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HomeMy WebLinkAboutYakima River Canyon Marathon ApplicationJanuary 24, 2017 Mandy Buchholz, Clerk Kittitas County Commissioners 205 W. 5t' Ave., Room 108 Ellensburg, WA 98926 Dear Mandy, Enclosed are the Special Event Application and a check for $200.00 to cover the permit fee for our 2017 Yakima River Canyon Marathon and Half Marathon. Additional insurance to include Kittitas County has been requested and will be sent to you soon. The seventeenth annual Yakima River Canyon Marathon is scheduled for Saturday, April 1, 2017, with a starting time of 8:00 a.m. on Canyon Road, a short distance south of the Flying J Truck Stop. The wheelchair participants will start at 7:55 a.m. All participants will go north on Canyon Road, turn right onto Berry Road, go east to Tjossem Road, and then .2 mile on Canyon Road. Next will be the Woodhouse Loop Road from north to south, and back to Canyon Road for the remainder of the 26.2 miles. The finish line is located at the "truck turnaround" just north of the Sundown M Ranch in Yakima County. All Half Marathon runners will be bused to their 9:30 a.m. start at the 13.1 mile mark of the full marathon. They'll use the last half of the course of the full marathon. The following are answers to the questionnaire: 1. Fire Safety and Protection - This is an outdoor event, and no temporary structure will be erected in Kittitas County for the event. Per a phone conversation with Fire Marshal Brenda Larson in 2012, a permit is not necessary. 2. Public Health/El nvironmental Health -- (a) During a phone call in 2012 with Melissa Schumaier, I explained to her that the ten aid stations in Kitittas County provide water and sports drinks, and two of them have pretzels, gummy bears etc. for the participants (all purchased items) ...... as we've done in the past. She assured me then and now that a permit is not necessary to do this. (b) There will be indoor bathroom facilities and porta potties available at the Conference Building of the Days Inn, gathering place on race morning. In addition, there will be porta potties at the starting line on Canyon Road and one or more at each aid station. 3. Law EnforcementlSecuritylEmereency Medical Services - (a) Security, EMS and Traffic Control.....The Yakima River Canyon Marathon committee is working with the sheriff's departments of Kittitas and Yakima counties, the Ellensburg and Yakima Police Departments and the Washington State Department of Transportation to provide a safe race for all participants. Chaplain Bill Hunt of the Kittitas County Sheriff's office is the coordinator for the deputies who will assist us on race day. They will work with ham radio operators of Yakima and Kittitas counties who will be at all aid stations on the course and at the finish area in rural Selah. A medical tent at the finish area will be staffed with a doctor and some nurses, and an ambulance will be available there as well. (b) Music .... There may be music on the course near the end of the race, nothing excessively loud and not after 3:00 p.m. (c) Off-site parking.....The only parking that is needed is a small amount at the starting line, so the "off-road" parking there is adequate. None is needed on the course for participants, and there are no spectators allowed. (d) Shuttle buses.....A & A Motor Coaches bring marathon runners from the Selah Civic Center at 6:00 a.m. via I-82 to the Conference Building at the Days Inn in Ellensburg..... and the half marathon runners at 8:00 a.m. to the start in the Canyon. (e) Alcohol — None will be served. 4. Public Roads — Only local area residents, fishermen, volunteers and course officials will be permitted on State Highway 821 from 7:00 a.m. until 3:00 p.m. Passes will be available for those who need access to the road during the race. The Department of Transportation is working with us to notify trucks and other traffic of the closure. Spectators will be allowed to watch at the start, Thrall Road "T" junction and at the finish area. Bicycles (other than media and aid support) will not be allowed on the course. Signs regarding the closure will be posted at both ends of the canyon, per the request of the D.O.T. 5. GarbaeelRecyclinV_— One of the goals of the Yakima River Canyon Marathon committee is to "leave the Canyon cleaner than we found it on race day." For our past sixteen, successful races this has been accomplished, and the same steps will be taken again this year to make sure that this will happen. All garbage will be removed and taken to the finish area in Yakima County for recycling and/or disposal. 6. Insurance — A copy of our insurance coverage will be sent soon. 7. Penal Bond — 13oeid of Indemni — Because of the insurance coverage that we have, please ask the Board of County Commissioners to waive the 5.20.100 Penal Bond —Bond of Indemnity requirement. 8. County Filings and Registration —This race is sponsored by the Yakima Hard Core Runners Club and the registration fee for participants is $80.00 by February 28, 2017, and $95.00 from March 1, 2017, until March 31, 2017.....collected by on-line registrations, mail -in registrations to the marathon treasurer and late ones to the registrar the day before the race at Selah. Nothing else has changed from the past years when we've met all of the requirements of Kittitas County. In the past, we've had as many as 535 participants who have come from many different states, Canada and from various other parts of the world. We hope to have 400 (more or less) participants this year. We're planning another great event on an awesome course and ask for your support for the seventeenth annual Yakima River Canyon Marathon and second Half Marathon. Sincerely, Lenore and Bob Dolphin, Co -Directors Yakima River Canyon Marathon 310 South 50"' Avenue Yakima, WA 98908 (509)966-0188, Yakima (425)226-1518, Renton (425)681-0154, Cell Phone 2 n Fs.>`4s sE_ ► 313iS'.L r�sffS � ilii •illi EVFNT-APPLICAITON Y.111 F rII)STIMPIAICITUfr i [[ff V. _ lSlife - f- .1t'f :1 [i33E lilt .f! ■ ir:iX /Sf / ! .tr T / it 1 ETIs<[ r■ t; !/[!!; ■ f■ * � f ! ! .FFf1 f tai fi i :if. •r_ � e t ■ i ! i/ ! ■ • s 11! ■ ! le - • pf ! w/ / ' 1 a / l Y i iiC.F-i ■'1 It r 1 ■ ■A[s ! it iia . i ■ .Ir / / 11 ■ 11 as [3 � '' ! i =!i! ! fiE• _ ! s ■ i; if � 1 ! ■ i.J -. t !:[ ■ v■ • �■ ti 'r. E F 11 tE-• fr■ri[: Yi ,. i" -' ■ f� F 1 i i ■ ■ [illi ! is 1111 i. t 1 f ElEtt • .a :i■i i EFh Y.E3 !" Name of event= Vim. Ic i Event Info rntafion Over CdA LI OP) Mci( JAN 30 7.017 H4Mam Date(s) of event Howes of operate 'fl W cm a - -1-76'3-v p }Y, Demon of the event Fi Ph fl i A Y -6-i -FE-1 I In f�- I I os'U e-veft't-takeri rC has 13,r l m y� t cqp ted atbmdao - r�� 5 How iswebngpubRdwd? r - - + r 5 Contact h1formatxon. Jp-ICL f "a©a1, Name ofihea ganm"lconiac pem= M r ( cY� 01x'9 ' Address: &I ; D moor tee_ 1'1aSF Date ofbkffi of K=ASCaUN7YODURIH3US6- 205WWT;Vh, SUHEIO9 - EUEI 98M4G,WA98W (S9)W-7508 - FAX(5M 952 7619 wcvsxl. oJdletr_vr�s If the application is made on behalf of a partnership, please stmt full names with their residence and post office address for a period of sic months prior tO the dame of application together -with the location of principal office or place of business of such corporation. Emergency contact name(S) and phone number(s) that can be contacted during the T<-:1 ent 3 I ore bVi , ,L4 �b�� 1 Name Phone Name Phone Number WRMMN PERMISSION TO ENTER EVENT SITE I/We hereby pernutlaw'enforcementand/or County officials to enter the site for which the Event Application has been granted at the time of the event and up to five days prior to the event for the purposes of inspecting and enforcement of Cmmty Code and other applicable laws, and pmsvant to my agreement and representations made in connection with this Event Application SWORN STATEMUNT OF COM LL4LNCE I/We hereby acknowledge that I/We have read Kittitas GD mty Code, have fam�ari ed myself with County requirements. I/We agree that either my designated agent or I/we sham. be on site at all time., and shall be responsible for the operation of the event and for c01(npiiance with all legal requiremerds in cormect m with this event I/ We understand that failure to comply with the rules, regulations and conditions set forth in Code may be deemed a gross misdemeanor and that drug or narcotics violations are cranes under-RCK Applicant N a (PYint) ]-. en Ore- D o I hi n Applicant Name t) Applicant Signature Applicant Sx�a e KL3TCfASCOUMYCOURTHOUSE- 205WESTS", SUUT 109 - ELEMSBUMWA99926 (509) 962-7509 . rAX (549) 962 7679 www w.ldtht MwR.Us plenslwrg Interstate 90 YAKIMA RIVER CANYON MARATHON & HALF MARATHON (Map not to scale) N®e 1 a� C1 jj Rd Waodhouse Loop MINUM-4-, Thrall Road I Mile 26 1 Finish Q. 0 MINUM-4-, Thrall Road I Mile 26 1 Finish YAKIMA RIVER CANYON :E -q0 MARATHON & HALF MARATHON Checkpoints & Aid Stations (1-11) 8cxxy Road 0_0 Wiles ?jam Budd Loop Road #1 - 3-2 x1. 7bz-an Tb T-90 # est c11Pi 23 .9 g� IIF 21* 3 1rlP 17 3f4 MP 13.1 ..... HALF MRRATKON STARTING LINE mp 3S c.- Red's Fly szkoP- r.� lSx Tmmmma Cry _9 up 10 #S ,0.4 Ki - #9 Rosa Boat -Landing .6 ml4 #10 �.5 m52S-1 mp 3 3/4 kM±. ,z "l F# n i Tiim Kittitas County Office Of The Treasurer ti Brett Wachstnith, Treasurer 205 W 5th Avenue, Suite 102 Ellensburg, Wa 98926 Phone (509) 962-7535 Fax (509) 933-8212 Cash Receipts Receipt Number: 2017-642 Dater 01/30/2017 Received From: MANDY BUCHHOLZ - DEPUTY CLERK OF THE BOARD - D Check Amount: $200.00 Cash Amount: $0.00 Other Amount: $0.00 Total Amount: $200.00 Deputy: AMYC Receipt Type: CHK Template: Comments: CSR 2017-441 SPECIAL EVENT APPLICATION FEE FOR YAKIMA RIVER CANYON MARATHON AND HALF MARATHON CHECK #9022 FundCode G1Code Description Amount 001 1632171 SPECIAL EVENTS FEE $200.00 Total Amount: Kittitas County Treasurer's Office Submitted By: AMY CZISKE $200.00 (c) 2002 Cashtax All Rights Reserved www.balancedaction.com