HomeMy WebLinkAboutStaff Report 2017-04-04KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: April 4, 2017
ACTION REQUESTED: Request to Approve a Special Event Application to hold the
Annual “Your Canyon for a Day” event on May 21, 2017.
BACKGROUND: The Commissioners office received a Special Event
application from Crime Stoppers of Yakima County, to hold
the annual “Your Canyon for a Day” event on May 21, 2017.
INTERACTION: The applicant is also requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant has provided proof of
insurance and believes that it should be adequate coverage,
since their past events have proven to have no effect on the
roads in the past.
The applicant will NOT need a waiver to Kittitas County
Code Chapter 5.20.160 – Closing Hours since their event
is scheduled to begin operation/set-up at 8:00 a.m. (May 21,
2017). According to the County Code 5.20.160, events shall
not be open to the public before the hour of 7:00 a.m.
The permit fee has been paid and staff has routed the
application and received a recommendation of approval or
contingent approval from the following departments (memos
attached for your review): Public Health, Solid Waste,
Sheriff, Fire Marshal, Public Works & Prosecutor.
Public Works Department (Lucas Huck, Engineer) submitted
a recommendation to approve with the following 3
conditions being upheld: The Applicant is required to
provide Kittitas County Public Works with additional
information of the proposed traffic control strategies to be
implemented along County roads for review and approval.
Traffic control strategies shall be in a manner that not only
facilitates the event participants but also the local traffic. The
applicant will be required to issue advanced notification of
any traffic impacts or modifications associated with their
traffic control proposal in the Daily Record and NKC
Tribune two weeks in advance to inform the traveling public.
The Kittitas County Sheriff’s Office submitted a
recommendation to approve the special event permit with the
following contingency: persons doing traffic control allow
local access to residences, fishermen, hikers and
recreationalist attempting to access the area.
The Kittitas County Public Health Department stated that if
additional food vendors are added to the event, temporary
food event permits must be purchased at KCPHD at least
two weeks prior to the event.
RECOMMENDATION: Approve holding the annual “Your Canyon for a Day” event
on May 21, 2017 and to grant a waiver of Kittitas County
Code Chapters 5.20.100, noting they must comply with
County department recommendations and criteria. Including
the Public Works Department, Public Health and the
Sheriff’s Office recommendations.
HANDLING: Staff will notify the applicant of the Board’s decision & send
a copy of the notification going out to the Applicant to the
Sheriff, Public Works, Public Health, Solid Waste, Fire
Marshal, Prosecutor, Auditor, Treasurer, Code Enforcement
and KITTCOM.
ATTACHMENTS: Special Event Application & Proof of Insurance
Memo’s from County Departments
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II