210.00
$6420.00
5
1
L.S.
PROJECT TEMPORARY TRAFFIC CONTROL
$ 980.00
$ 980.00
6
1
EST
ROADSIDE CLEANUP
500
500
BID TOTAL = $52,505-00
With Kittitas County Tax $56,705.40
NON- COLLUSION DECLARATION
Failure to return this Declaration as part A the bid proposal package will make
the bid nonresponsive and ineligible for award.
I, by signing the proposal, hereby declare, under penalty of perjury under the laws of the
United States that the following statements are true and correct:
1. That the undersigned person(s), firm, association or corporation has (have) not, either
directly or indirectly, entered into any agreement, participated in any collusion, or otherwise
taken any action in restrain of free competitive bidding in connection with the project for
which this proposal is submitted.
2. That by signing the signature page of this proposal, I am deemed to have signed and have
agreed to the provisions of this declaration.
NOTICE TO ALL BIDDERS
To report bid rigging activities call:
1-800-424-9071
The U.S. Department of Transportation (USDOT) operates the above toll-free "hotline" Monday
through Friday, 8:00 a.m. to 5:00 p.m., Eastern Time. Anyone with knowledge of possible bid
rigging, bidder collusion, or other fraudulent activities should use the "hotline" to report such
activities.
The "hotline" is part of USDOT's continuing effort to identify and investigate highway
construction contract fraud and abuse and is operated under the direction of the USDOT
Inspector General. All information will be treated confidentially and caller anonymity will be
respected.
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION
M
RESOLUTION TO AWARD THE BID FOR FENCING AT BOWERS FIELD AND AT
THE INTERSECTION OF WILSON CREEK ROAD AND RADER ROAD AND
AUTHORIZE THE PUBLIC WORKS DIRECTOR TO EXECUTE SAID CONTRACT
WHEREAS: Bids were solicited in accordance with RCW 39.04.155 Small Works Roster
Contract Procedures for two separate small works County fencing projects; and
WHEREAS: Bids were received via e-mail on July 6, 2017 at 10:00am in the Kittitas County
Public Works Department and one (1) bid was received; and
WHEREAS: The Public Works Department recommends that the responsible bid of Ellensburg
Fence Co. be accepted for a price of $52,404.00; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the
best interest of the public, does hereby award the bid for fencing at Bowers Field and at the
Intersection of Wilson Creek Road and Rader Road, upon such terms and conditions as specified
in the Proposal submitted by said bidder(s).
BE IT FURTHER RESOLVED that the Director of Public Works is authorized to sign the
contract documents upon such terms and conditions specified in the Proposal submitted by said
bidder(s).
DATED this 18th day of July, 2017, at Ellensburg, Washington.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Paul Jewell, Chairman
Laura Osiadacz, Vice -Chairman
Obie O'Brien, Commissioner