HomeMy WebLinkAboutWhisky Dick-Ellensburg Sprint staff reportKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: May 16, 2017
ACTION REQUESTED: Request to Approve a Special Event Application for the –
2017 Ellensburg Olympic and Sprint Triathlon, including
the Carey Lakes 10K and 5K Runs July 22, 2017.
BACKGROUND: The Commissioners office received a Special Event Application to
hold 2017 Ellensburg Olympic and Sprint Triathlon, including the
Carey Lakes 10K and 5K Runs, (July 22, 2017).
INTERACTION: The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant has provided proof of
insurance and believes that it should be adequate coverage, since
their event has proven to have no effect on the roads in the past.
The applicant will also need a waiver to Kittitas County Code
Chapter 5.20.160 – Closing Hours since their events are
scheduled to begin setting up at 6:00 a.m. and according to the
County Code, events shall not be open to the public before the
hour of 7:00 a.m.
The permit fee has been paid and Staff has routed the application
and received a recommendation of approval from the following
departments: Sheriff, Public Health, Solid Waste, Public Works
w/e-mail attachment, Prosecutor; County Auditor & Fire Marshal
(all comments attached).
Public Works (Lucas Huck) stated the following: “After review of the application
and letters dated March 16th, 2017 for the proposed "Ellensburg Triathlon," I have found
that the applicant has identified that this event will not obstruct, interfere or require the
closure and free use of public roads and rights of way. The application identifies the use
Umptanum and Manastash Road as part of the bike course. Although this event does not
require closures or roadway detours, this is unordinary road use that the traveling public
is not routinely exposed to. I do feel that this amount of bicycle traffic would obstruct or
interfere with normal motorized vehicle use. Public Works will require traffic control
techniques to be implemented for this event, which may include traffic control plans, and
or signing plans being provided to the County for review. The safety of both the event
participants, and the traveling public would benefit from advanced warning signs, and
traffic control strategies such as bikes on roadway signs that would help mitigate the risk
of bicycle and motorized vehicle conflicts. The applicant will be required to work with
Kittitas County Public Works to plan and deploy traffic control strategies along County
roads for the protection of event participants and routine motorized traffic.
Additionally the applicant will be required to issue advanced notification for the event
and any traffic impacts in the Daily Record and NKC Tribune two weeks in advance to
inform the traveling public. Public Works recommends approval of this event based on
these conditions being upheld.
County Auditor: The Applicant/Event Coordinator has not registered with the County
and no taxes were reported. The recommendation is that BuDu Racing collect the 2017
Admissions Tax, Register On-Line and Report the taxes collected by 10/31/2017 (or
sooner) as required by Kittitas County Ordinance 2016-003. BuDu Racing also needs to
report and pay taxes for 2016.
RECOMMENDATION:
Approve the Special Event Application to hold 2017 Ellensburg
Olympic and Sprint Triathlon, including the Carey Lakes 10K and
5K Runs, (July 22, 2017) and grant their request for a waiver to
Kittitas County Code Chapters 5.20.100 Penal Bond – Bond of
Indemnity and Kittitas County Code Chapter 5.20.160 Closing
Hours, noting the Applicant follows through with the Public
Works & County Auditor requirements.
HANDLING: BOCC staff to send letter to applicant of the Board’s decision &
notice to County Departments.
ATTACHMENTS: Special Event Applications
Certificate of Liability Insurance
Memos from County Departments with recommendations
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II