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HomeMy WebLinkAbout2017-016-Kittitas Valley Vintners2017-016 LT 2017 LODGING TAX SERVICES AGREEMENT BETWEEN KITTITAS COUNTY AND KITTITAS VALLEY VINTNERS ASSOCIATION This Contract, effective January 1, 2017 is made and entered into by and between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and Kittitas Valley Vintners Association("Contractor"). WHEREAS, the purpose of this Agreement is to provide for activities and expenditures designed to increase tourism, NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Contractor mutually agree as follows: Section I. Scope of Work. a. Contractor shall provide the services and staff described in its Application for Lodging Tax Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A" which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Contractor under this Agreement are collectively referred to herein as "Services." c. Contractor shall commence, perform and complete such Services in accordance with Exhibit "B" which is attached hereto and incorporated herein by this reference. Section 2. Payment. a. As full compensation for satisfactory performance of the Contractor's Services, the County agrees to pay Contractor the sum of fifteen thousand dollars ($15,000.00). b. Additional payment terms: The County will make payment to the Contractor only on a reimbursement basis, as receipts/invoices for any items including marketing and/or advertising are submitted to the County, not to exceed the sum of fifteen thousand dollars ($15,000.00). c. Services/Expenses that are reimbursed must be dated during the current year and final date to submit reimbursements requests is January 15, after this date funds lapse. d. Requests for reimbursements must be submitted to: Kittitas County Auditor Attn: Auditor's Accounting 205 West 5th Ave — Suite 105 2017 County Lodging Tax Funding Agreement Page 1 Ellensburg, WA 98926 audito rsaccountine@co. kittitas.wa. yrs e. Reporting requirements of your events will be required on prescribed forms from the County Auditor. f. Contractor is eligible to claim reimbursement for the following items only: • Advertising -print, radio, streaming, online & social media g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and is further expressly denied funding for the following items as requested in the application as defined in Section 1(a): N/A h. Contractors requesting reimbursement for event -specific expenses shall submit all claims as no more than two reimbursement requests with supporting documentation. I. ** Contractors must complete the Lodging Tax Reimbursement online training course provided by the County Auditor's office prior to filing reimbursement claim. Requests for reimbursement will not be accepted by the County Auditor prior to the training being completed. The training may be found online at the Kittitas County Auditor's website at the following address: http://www.co.kittitas.wa.us/auditor/default.aspx **new Section 3. Performance by Contractor. a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Contractor shall at all times be an independent contractor and not an agent or representa- tive of the County with regard to performing the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of the County. In no event shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the County. It is understood that the Contractor and the Contractor's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Contractor shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Contractor agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. d. The County and the Contractor agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, 2017 County Lodging Tax Funding Agreement Page 2 sex, marital status, or the presence of a physical, sensory, or mental handicap. e. The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Contractor of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non -complying performance, or the substantiality or ease of discovering the same. Contractor shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Contractor shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Contractor shall provide the County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Contractor's books, documents, papers and records related to the Services or this Agreement. g. Contractor understands and acknowledges that Contractor is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Contractor's performance of this Agreement. All compensation received by the Contractor will be reported to the Internal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Releaser_ Indemnity, and Hold Harmless. The County assumes no liability for the Contractor's actions under this Agreement. Contractor releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: • Any fault, negligence, strict liability or product liability of Contractor in connection with the Services for this Agreement; • Any lien asserted upon any property of the County in connection with the Services for this Agreement; • Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or • Any breach of or default under this Agreement by Contractor. Section 5. Compliance with Public Records Law. 2017 County Lodging Tax Funding Agreement Page 3 u. In compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. In the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow Contractor to seek a court injunction. c. The County specifically shall not be liable to Contractor for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Section 6. Industrial Insurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional Insureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Contractor's employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement. Section 7. Insurance and Endorsements. a. The County may require through a request in writing that the Contractor provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Contractor, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Contractor or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Contractor agrees to provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Contractor shall be attached to this Agreement and by this reference will be made part hereof. e. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional Insured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. Contractor shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. 2017 County Lodging Tax Funding Agreement Page 4 Section 8. Termination. The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon receiving such notice of termination, Contractor shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. In the event the County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date of the notice of termination. Section 9. Miscellaneous. a- Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Contractor, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. c. Notice for any purpose under this Agreement, except service of process, shall be given by the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W. 5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Contractor shall be given to the Contractor's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. d. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. e. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. f. Contractor warrants to the County that the individual signing on Contractor's behalf has the requisite power and authority to enter into and to perform Contractor's obligations under this Agreement. Contractor further warrants to the County that Contractor has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Contractor's ability to perform its obligations under this Agreement. g. If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. 2017 County Lodging Tax Funding Agreement Page 5 h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACTOR Chair Vice Chair Commissioner ATTEST: , Clerk of the Board APPROVED AS TO FORM: Deputy Prosecuting Attorney [Print Name] [Address] [Telephone] 2017 County Lodging Tax Funding Agreement Page 6 Submission Checklist For office use only EXHIBIT "A" "A 3 U lFllb Please mark "yes" or "no" to each criteria below: Applicant filled out the proper application version for this grant cycle. �Applicant answered each question. A budget is attached which includes revenues, expenses and anticipated profit or loss (plus previous 3 years actuals for ongoing projects/events). 1�ett� l� The applicant has signed and dated the certification �I statement required In Item 10 of the application. The application was submitted on time. Proof of non-profit status is included (if applicable). Please date stamp the application and initial. County -wide Lodging Tax Application For Office Use Only P a g e 115 FPjM thm KITTITAS VALLEY VINTNERS September 30, 2016 Kittitas County Commissioners Attn: Lodging Tax Grant Application 205 West 5th, Suite 108 Ellensburg, WA 98926 Kittitas Valley Vintners Re: Request for Proposals, 2017 Lodging Tax Fund Thank you for the opportunity to present a request on behalf of our organization. Attached for your review is our application. In general, we are presenting a means to augment tourism throughout Kittitas County by providing organized Agro -Tourism throughout the year from Rosly/Cle Elum east to Ellensburg and Kittitas. The association was formed in 2005 and has grown to 5 wineries and 9 vineyards with more development on the drawing boards today. This growth parallels the success of wine regions of Washington State. We are excited about continuing making our mark as a destination wine tourism region for Kittitas County. This year we started the process of formalizing this association into a non-profit. In the process we changed our name and logo as part of the branding. Our new name is Kittitas Valley Vintners. Should you have any questions or need additional information please contact me at 509-607-3417 or my email below. Sincerely, Kim Goodreau Vice President Kittitas Valley Vintners 509-607-3417 kim(dMirallwine ,cam 111 Dodge Road, Ellensburg, WA 98926 *** Phone 509-925-4110 *** Fax 509-925-5423 Request for Proposals, 2017 Lodging Tax Fund Presented by KITTITAS VALLEY VINTNERS Prepared by Kimberly Goodreau Vice President September 30, 2016 Request for Proposals 2017 Lodging Tax Fund Submission Deadline: Friday, September 30, 2016 Kittitas County Commissioners 205 W 5th Avenue, Suite 108, Ellensburg, WA 98926 509-962-7508 2017 Lodging Tax Funds — General Information Various municipalities within Kittitas County impose a lodging tax assessed on the sale or charge made for furnishings of lodging according to RCW 67.28.180 and RCW 67.28.181. In accordance with the tax and Washington State Law, Lodging Tax Advisory Committees may also be established by various jurisdictions. The committees' purpose is to advise and recommend to the legislative authority of the city or county how excise taxes on lodging should be allocated to support tourism which in turn generates revenue. Uses According to Law: According to State Statute and the interlocal agreement between the Kittitas County and the Cities of Cie Elum, Ellensburg, and Roslyn, funds awarded under this process may be used for the following: 1. Tourism marketing; 2. The marketing and operations of special events and festivals designed to attract tourists; 3. Supporting the operations of tourism -related facilities owned or operated by nonprofit organizations described under 26 U.S.0 Sec. 501 (c) (3) and 26 U.S.C. Sec. 501 (c) (6) of the internal revenue code of 1986, as amended. Definitions included in state law which should be considered in any application reyuesting funding include: (1) Tourism means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. (2) Tourism promotion means activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing or the operation of special events and festivals designated to attract tourists. (3) Tourism -related facility means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor that is: (a) (i) Owned by a public entity; (ii) owned by a nonprofit organization described under section 501 (c) (3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section 501 (c) (6) of the federal internal revenue code of 1986, as amended, a business organization, destination marketing organization, main street organization, lodging association, or chamber of commerce and (b) used to support tourism, performing arts, or to accommodate tourist activities. Review Process: Cie Elum, Roslyn, Ellensburg, and Kittitas County have all agreed to collaborate in review of grant applications and awarding lodging tax funds for special events and festivals. Each municipality's committee or designees will review all complete applications, score them based on the information provided by the application, rank the applications, recommend any funding County -wide Lodging Tax Application P a g e 11 awards, and forward the score sheets, ranking, and funding recommendations to Kittitas County. County staff will compile the score sheets, rankings, and funding recommendations for further consideration by a county -wide Lodging Tax Advisory Committee (LTAC). The county -wide LTAC will be comprised of an equal number of members from each participating jurisdiction. The county -wide LTAC will receive the scoring, ranking, and recommendations list and will conduct a public meeting where each applicant which received a funding recommendation will have the opportunity to present their application and answer questions. The county -wide LTAC will publicly deliberate on the applications and the list to produce a final recommendation which will be forwarded to each participating jurisdiction's legislative authority for final action. Scoring sheets which determine the overall ranking of applications are included in this packet for your reference and information. Applications which do not receive an average minimum score of at least 50 points or who do not follow the submission instructions will not be eligible for funding. Local Policy on Disallowed Uses: The Lodging Tax Advisory Committees have determined that certain types of activities are not eligible for funding awards even if they may be tourism related. These include anything affiliated with the following: prizes for contestants, resale items, food and drink, beautification, fundraising, and membership drives. This list should not be considered comprehensive and all funding recommendation decisions are at the discretion of the committees and subject to change by majority opinion. Application Definitions: Below is a list of terms and phrases which have specific meaning within this application. It may be helpful for you to review these as you prepare responses so that you have a better understanding of the reviewers' expectations. Date -specific is an event or project which occurs over less than one month. Matching Funds is the amount of funding your organization is contributing to the project or event. This includes both direct and indirect fund support. Direct funds can be in the form of cash funding from your organization or funding secured from elsewhere but dedicated to the project or event such as other grants, loans, donations, etc. Indirect funding support includes in-kind support like labor, volunteer support, supplies, and services which directly relate to the project or event, including those provided by your organization and others. New Projects/Events are projects/events which are in the first four years of existence. For example, a proposal for a barbeque competition which is in its third year would be defined as a new project/event. Likewise, a project by an existing museum which expands its current offerings, or a specific new strategy for appealing to a different target market that is in its first year, would be considered a new project. Ongoing general marketing and advertising campaigns or general operational support requests for organizations/event which have existed for longer than four years are not defined as a new project/event. County -wide Lodging Tax Application P a g e Ongoing Projects/Events are defined as projects/events that have been established for more than four years. Applications that qualify under this definition may be awarded up to 10% of the project's/event's expense budget. Partnerships are agreements between events/organizations/groups which enhance the overall project/event by providing additional value-added benefits or opportunities for attendees as well as the participating partners. For instance, as part of your event, you may have partnered with a local hotel or campground for a special group rate for overnight attendees. You may have also partnered with a local restaurant to provide a special meal discount or drink offer. You may have also agreed to refer your attendees to another event simultaneously occurring in another part of the county. Project Budget is a written description of the complete budget for your project or event. It must include anticipated revenues, expenses, and any potential profit or loss. Seasonal means a project or event which operates at least 1 month and up to 6 months, and during at least 2 seasons (Spring, Summer, Fall, Winter). Self -Sustaining is being able to provide for your own needs without the assistance of grant funds. Supports County as a Tourism Destination means including strategies within your proposal which will assist in attracting tourists to our County during times of the year other than for your project/event alone. This may include cross -promotion agreements with other projects/events, it may include active marketing of other projects/events at your project/event, it may include referring attendees directly to other tourist opportunities in the County, etc. Year-round means a project or event is ongoing and actively working to attract tourists for at least 6 months, and at least 3 seasons (Spring, Summer, Fall, Winter). County -wide Lodging Tax Application P a g e 13 SUBMITTAL INSTRUCTIONS Please return ONE COPY of the entire original application (including the cover sheet and instructions sheets) and answers to narrative questions to: Kittitas County Commissioners Attn: Lodging Tax Grant Application 205 West 5thAve, Suite 108 Ellensburg, WA 98926 Applications must be received no later than 5:00 p.m., Friday September 30. 2016 or postmarked no later than September 30 2016. Incomplete and/or late applications will not be considered. Applications may not be changed or amended by the applicant after the deadline for submission. Electronic Submissions: Applications may be submitted to the following email address: bocc@co.kittitas.wa.us Applications may be faxed to: 509-962-7679 Schedule: Applicant Workshops (attendance atone workshop is strongly encouraged) Ellensburg City Hall Council Chambers 8/18/2016, 5:30 PM & 8/25/2016, 5:30 PM Upper Kittitas District Court, Cle Elum 8/16/2016, 5:30 PM & 8/23/2016, 5:30 PM ■ Application deadline 9/30/2016 • Oral presentations of proposals to county -wide LTAC 11/18/2016 • Applicant Award Notification and fund availability 1/1/2017 Project Management: Successful applicants shall be required, as a condition of the funding award, to enter into a contract. The agreement may include, but not be limited to, the specific amount of the award and what it may be used for, all reporting requirements associated with this funding, payment terms, and any and all other appropriate terms of the funding. Kittitas County will be the contracting agent for all approved projects. A condition of the grant award which includes funding from the City of Ellensburg may be that the MyEllensburg.com website be named on any organizational website. All funds awarded under this program will be available in the form of reimbursable grants. The funds will be available for reimbursement beginning January 31 and ending December 31 of the calendar year immediately following award notification. Any unexpended funds will be returned to the Lodging Tax accounts from where they came and made available for re - appropriation. All requests for reimbursement shall be made to the Kittitas County Auditor's office at the following address: County -wide Lodging Tax Application P a g e 14 Kittitas County Auditor Attn: Lodging Tax Grant Funds Reimbursement 205 W 5th Ave, Suite 105 Ellensburg, WA 98926 auditorsaccounting@co.kittitas.wa.us For specific information and requirements regarding the reimbursement process, please contact the Auditor's office at 509-962-7502. Project Reporting Requirements: State law requires that all recipients of Lodging Tax revenues must submit a report to the municipality describing the actual number of people traveling for business or pleasure on a trip: A. Away from their place of residence or business and staying overnight in paid accommodations; B. To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or C. From another country or state outside of their place of residence or their business. A report form will be provided as part of the contract for receiving funds. We ask that you provide this information within 60 days after your event is complete once you have critiqued your event. In addition, any reports which are produced as a result of a grant award must be submitted within 60 days of completion as part of your project reporting requirements. This will provide evidence that the work paid for by the grant has been completed. Applicant Categories and Eligibility: Grants from lodging tax funds are provided for two types of applicants, New Projects/Events and Ongoing Event Support. An organization may apply for funding from one or both categories. If applying for funding from both categories, the application must clearly identify the different funding categories requests. The categories are defined as follows: The New Project/Events category is for applications from events/projects which are within the first four years of existence. Applications may be considered in this category from established events (older than four years) which are proposing a new or expanded project designed to increase tourism as part of an ongoing event. The Ongoing Project/Event Support category is for applications from established events (ongoing for more than four years) which may request continuing support. Grant awards are limited in this category to no greater than 10% of the event's expense bud_get. This category includes project/events which may be operating under a new board or organization, moving venues, changing dates, or implementing other non - substantial changes to a project/event which is ongoing for more than four years. Other Information: Insurance: As part of its contract for performance, a municipality may require contractors to maintain liability insurance in the amount of $1,000,000 or more and name the municipality as an additional insured on its liability insurance policy. County -wide Lodging Tax Application P a g e 15 Application Form: This packet will be available on the website of each participating municipality as a word document and as a pdf. It can also be obtained directly as a hard copy or in digital format by contacting the Kittitas County Board of Commissioners office at 509-962- 7508. Website addresses where the application may be found are as follows: + www.ci.ellensburg.wa.us ■ www.cityofcleelum.com ■ www.c_i.rosi_yn.wa.us www.co.kittitas.wa.us Grant Preferences: In the review of applications, the Lodging Tax Advisory Committee or designees will grant preference to those proposals which (1) increase tourism, and (2) demonstrate ability toward eventual self -sustainability. Applications from not-for-profit organizations will be given preference over those from for-profit entities. Guidelines and Requirements for Advertising Expenditures of Lodging Tax: Branding Contractors who have been approved to utilize grant awards for advertising expenditures must incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism information as follows: A. Websites and Social Media Sites must include the County's and appropriate City's tourism website logo with an operational link to the site(s). The logo must be displayed on the contractor's home page, it must be sized no smaller than inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. B. Print Advertising and Online Display Advertising of all types ( including but not limited to newspaper, periodicals, flyers, posters, billboards, direct mail, e - newsletters, third -party websites, streaming displays, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than % inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. C. Video Advertising of all types (including but not limited to television, online, electronic kiosks, motion billboards, etc.) must include the County's and appropriate City's tourism website logo. The logo must be size no smaller than inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. All logos and website information may be obtained by contacting the Director of Tourism, Kittitas County Chamber of Commerce. County -wide Lodging Tax Application P a g e 16 Advertising Reimbursements Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere to the following guidelines and requirements for each type of advertising media utilized: A. Print Advertising. 1. Print advertising placed with any media provider which operates exclusively outside of Kittitas County may be reimbursed at 100% of the cost, including any production costs. To operate exclusively outside of Kittitas County, the provider must not be physically located in the County and/or not distribute any media within the County. 2. Print advertising placed with any media provider which operates inside Kittitas County may be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to10 days prior to the event may be reimbursed at 100% of the cost, including any production costs. b. For seasonal or year-round events, or for date -specific events outside of the time -frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a statement from the media provider specifying the percentage distribution to areas outside of Kittitas County. Reimbursements will be allowed for the amount distributed outside of Kittitas County, including any production costs. B. _Television Advertisin : 1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will be reimbursed at 100% of the cost, including any production cost. 2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 100% of the cost, including any production costs. b. For seasonal or year-round events, or for date -specific events outside of the time -frame in Section 2 B, 2(a) above, advertising may be reimbursed at the rate of 70% of the total cost, including any production costs. C. Online Advertisine: Online advertising and promotion may be reimbursed at 100% of the cost, including any production cost. 2. Streamed media (radio, television, other) requests for reimbursement must include a statement from the media provider specifying the percentage of recipients which are outside of Kittitas County. Reimbursements will be allowed for the percentage distributed outside of Kittitas County, including any production costs. County -wide Lodging Tax Application P a g e 17 D. Direct Mail: 1. Direct mail advertising may be reimbursed at 100% of the cost, including any production cost, for each item mailed or shipped to a destination outside of Kittitas County. In order to receive reimbursement, a list of the addresses and a signed statement from the contractor that the list is accurate, or other proof of delivery, must be provided along with other required documentation. E. Flvers/Posters: 1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. In order to receive reimbursement, a list of the locations where flyers or posters were posted outside of Kittitas County and a signed statement from the contractor that the list is accurate must be provided along with other required documentation. P. Radio Advertisin : 1. Radio advertising placed with any media provider located outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. 2. Radio advertising placed with any media provider located inside of Kittitas County may be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 100% of the cost, including any production cost. b. For seasonal or year-round events, or for date -specific events outside of the time -frame in Section 2 F, 2(a) above, advertising may be reimbursed at the rate of 30% of the total cost, including any production costs. Order of Documents Requirements: Complete applications must be submitted with documents in the following order to receive consideration for funding: 1. Submission Checklist; 2. Application form; 3. Answers to application form questions; 4. Grant application rating form; 5. Applicant checklist; 6. Budget documents; 7. Additional information (limited to 3 pages); 8. Proof of non-profit status (if any). County -wide Lodging Tax Application APPLICATION QUESTIONS Please answer each question completely, in the order listed, on a separate sheet attached to this application. Please include any supporting data within the response narrative. 1. Please provide a description of your project/event and identify the specific tourism audience/market that your organization will target with these funds. You must include an itemized list of exactly how any grant funds awarded will be utilized. 2. Please provide the following estimates of how any money received will result in increases in the number of people traveling for business or pleasure on a trip: I. Away from their place of residence or business and staying overnight in paid accommodations; II. To a place fifty miles or more away from their place of residence or business for the day or staying overnight; or III. From another country or state outside of their place of residence or business. You must provide the evidence utilized in determining your projections. 3. What tools will you use to measure your event's impact on tourism? Please be specific and provide examples. Include the following information: I. Is your project/event year-round or is it seasonal or date -specific? II. What strategies will you employ to assure you are attracting tourists from at least 50 miles away? III. What strategies will you use to assist in marketing all of Kittitas County as a tourist destination with your event/project funding request? 4. Does your organization have, or have you applied for, grant funding from other sources? If not, why not? If yes, please list the available funding you have for the project, including any volunteer and in-kind sources, and/or the sources and amounts for which you have applied. Please note which funding sources are secured and in hand so a true matching fund determination may be determined. What changes would occur if the project couldn't be funded? 5. If your organization collaborates or has created partnerships with other organizations, groups, or other events to cross -promote in an effort to encourage county -wide tourism, how is this accomplished? 6. Please explain what plans exist to allow this project to become self-sustaining. Include any plans for ticket sales, event sponsors, and other cost -recovery models. 7. Additional information: Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your project and its benefit to tourism. Please limit any additional written information to one page and any other additional attachments to 3 pages. Regardless of how much additional information is included, only the first 3 pages will be provided to reviewers. 8. Project Budget: Please attach a copy of the complete budget for this project/proposal. If your agency operates independently of this project application it may not be County -wide Lodging Tax Application P a g e 110 necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the projectZevent for which ou are requesting funding and adheres to the basic budget format shown below. The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations for the project/proposal if applicable. Also, please supply any narratives necessary to understand the budget being submitted and list separately any in-kind or volunteer contributions. If applying for funding for both "New Project/Event" and "Ongoing Project/Event Support" you must clearly identify the different requests. This may be most easily accomplished by submitting separate budgets for each m nest category. For any claimed in-kind contributions valued at 500 or more and related to marketing/advertising, you must submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating each party must be provided. Please assure your budget, and actuals from previous years (if applicable), are in the following basic format: Revenues: Cash Donations/Sponsorships Sales Vendor Fees Grants Etc. Total Revenues In -Kind Contributions: Volunteer Labor Donated Services Donated Materials Etc. Total In-kind Expenses: Venue Insurance Services Advertising Security Etc. Total Expenses Profit/Loss (Revenue less Expenses) County -wide Lodging Tax Application P a g e 111 9. Has your event received Lodging Tax funds in previous years? Yes XX No If yes, please list each year and the amount received for that year. All applicants must also provide the following information regarding the event/project: Prior Year Projected A. How many participants and spectators attended last year's activity and/or will attend this year? 21,320 21,320 B. How many days did/will your event occur? 360 360 C. How many room nights were and /or will be booked as a result of your project/event? (You must provide a verifiable source of information as evidence for your response to item C. Failure to do so will disqualify your application. ) 97 104 10. Application Certification: The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal laws and regulations and; 3. That it has read the information contained in the Instructions on pages 1 and 2 and understands and will comply with all provisions thereof. A Certified by: (signature)✓ (print name) Kimberly Goodreau Title: Vice President Date: 9/30/2016 County -wide Lodging Tax Application P a g e 112 ACO -R'2017 LODGING l Q GRANT t S tk! i� i I Name of Organization: Kittitas Valley Vintners Association Organization mailing address: 111 Dodge Road Ellensburg, WA 98926 Organization contact person & title: Kimberly Goodreau Vice President Organization/contact phone: Cell: 509-607-3417 Email: info@kittitasvalleyvintners.org Organization Website: www.KittitasValleyVintners.org Federal Tax ID Number: 81-3672009 UBI Number: 604-029-102 Organization is a (select one): Government Entity 501(c)3 Pending 501(c)6 Other Wash St Approved/Federal Application Submitted (note: you must submit 501(c)3, 501(c)4, or 501(c)6 approval documentation — see sample document) Project/Event Name: Kittitas County Wine Tourism (Wine Trail Brochure, Web/Social Media, & Marketing) Project/Event Date: Year Long Project/Event Location: Upper and Lower County Amount of Funding Requested: $ 20,994.33 For which funding category do you qualify (check one) (see instructions for definitions): xx New Project/Event Ongoing Project/Event Support Estimated # of overnight stays: 104 Tourism Seasons: From the list below, what season will your project enhance tourism? Please indicate the appropriate season. Season: Months: XX Year-round January — December Off season November — February Shoulder season October or March — May High season June — September County -wide Lodging Tax Application P a g e 19 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION Below are our answers per the application: 1. Project/Event Description: Our Year -Round project is designed to increase tourism in Kittitas County by marketing the awareness of our local vineyards, wineries and tasting rooms as a destination attraction. We will accomplish this through the use of: ❖ Print ❖ Radio, including cost effective streaming opportunities such as Pandora ❖ Social media (Facebook, Website, Instagram, etc.) ❖ Specific target linking to websites that promote Washington State Wine tourism ❖ Educating our local hotels, motels and campsites staff of the wine related activities available in Kittitas County. These funds will be used wisely to achieve the continued successful branding campaign that we have recently developed. We have geared this campaign toward out of county tourism that will result in approximately 104 overnight stays. Because this is our third year, fewer funds will be spent on production costs, with the majority of funds being capitalized on continued branding by increasing the number of people reached and to continue to expand areas of our state. Last year's grant (2016) was hugely successful in creating a user friendly Kittitas Valley Vintners Association website. The branding power of our new logo and the new website will NOT need to be re-created, merely maintained. So we feel the numbers of stays will dramatically increase over our conservative estimates. Kittitas Valley Vintners Page 1 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION The target audiences we are expecting to reach are those who are interested in our small towns, rich outdoor experiences, agricultural tourism, dining, gift buying and lodging. Primarily we are targeting the coastal pacific northwest counties (Seattle - Tacoma -Olympia -Everett area contain almost two-thirds of Washington's population), but because of bundled buying power, our chamber is able to extend marketing to Central and Eastern Counties, which include Spokane and Coeur d'Alene, Idaho. WEBSITE Website Updates perf'orrned by Genesis Marketing $ 1f6.00 Online Calendar for Upcoming Events function $ 84.00 Online Web builder Membership hosting for 1 yr $ 144.00 Go Daddy Domain renewal for $ centralwashingtonNNinetours.coin 1yr 16'38 Go Daddy Domain renewal for corkedincentralwashington.com 1 yr L4/23] and $ 38.17 kittitasvalleyvintners.org 1 yr [6/231 ONLINE Online marketing- Facebook, Irrstagram, Twi#ier generic $ 12,125.00 promotion Online ad production fee $ 1,818.75 Organic Posting on Facebook, t:=(- ,ogle+, Instagram, and 117witter for 10 months $ 2,500.00 Live streaming on Facebook $ 1,402.03 PRINT BROCHURE Brochure Design $ 750.00 Brochure Piln ing + Shipping $ 2,000.00 TO"I'AL $ 20,994.33 Kittitas Valley Vintners Page 2 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION 2. Estimate of how any money received will result in: Away from place of residence or business in Paid accommodations: At last year's grant submittal, the Kittitas County Chamber of Commerce did a telephone polling on our behalf to a large portion of the major chain hotel and motel's key staff and asked for the reasons why people booked their overnight stays. Based on that telephone poll, roughly 97 rooms were booked, listing wineries, tasting rooms and vineyards as a reason to visit and stay the night. Using the standard 3% (to 5%) increase, we stated 101 rooms booked last year. (this year's grant project is not yet complete, so the grand total of overnight stays cannot be tallied, however the verification of overnight stays related to wine tourism from Brew House Boarding is 76; which is well on our way to meeting 101 goal.) For 2017, one could safely assume another 3% increase in the overnight stays for next year to be roughly 104 paid accommodations. II. To a place 50 miles or more away: In addition to using the Chamber's polling of key chain hotels, an article (shown below) written by The Yakima Herald on August 22, 2016 which quotes the Bureau of Land Management as having tracked 300,000 visitors to the Yakima Canyon Scenic By -way this season! Because of on-line bookings for campsites, BLM could easily follow demographics and was quoted as saying that most Kittitas Valley Vintners Page 3 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION Friday and Saturday overnight stays were bookings from the Seattle area (more than 50 miles away), and that Sundays overnight camping was booked primarily from the Selah and Yakima area (from an outside county). 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Ho said the abr:rtCy 011M..1n dash from orobie n rwtiom; for SIM r HsnplAlrtirai.'1r1HlOMI rtp and Own the rivEr.'1'htn it we S00011 year pabpir: kjvo hceo Able Lr1 1`e6erv" esrnping spots Mine Hix S1J4! rml+leraCAW u go11rYtro +i`r.lrurinlftlorhaviny, A, "it'o snfupolk" wh&:Te lit swd rMal 'any 16 to sw aq, Gt bowltll the Iherrxnse ]it C63tx dLll tQ Inom vivitala_f:Mwa Bald 11wbare 14M as.twvb ofthn Tim ealnrI- sites tlultexpluln wlrythe a$earr Is etwne•111Utoyah rrvrYbund Thn (10y tuo and (MLnptnt; Ibm wlll SW [1111 Mao. ao. wltiell ttm $rr Ver voh 1011 itar datvsold worsfUht 15 W W1` ntmt'MQ nnwyear• 1`0111111 FW, Mint mrnmt wilt Ile, l)r pay farloerbt�: Coilerxloa, c)anIV. tag, law nnihrx'aLrnrlI. erZBUj 41M 6ANT M PAVE ltq - nTa i = IR r FST R.��7gY 11"011 YO.Q7'1M"b �.ly 7� F a l� 6 r� iS g �:�•pa.4m �'r"�r�— CI�51"pFr P"r 'Fair c,v maw *Vq+� rr� ❑� n r ii 1; c! e ti ,1`f 5i x Reprinted article from Yakima Herald Kittitas Valley Vintners Page 4 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION Using those on line booking numbers, and an average of 4 people to a camp site, that's roughly 75,000 paid overnight stays! Conservative math guess even 50% from coastal counties (further than 50 miles away) that's an impressive possible 37,5000 paid overnight visitors in camp sites that have our wineries, vineyards, and tasting room at their door step to enhance their visit, give reason to dine in our downtown communities and purchase additional gas, gifts and groceries. We have seen a significant increase in foot traffic to our facilities from these campers. III. From another country or state: Our sign in guest sheets show signatures from Montana, Idaho, California, and Texas. Kittitas Valley Vintners Page 5 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION 3. Tools used to measure impact: Through the Chamber's connection with Genesis Marketing, google analytics are being kept, analyzed and processed. Attached is a synopsis of the activity for the month August, 2016. Our website alone received 1,457 views W--1- .1 � AUGUST 2016 RECAP - -ki M1■ A UGUST 2016 TV k1.MMtVA=n 20 spars WEBSITE &U09 5-T 4 II 64 SPOTS NWPR 33 spors i 141 Kittitas Valley Vintners Page 6 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION Promoting Kittitas Valley Vintners, their wineries, vineyards and tasting rooms is a Year -Round activity. Our current and future contract with the Chamber of Commerce affords us the buying power of not only the west side, but as far east as the Idaho border. All media is geared towards audiences 50 miles or more away. Additionally, all of our new campaigns strategies have included links, logos and direct access to the Live Life in Color and Discover Cle Elem marketing campaigns, as well as all county farmer market websites, links to visitor's guides and of course to the many overnight accommodation choices of motels, hotels, and camp sites. One strategy that we have not tried, that we are committed to doing this year is to better educate the front desk staff of local hotels, motels and campsites. It seems that the days of extended concierge services have gone by the way side. Two members of our Association spent two busy weekends this summer promoting our wine trail map to hotel guests within the City of Ellensburg. Guests were happy to the have this tourist option and many of them visited us that same day, but more eye opening was the fact 100% of the staff we spoke to, had no idea that a Wine Trail map even existed for Kittitas Valley. We believe that the education of the first points of contact i.e. check-in desk staff is key to furthering wine tourism. With this education in mind, our Association has formed a task force that will personally meet with front line staff to discuss, educate and distribute material regarding all aspects of enhancing a tourist's visit by visiting our vineyards, wineries and tasting rooms. In turn, all vineyards, wineries and tasting rooms will offer information on overnight accommodations, places to dine, shop, and visit. Kittitas Valley Vintners Page 7 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION 4. Funding Sources: Starting with our first grant application in 2015, we began collecting association dues of $250 per member. 2016 has gained us one new member and as of writing"this application, one new wine shop has inquired about joining the association (which would require a policy amendment) and the association in general has had extensive conversation about including micro -breweries in our "tasting trail" — all of this is to further the potential of creating additional tourism activities and/or heading towards self- sufficiency, or if we were to receive less funding, the inclusion of non -wine related entities would be a part of a business cost recovery plan. But the biggest forward progress of our association this year that will benefit the possibility of seeking further outside funding was filing for and being granted our Washington State Non -Profit status. We have also filed for Federal recognition. Regarding in-kind monetary sources, three of the seven association members in 2016 have secured the blue Washington State DOT Motorist Information Signs (MIS) "Washington State Tourism" signs. Kittitas Valley Vintners Page 8 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION These are not signs that advertise fast food, gas or hotels; but rather state approved and appointed TOURIST destinations. The out of pocket expense on these signs would be cost prohibitive for the Vintners Association, but rather it shows a deep commitment by members of our association as having a whole lot off skin in the game. Between these 3 members, we have a total of 9 Tourist signs. These signs have been proven by WADOT to be an effective way to pull from the 31,000 average daily vehicle trips into the communities where they are located. Our 9 signs cover exits in both the upper and lower county. r I"I'm Lmd Sample Association Member MIS Sign Kittitas Valley Vintners Page 9 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION S. Collaboration: Our word is strong when it comes to a county wide campaign commitment. We are represented at the Roslyn and Ellensburg Famers Market, both by our presence and links to social media. Our individual addresses and community presence is well established in Cle Elum (Swiftwater), City of Kittitas (Thrall & Dodge Winery), and Ellensburg (Gard, Spring Board, Brix, ECW & The Ellensburg Distillery). We are local and we are loyal. We have developed very strong ties in the Valley. Many of us have Barn Quilt Art, we all participate throughout the entire year in the numerous events going on in our area. Kittitas Burn Out, Jazz in the Valley, Rodeo weekend etc. and dedicate one entire panel of our wine trail brochure that lists county wide, year long events. One noteworthy collaboration is between Thrall & Dodge Winery and Tasting Room and the Brew House Boarding Vacation Rental Suites in downtown Kittitas. Having a tasting room and overnight accommodations in the same building has been a win-win situation. Attached is a letter of support from Brew House Boarding. Please note that the total number of overnight stays for this year totals 76! All guests receive information about our Vintners Association and are encouraged to visit all tasting rooms. The majority of these bookings, said given the choice, they specifically choose these rooms because of the close location to visiting tasting rooms and vineyards as compared to a downtown or county wide accommodation option. Kittitas Valley Vintners Page 10 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION 6. Becoming Self -Sustaining: In the past 2 years we've seen considerable growth within our Vintner's Association. Having just obtained our non-profit status, more doors and greater opportunities are available. We plan to avail ourselves to these opportunities. Examples would be eligible for reduced rate seminars, classes, lectures and on-line webinars. As an Association we are committed to creating a business plan that includes advancing our business savvy sense. Members of our Association are currently taking advantage of the Lunch and Learn business advice meetings. We will learn who to navigate, update and maintain our own website. We will seek to work with the Chamber to develop a 2 -year business plan that would coincide with the 5t" year expiration date of this current funding source. Within this business plan, we will identify private partners and seek an event sponsor for a yearly wine experience event such as a winter barrel tasting festival. We are testing this event this year during the Christmas Festival events the first weekend of December. Kittitas Valley Vintners Page 11 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION 7. Additional Information: We have included copies of the brochure that was distributed throughout the state of Washington. We targeted the major population density to maximize the results. We also included snippets of the TV and Facebook ads that were targeted to the same areas. In just 2 years, we have seen more and more support from locals. I realize the intent of this grant is to draw people from out of our area. But the more the locals know of us and visit us, every time they have friends and family visit from out of town, they bring them to us. There is no doubt that we are getting the desired affect from our marketing through the Chamber. But equally as important, we are finally being recognized by a group of our peers, fellow small business owners, farmers, educators, etc. that are loyally supporting us year-round. They will continue to bring in their out of town guests because they have firsthand knowledge of our wine trail. Kittitas Valley Vintners Page 12 of 13 ANSWERS TO THE 2017 LODGING TAX FUND APPLICATION 8. Project Budget Included in Section 8 of the proposal for your reference are our budgets. This includes the following: ❖ Overall budget, including the previous 2 years. We did not include a third year because we did not apply at that time. ❖ Included detail description of this year's proposal. ❖ Included the Association In Kind Contributions ❖ Included back up receipts for the In kind Contribution Kittitas Valley Vintners Page 13 of 13 Criteria Supports County as Tourism Destination Length of Impact Lodging Tax Grant Application Rating Form Points Possible Application Questions Points Awarded 15 yes = up to 15 Question 2, 3, 5, 7 No=O 15 Date specific = 5 Seasonal = 10 Year Round = 15 15 Attracts Tourists yes = up to 15 from at least 50 miles No = 0 away Sustainable Future Funding Identified Attributable Lodging Stays 10 yes = 10 No=O 20 0=0 1-30 = 5 31-100 = 10 101-250 = 15 More than 250 = 20 Question 3 Question 3 Question 4, 8 Question 5 Question 6 Question 9 Total Points: /100 County -wide Lodging Tax Application P a g e 113 20 Less than 5% = 0 Applicant's 5% - 25% = 5 Matching Funds 25% - 49% = 10 50% - 99% = 15 100% or more = 20 5 Partnerships Yes = 5 No=O Sustainable Future Funding Identified Attributable Lodging Stays 10 yes = 10 No=O 20 0=0 1-30 = 5 31-100 = 10 101-250 = 15 More than 250 = 20 Question 3 Question 3 Question 4, 8 Question 5 Question 6 Question 9 Total Points: /100 County -wide Lodging Tax Application P a g e 113 Applicant Checklist For applicant use prior to submission XX My application title page states: Request for Proposals, 2017 Lodging Tax Fund. XX My application is for a new project/event and/or for an ongoing project/event as defined on page 2 of the application packet. XX I have attached proof of non-profit status if applicable which matches the sample document provided. XX I have included an itemized list in response to item 1 in the application of how any grant funds awarded will be utilized. XX I have attached additional information in response to item 7 in the application, if needed, which includes written information limited to one page and other attachments limited to three pages. XX I have attached a project budget, properly formatted according to item 8 in the application. XX If this event is ongoing for more than one year, I have also submitted actual financial data from the previous three years if applicable, formatted properly according to item 8 in the application. XX The application certification in item 10 is signed and dated by the proper authority. XX I have included one copy of the entire original application according the submittal instructions on page 4. XX My application is being sent on or prior to September 30, 2016 and will be delivered by 5:00 PM either in person or electronically (email or fax) or postmarked on that date. XX My application is being delivered to: Kittitas County Commissioners Attn: Lodging Tax Grant Application 205 W 5th Avenue, Suite 108 Ellensburg, WA 98926 Or, is being emailed to: boccPco.kiittitas.wa.us Or, is being faxed to: 509-962-7679 County -wide Lodging Tax Application P a g e 114 Kittitas Valley Vintners Budget Revenues: Cash Donations/Sponsorshi p Sales Vendor Fees Grants Etc. Total Revenues In -Kind Contributions: Volunteer Labor Donated Services Donated Materials Mileage, Etc Expenses: Total In-kind Venue Insurance Services Advertising Security Etc. Total Expenses Profit/Loss (Revenue less Expense) * per application request ** see attached members contribution *** See attached breakdown Previous Years Budget 2014 2015 2016 2017 N/A $ - $ - $ - N/A $ $ $ - N/A $ $ $ - N/A $ $ $ N/A $ 7,886 $ 21,013 $ 20,994 N/A $ - $ - $ - $ - $ 7,886 $ 21,013 $ 20,994 N/A $ 2,130 $ 2,500 ** N/A $ - $ - $ - ** N/A $ 900 $ 2,860 $ 3,000 ** N/A $ - $ 646 $ 1,000 ** $ - $ 900 $ 5,636 $ 6,500 N/A $ - $ - $ - N/A $ $ $ - N/A $ $ $ - N/A $ 7,886 $ 21,013 $ 20,994 *** N/A $ - $ - $ - N/A $ - $ - $ - $ - $ 7,886 $ 21,013 $ 20,994 $ $ $ 0 $ (0) Miscellaneous Webhosting Domain Hosting / Facebook Hours Freeway Signs Thrall & Dodge Winery Swiftwater Cellars Ellensburg Canyon Winery Summary (Transferred to 2016 Budget) In -Kind Contributions: 1 Volunteer Labor 2 Donated Services 3 Donated Materials 4 Mileage, Etc Total In-kind 3 $ 228.00 3 $ 59.00 1 $ 450.00 Hourly Rate at $15/hour Total $ 1,314.48 $ 1,011.52 $ 737.00 $ 2,573.00 3 $ 683.00 Standard WSDOT RATE - 1-90 Receipt Attached 3 $ 683.00 Standard WSDOT RATE - 1-90 Receipt Missing (but Paid -see ECW & Thrall) 3 $ 1,207.00 Standard WSDOT RATE - 1-90 & 1-82 Receipt Attached $ 2,130 $ 2,860 S u4b $ 5,636 $ 5,636.00 Members Contribution Budget Kittitas Valley Vintners 2016 Fiscal Year Budget Category Item Cat Amount Notes Brochures - Development, Distribution, Etc Distribution Hours 1 $ 375.00 Hourly Rate at $15/hour Mileage 4 $ 354.48 Mileage per Volunteer rate $0.14/mile Additional donation hours 1 $ 450.00 Hourly Rate at $15/hour Development Hours 1 $ 135.00 Hourly Rate at $15/hour Marketing Events - 6 Each (Taste of Washington, Spokane, Etc) Event Hours 1 $ 720.00 Hourly Rate at $15/hour Events 4 $ 100.00 Meals/Travel/Expenses 4 $ 191.52 Mileage per Volunteer rate $0.14/mile Miscellaneous Webhosting Domain Hosting / Facebook Hours Freeway Signs Thrall & Dodge Winery Swiftwater Cellars Ellensburg Canyon Winery Summary (Transferred to 2016 Budget) In -Kind Contributions: 1 Volunteer Labor 2 Donated Services 3 Donated Materials 4 Mileage, Etc Total In-kind 3 $ 228.00 3 $ 59.00 1 $ 450.00 Hourly Rate at $15/hour Total $ 1,314.48 $ 1,011.52 $ 737.00 $ 2,573.00 3 $ 683.00 Standard WSDOT RATE - 1-90 Receipt Attached 3 $ 683.00 Standard WSDOT RATE - 1-90 Receipt Missing (but Paid -see ECW & Thrall) 3 $ 1,207.00 Standard WSDOT RATE - 1-90 & 1-82 Receipt Attached $ 2,130 $ 2,860 S u4b $ 5,636 $ 5,636.00 Wad Insu+staft Billing Invoice / Customer Statement a"■l WW"t v# ThaMrespolvllidw Invoice Number: 5090458 Customer: Thrall & Dodge Winery, LLC Project: Motorist Information Signing Project Title: Permit & installation fees To: Thrall & Dodge Winery, LLC 111 Dodge Road Ellensburg, WA 98926 Permit 5090458 d_Type New Description O Description Permit & installation fees .«�. «.... E-3 LA Direct Inquiries to: Jared I)oll 509 577-1991 Invoice Date: 05/20/2016 Make Checks Payable To: Department of Transportation Mail Check To; Department of Transportation ATTN: Cashier PO Box 47305 Olympia, WA 98504-7305 Amount No. of Signs d_Sign Fee ...... -4__ .... ..... _ ...... Total of Invoice PLEASE RETURN A COPY OF THIS INVOICE WITH YOUR PAYMENT. lis SD01 Accmiiit Iiztx Coding: Fund - 7841 AgencN - 405 Revenue Source - 0299 30 $683.0-0-- ---- $683.00 -. $683.00 S► Washington State Department of T�ansportatlon Inv Date: 05/12/2016 Due date: 06/19/2016 Amount due: Billing Involc- Reference: Motorist Sign Invoice: RE 31C RI000040538 Customer: 300824759 Bill code: 8115 ELLE NSBURG CANYON WINERY 221 CANYON V= WAY ELLENSBURG WA 98926-9153 $1,207.00 �%lease remit to: DEPT. OF TRANSPORTATION CASHIER P.O. BOX 47305 OLYMPIA WA 98504-7305 u D`Ixec-t pilling-anqui rieS to: Please return return one copy of this invoice with DAVID BUTLER payment and include invoice rmber on your check. Ph, 360-705-7530 Annual Permit Fee for Motoarist Information Sign Permit Location Description 5090448 221 CANYON VISTA-PRT#1 LOW ADT ONE-WAY $342,00 5082452 221 CANYON VISTA-PRT#2 TAW ADT FREEWAYS $683.00 5821039 221 CANYON VISTA-PRT#3 OONV HWY ONE-WAY $182.00 Subtotal $1,207.00 Amount due this invoice $1,207.00 ------------------- PER RCW 43.17,240 INTEREST WILL BE CHARGED AFTER DUE DATE QUESTTONS ABOUT YOUR SIGN CALL SCOTT BUSBY (509) 577-1983 DOT AM07-002 (Rev. 2/2007) Page 1 AR11M Kittitas Valley Vintners Association 2017 Year Round 2017 - OPTION 2 WEBSITE Website Updates performed by Genesis Marketing $ 116.00 Online Calendar for Upcoming Events function $ 84.00 Online Web builder Membership hosting for 1 yr $ 144.00 Go Daddy Domain renewal for centralwashingtonwinetours.com 1yr $ 16.38 Go Daddy Domain renewal for corkedincentralwashington.com 1 yr 14/231 and $ 38.17 kittitasvalleyvintners.org 1 yr [6/231 ONLINE Online marketing- Facebook, Instagram, Twitter generic promotion $ 12,125.00 Online ad production fee $ 1,818.75 Organic Posting on Facebook, Google+, Instagram, and Twitter for 10 months $ 2,500.00 Live streaming on Facebook $ 1,402.03 PRINT BROCHURE Brochure Design $ 750.00 Brochure Printing + Shipping $ 2,000.00 TOTAL $ 20,994.33 Campaign Overview WEBSITE: Fees maintain existing Weebly accounts, and current use URLs. Addition of Calendar widget at price of $84/year and Genesis to help maintain this feature. UN`L311i$ ; � March - December promotion of Kittitas Valley Vintners to Seattle/Tacoma Metro, Wenatchee, Yakima, Moses Lake. Interests: Wine, Wineries, Wine Tours, Vineyards, Vineyard Tours, Viticulture, Vintner, Wine Tasting Added Value: Exposure on CentralWashingtonColor.com and CentralWashingtonColor Social Media Kittitas Valley Vintners Association 2017 Year Round 2017 - OPTION 2 Partnership Budget Approval This partnership will be handled through the Kittitas County Chamber office and agency of record Genesis Marketing. Upon Signature below, initial go% of budget will be invoiced and due within 3o days. All invoices will be submitted to you by Amy McGuffin with the Kittitas County Chamber of Commerce and will be due within 30 days of invoice. A bulleted list of topics for scripts and online ads, as well as any logos and photos desired must be provided a minimum of 1 month prior to each buy's "air" date. Any proofs must be approved within 48 hours or they will run as is. In addition, there will be a fee to any additional radio or TV ad revisions after the spots are already produced provided that the scripts match the produced spot & pronunciation is correct. If approved, please sign and date below Partnership Committee: Date: Kittitas County Chamber: Date: (Amy McGuffin) Campaign may be modified Initial Sample of 2016 Brochure 7_ *j= on WINES q WINERIES 4 tEMIi' S -Y 7ASTII+IG RAS W__ �? 9 � . nwfrrr�.�rlg� Am ma Arl![I �rO 1 O s. wimAra s s�rr.+ PIE w kaM Kiti Valley is the geographical center of Hours: I'm"mU -i0i em5pm Washington State, making it equidistant to 8 n all the vineyard and winery regions w.r e around the state and a half -way point �3ane,r�ca�mnxlnc�minl«L,f. between Seattle and Spokane. w € t,ta>ra '� Renowned for being host to Central the first and oldest commerdalvineyardIn Washinglon University's World Wine • Program, Kutilas Valley is rich with wine 4 hers, tasting rooms, vineyards and pOWNrpWrt ELLEN59UR0 wineries Numerous activities abound Cdnykin of lheU[w,,WYalley AVh LC.l1! throughout the year, irsGuding Cie Elum's'�� FU ftOa Xfth pnnr Loml a ry irwArsyw.lo kick Pioneer Days (Fourth of July Weekend), htckAnd tKa Wld, nW w w' wldr. pitns'iti'Intlkl Ellensburg's Pro -Rodeo (Labor Day A' Weekend), Farmer's Markets in Roslyn and Ellensburg, and Barn Qulh Tours, just to name a fowl With many activilles and its central location, Kittflas Valley is the natural gateway to Washington Stale's Wine coo ary, _ t A ' t3Srd Mainers Ellemburg Canyon Winery 311 N Pearl SL Ellensburg, WA 41 Canymn IA Way FFwaLimp WA 509.826.1096 doillb .am Hours: Toea-2p-7pm Hours: I'm"mU -i0i em5pm FA-2pm9pn thrtftaa7pm G,�RD BloodIsthicker dwnwater, and wine is Sw.Noon4pm ,rw,wenevwpurlaaa.nvrv.vv« VINTNERS www.gardvlmnara.aom �3ane,r�ca�mnxlnc�minl«L,f. Oaxrteautg,"+WtwnWAgilmOrd 9rosrnw4�dgrupHfrprnCottl.anygrlVirv�rarrtf, nuwnN'Onyl;hwYommrr.ScAlMl""I the first and oldest commerdalvineyardIn HnNor} "farminptradilkin. M*tj r+natrivd IWtas County. These wine grapes have lKim aui.arx inttfes tikdwntkArm adWimilan produced numerous award wlnrim;w7nesand togqouMakryrya,wWytotzwT%"ev4nrdngwines reflect the enwAvTnmrrttocmdinthrroWnu dolled kdmour tain"otu" eirteliwd inlho Cdnykin of lheU[w,,WYalley AVh LC.l1! CdumblsV49e} . FU ftOa Xfth pnnr Loml a ry irwArsyw.lo kick htckAnd tKa Wld, nW w w' wldr. pitns'iti'Intlkl lilt fit" 44 4k!trtiir,4inCcrRralwlre+ungtdn, leaf" I&LL 7 aaaaF4 tiisnr7¢II,AI1lllffuisYufgPtsrloniNb.Adelunrur+k. ,,.ei ��`r'sirrn�.•r,;,>ic4"•"�.•�:i�rio••ti Aw.hOvyl:µ iAIIAi apiigronnlh MRAs7MSAi1►' .ylsiilYa at: rswr,KlllrtanVkllvyVirrtrMra,nrq a<fatlrr�,t6tisw rnd pallier+l0s.. Junk-1iquen In the Burg End &April sIn thR Valley nd of July AHaag�T Ruts' alur�ny' In'AtiguaI Roslyn Art Festival 3rd vVutlKi-nA InAu" Efleneburg Rodeo Labor pay Weekend . Farmom' Markets' EYary &aturdayy In� Ellorpiburg HSay - Lk�Wr E4iify SS+ntiay Ili Rpslyin ! • Sopbltmber lop". 1114—mat l� A,y'.�BCrA1iWt raFORAAATigH T4�•~ 1nrllk\�W+MK11Ml��aikyVl�IbwnsiQ _ GMdri va aa'YHvpytmisr,a'Iv�rMina.rrrrip •�'� •- Springboard Winery Elevage Wine Co. 423 N. Main SL E9ensbu4 WA 608.828.4247 He" Tue-Gun • Noon -7pm ' 109 W. 3M Ave. Ellensburg, WA 509.9313.1211111 X18' �i: �^;:'i':ti 7fislltlluw at4mv��r,•IP�1•le s irkWmg wine r FYI. 4p-�tOp 6mSinr4pm.9pm iOp wwwAprhipboadwinerywro www.ralaa6bywoNpwine.com AwingboardWlneryshowcasesanassortment BloodIsthicker dwnwater, and wine is o red white, blended and sweet wlnes.They somewhere,inbetween. We area family aiwnavr• utak vsplesna. end totrre will, owned winery collaborating with friends, rrlo jr, [I"W'll id st;wlosty A p{wtuw t A4.11 l- combining the passion of wine making and art Abk We are local and loyal. Somewhere In between rias sirJi 6Weh" i{arwlriaal 4 ttenptialdw tao/id Within . of •LvetrsuilCerYte' S�vIftntOT COliam ?A}.Fasio41:611tOr :aaf„„•ukr.Wn 500.6'74'.d5S0 luta. NJtT91i •fioafsGsaa .amFrayrllM.iere;aliara:corA 'Tlio Ellellabitrg i119lillory V 1tf01[f+w:li= xs E3vm•I{:�a j, d0t1.92d,t29a }lpr s 'N* rata i Fang �I�i.rkr+r�.i SIMNYate(CSllp) I% lhr Wirlety 4ik•3 rmhi l b l,'w'rrwa r aSSw wills olilldile mMA 11 M111 Nu¢{HineomNseSVntlEdlhr0yrjft lNe rrprrlytlAiri.Cain1 hr,►lI11,L ulq jiislklivey h SYathrngtorl`r CibnDulllkry-5W,ledkii110U:wt 7fislltlluw at4mv��r,•IP�1•le s irkWmg wine r creAlA pwa rdyvl nllirtg 5prnm and Sr an lilts wllaatisAik GRWlghltIWHolo usl” an Ntnryrat[pv jm lx Cu. and the ftr*u navie MtAUri{il piNAta ryMnrsp7ltlk a rocNlnGt�rilshh.Dwifk,4114 Ant-rfiAlgls' Aoullkedit�gteedckit,it"161liif[EiFrinpw iWHptA;rnA[r:ytrulnxhvdtilr•-tout arul ,>tirtdu tacgflL�9o11trRoysn$AfdrFGCdf[a+lnls tylillyrnday� 410u%,t SUlIRDIfI[i VACATION RENTAL SUITES CREAG DUBH, LLC DBA BREW HOUSE ENTERPRISES 109 N MAIN ST. / PO BOX 828 KIT TITAS, WA 98934 September 12, 2016 To whom it may concern: I am writing this letter in support of the Kittitas Valley Vintcrs. On June 1st of this year; I opened Brew House Boarding, vacation rental suites, on wain street in Kittitas, WA. The unexpected success of the business, has a great deal to do with the Kittitas Wineries open to the public for wine tasting. Thrall & Dodge Winery shares the same building the suites are in. They provide free wine tasting to anyone who books with. us. We keep Kittitas Valley Vintners brochures in the room so our guest have the infornation to continue their wine tasting excursions. The booking data below is the whole of my bookings since opening on June 1st. through pending reservations through the end of 2016. Keep in mind this will increase as we move into the actual months listed. Bookings are often made the same week or within days of a guests arrival. I offer only 2 suites. The below data is for bath. MONTH 1ST WEEK 2ND WEEK 3RD WEEK 4TH WEEK TOTAL JUNE 4 NIGHTS 5 NIGHTS 9 JULY I NIGHT 2 NIGHTS 6 NIGHTS 9 AUGUST 5 NIGHTS 5 NIGHTS 6 NIGHTS 9 NtGFITS 25 SEPTEMBER 6 NIGHTS 6 NIGH'T'S 7 NIGHT'S' 6 NIGHTS 25 OCTOBER I NIGHT I NIGHT 2 NOVEMBER 6 NIGHTS 6 DECEMBER TOTAL 2 RMS 76 Regards, �J r Brenda McPherson Owner / Manager Sample of the Redisgn Web site HOW YIIPI 7111 van, it+ Wnu ea• ins-. iis �� �int� •, ., ,u.rx�i Iw About Us Ifay. Valley Vkvb a AsocielYh aho knawnas IfdGhesVatlef lramee, e an mmmuabfmd aedie ylakres and 6rendy daolken P—ad b he the pfewy la W.Wr4gb-'.Wane Cprft. wear-dd..k j fffilee OW.. BLUOiBLIMR NO In Nsen6 th! IGbkas Vapry VfiYnns' ea�ocsion mm�hhx:, Y'pf � E]IPECf tae UNfIIPEC{ID, wandeilehtfuNy reireshkg raslard as .dnrLm.psim. bugefc all I.. moved p.*e wft KNM Y WWieaia rna -al dagilgp?iis- _ kwlrasVa11ey1hnbs3Ysecielian9arudin20Q7 wpum6ethc3�ipir 9nh"�rSaP��� r8^�Sl n-dedicaMd fo vaa li pte�uefbyYa4wiporis 4y6ae Cuamy,Wcaee deBosed to powidng ng I cOrakLa�aaaadan fr aarlfsanl>ea--01ft>MuAwrd a nd mak4w pheeih:Q I 41 Temepuy rd—n—heaahe 1-1i d.duakviffihandsm lit N t�alaryrdsand Wmy. Weatl haae a paaao,l cann'Lheaia pmdr Nie he4®apasrd wk. paella Vaned Vaaap r ILe Kbilaa Vdky, theSa.-y hn wayheglm3 Y�rhe CouNry l ndwt: Gbnt Fare • aiedin,s • 1leriat - Mhararafaad • Ssuyig,— BL.. Weed—myand all eAuWq—rdded both kcal and M dthe tee. dfrtxv,rb seppun aha hnvrhhra pkaea da Byou are infected injoining qee�>� Ime{dlwdg neharm firadr9f�el idarmhtlon ahnaur� cad dwlgz bm ra�I�lihasVdlpc IN UVE I co6411 I:rw�Slfwn"rhriori.okx+Fn '•ISS:.rrm.R�nlhbp7/i++uww+191dleadtngrrrM'1 Il+1pcl/�r�,cuaurd�rmdhinpohcdor,®ml J�F ,p SfFATES op,44P-41, rn Tbe *tat of 0 Secretary of State I, KIM WYMAN, Secretary of State of the State of Washington and custodian of its seal, hereby issue this CERTIFICATE OF INCORPORATION to KITTITAS VALLEY VINTNERS ASSOCIATION a/an WA Non -Profit Corporation. Charter documents are effective on the date indicated below. Date: 8/16/2016 UBI Number: 604-029-102 STA P Given under my hand and the Seal of the State of Washington at Olympia, the State Capital ITT Kim �� Wyman. Secretary of State Date Issued: 8/18/2016 Form 1024 (Rev. 5eptember 1998) Dimarbnera of The Treasury Interntll Revenue Seevice Application for Recognition of Exemption Under Section 501(a) OMB No. 1545-0057 0 emmilt status is app"W", Wa appUatlon will be open fpr Public hrspecllm Read the instructions for each Part carefully. A User Fee must be attached to this application. If the required information and appropriate documents are not submitted along with Farm 8718 (with payment of the appropriate user floe), the application may be returned to the organization. Complete the Procedural Checklist on page 6 of the instructions. Hart 1. laentltication of Applicant (Must be completed by all applicants: also complete appropriate schedule.) Submit only the schedule that applies to YOLIF organization. Oo not submit blank schedules. Check the appropriate box below to indicate the section under which the organization is applying; a ❑ Section 501(c)(2)—Title holding corporations (Schedule A. page 7) b ❑ Section 501(00)—Civic leagues. social welfare organizations (including certain war veterans' organizations), or local associations of employees (Schedule B, page B) c ❑ Section 501(c)(5)—Labor, agricultural, or horticultural organizations (Schedule C, page 9) of 0 Section 501(c)(6)—Business leagues, chambers of commerce, etc. (Schedule C, page 9) e ❑ Section 501(c)(7)—Social clubs (Schedule D, page 11) If ❑ Section 501(c)(8) ---Fraternal beneficiary societies, etc., providing life, sick, accident, or other benefits to members (Schedule E, page 13) g ❑ Section 501(c)(9)—Voluntary employees' beneficiary associations (Parts I through IV and Schedule F, page 14) h ❑ Section 501(c)(10)—Domestic fraternal societies, orders, etc., not providing life, sick, accident, or other benefits (Schedule E, page 13) 1 ❑ Section 501(c)(12)—Benevolent life insurance associations mutual ditch or irri ation com anle t I 1a W p s, mu ua or cooperative telephone companies, or like organizations (Schedule G, page 15) ❑ Section 501(c)(13)—Cemeteries, crematoria, and like corporations ScheduleV;Mlineedulc P ( ❑ Section 501(c)(15)—Mutual insurance companies or associations, other it I, page 17)❑ Section 501(c)(17)—Trusts providing for the payment of supplemental olernploy o I through IV and Schedule J, page 18) Section 501(cx19)—A post, organization, auxiliary unit, etc., of past or pr ni erse United States (Schedule K, page 19) ❑ Section 501(c)(25)—Tale holdingcorporations or trusts (Schedu a 7) Full name of organization (as shown in organizing gperVnt)j 2 Employer identification number (EIN) (it Kittitas Valley Vintners Association r-000 '00or 1b c/o Name (if applicable) Troy Goodreau 1c Address (number and street) Room/Suite 111 Dodge Road none, see Specific Instructions on page 2) B1 ;3 672001 Name and telephone number of person to be contacted if additional Information is needed 1d City, town or post office, state, and ZIP t 4 If you have a foreign address, see Specific Instructions for Part I, page 2. Ellensburg, WA 98926 ( 509 ) 925-5423 le Web site address www.kittitasvalleyvintners.org 4 Month the annual accountingr A eriod ends 5 Date in,nr 4rated or formed December QliQ'rrt a, l Did the or previously apply for recognition of exemption under this Code section or under any other section of the Code? If "Yes," attach an explanation, ❑ Yes 0 No 7 Has the organization filed Federal income tax returns or exempt organization information returns? . , , . . ❑ Yes ® No If "Yes," state the form numbers, years filed, and Internal Revenue office where filed. B Check the box for the type of organization. ATTACH A CONFORMED COPY OF THE CORRESPONDING ORGANIZING DOCUMENTS TO THE APPLICATION BEFORE MAILING, a ❑ Corporation— Attach a copy of the Articles of Incorporation (including amendments and restatements) showing approval by the appropriate state official; also attach a copy of the bylaws. b ❑ Trust— Attach a copy of the Trust Indenture or Agreement, including all appropriate signatures and dales. c ® Association— Attach a copy of the Articles of Association, Constitution, at other creating document, with a declaration (see instructions) or other evidence that the organization was formed by adoption of the document by more than one person. Also include a copy of the bylaws. If this is a corporation or an unincorporated association that has not yet adopted bylaws. check here . ► [) I declare under theprr !lies of perjury that I am authorized to sign this application on behalf of the above organization, and that I have examined this nip ralivo. i iduri Ig the arcampanying schedules and attachments, and to the best of my knowledge it is true, correct, and cornptrtt- PLEASE SIGN Troy Goodreau (Type Iii ...... j HERE tit nature] se oriiit name and title or aullnlrlly of .,ic;i,e;} iF7r r1} For Paperwork R ctlo Act Notice, see page 5 of the instructions. Cat. No. 12343K Exhibit "B" Guidelines and Requirements for Advertising Expenditures of Lodging Tax Section 1. Branding EXHIBIT "B" Contractors who have been approved to utilize grant awards for advertising expenditures must incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism information as follows: A. Websites and Social Media Sites must include the County's and appropriate City's tourism website logo with an operational link to the site(s). The logo must be displayed on the contractor's home page; it must be sized no smaller than % inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. B. Print Advertising and Online Display_ Advertising of all types ( including but not limited to newspaper, periodicals, flyers, posters, billboards, direct mail, e -newsletters, third -party websites, streaming displays, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than % inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. C. Video Advertising of all types (including but not limited to television, online, electronic kiosks, motion billboards, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than %: inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. All logos and website information may be obtained by contacting the Director of Tourism, Kittitas County Chamber of Commerce. Section 2. Advertising Reimbursements Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere to the following guidelines and requirements for each type of advertising media utilized. A. Print Advertisin =: 1. Print advertising placed with any media provider which operates exclusively outside of Kittitas County may be reimbursed at 100% of the cost, including any production costs. To operate exclusively outside of Kittitas County, the provider must not be physically located in the County and/or not distribute any media within the County. 2. Print advertising placed with any media provider which operates inside Kittitas County may be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to 10 days prior to the event may be reimbursed at 100% of the cost, including any production costs. b. For seasonal or year-round events, or for date -specific events outside of the time- frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a statement from the media provider specifying the percentage distribution to areas outside of Kittitas County. Reimbursements will be allowed for the amount distributed outside of Kittitas County, including any production costs. B. Television Advertisin : 1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will be reimbursed at 100% of the cost, including any production cost. 2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 100% of the cost, including any production costs. b. For seasonal or year-round events, or for date -specific events outside of the time- frame in Section 2 B, 2(a) above, advertising may be reimbursed at the rate of 70% of the total cost, including any production costs. C. Online Advertising: Online advertising and promotion may be reimbursed at 100% of the cost, including any production cost. Streamed media (radio, television, other) requests for reimbursement must include a statement from the media provider specifying the percentage of recipients which are outside of Kittitas County. Reimbursements will be allowed for the percentage distributed outside of Kittitas County, including any production costs. D. Direct Mail: 1. Direct mail advertising may be reimbursed at 100% of the cost, including any production cost, for each item mailed or shipped to a destination outside of Kittitas County. In order to receive reimbursement, a list of the addresses and a signed statement from the contractor that the list is accurate, or other proof of delivery, must be provided along with other required documentation. E. Flyers/Posters: Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. In order to receive reimbursement, a list of the locations where flyers or posters were posted outside of Kittitas County, a signed statement from the contractor that the list is accurate and a copy of the poster/flyer must be provided along with other required documentation. F, Radia Advertisi 1. Radio advertising placed with any media provider located outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. 2. Radio advertising placed with any media provider located inside of Kittitas County may be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 100% of the cost, including any production cost. b. For seasonal or year-round events, or for date -specific events outside of the time- frame in Section 2 F, 2(a) above, advertising may be reimbursed at the rate of 30% of the total cost, including any production costs.