HomeMy WebLinkAboutRequesttoApproveResWestsideRAPFundsCRABKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA STAFF REPORT
AGENDA DATE: May 16th, 2017
ACTION REQUESTED: Approve a resolution authorizing payment of $54,995
to CRAB for previously reimbursed design funds for
Westside Road RAP project #1915-02
BACKGROUND: Kittitas County received RAP funding from CRAB for
the Westside Road Safety Improvement project. This
project has previously gone through two scope
changes and funding reallocations which resulted in
Public Works reimbursing CRAB approximately $55K
for design efforts in 2014 that were no longer
applicable to the project scope. Public works was able
to avoid repayment of approximately $55K in design
funds to CRAB with the understanding that the
design generated with these funds would be
applicable towards the current scope of the project.
After review of the scope and authorized CRAB funds
of approximately $875,000 to complete the previously
estimated project at $1,140,000, Public Works
determined this was not feasible. Estimates for the
proposed work represented a cost of approximately
$3,500,000. Public Works and the BOCC did not feel
it was in the best interest of the County to fund the
difference with the existing road fund reserves.
Resolution 2017-028 was adopted requesting to turn
back funds to CRAB in the amount of $1,026,000. A
formal waiver of payback for the previous design
expenditures was not requested. We did however
informally request that the CRAB board consider
allowing Kittitas County to avoid repayment based
on the possibility of a future design having the ability
to utilize the design efforts previously conducted.
The Department of Public Works received a letter
from CRAB requiring the County to return the
remaining $54,995.00 by June 26th, 2017 per WAC
136-167-030 (1) based on the previously agreed upon
conditions allowing retainage of these funds not
being met in which the County indicated the delivery
of the aforementioned project would be provided.
INTERACTION: Public Works
RECOMMENDATION: To authorize payment returning previously
reimbursed funds to CRAB for the Westside Road
Project
HANDLING: Return one original to Public Works
ATTACHMENTS: Letter from CRAB to Public Works
LEAD STAFF: Lucas Huck
County Engineer
BOARD OF COUNTY
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2017 -
TO AUTHORIZE PAYMENT RETURNING PREVIOUSLY REIMBURSED
FUNDS TO THE COUNTY ROAD ADMINISTRATION BOARD FOR THE
WESTSIDE ROAD PROJECT
WHEREAS: Resolution No. 2014-158 required the County to return $51,057.07 of
design funds to the County Road Administration Board (CRAB) following
turn back of a funded safety project on Westside Road; and
WHEREAS: CRAB allowed the County to retain $54,995.00 conditioned on the County
pursuing this project at a later date utilizing the consultant design provided
to the County for the expenditures reimbursed; and
WHEREAS: Kittitas County received Rural Arterial Program Funding (RAP) from the
CRAB for the Westside Road Safety Improvements Project Number 1915-
02; and
WHEREAS: Following review of the proposed project scope and the previously
estimated $1,140,000 to complete the work The Department of Public
Works found the project not feasible without expending approximately
$2,500,000 of road fund reserves; and
WHEREAS: The Department of Public Works and the Board of County Commissioners
found it in the best interest of Kittitas County to no longer continue
pursuing the completion of this project; and
WHEREAS: Resolution 2017-028 was adopted requesting to turn back funds to CRAB
in the amount of $1,026,000; and
WHEREAS: The Department of Public Works received a letter from CRAB requiring
the County to return the remaining $54,995.00 by June 26h, 2017 per
WAC 136-167-030 (1) based on the previously agreed upon conditions not
being met; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in
the best interest of the public, does hereby authorize payment in the
amount of $54,995.00 to the County Road Administration Board.
DATED on this 16th day of May, 2017, at Ellensburg, Washington.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
BOARD OF COUNTY
COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Paul Jewell, Chairman
Laura Osiadacz, Vice -Chairman
Obie O'Brien, Commissioner
2404
Lucas Huck, PE, Engineer.
Kittitas County Public Works
411 North Ruby, Suite 1
Ellensburg, WA 98926-2887
Dear Luke,
STATE
Road Administration Board
SW Suite #240 Olympia, WA 98504-0913 www.crab.wa.gov
360/753-5989 FAX 360/586-0386
May 2, 2017
The CRABoard, at its April 27, 2017 meeting, acknowledged the county's withdrawal of
the RAP funded Westside Road Project, RAP # 1915-02. The previous granted waiver of
payback of $54,995 was therefore rescinded by the board since it was conditioned on the
county pursuing this project.
The retained amount of $54,995 must be reimbursed to the County Road Administration
Board no later than June 26, 2017, per WAC 136-167-030 (1).
If you have any questions please feel free to call Randy Hart at 360-350-6081.
cc: Westside Road project file
ercly,
eber, Director
ounty Road Administration Board
RECEIVED
MAYI a 2017
KITTIIA6 UUUNTY
DEPT OF PI 181_IC WORKS