HomeMy WebLinkAboutRFP INFO ED 2017
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Kittitas County Developmental Disabilities Program
Kittitas County Developmental Disabilities Program
2017 Request for Proposals for Information and Education Funds
Approved by the Kittitas County Board of Commissioners on April 4, 2017
Section 1 – Introduction to Funding 2
Section 2 – Funding Guidelines 3
Section 3 – Application Guidelines 4
Section 4 – Budget Template Instructions 5
Attachment A -- Professional Service Agreement 6
Attachment B -- Proposal Scoring Sheet 23
Kittitas County Developmental Disabilities Program
507 N. Nanum St. Suite. 102 · Ellensburg, WA 98926
T: 509.962.7515 · F: 509.962.7581
www.co.kittitas.wa.us/health/
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Kittitas County Developmental Disabilities Program
Section 1 – Introduction to Funding
Kittitas County contracts with the Washington State Developmental Disabilities Administration
(DDA), a division of the Department of Social and Health Services, to provide services to
individuals with developmental disabilities in the County. A portion of that contract is
dedicated to indirect client services referred to as “Additional Consumer Services” in the
County DDA contract or as “Information and Education funds” and includes the following
service types.
1. “Community Information and Education”: Activities to inform and/or educate the
general public about developmental disabilities and related services. These may include
information and referral services; activities aimed at promoting public awareness and
involvement; and community consultation, capacity building and organization activities.
2. “Training”: To increase the job-related skills and knowledge of staff, providers,
volunteers, or interning students in the provision of se rvices to people with
developmental disabilities. Also to enhance program related skills of the board or
advisory committee members.
a. Staff training: Costs incurred by the program for planned, structured activities for
the purpose of providing, or improvin g, or enhancing job-related knowledge and
skills of staff, providers, volunteers, or interning students in the provision of
developmental disabilities services.
b. Board Training: Costs incurred by the program for planned, structured activities
designed to provide, improve, or enhance program-related skills of the board
and advisory committee members.
3. “Other Activities” reserved for special projects and demonstrations categorized into the
following types:
a. Infrastructure projects: Projects in support of Clients (services not easily tracked
back to a specific working age Client) or that directly benefit a Client(s) but the
Client is not of working age. Examples include planning services like benefits
planning and generic job development e.g. “Project Search.”
b. Start-up projects: Projects that support an agency or directly benefit the agency.
Examples include equipment purchases and agency administrative support.
c. Partnership Project: Collaborative partnerships with school districts,
employment providers, the Division of Vocational Rehabilitation (DVR), families,
employers and other community collaborators needed to provide the
employment supports and services young adults with developmental disabilities
require to become employed during the school year they turn twenty-one (21).
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Kittitas County Developmental Disabilities Program
Section 2 – Funding Guidelines
Kittitas County is currently seeking proposals for informing and/or educating the general public
about developmental disabilities and related services during the July 1, 2017-June 30, 2019
biennium. Total funding for these proposals is limited to approximately $40,000 annually and is
subject to change depending on funding availability. The funds may be awarded to one or more
proposals.
Terms and conditions of funding:
Funds associated with this RFP will begin July 1, 2017, and end June 30, 2019.
All funding will be distributed on a reimbursement basis.
The County reserves the right to negotiate additional terms and conditions of awards.
If it is discovered or believed that a recipient of funding has misappropriated or misused
funds, this matter will be forwarded to the Kittitas County Prosecutor’s Office for
investigation and action.
Recipient of funds must be in compliance with all local, state, and federal guidelines,
laws, regulations, and codes.
Quarterly reports and presentations of progress as outlined in the contracts will be
required.
Applicants must be able to satisfy all requirements in the Kittitas County Professional
Service Agreement (Attachment A).
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Kittitas County Developmental Disabilities Program
Section 3 – Application Guidelines
The Kittitas County Developmental Disabilities (DD) Program (part of the Kittitas County Public
Health Department) has primary responsibility for the administration of developmental
disabilities services and programs in the County. The DD Program will receive all applications
for these funds and will review the proposals with the Developmental Disability Advisory
Committee (DDAC). The DDAC will make a recommendation about the proposals and the
funding to the Board of County Commissioners (BOCC) who wi ll make the final determination.
The DD Program will be responsible for administering and monitoring contracts for funding.
All applications will be evaluated using a score sheet. The score sheet is used as a screening
tool for applications and does not necessarily dictate which applications are awarded funding or
how much funding is awarded. The score sheet can be found in Attachment B.
An applicant who feels aggrieved in the application and award process may appeal to the Board
of Kittitas County Commissioners under procedures established in the Administrative Procedure
Act (RCW 34.05).
A completed proposal will contain the following:
The completed application form (available at
http://www.co.kittitas.wa.us/boc/boards/boards.aspx?board=mental-health)
Budget template (available at
http://www.co.kittitas.wa.us/boc/boards/boards.aspx?board=mental-health)
Copy of IRS Determination Letter (for non-profits)
Responses to this request shall be mailed (postmarked), hand delivered, e-mailed or faxed with
all requested information by 5:00 pm on May 5, 2017, to the following:
Kittitas County Developmental Disabilities Program
Kittitas County Public Health Department
Attn: Joann Schaan
507 N Nanum St., Suite 102
Ellensburg, WA 98926-2887
Fax: (509) 962-7581
Email: joann.schaan@co.kittitas.wa.us
Incomplete and/or late applications and applications that do not follow instructions will not be
accepted. If you have questions about this Request for Proposals, an informational meeting
will be held on Tuesday, April 18th, 11:00am in the Kittitas County Public Health Department
conference room located at 507 N. Nanum Street, Ellensburg. For more information, contact
Kittitas County Developmental Disabilities Coordinator: Joann Schaan, 509-933-8233.
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Kittitas County Developmental Disabilities Program
Section 4 – Budget Template Instructions
• Please only fill in costs and/or descriptions in the shaded gray areas. Non-shaded cells have formulas to
automatically calculate totals.
• Fill in costs and descriptions based on total biennial (2 year) costs for the project.
Non-Administrative Staff Costs: Non-administrative staff are staff who provide direct service or who directly
conduct program activities.
•Enter the salary and benefit for non-administrative staff costs that will be paid from these funds in cells B15
and B16 respectively.
•Enter details, a description, or justification of the non-administrative salary and benefit costs in cells E15 and
E16 respectively. This could include number of hours per week, percentage of FTE, and/or salary and benefit
rates.
Goods & Services: Goods and services are non-payroll costs associated with administering the program or
conducting the project.
•Enter the goods and services costs by category that will be reimbursed with these funds in cells B20 through
B24.
•Enter the details, a description, or justification of the goods and services expenses in cells E20 through E24.
Administrative Costs: Administrative costs are expenses not directly related to the provision of services, such
as supervisory time, rent/utilities, etc. Administrative costs cannot exceed 15% of the total non-administrative
budget.
•Enter the administrative costs by category that will be reimbursed with these funds in cells B30 through B32.
•Enter the details, a description, or justification of the administrative expenses in cells E30 through E32. This
could salary rates, hours per week, etc.
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Kittitas County Developmental Disabilities Program
Attachment A
PROFESSIONAL SERVICES AGREEMENT
This Agreement dated is made by and between Kittitas County (hereinafter “the
County”) and CONTRACTOR NAME (hereinafter “Contractor”). The County and
Contractor agree as follows:
General Conditions; Attachment A (Scope of Work); Attachment B
(Compensation); Attachment C (Proof of Insurance).
copies of which are attached hereto and incorporated herein by this reference as fully as if
set forth herein.
The term of this Agreement shall commence on the July 1, 2017 and continue until
June 30, 2019. Any party may terminate this Agreement by giving thirty (30) days notice in
writing either personally delivered or mailed postage-prepaid by certified mail, return
receipt requested, to the party's last known address for the purposes of giving notice under
this paragraph.
Contractor acknowledges and by signing this Agreement agrees that the
Indemnification provisions set forth in Paragraphs 7 (Independent Contractor), 9 (Taxes),
15 (Defense and Indemnity Agreement), 22 (Patent/Copyright Infringement) and 25
(Confidentiality), are totally and fully part of this Agreement and have been mutually
negotiated by the parties.
IN WITNESS WHEREOF, the parties have executed this Agreement this ____ day
of ____________, 2017.
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APPROVED:
CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
___________________________ ______________________________
Signature of Signatory Paul Jewell, Chairman
(Date __________)
________________________ ______________________________
Print Name of Signatory Laura Osiadacz, Vice-Chairman
______________________________
Obie O’Brien, Commissioner
Attest:
___________________________
Clerk of the Board
Contractor Address: County’s Address:
Kittitas County
205 West 5th Avenue, Suite 108
Ellensburg, WA 98926
Project Contact: Project Contact:
Joann Schaan
County Coordinator
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GENERAL CONDITIONS
1. Scope of Contractor's Services:
Contractor agrees to provide to the County services and any materials set forth in the
project narrative identified in Attachment "A" during the Agreement period. No material,
labor, or facilities will be furnished by the County, unless otherwise provided for in the
Agreement.
2. Performance of Work:
Contractor shall perform work in accordance with, and shall comply with, all of the
provisions of this Agreement. All work shall comply with applicable laws, codes ordinances
and agreements.
3. Schedule of Performance:
Unless directed otherwise by the County, Contractor shall perform the work in accordance
with any schedules made a part of this Agreement.
4. Definitions:
4.1 “Additional Insured’s” means the County, its successors and assigns, and
the respective directors, officers, employees, agents and representatives of
the County and its successors and assigns.
4.2 “Subcontractor” is any service provider or other vendor contracted by the
Contractor to provide consumer services or any other work for the purpose
of meeting the Contractor’s obligations under this Agreement.
4.3 “Support” means the following: Contractor’s directors, officers, employees,
agents and representatives; and sub-Contractors of any tier; the respective
directors, officers, employees, agents and representatives of these sub-
Contractors of any tier; and any other person or entity acting under the
direction or control of, or on behalf of, Contractor or any Contractor’s sub-
Contractors of any tier in connection with or incident to the performance of
the Work or this Agreement.
4.4 The “Work” means all of the duties listed in Attachment “A” and the
performance of all other obligations, under this Agreement by Contractor or
its Support.
5. Accounting and Payment for Contractor Services:
Payment to the Contractor for services rendered under this Agreement shall be as set
forth in Attachment "B". Where Attachment "B" requires payments by the County,
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payment shall be based upon billings, supported unless otherwise provided in Attachment
"B", by documentation of units of work actually performed and amounts earned, including
where appropriate, the actual number of days worked each month, total number of hours
for the month, and the total dollar payment requested. Unless specifically stated in
Attachment "B" or approved in writing in advance by the Kittitas County Board of
Commissioners, the County will not reimburse the Contractor for any costs or expenses
incurred by the Contractor in performance of this Agreement.
Where required, the County shall, upon receipt of appropriate documentation, compensate
the Contractor, no more often than monthly, through the County voucher system, for the
Contractor’s service pursuant to the fee schedule set forth in Attachment "B".
6. Assignment and Subcontracting:
No portion of this Agreement may be assigned or subcontracted to any other individual,
firm or entity without the express and prior written approval of the County.
7. Independent Contractor:
The Contractor’s services shall be furnished by the Contractor as an independent
Contractor and nothing herein contained shall be construed to create a relationship of
employer-employee or master-servant, but all payments made hereunder and all services
performed shall be made and performed pursuant to this Agreement by the Contractor as
an independent Contractor.
The Contractor acknowledges that the entire compensation for this Agreement is specified
in Attachment "B" and the Contractor is not entitled to any County benefits including, but
not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other
insurance benefits, or any other rights or privileges afforded to Kittitas County employees.
Contractor will defend, indemnify and hold harmless the County, its Additional Insured’s,
officers, agents or employees from any loss or expense, including but not limited to
settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or
demands because of breach of the provisions of this paragraph.
8. No Guarantee of Employment:
The performance of all or part of this Agreement by the Contractor shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any
employment of the Contractor or any employee of the Contractor or any sub-Contractor or
any employee of any sub-Contractor by the County at the present time or in the future.
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9. Taxes:
The Contractor understands and acknowledges that the County will not withhold Federal
or State income taxes. Where required by State or Federal law, the Contractor authorizes
the County to make withholding for any taxes other than income taxes (i.e. Medicare). All
compensation received by the Contractor will be reported to the Internal Revenue Service
at the end of the calendar year in accordance with the applicable IRS regulations. It is the
responsibility of the Contractor to make the necessary estimated tax payments throughout
the year, if any, and the Contractor is solely liable for any tax obligation arising from the
Contractor’s performance of this Agreement. The Contractor hereby agrees to indemnify
the County against any demand to pay taxes arising from the Contractor’s failure to pay
taxes on compensation earned pursuant to this Agreement.
The County will pay sales and use taxes imposed on goods or services acquired by the
County hereunder as required by law. The Contractor must pay all other taxes including,
but not limited to: Business and Occupation Tax, taxes based on the Contractor’s gross or
net income, or personal property to which the County does not hold title. The County is
exempt from Federal Excise Tax.
10. Regulations and Requirement:
This Agreement shall be subject to all laws, rules and regulations of the United States of
America, and State of Washington, and political subdivisions of the State of Washington,
and to any other provisions set forth herein or in the attached Attachments.
11. Right to Review:
This contract is subject to review by any Federal or State auditor. The County or its
designee shall have the right to review and monitor the financial and service components
of this program by whatever means are deemed expedient by the County. Such review
may occur with or without notice, and may include, but is not limited to, on-site inspection
by County agents or employees, inspection of all records or other materials which the
County deems pertinent to the Agreement and its performance, and any and all
communications with or evaluation by service recipients under this Agreement. The
Contractor shall preserve and maintain all financial records and records relating to the
performance of work under this Agreement for 6 years after contract termination, and shall
make them available for such review, within Kittitas County, State of Washington, upon
request.
12. Modifications:
12.1 Either party may request changes in the Agreement. Any and all agreed
modifications shall be in writing, signed by each of the parties.
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12.2 The County may, at any time, by written notice thereof to Contractor
(“Change Notice”) makes changes in the Work within the general scope of
this Agreement, including, but not limited to: (a) changes in, revisions to,
substitutions for, additions to or deletions of any Work; (b) changes in
schedule; and (c) acceleration, deceleration or suspension of performance
of any Work.
12.3 If any change in the Work causes an increase or decrease on Contractor’s
cost of, or the time required for, performance of the Work, an equitable
adjustment in the compensation to Contractor and in the schedule for the
performance of the Work shall be made to reflect such an increase or
decrease.
12.4 Notwithstanding any dispute or delay in arriving at a mutually acceptable
equitable adjustment, Contractor shall proceed in accordance with all
Change Notices. Contractor must, within thirty (30) days after receipt of any
Change Notice that does not set forth any acceptable adjustment, submit to
the County a written statement setting forth any adjustment claimed.
12.5 If any change results in a decrease in the Work performed, Contractor shall
be entitled to compensation associated with changing the Work, such as
revising design already completed, revising calculations already performed,
and revising documents.
13. Termination for Default:
If the Contractor defaults by failing to perform any of the obligations of the Agreement,
including violating any law, regulation, rule or ordinance applicable to this Agreement, or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency
or makes an assignment for the benefit of creditors, the County may, by depositing written
notice to the Contractor in the U.S. mail, postage prepaid, terminate the Agreement, and at
the County's option, obtain performance of the work elsewhere. If the Agreement is
terminated for default, the Contractor shall not be entitled to receive any further payments
under the Agreement until all work called for has been fully performed. Any extra cost or
damage to the County resulting from such default(s) shall be deducted from any money
due or coming due to the Contractor. The Contractor shall bear any extra expenses
incurred by the County in completing the work, and all damage sustained, or which may be
sustained by the County by reason of such default.
If a notice of termination for default has been issued and it is later determined for any
reason that the Contractor was not in default, the rights and obligations of the parties shall
be the same as if the notice of termination had been issued pursuant to the Termination for
Public Convenience paragraph hereof.
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14. Termination for Public Convenience:
The County may terminate the Agreement in whole or in part whenever the County
determines, in its sole discretion that such termination is in the best interests of the
County. Whenever the Agreement is terminated in accordance with this paragraph, the
Contractor shall be entitled to payment for actual work performed at unit contract prices for
completed items of work. In the event of such termination, an equitable adjustment shall
be made in the compensation payable to Contractor.
An equitable adjustment in the contract price for partially completed items of work will be
made, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this Agreement by the County at any time
during the term, whether for default or convenience, shall not constitute a breach of
contract by the County.
15. Termination Due to Change in Funding. If the funds upon which the County relied to
establish any Program Agreement are withdrawn, reduced or limited, or if additional or
modified conditions are placed on such funding, the County may terminate this Agreement
by providing at least fifteen (15) calendar days written notice to the Contractor. The
termination shall be effective on the date specified in the notice of termination.
16. Defense & Indemnity Agreement:
The Contractor agrees to and shall defend, indemnify and hold harmless the County, its
Additional Insured’s, appointed and elective officers, agents and employees, from and
against all loss or expense, including but not limited to judgments, settlements, attorney's
fees and costs by reason of any and all claims and demands upon the County, its
Additional Insured’s, its elected or appointed officials, agents, or employees for damages
because of personal or bodily injury, including death at any time resulting therefrom,
sustained by any person or persons and on account of damage to property including loss
of use thereof, whether such injury to persons or damage to property is due to the
negligence of the Contractor, its sub-Contractors, its elected officers, employees or their
agents, except only such injury or damage as shall have been occasioned by the sole
negligence of the County, its Additional Insured’s, appointed or elected officials, agents, or
employees. It is further provided that no liability shall attach to the County by reason of
entering into this contract, except as expressly provided herein.
17. Industrial Insurance Waiver:
With respect to the performance of this Agreement and as to claims against the County, its
Additional Insured’s, officers, agents and employees, the Contractor expressly waives its
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immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for injuries to its employees and agrees that the obligations to indemnify, defend and hold
harmless provided in this agreement extend to any claim brought by or on behalf of any
employee of the Contractor. This waiver is mutually negotiated by the parties to this
Agreement.
18. Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of
any of the terms of this Agreement, the venue of such action of litigation shall be in the
Superior Court of the State of Washington in and for the County of Kittitas. This
Agreement shall be governed by the law of the State of Washington.
19. Withholding Payment:
In the event the Contractor has failed to perform any obligation to be performed by the
Contractor under this Agreement within the time set forth in this Agreement, then the
County may, upon written notice, withhold all monies due and payable to Contractor,
without penalty, until such failure to perform is cured or otherwise adjudicated.
20. Future Non-Allocation of Funds:
If sufficient funds are not appropriated or allocated for payment under this Agreement for
any future fiscal period, the County will not be obligated to make payments for services or
amounts incurred after the end of the current fiscal period. No penalty or expense shall
accrue to the County in the event this provision applies.
21. Contractor Commitments, Warranties and Representations:
The Contractor represents and warrants to the County as follows:
21.1 The Contractor is duly incorporated, validly existing and in good standing
under the laws of the State of Washington, and has all requisite corporate
power and authority to enter into and to perform its obligations under this
Agreement.
21.2 The Contractor has the authority to execute this Agreement, to make the
representations and warranties set forth in it and to perform the obligations
of the Contractor under this Agreement in accordance with its terms.
21.3 This Agreement has been validly executed by an authorized
representative of the Contractor and constitutes a valid and legally binding
and enforceable obligation of Contractor.
21.4 The Contractor has or will obtain prior to the commencement date such
licenses, permits and other authorizations from federal, state and other
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governmental authorities, as are necessary for the performance of its
obligations under this Agreement.
21.5 The Contractor is not in violation of any applicable law, ordinance or
regulation the consequence of which will or may materially affect
Contractor's ability to perform its obligations under this Agreement. The
Contractor is not subject to any order or judgment of any court, tribunal or
governmental agency which materially and adversely affects its operations
or assets in the State of Washington, or its ability to perform its obligations
under this Agreement.
21.6 None of the representations or warranties in this Agreement, and none of
the documents, statements, certificates or schedules furnished or to be
furnished by Contractor pursuant hereto or in connection with the
performance of the obligations contemplated under this Agreement,
contains or will contain any untrue statement of a material fact or omits or
will omit to state a material fact necessary to make the statements of fact
contained therein not misleading.
22. Patent/Copyright Infringement:
Contractor will defend and indemnify the County from any claimed action, cause or
demand brought against the County; to the extent such action is based on the claim that
information supplied by the Contractor infringes any patent or copyright. The Contractor
will pay those costs and damages attributable to any such claims that are finally awarded
against the County in any action. Such defense and payments are conditioned upon the
following:
22.1 Contractor shall be notified promptly in writing by County of any notice of
such claim.
22.2 Contractor shall have the right, hereunder, at its option and expense, to
obtain for the County the right to continue using the information, in the event
such claim of infringement is made, provided no reduction in performance or
loss results to the County.
23. Disputes:
23.1 General
Differences between the Contractor and the County, arising under and by
virtue of the Agreement Documents shall be brought to the attention of the
County at the earliest possible time in order that such matters may be settled
or other appropriate action promptly taken. Except for such objections as are
made of record in the manner hereinafter specified and within the time limits
stated, the records, orders, instructions, and decisions of the Kittitas County
Commissioners shall be final and conclusive.
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23.2 Notice of Potential Claims
The Contractor shall not be entitled to additional compensation which
otherwise may be payable, or to extension of time for (1) any act or failure to
act by the County, or (2) the happening of any event or occurrence, unless
the Contractor has given the County a written Notice of Potential Claim
within ten (10) days of the commencement of the act, failure, or event giving
rise to the claim, and before final payment by the County. The written Notice
of Potential Claim shall set forth the reasons for which the Contractor
believes additional compensation or extension of time is due, the nature of
the cost involved, and insofar as possible, the amount of the potential claim.
Contractor shall keep full and complete daily records of the work performed,
labor and material used, and all costs and additional time claimed to be
additional.
23.3. Detailed Claim
The Contractor shall not be entitled to claim any such additional
compensation, or extension of time, unless within thirty (30) days of the
completion of the portion of the work from which the claim arose, and before
final payment by the County, the Contractor has given the County a detailed
written statement of each element of cost or other compensation requested
and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or extension of time claimed to be due.
24. Ownership of Items Produced:
All writings, programs, data, public records or other materials prepared by the Contractor
and/or its consultants or sub-Contractors, in connection with performance of this
Agreement shall be the sole and absolute property of the County.
25. Confidentiality:
The Contractor, its employees, Sub-Contractors, and their employees shall maintain the
confidentiality of all information provided by the County or acquired by the Contractor in
performance of this Agreement, except: 1) as provided below, 2) upon the prior written
consent of the Kittitas County Prosecuting Attorney; or 3) upon an order entered by a court
after having acquired jurisdiction over the County. Contractor shall immediately give to the
County notice of any judicial proceedings seeking disclosure of such information.
Contractor shall indemnify and hold harmless the County, its Additional Insured’s, officials,
agents or employees from all loss or expense, including, but not limited to settlements,
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judgments, setoffs, attorneys' fees and costs resulting from Contractor’s breach of this
provision.
26. Notice:
Except as set forth elsewhere in the Agreement, for all purposes under this Agreement,
except service of process, notice shall be given by the Contractor to the department head
of the department for whom services are rendered, and to the Kittitas County
Commissioners, 205 W 5th Ave, Suite 108, Ellensburg, WA 98926. Notice to the
Contractor for all purposes under this Agreement shall be given to the address reflected on
the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first
class, postage prepaid.
27. Severability:
If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
28. Miscellaneous:
28.1 The County’s failure or delay to insist upon strict performance of any of the
provisions of this Agreement or to exercise any rights or remedies under this
Agreement shall not be construed as a waiver or relinquishment to any
extent of its right to assert or rely upon any such provisions, rights or
remedies in that or any other instance; rather the same shall be and remain
in full force and effect.
28.2 This Agreement embodies the entire Agreement between the County and
Contractor, and supersedes any and all prior agreements, regarding the
Work. No change, amendment or modification of any provisions of this
Agreement shall be valid unless set forth in a written instrument signed by
the party to be bound thereby.
28.3 The rights and remedies of the County set forth in any provision of this
Agreement are in addition to and do not in any way limit any other rights of
remedies afforded to the County by any other provisions of this Agreement,
by any of Contractor’s Support or by law.
28.4 The headings of sections and paragraphs of this Agreement are for
convenience of reference only and are not intended to restrict, affect or be
of any weight in the interpretation or construction of the provisions of such
sections or paragraphs.
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29. Waiver:
Waiver of any breach or condition of this Agreement shall not be deemed a waiver of any
prior or subsequent breach. No terms or conditions of this Agreement shall be held to be
waived, modified or deleted except by an instrument, in writing, signed by the parties
hereto.
30. Survival:
The provisions of paragraphs 7, 9, 11, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25,
29, 31, and 32, shall survive, notwithstanding the termination or invalidity of this
Agreement for any reason.
31. Nondiscrimination:
31.1 The County is an equal opportunity employer.
31.2 Nondiscrimination in Employment
In the performance of this Agreement, the Contractor will not
discriminate against any employee or applicant for employment on the
grounds of race, creed, color, national origin, sex, sexual orientation,
marital status, age or the presence of any sensory, mental or
physical handicap; provided that the prohibition against discrimination
in employment because of handicap shall not apply if the particular
disability prevents the proper performance of the particular worker
involved. The Contractor shall ensure that applicants are employed,
and that employees are treated during employment without
discrimination because of their race, creed, color, national origin, sex,
sexual orientation, marital status, age or the presence of any sensory,
mental or physical handicap. Such action shall include, but not be
limited to: employment, upgrading, demotion or transfers, recruitment or
recruitment advertising, layoff or termination, rates of pay or other
forms of compensation, and programs for training including
apprenticeships. The Contractor shall take such action with respect to
this Agreement as may be required to ensure full compliance with
local, state and federal laws prohibiting discrimination in employment.
31.3 Nondiscrimination in Services
The Contractor will not discriminate against any recipient of any services
or benefits provided for in this Agreement on the grounds of race,
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creed, color, national origin, sex, sexual orientation, marital status, age or
the presence of any sensory, mental or physical handicap.
31.4 If any assignment and/or subcontracting has been authorized by the
County, said assignment or subcontract shall include appropriate
safeguards against discrimination. The Contractor shall take such
action as may be required to ensure full compliance with the
provisions in the immediately preceding paragraphs herein.
32. Prevailing Wage:
Contractor shall pay the prevailing rate of wages to all workers, laborers, or mechanics
employed in the performance of any part of the Work in accordance with RCW 39.12
and the rules and regulations of the Department of Labor and Industries. The schedule
of prevailing wages rates for the locality or localities of the Work is determined by the
Industrial Statistician of the Department of Labor and Industries. It is the Contractor's
responsibility to verify the applicable prevailing wage rate. It is understood that the
Contractor is responsible for obtaining and completing all required government forms
and submitting same to the proper authorities.
Disputes regarding prevailing wage rates shall be referred for arbitration to the Director
of the Department of Labor and Industries. The arbitration decision shall be final and
conclusive and binding on all parties involved in the dispute as provided for by RCW
39.12.060.
33. Debarment Certification:
The Contractor certifies that it:
33.1 Is not presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from covered transactions by any Federal
department or agency.
33.2 Has not within a three-year period preceding the execution of this contract
with Kittitas County, been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public or private
agreement or transaction, violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, tax evasion, receiving
stolen property, making false claims, or obstruction of justice.
19
33.3 Is not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of
the offenses enumerated in paragraph 33.2 of this section.
33.4 Has not within a three-year period preceding the preceding the execution
of this contract with Kittitas County had one or more public transactions
(Federal, State, or local) terminated for cause of default.
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ATTACHMENT "A"
SCOPE OF WORK
Funding is provided for the following activities and deliverables:
21
ATTACHMENT "B"
COMPENSATION
As full compensation for satisfactory performance of the work as described herein, the
County shall pay Contractor compensation in an amount not to exceed $$$$$ annually.
The Contractor agrees to:
Submit invoices, at least quarterly, to the County within thirty (30) days following
the last day of the month or quarter being invoiced.
Submit invoices for actual expenses incurred during the billing period. (The
County will not pay invoices for an equal monthly or quarterly amount based on
full contract compensation.)
Provide detail of expenses being billed for, and supporting documentation for
those expenses. Supporting documentation can include, but is not limited to,
receipts, invoices, or purchase orders. For payroll expenses, supporting
documentation needs to show exact salary and benefit expenses and/or
timesheets from the billing period.
Amount Activity
TOTAL
22
ATTACHMENT "C"
The Contractor shall secure and maintain in effect at all times during performance of the
Work such insurance as will protect Contractor, its Support and the Additional Insured’s
from all claims, losses, harm, costs, liabilities, damages and expenses arising out of
personal injury (including death) or property damage that may result from performance
of the work or this Agreement, whether such performance is by Contractor or any of its
Support.
Contractor’s insurance policies shall be occurrence-based, be primary insurance and
shall be non-contributing with any other insurance maintained by Kittitas County.
All insurance shall be issued by companies admitted to do business in the State of
Washington and have a rating of A-, Class VII or better in the most recently published
edition of Best’s Reports unless otherwise approved by the County. If an insurer is not
admitted, all insurance policies and procedures for issuing the insurance policies must
comply with Chapter 48.15 RCW and 284-15 WAC.
The Contractor shall provide proof of insurance for:
1) Commercial General Liability Insurance.
Coverage limits not less than:
$1,000,000 per occurrence per project
$2,000,000 general aggregate
$1,000,000 personal and advertising injury, each offense
Certificate Holder – Kittitas County
The Certificate must name the County as additional insured as
defined in the Agreement
Sixty (60) days written notice to the County of cancellation
of the insurance policy.
2) Stop Gap/Employers Liability.
Coverage limits not less than:
$1,000,000 each accident
$1,000,000 disease – policy limit
$1,000,000 disease – each employee
Thirty (30) days written notice to the County of cancellation
of the insurance policy.
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3) Commercial Automobile Liability Insurance.
Automobile Liability for owned, non-owned, hired, and leased
vehicles, with an MCS 90 endorsement and a CA 9946
endorsement attached if ‘pollutants’ are to be transported.
Coverage limits not less than:
$1,000,000 combined single limit
Thirty (30) days written notice to the County of cancellation
of the insurance policy.
4) Workers’ Compensation.
Workers’ Compensation in amounts required by law.
Contractor shall furnish the County a Certificate of Insurance with Endorsement as
evidence that policies providing insurance required by this Agreement are in full force
and effect. Contractor hereby waives all rights of recourse, including any right to which
another may be subrogated, against Kittitas County for personal injury, including death,
and property damage. Contractor’s insurance policies required above shall be primary
insurance and shall be non-contributing with any other insurance maintained by Kittitas
County.
The Contractor shall assume full responsibility for all loss or damage from any cause
whatsoever to any tools, Contractor’s employee-owned tools, machinery, equipment, or
motor vehicles owned or rented by the Contractor, or the Contractor’s agents, suppliers
or contractors as well as to any temporary structures, scaffolding and protective fences.
The Contractor shall have sole responsibility for ensuring the insurance coverage and
limits required are obtained by subcontractors.
NOTE: No contract shall form until and unless a copy of the Certificate of Insurance
with Endorsement, properly completed and in the amount required, is attached hereto.
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Attachment B
Proposal Scoring Sheet
Criteria Possible Points Points Awarded Comments
Number of individuals
served (Q2, Q7)
If staff members:
0-5=5 points
5-10=10 points
10+=15 points
If individuals with DD
or their families:
0-10=10 points
10-25=15 points
25-50=20 points
50+=25 points
Proposed expenditures
per person served/
reached (calculate
based on budget and #
of individuals served)
$0-50/person=20
$50-100/person=15
$100-200/person=10
$200+/person=5
Years of experience
serving people with DD
(Q1)
0-5 years=5
5-10 years=10
10-20 years=15
20+ years=20
Previous recipient of
these funds (County
Staff)
Yes=5
No=0
Does the organization’s
primary mission
encompass serving
people with DD? (Q1)
Yes=10
No=0
Does the proposal seek
to provide direct
services to people with
DD and/or their
families? (Q2)
Yes=10
No=0
Number of community
partnerships included in
the proposed project or
service (Q3)
0-1=0
1-3=5
3-5=10
5+=15
25
Does this proposal fill a
gap in services that
wouldn’t exist
otherwise? (Q4)
Yes=15
No=0
Does this proposal
duplicate or overlap
with current services?
(Q4)
Yes=0
No=10
Is this proposal scalable
if the awarded amount
of funds is less than
requested? (Q6)
Yes=10
No=0
Percent of
administrative costs
(budget template)
0-5%=15
5-10%=10
10-15%=5
Percent of total request
going to direct services
for people with DD
and/or their families
(Q5 & budget template)
100%=20
75-100%=15
50-75%=10
Less than 50%=5
Percent of matching
funds (budget
template)
100%+=20
75-100%=15
50-75%=10
25-50%=5
Less than 25%=0
Points Possible=185 Points Awarded=