HomeMy WebLinkAboutStaff Report ABATE of WA Event RequestKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: February 21, 2017
ACTION REQUESTED: Consider an Event Application request from ABATE of
Washington to hold the 2017 Spring Opener.
BACKGROUND: On January 26, 2017 the Kittitas County Board of
Commissioners received an Event Application & permit fee
from ABATE of Washington to hold the 2017 Spring
Opener (June 22-25, 2017). Lyle Coyle, ABATE indicated
that once the event-permit was approved they would have
Kittitas County named on the Certificate of Liability
Insurance, noting they have done this in years past.
INTERACTION: On January 26, 2017 Staff sent the application materials to
various County departments for their review and
recommendation of the proposed event.
Staff received recommendations of approval from: Solid
Waste, Public Works, Sheriff, Public Health, Auditor &
Fire Marshal noting that the County Prosecutor was unable
to approve due to no insurance being issued at the time of
Staff Report being generated.
The Sheriff’s Office indicated if ABATE commits to the
same additional level of security as in the past few years, he
would support approval of the event. However there were
complaints last year of noise past the approved waiver time
(1:00 a.m. approved) (complaint about music at 2:45 a.m.)
and speeding and racing motorcycles in the area of Sparks
Road. He stated that if continued complaints and violations
are reported it may result in a negative recommendation for
future events.
The Kittitas County Deputy Prosecutor (Chris Horner)
indicated that until he has seen a Certificate of Insurance
naming the County, he could not recommend an approval
of the request.
The Kittitas County Public Works Department (Lucas
Huck, Engineer) submitted a recommendation to approve
the Special Event Permit with a recommendation of the
following criteria: advance notice be given to the public
though adverting in the Daily Record and the Northern
Kittitas County Tribune newspapers.
The Kittitas County Interim Fire Marshal stated the
following: Upon review of the above permit application, I
have the following comments/requirements;
• A separate Event Permit along with an appropriate
site plan is required for this event. A fee of $130.00
shall be submitted with the Fire Marshal’s Office
Event Permit application.
• All vendors shall have a minimum of 2A-10B:C fire
extinguishers readily available for use. Please
ensure my staff and I have full access to inspect
these vendors. Any LPG tank shall be secured to
prevent displacement.
• Please be aware of general trip hazards from
extension cords, tent tie-downs, etc. Also,
extension cords may not be piggy-backed/daisy-
chained together.
• Any generator located on site shall be inspected for
proper connections and use. Please ensure staff has
access to all generators for inspection purposes.
• Parking shall be such that fire apparatus access is
maintained at all times.
• The fire apparatus access roads shall remain free
from obstructions.
• The access roads in the overflow camper/tent
camping area shall be a minimum of 20’ wide. The
stakes and neon string you provided worked well
last year and would be a viable option this year as
well.
• Please ensure that all required permits have been
issued at least 14 days prior to the event.
County Auditor’s Office Judy Pless, Budget & Finance
Manager stated that as of 1/26/2017 (memo drafted)
there has not been anyone registered online for the
organization ABATE or an individual Lyle Coyle
(applicant). There were no taxes reported for 2016
admission. According to the information found
online (copies attached) the cost of tickets in 2016,
ranged from $30.00 to $55.00 and the 2016 event
was held at Silver Ridge Ranch in Easton. It’s the
Auditor’s recommendation the Board of County
Commissioners require ABATE to collect the
admission Tax, register online and report the taxes
collected by July 31, 2017. And, recommend
ABATE report and pay taxes for the 2016 event.
The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity since the event is located at Silver
Ridge Ranch and the waiver was granted for their 2014,
2015 & 2016 event with no damage to any property, they
feel 2017 will be no different.
Kittitas County Code Chapter 5.20.160 – Closing Hours
since their event is scheduled to begin at 7:00 a.m. and go
until 1:00 a.m. and according to the County Code, events
shall not be open to the public before the hour of 7:00 a.m.
and shall remain open to the public until such time as
approved by the Board of County Commissioners in the
application process.
RECOMMENDATION: Approve the Event Application from ABATE of
Washington to hold the 2017 Spring Opener contingent
upon them supplying the County with a Certificate of
Liability Ins., naming Kittitas County as insured by
6/12/2017; approve granting a waiver of Kittitas County
Code 5.20.100 (Penal Bond-Bond of Indemnity) and
Kittitas County Code Chapter 5.20.160 (Closing Hours-
Request for 1:00 a.m.), conditioned upon meeting the
requirements set out by the Kittitas County Sheriff,
Public Works Department, Fire Marshal, Auditor &
Prosecutor.
HANDLING: Commissioners Staff to notify the applicant and County
departments of the Board’s final action.
ATTACHMENTS: ABATE of Washington Application Materials
Correspondence from County departments
Misc., supporting documents
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board