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Home My WebLink AboutBattle of the Bands - Dept. Head FeedbackKittitas County, Washington BOARD of COUNTY COMMISSIO l:- EVENT APPLICATION Thank you for your interest in holding a special event in Kittitas County. Please complete and return this application along with any other materials to the Kittitas County Board of Commissioners at least 60 days prior to the day upon the event is scheduled. Any misrepresentation in the application materials or deviation from the final agreed upon route and/or method of operation described may result in the immediate revocation of an issued permit. Specifics outlining Event Permits can be viewed athtW://www.co.kittilas.wa.us/boc/`cogntyLcode/`titleG5.asp Event Information Name of event: Battle of the Tribute Bands Date(s) of event: Sunday, July 2nd, 2017 Hours of operation: 2PM-10PM Description of the event: An outdoor concert in the Swiftwater Cellars Amphitheater with approximately 700-800 Quests. Has this event taken place before? 'VeS No Dates: 7/6/2013, 7/5/2014, 7/4/2015 & 7/2/2016 Estimated attendance: 700-800 How is your event being publicized? Radio, Print, Social Media, Television. Only posters have been created thus far. Please attach any flyers, posters, etc. with your application submission. Contact Information Name of the organizer/ contact person: Colette Graham Address: PO Box 492, Roslyn, WA 98941 Phone number(s): 509.852.7310 Email address: colette@swiftwatercellars.com Date of birth of applicant: 11/22/1984 KITTITAS COUNTY COURTHOUSE • 205 WEST 5h, SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.colittitas. wa, us X81/ If the application is made on behalf of a partnership, please submit full names with their residence and post office address for a period of six months prior to the date of application together with the location of principal office or place of business of such corporation. Emergency contact name(s) and phone number(s) that can be contacted during the event: Colette Graham 509.572.5756 Name Phone Number Leena Haija 509.378.8814 Name Phone Number WRITTEN PERMISSION TO ENTER EVENT SITE I/ We hereby permit law enforcement and/or County officials to enter the site for which the Event Application has been granted at the time of the event and up to five days prior to the event for the purposes of inspecting and enforcement of County Code and other applicable laws, and pursuant to my agreement and representations made in connection with this Event Application. SWORN STATEMENT OF COMPLIANCE I/ We hereby acknowledge that I/ We have read Kittitas County Code, have familiarized myself with County requirements. I/We agree that either my designated agent or I/ we shall be on site at all times and shall be responsible for the operation of the event and for compliance with all legal requirements in connection with this event. I/ We understand that failure to comply with the rules, regulations and conditions set forth in Code may be deemed a gross misdemeanor and that drug or narcotics violations are crimes under RCW. Colette Graham Applicant Name (Print) Leena Haija Applicant Name (Print) LO -15 ... KITTITAS COUNTY COURTHOUSE • 205 WEST 5"', SUITE 108 - ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.colittitas.wa.us Jam. _ Kittitas County, Washington BOARD OF COUNTY COMMISSIONERS Fire Safety and Protection If more than 50 people are expected at your event, you must complete a separate application process which can be obtained through the Kittitas County Fire Marshal's office. You may contact the Fire Marshal's office at 509-962-7000. Will there be a temporary structure erected for the event? Vs No If yes, you must attach a drawing including the dimensions. The structure may require an inspection by County staff prior to the event. Public Health/Environmental Health Will there be food served at the event? No If no food will be served at the event then, no permit or application is required. If yes, is the food and beverage that you intend on preparing and serving at the event exempt from permit requirements ht!p://www.co.kirdtas.wa.m-3/hLalth/`food.am7 - If yes, please submit an application for exemption from permit and proof of food handlers training to the Kittitas County Public Health Department (KCPHD). If yes, and the food or beverage is not considered exempt from permit, then does the person or organization preparing and serving the food have a food service permit, temporary food service permit, or catering permit from KCPHD? - If yes, please provide a list of foods and beverages that you intend on having prepared and served at the event along with the name and phone number(s) of the permitted person or organization. If yes, and the person or organization preparing and serving the food does not already have a food service permit. - Then a temporary food service permit or catering permit will need to be acquired from KCPHD prior to the event. Please allow at least 2 weeks to complete the food service permitting process. KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.co.kittitas. wa. us Are there permanent or fixed bathroom facilities already available at the location of the event? Y/s No If yes, please provide an estimated attendance for the event, a detailed map that identifies the name and address of the physical facility that will provide lavatory facilities for the event, quantity of toilette facilities available for each gender, and the distance from the event that patrons must walk. If no, please provide an estimated attendance for the event, specific information related to the number of portable restrooms that will be provided, the distance from the event that patrons must walk, and a service plan to ensure that sani-cans remain in a sanitary condition. You must include the location of the portable restrooms on a map/ diagram of the event. KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.co.kittitas.wams ow IMMMIlb Kittitas County, Washington BOARD OF COUNTY COMMISSIONERS Law Enforcement/Securibff mergency Medical Services Will there be security on site during the event? Vs No If yes, please provide a complete list of names and contact information for who will be providing the security. Will Emergency Medical Services (EMS) be on site during the event? Y/s No If yes, please provide written verification from the providers. Will there be music, sound amplification or any other noise impacts? Vs No If yes, Kittitas County has a noise ordinance in effect (see County Code for details). If your event is scheduled for outside of the allowed time, you must submit a written letter to the Board of County Commissioners requesting a waiver and it must be included with your application materials. Will you have traffic control? Vs No If yes, please provide documentation on how the traffic control will be addressed. Will there be off-site parking? vs No If yes, please provide the location and a parking plan. Will there be shuttle buses provided for attendees? Vs No If yes, provide a map of their route. Will there be alcohol served at the event? s No If yes, a State permit is required from the WA State Liquor Control Board and must submitted with your application materials. KITTITAS COUNTY COURTHOUSE - 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.c0.kittitas, wa. us Kittitas County, Washington BOARD of COUNTY COMMISSIONERS Public Roads Will the event obstruct, interfere or require the closure and free use of any public road, street or right-of-way? Yes V6 If yes, please provide a detailed adequate traffic and detour plans at the time of submission of the application. Will there need to be road closure or detour signs posted? Yes V6 KITTITAS COUNTY COURTHOUSE • 205 WEST 5h, SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 - FAX (509) 962-7679 www.co.kittitas.wa.us Kittitas County, Washington BOARD of COUNTY COMMISSIONERS GarbageMecycling Do you have a plan for garbage and recycling? VZ- No A written plan for garbage and recycling must be attached to your application materials. For questions or assistance contact the Kittitas County Solid Waste Department at 509-962-7542. Insurance Have you obtained a Certificate of Insurance, specifically naming "Kittitas County" as an insured? Y/s No A copy of the Certificate of Insurance must be included with your application materials. Kittitas County must be named as an additional insured in the amount of $1,000,000.00 per occurrence and $2,000,000.00 aggregate coverage. Penal Bond - Bond of Indemni A $5,000.00 Penal Bond - Bond of Indemnity is required to be deposited with the County Treasurer to save and protect the streets, pavements, bridges, etc. from damage. The deposit or its balance will be returned once the event has been held and the Board of County Commissioners has certified no damage has been done and that the County has not incurred additional expenses Are you submitting;Is 5,000.00 Penal Bond - Bond of Indemnity with your Event Application? No If no, you must request a letter in writing to the Board of County Commissioners requesting a waiver to the Penal Bond - Bond of Indemnity and outline the specific reasons why it should not be required of your event. County Filings and Registration Is there a cost to attend the event? Y/s No How much are you charging to attend your event? Adult $30/Child $20 KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www. colittitas.wams c� SWIFTWATER CELLARS Seating Seating for this event will be festival style seating. This means that there will be general admission with the venue being a large open area and patrons will have to bring their own seating i.e. chairs or blankets. The "seating" will be filled on a first come first served basis. Food & Beverage Swiftwater Cellars will be serving various foods that will be prepared onsite in our cooking facilities as covered under our Kittitas County Public Health Department "General food services food level 3/ Supplemental Catering" Permit. The permit number is FE -16-00160 and is valid through October 31, 2017. All staff that will be handling food will have valid food handler's permits. Beer, wine, and select hard alcohol will be available during the concert. All staff serving alcoholic beverages will have valid MAST permits. Swiftwater Cellars staff and security will be on hand to check IN for all patrons who will be consuming alcohol and staff will also be roaming the venue looking for any alcohol consumption violations that may occur. Bathroom Facilities Currently, the Swiftwater Cellars Amphitheater has 8 fixed restroom units. We will be bringing an additional 7 restrooms and 1 hand washing stations to handle the crowd of approximately 700 people. With a total of 15 restrooms, approximately 7 will be for males and 8 for females. Please see the attached map for the proposed restroom locations that are marked with an X. Patrons will not need to more than 200 feet to reach a restroom from anywhere inside the venue. There will also be 2 restrooms and a hand washing station located at the offsite parking location. M.T.H Septic Service will be providing the portable units for our event. The address for M.T.H Septic Service is 281 Hugh Banks Road, Cle Elum, WA 98922. Security Swiftwater Cellars staff will be providing security for the event. We anticipate have 5-10 staff members onsite for security during the event to keep patrons safe and assist in controlling human traffic in an orderly fashion. Leena Haija will be the event manager at the concert. We also plan on having 3-4 security guards onsite for any disturbances and safety concerns. We have hired Phoenix Protective Corporation (PPC) for the additional security guards. The address for Phoenix Protective Corporation is 1519 E. Nob Hill Boulevard, Yakima, WA 98901. The contact for PPC is Gabe Villanueva, Operations Manager. There will also be an additional 10-15 Swiftwater Cellars staff members onsite handling various functions for the event. EMS Services We have an agreement with Fire District 7 and they will provide an onsite team to handle any EMS needs that may arise during the event. Traffic Control Parking at the event venue will be extremely limited and all event attendees will be encouraged to park at the offsite parking location. Please see the offsite parking plan below. Handicap access parking spots will be maintained at the event venue for patrons displaying a state certified placard. Offsite Parking Event patrons will be instructed to park at the Maintenance Building parking lot and Dawson Park parking lot located on Suncadia Property. Parking attendants will be at the offsite location to direct traffic and maintain safety at the location. Any patrons staying at the Suncadia Lodge can and will be encouraged to park there and take the Suncadia shuttle to the venue. Shuttle Buses Shuttle vans will be provided for patrons parking at the Maintenance Building parking lot and Dawson Park parking lot. There will be 2-3 vans shuttling between the venue and offsite parking. Due to the closer proximity of the designated parking areas many of the patrons will likely walk to the venue. Garbage/Recycling We have a contract with Waste Management of Ellensburg and they will bring additional dumpsters to our location to handle the increased amount of garbage produced by the event. We will also have the proper recycling receptacles placed next to each garbage can to reduce the amount of trash produced by the event. Insurance Swiftwater Cellars current certificate of liability has been included with the Kittitas County event application. The included certificate of liability expires on 7/7/2017. Kittitas County will be receiving a new certificate of liability from the Swiftwater Cellars insurance agent prior to the policy expiration date and Kittitas County will be named as an insured certificate holder. i - I SWIFTWATER C e L F rt d p presents res 'r r Aw OF AV e 1AOOO' Af I�l0�� 1-E11 Sunday, July 2nd Doors open at 2:00pm Wasted on the Way (Crosby Stills Nash & Young) �so 'm Prism (Johnny Cash) Invisible Touch (Phil Collins) Jealous Dogs (Pretenders) American Fool (John Cougar Mellencamp) /Tr. *Wr A'lo 0'v � tea : �har� wsh r rittitas County Public Health DepartMent To Protect and Promote the Health and the Environment of the People of Kittitas County FOODS E rr%ICE PERMIT PERMIT No. FE -16-00160 U016Q Granted to: SWIFTWATER CELLARS This permit is for: GENES -f1,L FOOD SERVICES FOOD LEVEL 3 Permit can only be used at this location 301 i ,`PE RIDER DR CLE ELUM, WA 98922 THIS PERMIT EXPIRES ON: *This permit is not transferable* PUBLIC HEALTH DEPARTMENT ENVIRONMENTAL HEALTH 507 N NANUM ST, SUITE 102 ELLENSBURG, WA 98926 (509) 962-7515 ---Jwl-- A6 Regulatory Date Authority Health Officer Date KITTITAS COUNTY FIRE MARSHAL'S OFFICE 411 N. Ruby St., Suite 2, Ellensburg, WA 98926 is Office (509) 962-7657 Fax (509) 962-7682 Fire Marshal "Special Event/Assembly" Permit Application Date: 'rj j,(j (� ❑ Initial ❑ Renewal Pertx>it #: Event Permit (Temporary) Title of Event: L�•�y Dates/rimes of Event: *.2.N+ J Y S �� _ 1 I}'� p��'�� r C (� Physical Location of Event: kci de* br k., & E k1hi f W/t yg j t � ❑ Indoors Outdoors ��C• V, Event Coordinator : f tl - Phone #: t50q. �� • L� O Cell #: iE[. �/ j T o •��. • 55ca Mailing Address City rJ_� n St WA- 176 Email: / STI , ❑ Assembly Occupancy (Permanent) Specific Use of Building: Physical Address: Assessor's Map #: Building Tanant : Phone #: Cell #: Mailing Address City St Zip Email: Building Owner: Phone #: Cell #: Mailing Address City St Zip Email: 060ra.0M"tidn: (dnLy: tegainA for Assembly 0ouWaney Permits) SUM MON: TUE: WED: THU: 77— SAT: Specific Description of Operation/Event: (Required for both permits) in gNj th gi nj'4h. a+p"ff 4jQA WOO -1W a*noLa� Food/Beverage? YES NO Alcohol Served?5 No Live Entertainment? ES) No Security On Site? ES NO Tents? #of YES (7 Stages? #of _� Y15 NO Emergency Contact: Phone #: t -ma. - r Ja- 5oq co14 • wb-'s After Hours: Phone #: 9.30e" 5c�. 3 8.1814 I hereby state that the above information is correct. I agree to comply with all requirements related to this Event/Assembly Permit. I further agree to, and hereby grant to the Kittitas County Fire Marshal's Office the right to enter onto the premises as described for this permit application, for the purpose of making such inspections and tests as may be required. This permit is valid until renewed, revoked, or expired and is non- transferrable. Owner / Au ori2ed Agent II ((L�� Signature: Print Name:AO–k T, Title: G� rL Az+15444 .zi —Date: Version 2009.2 SWIFCEL-01 CMOORE '4�►�0- DATE (MMDD/VYYY) CERTIFICATE OF LIABILITY INSURANCE 8115/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the Certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER COHTA NAME! _ Richland Office P TA Pa newest Insurance, Inc. �, ']n ,l�q}I(N9) 946-6161 �i ($86 215-4862 390 Bradleyy Bivd, ADDRESS Richland, INA 99352 INSURER(S) AFFORDING COVERAGE NAIC 9 INSURER A: Allied World Specialty Insurance Company INSURED Swiftwater Cellars, LLC PO Box 492 Roslyn, WA 98941 INSURER B: INSURER D: INSURER E: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iN&R- POLICY EFF OOLFC91X 117 REL TYPE OF INSURANCE POLICY NUMBER MMIDD/YYYY mmmo1YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,0 I CLAIMS -MADE rX OCCUR X 15115007903 07/0712016 0710712017 G $ 1,000,0 ET )C Liquor X WA or GaSt MED EXP/Anyoneperson) $ 10,0 p P PERSONAL& ADV INJURY S 1_ene_n G_EN'L AGGREGATE LIMIT APPLIES PER: POLICY ] PRO -u LOC JECT u AUTOMOBILE LIABILITY A X ANY AUTO ALL OWNED SCHEDULED AUTOS I -TI AUTOS XHIRED AUTOS NON -OWNED AUTOS X UMBRELLA LIAR X OCCUR A EXCESS LIAB � CLAIMS -MADE, nen I X I Dr:sc:.,ry ..e Qi WORKERS COMPENSATION I PER E7, E Ulm - AND EMPLOYERS'LIABILITY YIN ANY PROPRIETORIPARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? N/A E.L. EACH ACCIDENT $ (Myandatory In NH) E.L. DISEASE - EA EMPLOYE S descrIbe _DESCRIPTION OF OunderPERATIONS below .. E.L. DISEASE - POLICY LIMI7 S I —.--I I_ I 1 I DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) e: All Events, Kittitas County Is added as additional insured CERTIFICATE HOLDER Klttltas County 205 W 5th Ave Ellensburg, WA 98926 ACORD 25 (2014101) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE etw mm� 01988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 07/0712016 GENERAL AGGREGATE $ PRODUCTS-COMP/OPAGG S S 16007903 07107/2017 E nCbvn Sl LIMIT $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ pater KRTY DAMAGE S 17007903 07/0712016 0710712017 EACH OCCURRENCE S AGGREGATE $ WORKERS COMPENSATION I PER E7, E Ulm - AND EMPLOYERS'LIABILITY YIN ANY PROPRIETORIPARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? N/A E.L. EACH ACCIDENT $ (Myandatory In NH) E.L. DISEASE - EA EMPLOYE S descrIbe _DESCRIPTION OF OunderPERATIONS below .. E.L. DISEASE - POLICY LIMI7 S I —.--I I_ I 1 I DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) e: All Events, Kittitas County Is added as additional insured CERTIFICATE HOLDER Klttltas County 205 W 5th Ave Ellensburg, WA 98926 ACORD 25 (2014101) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE etw mm� 01988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD NAMED INSURED: Swiftwater Cellars LLC POLICY NUMBER: 5115-0079-03 EFFECTIVE DATE:71712016 AUTOMATIC ADDITIONAL INSURED ENDORSEMENT THIS ENDORSEMENT CHANGES THE COVERAGE FORM. PLEASE READ IT CAREFULLY. This endorsement modifies the insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM SECTION V — WHO IS AN INSURED is amended to include as an insured any person or organization but only with respect to the following: a. Liability for "bodily injury", "property damage", or "personal and advertising injury" resulting from, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. in the performance of your ongoing operations; 2. in connection with premises owned by or rented to you; or 3. resulting from the ownership, maintenance, or use of premises leased to you and subject to the following additional exclusions: (a) any 'occurrence" which takes place after you cease to be a tenant at that premises. (b) structural alterations, new construction or demolition operations performed by or on behalf of the person or organization you have leased from. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. WI -GL 00014 00 (06112) Page 1 of 1 Includes copyrighted material of Insurance Services Offices, Inc. with its permission. i itcicas vont Sapid Waste VA April 28, 2017 Kittitas County Solid Waste Programs 925 Industrial Way, Ellensburg, WA 98926 Telephone: (509) 962-7542 Fax: (509) 962-7087 Kittitas County Board of Commissioners 205 W 5th Ave Suite 103 Ellensburg, WA 98926 Subject: Special Event Application Dear Board of County Commissioners, Kittitas County Solid Waste has reviewed the Special Event application for the Battle of the Tribute Bands venue organized by Swiftwater Cellars. The event staff has a recycling and garbage plan that meets our satisfaction. Please contact me at [509] 962-7577 if you have any questions. Thank you, C111(eow (/air A% Ve,Yte,- Clinton Van de Venter Household & Hazardous Waste Supervisor Kittitas County Solid Waste Kittitas County Public Health Department Memo To: Kittitas County Board of County Commissioners From: Kittitas County Public Health Department, Holly Myers, Environmental Health Supervisor Date: May 30, 2017 RE: Battle of the Tribute Bands If the information stated in the application by the organization for the "Battle of the Tribute Bands" event is true, accurate, and there is stewardship in following through with such statements then the applicant, Colette Graham, has at this time met all the requirements of the Kittitas County Public Health Department including: • Food Safety and Services operating under Permit No. Fe -16-00160 by Swiftwater Cellars. + Bathroom Facilities Please feel free to contact me if you have any questions or concerns. Sincerely, (�el ' O. Holly Myers, Environmental Health Supervisor CC: Kittitas County Board of Commissioners Julie Kjorsvik, Kittitas County Board of Commissioners Clerk Mandy Buchholz, Kittitas County Board of Commissioners Deputy Clerk Mandy Buchholz From: Judy Pless Sent: Wednesday, May 31, 2017 4:00 PM To: Mandy Buchholz Subject: RE: 3 Special Event Applications from Swiftwater Cellars for Review Mandy Swiftwater Cellars is currently registered online for reporting Admissions Tax. They do not report by event, but I would remind them this event would be eligible for the collection of admissions tax. Judy Pless Budget & Finance Manager Kittitas County Auditor's Office Accounting Department 509-962-7502 509-962-7687 fax From: Mandy Buchholz Sent: Wednesday, April 26, 2017 2:04 PM To: Gene Dana; Mark Cook; Lucas Huck; Chuck Reed; Jim Van De Venter; Josh Hink; Clinton Van De Venter; Patti Johnson; Holly Myers; Robin Read; Clayton Myers Cc: Judy Pless; Brett Wachsmith; Laura Osiadacz; Obie OBrien; Paul Jewell Subject: 3 Special Event Applications from Swiftwater Cellars for Review Importance: High Good Afternoon, Our office received the attached Special Event Applications from Swiftwater Cellars to host: Battle of the Tribute Bands July 2nd 2017 / Super Diamond Neal Diamond Tribute August 18th, 2017 / Kings of Country September 8th, 2017. I plan to place this request on the June 6, 2017 Agenda for the Boards consideration. Please submit your departments recommendations to me no later than May 31, 2017. If there are still outstanding issues, please indicate those in writing as well. For specific questions/ concerns regarding the event I would ask that you contact the appBont 41rectly. Judy please advise of theapplicant's reporting status. Thank you all, have a great rest of your week! M,ay.oGf �, CMC Deputy Clerk of the Board III Kittitas County Commissioners Office 205 West Fifth Street Suite #io8 Ellensburg, WA 98926 5o9 -962-75o8 (Office) 5o9-962-7679 (Fax) http://www.co.kittitas.wa.W • KITTITAS COUNTY FIRE MARSHAL'S OFFICE 0.1 411 N. Ruby St., Suite 2, Ellensburg, WA 98926 Office (509) 962-7657 Fax (509) 962-7682 April 27, 2017 Board of County Commissioners 205 W. 5th Street Ellensburg, WA 98926 Re: Swiftwater Cellars Concert Series To Whom it May Concern: In regard to the above mentioned projects, I have the following comments: ■ An event permit is required from the Fire Marshal's Office for this event schedule. The appropriate fee and permit application has been received by this office. • The seating is fixed seating arrangement, as is the stage. The egress points were discussed during the inspection last year, however to reiterate, there shall be two egress access points in the fencing, with a minimum opening of 6 feet. • During my conversation with the applicant, they indicated that there were to be five events held this year. The intent of the IFC is to provide a reasonable level of life safety and property protection from the hazards of fire, explosion or dangerous conditions. If you have further comments or questions, please do not hesitate to contact me at 509-962-7000. Sincerely, Josh Hink Kittitas County Fire Marshal P r e v e n t i o n • Education • I n v e s t i g a t i o n ■ E n f o r c e m e n t Version 2009.2 c eF y xrr71rns CU1;N Y MEMORANDUM DEPARTMENT OF PUBLIC WORKS Mark Cook, PE Director TO: Kittitas County Board of County Commissioners FROM: Luke Huck P.E. County Engineer << DATE: May 19, 2017 SUBJECT: Swiftwater Cellars Special Event Applications After review of the special event applications submitted by Swiftwater Cellars to host: Battle of the Tribute Bands July 2nd 2017 / Super Diamond Neal Diamond Tribute August 18th, 2017 / Kings of Country September 8th, 2017. Kittitas County Public Works recommends approval as it is indicated in the application that event parking, and traffic control will take place within Suncadia. The proposal suggests the use of offsite parking areas and the use of shuttles to the venue so no impacts are anticipated to public roads. Please feel free to contact Kittitas County Public Works with any additional questions you may have at 509-962-7523. Page 1 of 1 411 N. Ruby St. Suite 1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Mandy Buchholz From: no-reply_ServiceRequests@co.kittitas.wa.us Sent: Tuesday, May 16, 2017 9:44 AM To: Mandy Buchholz Subject: Prosecutor Service Request 138458 1 Special Event Applications -Swiftwater Cellars -Battle of the Tribute, Kings of Country, Neal Diamond Tribute Mandy Buchholz, We have made an update to your service request. A copy is displayed below. As we continue to work on your request you will receive additional notifications. Please review the issue fields as they may contain a request for something necessary to continue working on the request. Note: This email was sent from an unmonitored account. Please do not reply to this email. To respond, please update your service request on CAMAS using the link below. Request #38458 - Special Event Applications -Swiftwater Cellars -Battle of the Tribute, Kings of Country, Neal Diamond Tribute Initial request: Good Afternoon, Our office received the attached Special Event Applications from Swiftwater Cellars to host: Battle of the Tribute Bands July 2nd 2017 / Super Diamond Neal Diamond Tribute August 18th, 2017 / Kings of Country September 8th, 2017. 1 plan to place this request on the June 6, 2017 Agenda for the Boards consideration. Please submit your departments recommendations to me no later than May 31, 2017. If there are still outstanding issues, please indicate those in writing as well. For specific questions/concerns regarding the event I would ask that you contact the applicant directly. Judy please advise of the applicant's reporting status. Thank you - have a great rest of your week! More will be uploaded since this won't allow but ONE at a time. Latest update: I recommend approval for Battle of the Tribute Bands. However, approval of the Super Diamond and Kings of Country events is conditional upon receipt of corrected/updated certificates of insurance with correct dates. Christopher Horner 5/16/2017 9:44:28 AM Status: Open Assigned to: Christopher Horner Priority: Soon Due date: 5/26/2017 1:00:00 PM Uodate or cancel your request Mandy Buchholz From: Colette Graham <colette@SWIFTWATERCELLARS.COM> Sent: Monday, May 15, 2017 3:18 PM To: Christopher Horner; Mandy Buchholz Cc: Rebecca Schoos Subject: RE: Kittitas County Cert Thank you Chris! Have a great day! Colette Graham I Swiftwater Cellars 301 Rope Rider Drive, Cle Elum, WA 98922 P:509-852-7310 C:509-572-5756 colette@swiftwatercellars.com From: Christopher Horner [mailto:christopher.korner@co.kittitaa.wa.us] Sent: Monday, May 15, 2017 3:14 PM To: Colette Graham <colett @SWIFTWATERCELI.ARS.COM>; Mandy Buchholz<Mand]L84chhotz@co-kittitas.wa.us> Cc: Rebecca Schoos<rebecca.schoos@co.kittitas.wa.us> Subject: RE: Kittitas County Cert I will recommend approval of your insurance certificates, conditioned upon receiving new certificates as described in your email. Thanks! Chris Horner Deputy Prosecuting Attorney Kittitas County From: Colette Graham [mailto:coletteOSIMF FWATERCELLARS.COM] Sent: Monday, May 15, 2017 2:19 PM To: Christopher Horner; Mandy Buchholz Cc: Rebecca Schoos Subject: RE: Kittitas County Cert Hello Chris, The updated certificate will not be issued until after our first concert on 7/2/17. The current certificate is valid through 7/7/17 and usually the new coverage is bound that day or the day before. There will be an updated certificate issued before the second concert on 8/18/17. The concert dates and new certificates have fallen this way for at least the past 3 years while I have been filing the paperwork so please let me know if you have any other questions. Thank you, Colette Graham I Swiftwater Cellars 301 Rope Rider Drive, Cle Elum, WA 98922 P:509-852-7310 C:509-572-5756 colette__@swiftwaterce Ilar� c:an: From: Christopher Horner [mailto:christopher.korner@co..kittitas.vAill.u':] Sent: Monday, May 15, 2017 1:50 PM To: Colette Graham <Coiette SWIFTWATERC£LLARS.COM>; Mandy Buchholz <Mandy.Buchholzaco _kii itas.wa.us> Cc: Rebecca Schoos <rebecca.schoos co.kittitas.wa.us> Subject: RE: Kittitas County Cert Let me know when the updated certificate is ready, and I'll review it. Thanks! Chris Horner Deputy Prosecuting Attorney Kittitas County From: Colette Graham [mailto:colette@SWIFTWATERCELLAR5.COM] Sent: Monday, May 15, 2017 1:11 PM To: Mandy Buchholz Cc: Christopher Horner Subject: RE: Kittitas County Cert Yes, they cannot issue a new certificate with the updated expiration date until coverage is bound. Thanks, Colette Graham I Swiftwater Cellars 301 Rope Rider Drive, Cle Elum, WA 98922 P:509-852-7310 C:509-572-5756 colette@swiftwatercellars.com From: Mandy Buchholz [ma iIto: Mandy. BuchhalzOco.kittitas.wa.us] Sent: Monday, May 15, 2017 1:10 PM To: Colette Graham <colette@SWiFTWATERCELLARS.COM> Cc: Christopher Horner<christopher.horner@co.kittitas.wa.us> Subject: RE: Kittitas County Cert Thanks, That helps with the Endorsement issue. I assume the issue about it expiring on 7/2017 will be fixed closer to the certificate expiring.? Let me know, thanks! M cHe Nt4� M44 0144 &Md II From: Colette Graham [mailto:colett SWIFTW ZERC1rLLARS.CAM] Sent: Monday, May 15, 2017 12:48 PM To: Mandy Buchholz Subject: FW: Kittitas County Cert Here is a copy of the certificate that our insurance agent sent directly to Chris Horner's office. Please let me know if you need anything else. Thank you, Colette Graham I Swiftwater Cellars 301 Rope Rider Drive, Cle Elum, WA 98922 P:509-852-7310 C:509-572-5756 colette@swiftwatercellars.com Notice: Email sent to Kittitas County may be subject to public disclosure as required by law Notice: Email sent to Kittitas County may be subject to public disclosure as required by law Notice: Email sent to Kittitas County may be subject to public disclosure as required by law GENE DANA, SHERIFF KITTITAS COUNTY SHERIFF'S OFFICE 307 W. Umptanum Rd • Ellensburg, WA 98926 (509) 962-7525 • (509) 674-2584 FAX (509) 962-7599 April 27, 2017 APR 2 8 , Kittitas County Board of County Commissioners 205 West 5th Ave., Suite 108 Ellensburg, WA 98926 Re: Special Event Applications - Swiftwater Cellars Dear Board of County Commissioners, The Sheriff's Office recommends approval of the three (3) Special Event applications from Swiftwater Cellars for the Battle of the Tribute Bands on July 2❑d, Super Diamond Neal Diamond Tribute on August 18`h and Kings of Country on September 8, 2017. Based upon past history and the plan submitted, I have no law enforcement concerns and recommend approval for this event application. Sincerely, Gene Dana, Sheriff