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HomeMy WebLinkAbout2017-013-Clymer Museum2017-013 LT 2017 LODGING TAX SERVICES AGREEMENT BETWEEN KITTITAS COUNTY AND JOHN FORD CLYMER MUSEUM & GALLERY This Contract, effective January 1, 2017 is made and entered into by and between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, acting as agent for and on behalf of the City of Ellensburg, ("City"), a Washington municipal corporation, and John Ford Clymer Museum & Gallery ("Contractor"). WHEREAS, the purpose of this Agreement is to provide for activities and expenditures designed to increase tourism, NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Contractor mutually agree as follows: Section 1. Scooe of Work. a. Contractor shall provide the services and staff described in its Application for Lodging Tax Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A" which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Contractor under this Agreement are collectively referred to herein as "Services." c. Contractor shall commence, perform and complete such Services in accordance with Exhibit "B" which is attached hereto and incorporated herein by this reference. Section 2. Payment. a. As full compensation for satisfactory performance of the Contractor's Services, the County agrees to pay Contractor the sum of nine thousand, five hundred dollars ($9,500.00). b. Additional payment terms: The County will make payment to the Contractor only on a reimbursement basis, as receipts/invoices for any items including marketing and/or advertising are submitted to the County, not to exceed the sum of nine thousand, five hundred dollars ($9,500.00). c. Services/Expenses that are reimbursed must be dated during the current year and final date to submit reimbursements requests is January 15, after this date funds lapse. d. Requests for reimbursements must be submitted to: Kittitas County Auditor Attn: Judy Pless _2017 County Lodging Tax Funding Agreement Page 1 205 West 5th Ave — Suite 105 Ellensburg, WA 98926 Judy. pless@co.kittitas.wa.us e. Reporting requirements of your events will be required on prescribed forms from the County Auditor. f. Contractor is eligible to claim reimbursement for the following items only: • TV advertising a Radio advertising Social media e Print advertising-newspaper/magazine, posters, postcards g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and is further expressly denied funding for the following items as requested in the application as defined in Section 1(a): N/A h. Contractors requesting reimbursement for event -specific expenses shall submit all claims as no more than two reimbursement requests with supporting documentation at the conclusion of the event. I. Contractors must complete the Lodging Tax Reimbursement online training course provided by the County Auditor's office prior to filing reimbursement claim. Requests for reimbursement will not be accepted by the County Auditor prior to the training being completed. The training may be found online at the Kittitas County Auditor's website at the following address: http://www.co.kittitas.wa.us/auditor/default.aspx Section 3. Performance by Contractor. a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County and City. Any such delegation or subcontracting without the County's or City's prior written consent shall be voidable at the County's or City's option. b. Contractor shall at all times be an independent contractor and not an agent or representa- tive of the County or City with regard to performing the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of the County or City. In no event shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the County or City. It is understood that the Contractor and the Contractor's staff and employees are not employees of the County or City and are not, therefore, entitled to any benefits provided employees of the County or City. c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Contractor shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders _2017 County Lodging Tax Funding Agreement Page 2 required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Contractor agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. d. The County and the Contractor agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the presence of a physical, sensory, mental disability or any other protected status recognized under local, state or federal law. e. The Services shall at all times be subject to inspection by and approval of the County or City, but the County's or City's making (or failure or delay in making) such inspection or approval shall not relieve Contractor of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's or City's knowledge of defective or non- complying performance, or the substantiality or ease of discovering the same. Contractor shall provide the County or City with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly furnish the County or City, or their designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Contractor shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County or City makes final payment of compensation due hereunder, Contractor shall provide the County or City access to (and the County or City shall have the right to examine, audit and copy, with or without notice) all of Contractor's books, documents, papers and records related to the Services or this Agreement. g. Contractor understands and acknowledges that Contractor is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Contractor's performance of this Agreement. All compensation received by the Contractor will be reported to the Internal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Release Indemnity, and Hold Harmless. The County or City assumes no liability for the Contractor's actions under this Agreement. Contractor releases and shall defend, indemnify, and hold harmless the County and the City, their officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: • Any fault, negligence, strict liability or product liability of Contractor in connection with the Services for this Agreement; • Any lien asserted upon any property of the County or City in connection with the Services for this Agreement; _2017 County Lodging Tax Funding Agreement Page 3 • Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or • Any breach of or default under this Agreement by Contractor. Section S. Compliance with Public Records Law. a. In compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. In the event a public records request is made to the County or City for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County or City shall provide notice to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow Contractor to seek a court injunction. c. The County or City specifically shall not be liable to Contractor for the County's or City's release under public records laws of any documents not otherwise exempt from disclosure by trademark, copyright or other law. Section 6. Industrial Insurance Waiver. With respect to performance of this Agreement and as to any claims against the County or City, their Additional Insureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Contractor's employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement. Section 7. Insurance and Endorsements. a. The County may require through a request in writing that the Contractor provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Contractor, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Contractor or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Contractor agrees to provide proof of insurance prior to commencing performance of this Agreement. _2017 County Lodging Tax Funding Agreement Page 4 d. Copies of the County's written request and the insurance documents provided by Contractor shall be attached to this Agreement and by this reference will be made part hereof. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County and City as Additional Insureds and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance or self-insurance maintained by the County or City. Contractor shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination. The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon receiving such notice of termination, Contractor shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. In the event the County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date of the notice of termination. Section 9. Miscellaneous. The City is not a party to this Agreement but is an intended third -party beneficiary of this Agreement and to the extent set forth herein certain of its provisions are for the benefit of the City and are enforceable by City in its own name and capacity as a Washington municipal corporation. b. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. c. This Agreement embodies the entire Agreement between the County and Contractor, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. Notice for any purpose under this Agreement, except service of process, shall be given by the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W Stn Ave. Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Contractor shall be given to the Contractor's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. e. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. _2017 County Lodging Tax Funding Agreement Page 5 f. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. g. Contractor warrants to the County that the individual signing on Contractor's behalf has the requisite power and authority to enter into and to perform Contractor's obligations under this Agreement. Contractor further warrants to the County that Contractor has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Contractor's ability to perform its obligations under this Agreement. h. If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. i. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACTOR Chair Vice Chair Commissioner ATTEST: Clerk of the Board APPROVED AS TO FORM: Deputy Prosecuting Attorney [Print Name] [Address] [Telephone] _2017 County Lodging Tax Funding Agreement Page 6 EXHIBIT "A" M Submission Checklist For office use only Please mark "yes" or "no" to each criteria below: ,'�'.s 3 P r Applicant filled out the proper application version for this grant cycle. Applicant answered each question. A budget is attached which includes revenues, expenses and anticipated profit or loss (plus previous 3 years actuals for ongoing projects/events). 45 The applicant has signed and dated the certification statement required in item 10 of the application. �} The application was submitted on time. Proof of non-profit status is included (if applicable). S Please date stamp the application and initial. County -wide Lodging Tax Application For Office Use Only P a g e 115 Request for Proposals 2017 Lodging Tax Fund Submission Deadline: Friday, September 30, 2016 Kittitas County Commissioners 205 W 5th Avenue, Suite 108, Ellensburg, WA 98926 509-962-7508 2O17 lodging Tax Funds — General -Information Various municipalities within Kittitas County impose a lodging tax assessed on the sale or charge made for furnishings of lodging according to RCW 67.28.180 and RCW 67.28.181. In accordance with the tax and Washington State Law, Lodging Tax Advisory Committees may also be established by various jurisdictions. The committees' purpose is to advise and recommend to the legislative authority of the city or county how excise taxes on lodging should be allocated to support tourism which in turn generates revenue. Uses According to Law: According to State Statute and the interlocal agreement between the Kittitas County and the Cities of Cie Elum, Ellensburg, and Roslyn, funds awarded under this process may be used for the following: 1. Tourism marketing; 2. The marketing and operations of special events and festivals designed to attract tourists; 3. Supporting the operations of tourism -related facilities owned or operated by nonprofit organizations described under 26 U.S.0 Sec. 501(c) (3) and 26 U.S.C. Sec. 501(c) (6) of the internal revenue code of 1986, as amended. Definitions included in state law which should be considered in any application requesting funding include: (1) Tourism means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. (2) Tourism promotion means activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing or the operation of special events and festivals designated to attract tourists. (3) Tourism -related facility means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor that is: (a) (i) Owned by a public entity, (ii) owned by a nonprofit organization described under section 501(c) (3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section 501(c) (6) of the federal internal revenue code of 1986, as amended, a business organization, destination marketing organization, main street organization, lodging association, or chamber of commerce and (b) used to support tourism, performing arts, or to accommodate tourist activities. Review Process: Cie Elum, Roslyn, Ellensburg, and Kittitas County have all agreed to collaborate in review of grant applications and awarding lodging tax funds for special events and festivals. Each municipality's committee or designees will review all complete applications, score them based on the information provided by the application, rank the applications, recommend any funding County -wide Lodging Tax Application P a g e 1 l awards, and forward the score sheets, ranking, and funding recommendations to Kittitas County. County staff will compile the score sheets, rankings, and funding recommendations for further consideration by a county -wide Lodging Tax Advisory Committee (LTAC). The county -wide LTAC will be comprised of an equal number of members from each participating jurisdiction. The county -wide LTAC will receive the scoring, ranking, and recommendations list and will conduct a public meeting where each applicant which received a funding recommendation will have the opportunity to present their application and answer questions. The county -wide LTAC will publicly deliberate on the applications and the list to produce a final recommendation which will be forwarded to each participating jurisdiction's legislative authority for final action. Scoring sheets which determine the overall ranking of applications are included in this packet for your reference and information. Applications which do not receive an average minimum score of at least 50 points or who do not follow the submission instructions will not be eligible for funding. 1.0caI Policy on Disallowed Uses: The Lodging Tax Advisory Committees have determined that certain types of activities are not eligible for funding awards even if they may be tourism related. These include anything affiliated with the following: prizes for contestants, resale items, food and drink, beautification, fundraising, and membership drives. This list should not be considered comprehensive and all funding recommendation decisions are at the discretion of the committees and subject to change by majority opinion. Application Definitions: Below is a list of terms and phrases which have specific meaning within this application. It may be helpful for you to review these as you prepare responses so that you have a better understanding of the reviewers' expectations. Date -specific is an event or project which occurs over less than one month. Matching Funds is the amount of funding your organization is contributing to the project or event. This includes both direct and indirect fund support. Direct funds can be in the form of cash funding from your organization or funding secured from elsewhere but dedicated to the project or event such as other grants, loans, donations, etc. Indirect funding support includes in-kind support like labor, volunteer support, supplies, and services which directly relate to the project or event, including those provided by your organization and others. New Projects/Events are projects/events which are in the first four years of existence. For example, a proposal for a barbeque competition which is in its third year would be defined as a new project/event. Likewise, a project by an existing museum which expands its current offerings, or a specific new strategy for appealing to a different target market that is in its first year, would be considered a new project. Ongoing general marketing and advertising campaigns or general operational support requests for organizations/event which have existed for longer than four years are not defined as a new project/event. County -wide Lodging Tax Application P a g e 12 Ongoing Projects/Events are defined as projects/events that have been established for more than four years. Applications that qualify under this definition may be awarded up to 10% of the project's/event's expense budget. Partnerships are agreements between events/organizations/groups which enhance the overall project/event by providing additional value-added benefits or opportunities for attendees as well as the participating partners. For instance, as part of your event, you may have partnered with a local hotel or campground for a special group rate for overnight attendees. You may have also partnered with a local restaurant to provide a special meal discount or drink offer. You may have also agreed to refer your attendees to another event simultaneously occurring in another part of the county. Project Budget is a written description of the complete budget for your project or event. It must include anticipated revenues, expenses, and any potential profit or loss. Seasonal means a project or event which operates at least 1 month and up to 6 months, and during at least 2 seasons (Spring; Summer, Fall, Winter). Self -Sustaining is being able to provide for your own needs without the assistance of grant funds. Supports County as a Tourism Destination means including strategies within your proposal which will assist in attracting tourists to our County during times of the year other than for your project/event alone. This may include cross -promotion agreements with other projects/events, it may include active marketing of other projects/events at your project/event, it may include referring attendees directly to other tourist opportunities in the County, etc. Year-round means a project or event is ongoing and actively working to attract tourists for at least 6 months, and at least 3 seasons (Spring, Summer, Fall, Winter). County -wide Lodging Tax Application P age 13 SUBMITML INSTRUCTIONS Please return ONE COPY of the entire original application (including the cover sheet and instructions sheets) and answers to narrative questions to: Kittitas County Commissioners Attn: Lodging Tax Grant Application 205 West SthAve, Suite 108 Ellensburg, WA 98926 Applications must be received no later than 5:00 .m. Friday September 30 2016 or postmarked no laterthan Se tember 30 2016. Incomplete and/or late applications will not be considered. Applications may not be changed or amended by the applicant after the deadline for submission. Electronic Submissions: Applications may be submitted to the following email address: bocc@co.k_itt_itas.wa.us Applications may be faxed to: 509-962-7679 Schedule: r Applicant Workshops (attendance at one workshop is strongly encouraged) Ellensburg City Hall Council Chambers 8/18/2016, 5:30 PM & 8/25/2016, 5:30 PM Upper Kittitas District Court, Cle Elum 8/16/2016, 5:30 PM & 8/23/2016, 5:30 PM a Application deadline 9/30/2016 ■ Oral presentations of proposals to county -wide LTAC 11/18/2016 ■ Applicant Award Notification and fund availability 1/1/2017 Pro ect Mana ement: Successful applicants shall be required, as a condition of the funding award, to enter into a contract. The agreement may include, but not be limited to, the specific amount of the award and what it may be used for, all reporting requirements associated with this funding, payment terms, and any and all other appropriate terms of the funding. Kittitas County will be the contracting agent for all approved projects. A condition of the grant award which includes funding from the City of Ellensburg may be that the MyEllensburg.com website be named on any organizational website. All funds awarded under this program will be available in the form of reimbursable grants. The funds will be available for reimbursement beginning January 31 and ending December 31 of the calendar year immediately following award notification. Any unexpended funds will be returned to the Lodging Tax accounts from where they came and made available for re - appropriation. All requests for reimbursement shall be made to the Kittitas County Auditor's office at the following address: County -wide Lodging Tax Application P a g e T4_ Kittitas County Auditor Attn: Lodging Tax Grant Funds Reimbursement 205 W 5th Ave, Suite 105 Ellensburg, WA 98926 auditorsaccounting@co.kittitas.wa.us For specific information and requirements regarding the reimbursement process, please contact the Auditor's office at 509-962-7502. Project Reporting Requirements: State law requires that all recipients of Lodging Tax revenues must submit a report to the municipality describing the actual number of people traveling for business or pleasure on a trip: A. Away from their place of residence or business and staying overnight in paid accommodations; B. To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or C. From another country or state outside of their place of residence or their business. A report form will be provided as part of the contract for receiving funds. We ask that you provide this information within 60 days after your event is complete once you have critiqued your event. In addition, any reports which are produced as a result of a grant award must be submitted within 60 days of completion as part of your project reporting requirements. This will provide evidence that the work paid for by the grant has been completed. Applicant Categories and Eligibility: Grants from lodging tax funds are provided for two types of applicants, New Projects/Events and Ongoing Event Support. An organization may apply for funding from one or both categories. If applying for funding from both categories, the application must clearly identify the different funding categories requests. The categories are defined as follows: The New Project/Events category is for applications from events/projects which are within the first four years of existence. Applications may be considered in this category from established events (older than four years) which are proposing a new or expanded project designed to increase tourism as part of an ongoing event. The Ongoing Project/Event Support category it for applications from established events (ongoing for more than four years) which may request continuing support. Grant awards are limited in this category to no greater than 10% of the event's expense budget. This category includes project/events which may be operating under a new board or organization, moving venues, changing dates, or implementing other non - substantial changes to a project/event which is ongoing for more than four years. Other Information: Insurance: As part of its contract for performance, a municipality may require contractors to maintain liability insurance in the amount of $1,000,000 or more and name the municipality as an additional insured on its liability insurance policy. County -wide Lodging Tax Application P a g e 15 Application Form: This packet will be available on the website of each participating municipality as a word document and as a pdf. It can also be obtained directly as a hard copy or in digital format by contacting the Kittitas County Board of Commissioners office at 509-962- 7508. Website addresses where the application maybe found areas follows: Y www.ci.eliensburg.wa.us www.cltyofcleelum.com www.cl.rosiyn.wa.us www.co-kittitas-wa.us Grant Preferences: In the review of applications, the Lodging Tax Advisory Committee or designees will grant preference to those proposals which (1) increase tourism, and (2) demonstrate ability toward eventual self -sustainability. Applications from not-for-profit organizations will be given preference over those from for-profit entities. Guidelines and Requirements for Advertising Expenditures of Lodin Tax: Branding Contractors who have been approved to utilize grant awards for advertising expenditures must incorporate Kittitas County and the appropriate City of Cie Elum, Ellensburg, or Roslyn tourism information as follows: A. Websites and Social Media Sites must include the County's and appropriate City's tourism website logo with an operational link to the site(s). The logo must be displayed on the contractor's home page, it must be sized no smaller than inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. B. Print Advertising and online Dis la Advertisin of all types (including but not limited to newspaper, periodicals, flyers, posters, billboards, direct mail, e - newsletters, third -party websites, streaming displays, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than % inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks, motion billboards, etc.) must include the County's and appropriate City's tourism website logo. The logo must be size no smaller than inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. All logos and website information may be obtained by contacting the Director of Tourism, Kittitas County Chamber of Commerce. County -wide Lodging Tax Application P a g e 16 Advertising Reimbursements Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere to the following guidelines and requirements for each type of advertising media utilized: A. Print Advertising: 1. Print advertising placed with any media provider which operates exclusively outside of Kittitas County may be reimbursed at 100% of the cost, including any production costs. To operate exclusively outside of Kittitas County, the provider must not be physically located in the County and/or not distribute any media within the County. 2. Print advertising placed with any media provider which operates inside Kittitas County may be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to10 days prior to the event may be reimbursed at 100% of the cost, including any production costs. b. For seasonal or year-round events, or for date -specific events outside of the time -frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a statement from the media provider specifying the percentage distribution to areas outside of Kittitas County. Reimbursements will be allowed for the amount distributed outside of Kittitas County, including any production costs. B. Television Advertising: 1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will be reimbursed at 100% of the cost, including any production cost. 2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 100% of the cost, including any production costs. b. For seasonal or year-round events, or for date -specific events outside of the time -frame in Section 2 B, 2(a) above, advertising may be reimbursed at the rate of 70% of the total cost, including any production costs. C. Online Advertising: 1. Online advertising and promotion may be reimbursed at 100% of the cost, including any production cost. 2. Streamed media (radio, television, other) requests for reimbursement must include a statement from the media provider specifying the percentage of recipients which are outside of Kittitas County. Reimbursements will be allowed for the percentage distributed outside of Kittitas County, including any production costs. County -wide Lodging Tax Application P a g e 17 D. Direct Mail: 1. Direct mail advertising may be reimbursed at 100% of the cost, including any production cost, for each item mailed or shipped to a destination outside of Kittitas County. In order to receive reimbursement, a list of the addresses and a signed statement from the contractor that the list is accurate, or other proof of delivery, must be provided along with other required documentation. E. Flyers/Posters: 1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. In order to receive reimbursement, a list of the locations where flyers or posters were posted outside of Kittitas County and a signed statement from the contractor that the list is accurate must be provided along with other required documentation. F. Radio Advertising: 1. Radio advertising placed with any media provider located outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. 2. Radio advertising placed with any media provider located inside of Kittitas County may be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 100% of the cost, including any production cost. b. For seasonal or year-round events, or for date -specific events outside of the time -frame in Section 2 F, 2(a) above, advertising may be reimbursed at the rate of 30% of the total cost, including any production costs. Order of Documents Requirements: Complete applications must be submitted with documents in the following order to receive consideration for funding: 1. Submission Checklist; 2. Application form; 3. Answers to application form questions; 4. Grant application rating form; 5. Applicant checklist; 6. Budget documents; 7. Additional information (limited to 3 pages); 8. Proof of non-profit status (if any). County -wide Lodging Tax Application P a g e 18 APPLICATION FOR 2017 LODGING TAX GRANT FUNDING Name of Organization: t -Z 4017 h7Cd L 604 W� k' na' Organization mailing address: I 0 �- 11444 y6e12(� Organization contact person & title: R. LLcCJ<�u• -y Q� . P � Organization/contact phone:(ELYj )i 1 V 2—" k q (62 Email: Oe _tea 01/ t ri-n (Ase i Organization Website: ��� � V MeAfffi EJ f)CL 0j:' Federal Tax ID Number: "I UBI Number Organization is a (select one): Government Entity X7 501(c)3 501(c)6 Other (note: you must submit 501(c)3, 501(c)4, or 501(c)6 approval documentation -see sample document) Project/Event Name: � Project/Event Date: Project/Event Location: Xtlulbaqrl s R 1cfnul ; � VA y� Amount of Funding Requested: $ L � r1/3r' For which funding category do you qualify (check one) (see instructions for definitions): � New Project/Event Ongoing Project/Event Support Estimated # of overnight stays: W) Tourism Seasons: From the list below, what season will your project enhance tourism? Please indicate the appropriate season. Season: X_ Year-round Off season Shoulder season High season Months: January - December November - February October or March - May June - September County -wide Lodging Tax Application P a g e 19 APPLICATION [QUESTIONS Please answer each question co Ietely, in the order listed, on a separate sheet attached to this application. Please include any supporting data within the response narrative. 1. Please provide a description of your project/event and identify the specific tourism audience/market that your organization will target with these funds. You must include an itemized list of exactly how any grant funds awarded will be utilized. 2. Please provide the following estimates of how any money received will result in increases in the number of people traveling for business or pleasure on a trip: I. Away from their place of residence or business and staying overnight in paid accommodations; If. To a place fifty miles or more away from their place of residence or business for the day or staying overnight; or III. From another country or state outside of their place of residence or business. You must provide the evidence utilized in determining your projections. 3. What tools will you use to measure your event's impact on tourism? Please be specific and provide examples. Include the following information: I. Is your project/event year-round or is it seasonal or date -specific? if. What strategies will you employ to assure you are attracting tourists from at least 50 miles away? III. What strategies will you use to assist in marketing all of Kittitas County as a tourist destination with your event/project funding request? 4. Does your organization have, or have you applied for, grant funding from other sources? If not, why not? If yes, please list the available funding you have for the project, including any volunteer and in-kind sources, and/or the sources and amounts for which you have applied. Please note which funding sources are secured and in hand so a true matching fund determination maybe determined. What changes would occur if the project couldn't be funded? 5. If your organization collaborates or has created partnerships with other organizations, groups, or other events to cross -promote in an effort to encourage county -wide tourism, how is this accomplished? 6. Please explain what plans exist to allow this project to become self-sustaining. Include any plans for ticket sales, event sponsors, and other cost -recovery models. 7. Additional information: Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your project and its benefit to tourism. Please limit any additional written information to one page and any other additional attachments to 3 pages. Regardless of how much additional information is included, only the first 3 pages will be provided to reviewers. 8. Project Budget: Please attach a copy of the complete budget for this project/proposal. If your agency operates independently of this project application it may not be County -wide Lodging Tax Application P a g e 110 necessary to submit the entire agency budget. You must submit a budget which specifically ertains to the project/event for which you are reguesting fUndiOA and adheres to the basic budget format shown below. The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations for the project/proposal if applicable. Also, please supply any narratives necessary to understand the budget being submitted and list separately any in-kind or volunteer contributions. If am I in for funding for both "New Project Event" and "Ongaing "OngoingProiect -gent support" you must clea rly identify the different reg nests. This may be most easily accomp Iished b submitting separate budgets for each request category. For a )y claimed in-kind contributions valued at 500 or more and related to marlcetina advertising, you must submityerifyi�i docurnentation which assures the contribution will be provided. For instance, if you are claiming in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating each party must be provided. Please assure your budget, and actuals from previous years (if applicable), are in the following basic format: Revenues: Cash Donations/Sponsorships Sales Vendor Fees Grants Etc. Total Revenues In -Kind Contributions: Volunteer Labor Donated Services Donated Materials Etc. Total In-kind Expenses: Venue Insurance Services Advertising Security Etc. Total Expenses Profit/Loss (Revenue less Expenses) County -wide Lodging Tax Application P a g e 111 4J 10. Has your event received Lodging Tax funds in previous years? Yes _ No If yes, please list each year and the amount received for that year. Se 2 hyo— All applicants must also provide the following information regarding the event/project: Prior Year Projected A. How many participants and spectators attended last year's activity and/or will attend this year? B. How many days did/will your event occur? C. How many room nights were and /or will be booked as a result of your project/event? (You must provide a verifiable source of information as evidence for your response to item C Failure to do so will disqualify your application. ) boo %SJ Application Certification: The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal laws and regulations and; 3. That it has read the information contained in the Instructions on pages 1 and 2 and understands and will comply with all Certified by: (signature] (print name; Title Date County -wide Lodging Tax Application 4eckf 2-909 Z-0/0 2b( I zd/Z L)(3 ()W zol A— ©"+ C) z Sra C) 0© ©o o /0,66o ZOi 0 '> -7/�2-� Page 12 y' 19q3� 7-,;0 991 9le o / 2 06 S o OL0 14°° �oo 2gOO County -wide Lodging Tax Application 4eckf 2-909 Z-0/0 2b( I zd/Z L)(3 ()W zol A— ©"+ C) z Sra C) 0© ©o o /0,66o ZOi 0 '> -7/�2-� Page 12 2017 Lodging Tax Grant Funding Application9/27/16 2:33 PM Q1. DESCRIPTION/TARGET MARKET/FUNDS UTILIZED DESCRIPTION - Clymer Museum & Gallery provides a year round John Ford Clymer Western Art experience attracting out of state and out of county tourists annually. b.) SPECIFIC TOURISM AUDIENCE - Specific tourism audience we will target is out of county residence including but not limited to: King County, Chelan County, Benton, Franklin and Grant County, Clatsop County and Hood River County. C.) ITEMIZED LIST OF AWARDED GRANT FUNDS - TV 50% RADIO 10% SOCIAL MEDIA 10% PRINT - NEWSPAPER/MAGAZINE 10% POSTERS 10% POST CARDS 10% Q2. ESTIMATE OF FUNDS USED WILL INCREASE TRAVELERS a.) AWAY FROM PLACE OF RESIDENCE OVER NIGHT Advertising dollars will target professionals and families from out of county and out of State by encouraging facilities usage, highlighting museum space for workshops and conferences as well as participating in cultural events such as First Friday Art Walk, new Museum installations and bi-monthly Gallery exhibits showcasing new artists' work. b.) 50 MILES AWAY BUSINESS OR PLEASURE Dollars received will increase out of county and State travelers by specifically targeting professionals and families utilizing approved advertising and marketing platforms from at least 50 miles away from Kittitas County. C.) VISTITORS FROM OUT OF STATE OR OUT OF COUNTY BUSINESS OR PLEASURE Based on our visitor information collected and compiled from last year The Clymer Museum & Gallery hosted over twenty thousand visitors, data collected was by zip code and state of origin. A sampling of our data, taken from the twenty thousand visitors is as follows: 3.2% were from Yakima County, 2.8% were from King County, Rest of WA (NOT Kittitas) 41.5%. 37.1% of the visitors were from out of Washington State and 6.1% of visitors were from outside of the United States of America. Kittitas County Visitors made up over 55% of our visitor count. This data collected and compiled provides good insight into the amount of visitor traffic the Clymer Museum & Gallery generates for our county. Q3. TOOLS TO MEASURE IMPACT ON TOURISM a.) Year round event. b.) Attracting Strategies employed to assure attracting tourists 50 miles or more away or more— Before advertisements are accepted to run on behalf of the museum we will continue to follow county guidelines and contracts ensuring that 100% of all advertising strategies are distributed to out of county markets. We will also ensure continued compliance through county certification of hotel motel reimbursement training offered online by Kittitas County. Tools we will utilize include social media campaigns and advertising, improving our tracking ticket sales to special events, capturing zip code, email and address data as well as running specials and contests in collaboration with county wide events. c.) Marketing Strategies used to assist in marketing all of Kittitas County as a tourist destination with our funding request will include updated and current links to Kittitas County Chamber of Commerce, updated and current links to the County Tourism website and a current live link to the Tribune Visitor's Guide on our website as well as ensuring all Kittitas County approved logos are apparent on all advertising. Q4. GRANT FUNDING FROM OTHER SOURCES a.) Grant funding from other sources? YES Ellensburg Arts Commission anticipated funding is $1,400.00 for supplies purchased for our 2016 Little Art on the Prairie program, an arts program provided seasonally to children and families in public parks in Kittitas County. 2017 Local Community Project anticipated funding request with Representative Matt Manweller is $250,000.00 for the restoration and redevelopment of our upstairs ballroom and 11 office spaces to rent for future museum sustainability. b.) If not, why not? n/a C.) If yes then list: Currently pursuing funding from: The Ellensburg Arts Commission, specifically for supplies not advertising. Increased advertising dollars would allow market expansion outside of Kittitas County for future programming promotions to possibly include both lower and upper county. 2017 Community Project - Member Requested Local Community Member Request (Matt Manweller), specifically for the restoration and redevelopment of our upstairs property in our building to bring in monthly revenues through rentals of our 11 office spaces and event rentals of our grand ball room allowing us the ultimate goal of being self sustaining. d.) Funding currently in hand: Volunteer resources are currently secured in the museum through board members volunteer service each month at the museum, in the parks and at annual fundraisers. Volunteers resources are also secured currently with docents in the museum volunteering during business hours Monday through Friday 11-5pm for 2 to 3 hours windows of time. e.) What changes would occur if the project could not be funded? If funding was not awarded - changes that may occur are - that the museum would need to cut back on hours of operations and programming and scale back substantially on out of county advertising and out of county target marketing. Which may result in less traffic downtown, negatively impacting traffic to other retailers, restaurants and service industry businesses county wide. QS. PARTNERSHIPS/ CROSS PROMOTION/COUNTY-WIDE a.) Collaborations and partnerships with other organizations? Currently the museum supports and or is in collaboration with: 4-H, West Star Ranch, Spirit of the West, Gallery One, Ellensburg Downtown Association, Rodeo Board Hall of Fame, Washington State Arts Commission, Revitalize Washington, Kittitas County Chamber of Commerce, Kittitas County Fair, FISH Food Bank, Central Washington University Foundation, Kittitas County Search & Rescue, Jazz in the Valley, Boy Scouts of America, Spirit Therapeutic Riding Center, Kittitas County Horse Rescue, Base Camp in Roslyn and The Ellensburg Arts Commission. b.) How is this accomplished? Highlighting a limited sampling of our collaborations and partnerships include: With The Kittitas County Chamber of Commerce - we have a link to their webpage on our website. We also have all of the Chamber logos on all of our advertising. Base Camp Roslyn- Before Base Camp opened their first exhibit we consulted with and advised their curator about advertising outlets and artist contracts utilized here at The Clymer, giving Base Camp copies of our contract to glean from, as well as emails and phone numbers of EDA and Daily Record advertising notification information destinations for Base Camp to post their exhibits and events. FISH Food Bank - we collaborate every summer with the free lunch program shadowing the team to county parks providing free art to the children offered the free lunch program. We include The City of Ellensburg's Arts Commission logo on all of our advertising. Gallery One - we donate to their annual fund raiser Paint Ellensburg and work collaboratively with G1 and The Jazz in the Valley Team each year housing musical guests for tourists and ticket holders as well as for our wine tasting event held downtown at Gallery One and our museum. Bringing in hundreds of out of town tourists each year. Spirit of the West - event supported by participating as a downtown venue for musical entertainment and special engagements drawing hundreds of tourists each year. Q6. SELF SUSTAINING a.) Existing Plans - The museum is currently and actively engaged in developing a business model and cost assessment for the redevelopment and restoration of the upstairs ballroom and office spaces. b.) Cost Recovery Models - The ballroom and office spaces - once refurbished - will provide monthly rental income toward the operating costs of the museum. The Museum is also in negotiations to rent gallery space, gift store window space and upstairs storage space to the Rodeo Board Hall of Fame to house and show their extensive collection. This collaboration will bring in monthly income to help museum operating costs to help us become self-sustaining. Additional Information - Our redesigned web page and current advertising model is creating new and increased tourism traffic to the museum, designed and targeted towards tourists from throughout the Pacific Northwest and beyond. With increased advertising we could reach a wider audience even still through television and radio along with all other approved advertising, positively impacting membership for the museum, further sustainability for the museum and increased tourism dollars for Kittitas county. %'CV. PROJECT BUDGET - Brett Wachsmith to provide , rmust follow grant guidelines a.) YES b.) List year and amount: 2016 7,200 2015 10,000 2014 8,000 2013 3,000 2012 3,500 2011 2,500 2010 4,000 2009 3,000 2008 3,000 2007 2,400 2006 2,400 2003 1,500 1998 3,000 1994 2,600 1993 750.00 c.) Participant count? PRIOR - 20,698 PROJECTED - 25,000 d.) Days event occurs? PRIOR - Year Round PROJECTED - Year Round e.) Room nights booked? PRIOR - 34 PROJECTED - 68 According to a sampling of data reported by the Ellensburg Downtown Association 19 visitors to the museum last year were from out of the United States of America. 116 visitors to the museum were from outside of Washington State. We are estimating that if roughly 25% of the 135 out of state or out of county visitors booked hotel rooms then an estimated 34 rooms may have been booked for last year as a result of visiting the museum. Q10. Phil Backlund Signature Phil Backlund Printed Name V. Phil Backlund Title -Board President ,f.6^ a �-��� DATE: Wednesday September 27, 2016 .T Lodging Tax Grant Application Rating Form Criteria Points Possible Application Questions Points Awarded Supports County 15 as Tourism yes= up to 15 Question 2, 3, 5, 7 Destination No = 0 15 Length of Impact Date specific = 5 Seasonal =10 Question 3 Year Round =15 15 Attracts Tourists yes= up to 15 from at least 50 miles No = 0 Question 3 away 20 Less than 5% = 0 Applicant's 5% - 25% = 5 Matching Funds 25% - 49% =10 Question 4, 8 50% - 99% =15 100% or more = 20 5 Partnerships Yes = 5 No = 0 Question 5 10 Sustainable Future yes =10 Funding Identified No = 0 Question 6 20 0=0 Attributable 1-30 = 5 Lodging Stays 31-100 =10 Question 9 101-250 =15 More than 250 = 20 Total Points: / 100 County -wide Lodging Tax Application P a g e 113 Applicant Checklist For applicant use prior to submission My application title page states: Request for Proposals, 2017 Lodging Tax Fund. My application is for a new project/event and/or for an ongoing project/event as defined on page 2 of the application packet. I have attached proof of non-profit status if applicable which matches the sample document provided. have included an itemized list in response to item 1 in the application of how any grant funds awarded will be utilized. ,s I have attached additional information in response to item 7 in the application, if needed, which includes written information limited to one page and other attachments limited to three pages. I have attached a project budget, properly formatted according to item 8 in the application. If this event is ongoing for more than one year, I have also submitted actual financial data from the previous three years if applicable, formatted properly according to item 8 in the application. The application certification in item 10 is signed and dated by the proper authority. I have included one copy of the entire original application according the submittal instructions on page 4. My application is being sent on or prior to September 30, 2016 and will be delivered by 5:00 PM either in person or electronically (email or fax) or postmarked on that date. My application is being delivered to: Kittitas County Commissioners Attn: Lodging Tax Grant Application 205 W 5th Avenue, Suite 108 Ellensburg, WA 98926 Or, is being emailed to: bocc@co.kittitas.wa.us Or, is being faxed to: 509-962-7679 County -wide Lodging Tax Application P a g e 114 2:56 PM The Clymer Museum of Art 09/30/16 Profit & Loss Budget Overview Accrual Basis August 2016 through July 2017 Ordinary Income/Expense Income Direct Public Support Donation Box Individ, Business Contributions Total Direct Public Support Exhibits Sales Total Exhibits Fundraising Income Brewfest JIV Wine Tasting Paint the Town Red Rendezvous Rendezvous -Fund An Item Total Fundraising Income Gift Shop Sales Clymer - Sales Food Sales Royalties Sales - Consigned Sales Sales - Owned Total Gift Shop Sales Government Grants Hotel/Motel Tax Grant Total Government Grants Program Income Membership Dues Total Program Income Rentals Rent - Facilities Rent Revenue - Nondebt Prop Total Rentals Total Income Gross Profit Expense Exhibit Expense 1st Friday Refreshments Art Commission Fee Curator Payroll Taxes Curator Salary Curator Travel Exhibits - Consignment Payment Exhibits - Supplies Exhibits Advertising/Marketing Total Exhibit Expense Facilities and Equipment Depreciation and Amortization Equip Rental and Maintenance Real Estate, Personal Prop Tax Rent, Utilities Repairs Total Facilities and Equipment Fundraising Expense Brewfest Expense Ausa'16 -Jul 17 1,500.00 15,000.00 16,500.00 24,996.00 24,996.00 1,200.00 4,000.00 1,200.00 22,950.00 500.00 29,850.00 3,204.00 1,500.00 804.00 4,500.00 45,500.00 55,508.00 20,000.00 20,000.00 6,000.00 6,000.00 21,000.00 33,600.00 54,600.00 207,454.00 207,454.00 2,400.00 24.00 1,800.00 18,000.00 480.00 15,000.00 300.00 4,000.00 42,004.00 24,000.00 2,496.00 3,504.00 8,004.00 6 000_on 44,004.00 600.00 Page 1 2:56 PM The Clymer Museum of Art 09/30/16 Profit & Loss Budget Overview Accrual Basis August 2016 through July 2017 Page 2 Aug'16 -Jul 17 JIV Wine Tasting JIV Advertising 3,000.00 Total JIV Wine Tasting 3,000.00 Paint the Town Red Supplies 620.00 Total Paint the Town Red 620.00 Rendezvous Supplies 5,935.00 Total Rendezvous 5,935.00 Total Fundraising Expense 10,155.00 Gift Shop Expense Advertising 400.00 Consignment 3,000.00 Purchases 35,000.00 Shipping 240.00 Supplies 1,020.00 Taxes 65.00 Total Gift Shop Expense 39,725.00 Museum Expense Advertising 1,500.00 Archive Expense 24.00 Art Repair 600.00 Children's Area 48.00 Community Expenses 204.00 Total Museum Expense 2,376.00 Operations Accounting 240.00 Banking Fees 1,500.00 Dues/Subscriptions 1,020.00 Insurance 9,000.00 Postage, Mailing Service 420.00 Supplies 3,000.00 Taxes 5,040.00 Telephone, Telecommunications 2,520.00 Training & Development 240.00 Wages 56,004.00 Wages - Benefits 5,724.00 Total Operations 84,708.00 Total Expense 222,972.00 Net Ordinary Income -15,518.00 Other Income/Expense Other Income Dividends 18,000.00 Realized Gains (Loss) -4,560.00 Total Other Income 13,440.00 Other Expense Interest Expense 1,848.00 Investment Fees & Charges 4,656.00 Total Other Expense 6,504.00 Net Other Income 6,936.00 Net Income -8,582.00 Page 2 2:21 PM 09/30/16 Accrual Basis The Clymer Museum of Art Profit & Loss August 2015 through July 2016 Ordinary Income/Expense Income Clymer Merchandise & Prints Royalties Sales - Clymer Total Clymer Merchandise & Prints Direct Public Support Donation Box Individ, Business Contributions Total Direct Public Support Endowment Income Exhibits Exhibit Application Fee Sales Sponsors Total Exhibits Fund -a -Need Girard Income (Maintenance) Fund -a -Need - Other Total Fund -a -Need Fundraising Income Brewfest Donor Dinner JIV Wine Tasting May Baskets NW Juried Show Paint the Town Red Rendezvous Rendezvous -Fund An Item Total Fundraising Income Gift Shop Sales Clymer - Sales Food Sales Gift Cards Royalties Sales - Consigned Sales Sales - Owned Total Gift Shop Sales Government Grants Hotel/Motel Tax Grant Local Government Grants Total Government Grants Investments Dividend, Interest (Securities) Interest -Savings, Short-term CD Total Investments Program Income Membership Dues Over/Short Total Program Income Aug'15 - Jul 16 Aug'14 -Jul 15 0.00 300.00 0.00 4,561.30 0.00 4,861.30 1,368.06 984.26 15,090.66 10,257.74 16,458.72 11,242.00 0.00 35,250.00 0.00 1,642.30 7,368.00 9,237.63 0.00 250.00 7,368.00 11,129.93 0.00 3,000.00 0.00 600.00 0.00 3,600.00 1,060.57 637.51 400.00 0.00 388.00 4,384.37 0.00 176.00 0.00 656.00 942.89 0.00 20,493.93 19,344.28 1,010.00 0.00 24,295.39 25,198.16 2,820.11 0.00 1,443.38 1,209.88 0.00 -90.28 775.00 0.00 4,278.00 2,904.32 27,788.60 48,536.80 37,105.09 52,560.72 12,160.05 5,268.13 2,275.81 0.00 14,435.86 5,268.13 0.00 0.00 5,160.00 0.00 5,160.00 17,067.46 0.01 17,067.47 3,805.00 -1.18 3,803.82 Page 1 2:21 PM 09/30/16 Accrual Basis The Clymer Museum of Art Profit & Loss August 2015 through July 2016 Rentals Rent - Facilities Rent Revenue - Nondebt Prop Total Rentals Total Income Gross Profit Expense Contract Services Accounting Fees Bank Fees Credit Card Fees Excise Tax Expense Licenses Media Development & Web Outside Contract Services Contract Services - Other Total Contract Services Exhibit Expense 1st Friday Refreshments Art Commission Fee Credit Card Fees Curator Payroll Taxes Curator Salary Curator Travel Exhibits - Consignment Payment Exhibits - Shipping Fees Exhibits - Supplies Exhibits Advertising/Marketing Total Exhibit Expense Facilities and Equipment Equip Rental and Maintenance Insurance - Property Real Estate, Personal Prop Tax Rent, Utilities Repairs Total Facilities and Equipment Fundraising Expense Brewfest Expense License Meals & Entertainment Supplies Total Brewfest Expense JIV Wine Tasting JIV Advertising License Supplies JIV Wine Tasting - Other Total JIV Wine Tasting Paint the Town Red Advertising Supplies Paint the Town Red - Other Total Paint the Town Red Patron Dinner Advertising Total Patron Dinner Aug'15 -Jul 16 1,250.00 33,600.00 34,850.00 139,673.06 139,673.06 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,372.71 50.00 0.00 531.72 6,000.00 24.17 2,181.35 0.00 300.90 4,037.49 15,498.34 Aug '14 - Jul 15 402.45 33,600.00 34,002.45 203,983.98 203,983.98 1,500.00 130.00 3,320.07 451.27 -75.00 410.00 10.00 15.00 5,761.34 926.26 0.00 10.40 0.00 0.00 0.00 5,972.90 348.22 821.60 7,601.45 15,680.83 5,616.61 5,850.83 0.00 5,504.00 3,240.21 4,545.53 8,125.73 10,161.08 12,703.37 5,370.34 29,685.92 31,431.78 90.00 000 525.22 615.22 0.00 64.00 182.00 0.00 246.00 600.59 120.21 202.86 923.66 292.73 292.73 90.00 347.40 0.00 437.40 380.00 60.00 0.00 3,543.95 3,983.95 0.00 0.00 0.00 0.00 0.00 0.00 Page 2 2:21 PM The Clymer Museum of Art 09/30/16 Profit & Loss Accrual Basis August 2015 through July 2016 Page 3 Aug '15 -Jul 16 Aug '14 - Jul 15 Rendezvous Auction 1,000.00 0.00 Food 4,697.76 0.00 Rendezvous Advertising 9,707.72 869.84 Supplies 1,310.38 0.00 Rendezvous - Other 559.76 21,323.98 Total Rendezvous 17,275.62 22,193.82 Spirit of the West 250.00 0.00 Total Fundraising Expense 19,603.23 26,615.17 Gift Shop Expense Advertising 400.24 1,418.00 Consignment 2,622.45 1,761.03 Finance Charges 0.00 75.52 Purchases 22,679.03 29,191.94 Shipping 224.28 120.12 Supplies 1,123.66 1,764.36 Taxes 32.70 0.00 Trading Post Management 0.00 862.75 Total Gift Shop Expense 27,082.36 35,193.72 Museum Expense Advertising 1,670.26 1,187.64 Archive Expense 16.04 0.00 Art Education 0.00 264.81 Art Repair 500.00 0.00 Children's Area 49.80 0.00 Community Expenses 277.50 421.08 Insurance - Art Collection 0.00 3,985.00 Total Museum Expense 2,513.60 5,858.53 Operations Accounting 850.00 0.00 Banking Fees 3,277.22 0.00 Dues/Subscriptions 1,217.56 168.11 Insurance 8,859.16 0.00 Postage, Mailing Service 528.97 353.89 Printing and Copying 30.78 63.04 Supplies 3,340.06 2,001.65 Taxes 4,888.92 0.00 Telephone, Telecommunications 2,632.53 1,907.35 Training & Development 500.00 0.00 Wages 52,920.31 0.00 Wages - Benefits 4,676.80 0.00 Total Operations 83,722.31 4,494.04 Other Expenses Advertising Expenses 0.00 290.66 Insurance - D and O 0.00 1,086.00 Memberships and Dues 0.00 560.00 Staff Development 0.00 89.80 Total Other Expenses 0.00 2,026.46 Payroll Expenses Payroll - Hourly 0.00 27,938.53 Payroll - Salary 0.00 39,999.96 Payroll - Taxes 0.00 6,579.80 Payroll Expenses - Other 117.32 0.00 Total Payroll Expenses 117.32 74,518.29 Page 3 2:21 PM The Clymer Museum of Art 09/30/16 Profit & Loss Accrual Basis August 2015 through July 2016 Travel and Meetings Meals & Entertainment Travel Total Travel and Meetings Total Expense Net Ordinary Income Other Income/Expense Other Income Dividends Realized Gains (Loss) Unrealized Gains and Losses Total Other Income Other Expense Bad Debts Interest Expense Investment Fees & Charges Tax Penalty Total Other Expense Net Other Income Net Income 0.00 339.96 339.96 178,563.04 -38,889.98 19,168.09 -4,546.44 -17,490.87 -2,869.22 33,974.86 1,845.66 4,658.38 1,110.55 41,589.45 -44,458.67 -83,348.65 Aug'14 -Jul 15 581.26 1,300.00 1,881.26 203,461.42 522.56 0.00 0.00 0.00 2,195.74 0.00 0.00 2,195.74 22,869.25 23,391.81 Page 4 The Clymer Museum of Art 2;11 PAI Profit & Loss Budget vs. Actual 10W14 August 2013 through July 2014 Accrual B"Is Aug '13-Jul 14 "at Ordlnsry htcomdExpense Income 2100 Texoe- All Sales O SWIM 4,76220 8,000.00 Income From Restricted Amount 10,000.00 4000 Donations 4001 Donation sox 1,147.91 1,200.00 4002 Donations - Outer 5,180.00 -- 1,800.00 Told 4000 Donations 6,327.91 3,000.00 4300 Sxhlblb 43018 si ice - Exhibit$ 28,0N.6D 16,000.00 4302 Exhblt Sponaors .... 250.00 2,000.00 Total 4300 Exhibits 28,S4&80 17,000.00 4800 Fundralser Incomes 3,815.00 0.00 4604 2013 Art Auction '4 O.O0.011 O.OD 601 Berry Income 4606 Northw0at Exp Juded 1,827.87 1,350.00 4= JIV Molesting 6.312.09 7,600.00 4610 Rendezvous 15,467.00 16,457.00 4600 Fundmber Income - Other 71.50 Tcaf 4600 Fundrrlsor Imam@ 20.484.06 24.307.00 4400 Gailwal Operations Income 4414 2013+14 WW1 Tax Grant 5,370.01 3,600.00 MIS income from Endowment 12,260.00 12,000.00 4410 Memberships 6,968.00 6,00D.00- ,000.004411 "11Memorials 1,260.00 1,000.00 4490 Mlsceleneous WOMB 2,987.42 200.00 4412 Over I short 48.48 90.00 4413 Transpamnclss 90.80 600.00 Toth 4400 Genarol Operations Income 27,834.67 23,390.00 Gin Shap 8004 4108 Food 88108 202.96 4106 ON Cabe -499.75 180.00 4103 Cl mmr Books 1,196.46 500.00 4184 L&C-lZabll 1.9117.16 500.00 4106 L&CalYholassle 0.00 500.00 4102 safes-Condgnsd Giffshop 4,257.78 3,500.00 4101 salsa-Owned 46,11&61 45,000.00 4107 sales from Clymer Art 2.489.00 1,000.00 Tool 6tit Shop Saes 66,672.08 61.180.00 4600 Rent h momv 4601 DT Pher Rett 33.000.00 33,800.00 4602 FaclWas Fee 420.01) 500.00 Total 4500 Rent Income 34,020.00 34,100.00 Told Inane 191,447.43 158,977.00 gross Prost 191,447.43 158,977.00 Exppnea Building R Upkeep Comb 1,49218 0.00 Capital Improvement owmflown Pharmacy HVAC "Ir 1,481.02 0.00 Fundturs8llmures 225.38 300.00 Bldg ciao, Meint 6 $&curl 4,43622 2,600.00 Equip Purcltmm & Repm5m 293A7 1.500.00 WNW 1003110.17 10.000.00 Favi ty Rental Expenses 0.00 _ ...... 200.00 Total Building & Upkeep Cosh 18,326.40 14,500.00 Bu lnioau Coate Rsccncslladon Discrepancies 0.00 0.00 Lkorks a 392,66 3,509.00 130.00 3,000.00 CC Dismount Accounting Ferns 0,00 750.00 Toth Business Cosh 3,901.88 3,800.00 2:11 Phi The Clymer Museum of Art 1=2114 Profit & Loss Budget vs. Actual AMMI Basis August 2013 through July 2014 Aug 113 -Jul 14 Budget Exhibit Expense Exhiblis - Consignment Payment 18,388.74 1000.00 Exhibit AdverdshigNarkeling 4,244.81 2,000.00 Exhibit shipping Costs 293.32 1,000.00 Exhibit supplies 787.87 1,000.00 Told Exhibit Expense 23,6_2.54 14,000.00 Fundralssr Expenses 2014 Northwest Exp Jurled 1,360.00 1,627.87 Chill Feed 0.00 0.00 2013 Art Auction 3,710.30 3,710.30 Berry Expense 118.28 0.00 Project Expense 0.00 0.00 Fund-an4l*m Trans to CD 0.00 2,000.00 Rendezvous Expense 6.520.44 81620.44 Jazz in the Valley Wins Expense 3,748.30 4,000.00 Total Fundralsor Expenses 16,445.40 18,058.61 Ganaral Operations Expense Art Reatom lon 1,826.00 Clymer Award ® WAA 300.00 300.00 2014 Groat Falls Event 1,998.19 2,000.00 Endowment expense 0.00 0.00 Genorel Expen"r, 0.00 0.00 Art education 0.00 300.00 Conhmunlly Expense 620.87 820.00 Duse & Subscriptions 1,037.34 600.00 Miscellaneous Expenses 4277.31 200.00 Un ategofted & Clymer MIn Pur 100.00 _ 100.00 Total G.anoral Operations Exponse 8.298.71 4,220.00 Gift Shop Expense Gltbhop - Consignment Psyment 3,107.82 2.730.00 Gs Advertising 1,97x.71 1,600.00 GS Punch -Christmas 14,599.74 12,000.00 Gs Purchases 2$993.16 18,350.00 as shipping 736.61 150.00 as supplies 1,217.35 BDo.00 as Travel 0.00 1,000.00 Told OR Shop Expense 44,830.39 96,630.00 Inournnae Bktg Insurance 51050.00 6,630.00 Bond and Ofscer 1.780.00 1,375.00 Fires Art Insumce 4.438.00 6.000.00 Total IFIBUMe3£$ 11,209.00 14,005.00 Museum Expame HoteUMotelTax AdvertWng 975.00 3.000.00 AdvartlaingNarhagreNrabrahlp 9.630.09 7.000.00 Membership Drive 0.00 0.00 Sbff Develop 2,341.67 300.00 Thy - M usaam 171.26 800.00 - Tohd Musem Expense 13.123.94 10,800.00 OMm Expenses Equipment Lease Copier 3.157.54 3,300.00 Newsletter P&P 0.00 0.00 Bmk Fees 698.60 250.00 Office Supply 2916.64 1,720.00 POWs" - Ge»erd Use 423.41 350.00 Talaphaehallnternet 1,854.85 2,000.00 Total Ofsce Experhses 8,262.64 7.820.00 Payroll Tax - R syroN 6,602.46 6,000.09 Hourly psyros 28,969.64' 30,WD.00 Payroll Fxportses 480.09 Salary payroll 24=.83 24,525.08 Told Payroll 00,666.72 60,625.88 2:11 PM The Clymer Museum of Art 1ft2H4 Profit & Loss Budget vs. Actual Accrual Basts August 2013 through July 2014 Taxee Tauterproperty Taxes -Exam Totel Taxes Total Expense Net Ordlmsy Income Other IncomelExpionse Other Income Dlvldend Income InbenM hroome Reefed Oahrs (Losses) Told Other Income Other Expense Interact Expenoe Tood Other Expanse Nd Other Income Net Income Aug 43 - Ad 14 2.886.90 5,508.27 8,395.17 215,869.79 -24,442.E 118.24 177.64 3,204.52 3,668.30 930.28 930.28 Budget 3,000.00 5,000.00 192.139.69 -33,182.69 2,828.02 ,21,814.34 -33,182.N 2;11 PAA The Clymer Museum of Art 1NW14 Profit & Loss Budget vs. Actual Accruel Bashi August 2012 through July 2013 Aug 42 -Jul 13 Budget Ordlnery IncomelExpense Income 2100 Taxes- All Saha G ShplExh 3,550.06 6,000.00 Cash Advance 11,000.00 2012 YVCF Gant 0.00 0.00 Income From; Rastrftd Account 0.00 0.00 4000 Donatbns 4001 Donegan Box 1,180.38 1,500.00 4002 Donegan - Other 8,214.00 1,800.00 Toth 4000 Donations 9409.38 3,300.00 4300 Exldblts 4301 Salen - Exhibits 24,539.90 10,000.00 4302 Exhibit Sponsors 126.00 1,600.00 Total 4300 ExldbAts 24,665.9D 11,500.00 4000 Fundralsor Incasna 4604 2013 Art Aucticn 42,880.08 75,000.00 2011 Art Auction - Gen Op 0.00 0.00 4601 Berry Income 6,818.00 8,600.00 4605 NorthweM Exp Mad 1,288.00 1,000.00 4603JIV Instanling 8,732.90 8,500.00 Rsltlly 0.00 OAD 4610 Rendezvous 32,179.01 33,000.00 4611 Rendezvous Fund,An-Item 0.00 800.00 WAA Prefect 0.00 0.00 Total 4600 Fundretser Income 89,867.99 126,800.00 4400 General Operations Income 4414 201344 HIAA Tat Grant 0.00 3,600.00 "IS Income ftm Endowment 0.00 12,000.00 4410 FAsmbrrshlpe 6,130.00 6,000.00 4411 Memortalis 800.00 1,000.00 4490 Miscallaneoue income 498.91 200.00 4412 Over I Short •16.62 90.00 4413 Tansparancles 320.75 1,200.00 Total 4400 General Operations Income 8,785.18 23,990.00 OM shop SmIse 4103 Clyrsor Books 249.75 500.00 4104 L &C-Retall 1,673.88 500.00 4106 L&CANholeeale 1,200.23 500.00 4102 Sales - Consigned Gllbhop 5.860.04 3,600.00 4101 Sales -Owned 41,468.89 46,000.00 4107 Saler *am Clymer Art 3.726.00 1.000.00 Toth GAR Shop 8s irm 54,047.69 61,000.00 4600 Rent Income 4501 DT Phar Rent 33,800.00 53,600.00 4602 Fec Wes Fee 250.00 500.00 ToUl 4800 Rent Inoonm 33.860.00 34,100.00 Total Income 233,140.12 256,690.00 Groes Prollt 233,140.12 258.680.00 Expense Building i Upkeep Costs DepreclaRon 0.00 Furniture & Fbdures 84.21 300.00 Bldg Cing. Ma1nt 6t Sscurl 2,479.19 2,500.00 Equip Purchoses 3 Repairs 538.92 11600.00 Ultlities 10,163.04 9100000 !"-acuity Room Expenses 0.00 200.00 Bugdhrg s upkeep Coate - Other O.OD 0.00 Total BuNding S Upkeep Casts 13X5.36 13,500.00 2:11 PM The Clymer Museum of Art 10107/14 Profit & Loss Budget vs. Actual Accnal Basis August 2012 through July 2013 Aug 42 - Jul 13 Budget rd usiness Costa Reconciliation Discrepancies 0.00 50.00 Llcsnaoc 140.00 130.00 CC Discount 4,660.19 3,200.0D Accounting Fese _ 760.00 760.00 Total Business Costs 5,470.19 4,130.00 ExhlbR Expense Exhibits -Consignment Payment 14,461.90 800.00 ExhibltAdvetieinglMurketing 3,402.52 2,000.00 Exhibit Shipping Costs 69.06 1,000.OD Exhibit Suppllas 2,038.98 1,000.OD Total Exhibit Expense 19,982.48 10,600.00 Fundralesr Expenses 2013 Art Auction 62,22219 65,000.0D Ser fyExps nee 6,880.48 7,000.00 Project Expense 160.00 500.00 Fund -an -112m -Trans to CD 2,626.00 8,600.00 Rendezvous Expense 11,895.73 400.OD Jazz In the Valley Wine Expernes 4,772.93 8,000.00 TotalFuandraiswExponsss 77,368.33 87,400.00 General Operations Expense Clymer Award @ WAA 300.00 0.0D 2014 Great Fags Event 4,605.63 7,000.00 Arteducedon 0.00 200.00 Communal Expense 799.98 800.00 Duse O subscriptions 1,060.92 SDO.DO Mlscetiansous Expense s28.88 200.00 Uncstegorizsd O Clymer Misc Pur 1,000.00 500.00 Total Gemral Operations Expense 8,283.19 9,200.00 Gilt Shop Exponas dtttsshop - Consignment Pa*nent 3,028.16 2,730.00 GS Advertising 1,860.00 1,600.00 GS Purch-Chrlobnas 12,004.77 12,ODD.00 GS Purchases 21,347.62 16,350.00 GS shippbug 184.78 160.00 Gs Supplies 1,676.73 8DD.00 GS Trawl 2,090.06 1,0D0.00 Total Gfft shop Expanse 42,209.11 34,530.0D Insulin* Bldg Insurance 8,680.41 6,830.00 Board and Officer 6,131.00 1,375.00 Flne Art Insurance 0.00 8,000.00 Total Insurance 12,791.41 14,006.00 Lagd O Accounting 00M Legal 0.00 0.00 Total L pal O Accounting 0.00 0.00 rulusoum Exparm AdvwU91s*U*r1kefingll1mbmh1p 9,242.19 3,000.00 Mernbirahip 06vv 0.00 600.00 SUW Dsvdop 483.26 300.00 Tnwol - MAmmm 222.110 ... 600.00 ToUl Museum Expense 9,927A4 4,300.00 Office Expen es Equipment Lease Coptsr 3,286.48 3,150.00 Nswsla tar POP 0.00 0.00 Bank Fees 223.21 350.00 Gilles Supply 1,184.14 1,700.00 Postago -General Use 734.17 360.00 Te"honemornst 1.786.67 2,000.00 Total Office Expen3m 7,183.87 7,650.00 2;11 PIN The Clymer Museum of Art 10/02114 Profit & Loss Budget vs. Actual Accrual eaels August 2012 through July 2013 Aug '12 -Jul 13 Budget Payroll Tax - Payroll 5,986.30 5,272.82 Hourly payroll 19,842.99 33,319.98 Payroll Expenses 7,200.56 Sala ry payroll 30,262.39 39,328.60 Total Payroll 63,172.23 77,921 AO Taxes Taxes -Properly 2,780.86 2,400.00 Taxss-Exclse 6,190.90 5,000.00 Total Texas 9,951.76 7,400.00 Total Expanse 289,563.15 270,436A0 Not Ordinary Income -36,423.03 -13,748A0 Other IncomelExpemse Other Income Interest Income 1,029.97 Total Other Income 1,029.37 OtherExpemse Ask My Accountant -66,902A3 Total Other Expense -66,902.43 Net Odor Memo 87,931.80 Net Income 32.509.77 43,746A0 2;12 PM The Clymer Museum of Art 10=14 Profit & Loss Budget vs. Actual Accrual Bank August 2011 through July 2012 Ord noy kw omelExpense kwome 2100 Twm - All Sala 0 Shp/Exh 2012 YVCF Grant Income From ReaWc%d Account 4000 Donations 4001 Donation Box 4092 Donations - 00rer Tots14000 Donsllons 4300 Exhlblte JIM Sdes - Exhlbtts 4302 Exhibit Sponsors Total 4300 Exhlblte 4600 Fundralssr Incomn 4604 2013 Art Auction 4801 eery Income 4006 Florthweat Exp Jurled 4603 JIV Wkletesthsg 4610 Rendezvous 4611 RenftrWaua Fun"n•ftom Total 4600 Fundraiser kraoms 4400 General Opemilons Income 4414 201314 HM Tex Grant 4416 hxav 9 from Endowment 4410M9rnbsrsK- 4411 Memorials 449014iecellm tavua InCOMO 4412 Over I short 4413 Transperendko Told 4400 General Opemtlons hscome OIItShopSa9aa ' 4103 Clymer Books 4104 L =4tetati 4100 L.&C•Wholeasle 4102 Salas - Consluned ONtshop 4101 Salva -Owned 4107 Sales from Clymer Art Told GM Shop Saks 4500 Rent Imcome 4001 DT Phar Rent 4002 FaolNtiss Fes Told 4500 Rent Income Shipping end 1)as$vsry Income Told income Gross Profit Expent o SuNdIn0 i Upkeep Coale Furniture S, Fixtures Bldg on, NNW a< Seeurt Equip Purch*se>s 3 Repdre tltii n Fad1hyy Rental Expans" Told Buwding s Upkeep Costs Buslrwu Cods R"*nclllatisn DhWepeneNs t.Fcw"" CC Discount AccaurdkV Fees Told Business Costs Aug 41 -Jul 12 Budget 5,209.63 6,000.00 3,405.16 3,405.18 12,603.26 12,593.26 1,365.01 1,500.0D 4,468.21 11800.00 5,843.22 3,300.00 14,729.00 . 20,000.00 0.00 3,000.00 14,729.00 23,000.00 78,113.23 70,113.23 9,327.81 8,600.00 300.00 1,000.00 6,72295 5,600.00 31,070.60 33,000.00 927.00 800.00 126,4 61.49 127,913.23 0.00 4,000.00 11,000.00 12,OOO.OD 81110.00 8,000.00 1,900.00 150.00 172.45 20D.00 0.22 90.00 3,236.14 1,20D.00 24,417.81 2500.00 714.35 500.00 416.80 600.00 0.00 500.00 3,384.48 4,200.00 49,407.24 60,000.00 2.496.00 2,600.00 56,396.67 58,200.00 33.0{10.00 33,600.0a 850.00 600.00 34.450.00 34,100.00 0.00 0.00 283,506.46 294,151.07 263,608.46 294,151.87 330.99 300.00 2,618.82 4,600.00 265.18 100.00 8,054.73 9,000.00 0.00 _ 200.00 11,18782 15,500.00 0.00 100.00 140.00 130.00 3.757.83 3,400.00 1.100.00 760.00 4.997.83 4,380.00 2:12 PM The Clymer Museum of Art 10102M4 Profit & Loss Budget vs. Actual Accrual Seela August 2011 through July 2012 Aug -11- Jul 12 - - Budget Exhibit Expense Exhibit$ -Consignment Payment 9,843.28 13,000.00 Exhibit AdvertiainglMarketing 3,294.07 2,000.00 Exhibit Shipping Costs 687.31 1,000.00 Exhibit Supplies 1,089AO 1,250.00 Total Exhibit Expense 14,914.04 17,250.00 aeprraladon Expense 0.00 0.00 Fundralser Expenses 2013 Art AuWon 89,846.56 Berry Expenso 7,598.71 7,000.00 Project Expense 0.00 500.00 Fundwn-Ibm Trans to CD 11,894.84 8,500.00 Rendezvous Expense 722.76 400.00 Je M the Valley Wine Expense 5,409.18 8,000.00 Total Fundraiser F-xpmnr us 96,089.02 22,400.00 General Operalfons Expense Clymer Award ® WAA 300.00 Art education 0.00 200.00 Community Expsnaa 2,212.84 800.00 Duse & 8ubeariptJons 462.00 500.00 Miseeiinneoee Expenao 893.51 200.00 Unrategortxed & Clymer heist Pur 11602.05 500.00 Total Genesi Openrtlons Expense 5,160.40 2,200.00 OUtShop expsnee OBt$hop - Consignment Payment 2,411.09 2,730.00 68 Advsrsaing 1,360.20 1,600.00 08 Puroh4hrlstmns 13,199A4 10,000.00 as Purchases 19,028.95 18,000.00 e8 Shipping 198.65 150.00 0$ Suppose 1,065.13 800.00 as Travel _ 1,011.23 1,000.00 Total 13iftshop Expense 38.252 70 34,100.00 IrrerNarres Bldg Insurance 9,633.82 6,830.00 Board end Gelber 1,246.00 1,376.00 Fine Art Insurance 3.244.77 0.000.DD Total Insurance 14.123.59 14,005.00 Museum Expense Advarth&glhlerkelingUrnbrshlp 5,679.26 3,000.00 Monbership Drive 0.00 500.00 Staff Develop 1,071.50 300.00 Travel - Museum 872.86 500.00 Total Museum Expense 7,423.62 4,300.00 011109 e=xpenses Equipment Lem Copler 3,123.77 2,400.00 NemlszRsr Pap 0.00 400.00 Bank Fese 983.05 350.00 OfUae Supply 1,255.23 3,000.00 Postago- Ganaml We 583.93 360.00 7elephonalkaternat 1,733.04 2,000.OD Total O1Rce Expon"s 7,659.02 8,500.00 Payroll Tex- Payroll 9,210.81 5,408.02 Hoary psynA 27.98209 30,525.30 Payroll Experrsoc 8,229.22 Salary payroll 37,112.85 __ 40.337.85 Total Payroll 80.514.77 76,271.17 W2 PM The Clymer Museum of Art Profit & Loss Budget vs. Actual 10102M4 Accrual Beale August 2011 through July 2012 Aug •11- Jul 12 Budget Taxes Taxers-Property 2,400.82 2,100.00 Texca-Faenlee 4^04 � 8,000.00 Total Taxes 7,294,06 8.100.00 Total Expense 266,687.17 207,088.17 Net Ordinary Income -3,080.71 87,865.80 Other Incomempense Ottw Income Interest Income 2AWAI Endowment Income 919=00 To4d Other Income 12,36&83 Net Other Inc91116 1$366.99 Net Income g• STAOL50 Clymer Museum* 98826 Ellensburg INSIDE WA Kittitas 43 458 98926 Ellensburg OUTSIDE WA Kittitas 0 ' ISO CWU Central Washington Univ WA Kittitas 2 ' 71 98934 Kittitas WA Kittitas 0 ' 20 98926 Thorp WA Kittitas 0 ' 9 98946 Cie Elum WA Kittitas 3 ' 46 98922 South Cie Elurr WA Kittitas 0 ' 11 KMkm County WA Kti Rites 7 ' 775 Yakima County WA Yakima ? 45 King County WA King ? ' 39 Rest of Wasnington WA 130 91 Other States 116 99 Other Countries 19 37 Total 313 1086 98826 Ellensburg INSIDE -WA Kittitas 137-110 3;.7% 98926 Ellensburg OUTSIDE WA Kittitas 0.0% 1A."s CWU Central Washington Univ WA Kittitas 0.6 5.1% 98934 Kittitas %VA Kittitas fl.fl', 1.4% 98926 Thorp INA Kittitas 0 011'�: 0.6% 98946 Cie Elum UA Kittitas ? .01', 3.3% 98922 Soutt, Cie Elurr, INA Kittitas 0.0'1 0.8% Kirbtas C4)unty WA lLitliW ? 55.495 Yakima County WA Yakima ? 3.2% King County WA King ? 2.8r% Rest of Washington WA 41 5% 6.5% Other States 3 7. 1 7.1% Other Countries 6.1 ° 2.6% Total 1 100.0% 77.6% Due to the nature of the data collection some of the countywide data available through other businesses was not available for the Clymer. However, the data provides good insight into the amount of visitor traffic the Clymer generates for downtown. �YER�-AP$L� Oil f Lo *Pt I arfAA/Al lA Forever West No matter how hard it blows, the Central -Washington wind will never pull free Ellensbu4s firm roots in tradition. By Alexis Bennett Each year, the late summer wind seems to blow thousands of visitors into El- lensburg for the labor Day weekend Ellensburg Rodeo. More than just an annual event, the rodeo is a significant part of the local experience, as is the towels Io4-plus years of history. Around every coater, Ellensburg sliows its rich Western heritage is rooted to something deeper than the topsoil at the bottom of travelers' cowboy boots. Between the rolling hills of the Mamstash Ridge that drops into the valley and the Cascade Range that provides a picturesque backdrop, yoti ll find .acres of Farmland, fields of grazing Angus cattle, and a storied downtown with architecture that predates even the 94 -year-old rodeo. Walking down Main Street and through downtown, I am charmed by Ellensburg's Old West appeal. From the three -cent milk advertisement murals painted .on the brick walls to the Mom -and -Pop -size bookstores and the century -old buildings they are housed in, experiencing Ellens- burg is like listening to a;yell-loved West- ern fable. Along the streets, the eclectic sloops, restaurants, salvor!$, museums, and stu- dio apartments are nestled into buildings visibly dated to the early 1900s. During a visit at the Kitdtas County Museum,1 am told that much of the architecture in town is original. A fire in My of 1$89 reduced the .towns initial infrastruc- ture to little more than ash in hours. ' COWBOY PRESIDENTS A Photographic A,Journey Motivated by the prospect of earning the ride of Washingtoris capital city in a bidding war, the community rallied to rebuild downtown. Ellensburg made a. strong case for itself, and even built a eaisde, which was to serve as the gov- ernor's mansion. Ultimately, the valley was deemed 'too inaccessible," (and one could jokingly argue, "too wind'} and Olympia won the capital.;cky bid. But visitors can still drive by the original El- lero burg Castle• It sits intact at the base of Craig's Hill on the corner of Chest- nut Street and Third, though it has since been remodeled to accommodate resi- dential housing. As a consolation prize, the town be- came the location for the shies First Normal School. 'The all-womer}s school attracted aspiring teachers from around the northwest. In its time, it was orae Of the most well rceognized reaching schools in the counuy. "the campus is beautifuls" says lCuitas County Museum Assistant Todd Goings. The original building is now the shop front for Central Washing- ton University. "As you walk on to cam- pus, the first building you see is the origi- nal Normal School that started in 1891," AmericanCowboy.comAugust/September2016 31 V. aver Goings shares. `At first, students stayed with family or were hosted by members of the community. Eventually, a dormito- ry was built, and you can see how cam- pus grew from there." Goings shares that CV/TJ is still recognized for its education department, and claims most teachers in the northwest as members of its alumni. It has also earned acclaim for its arts pro- grams, which play a natural role in the greater Ellensburg art culture. m a a '111e J! hn Clymer Museum and Gallery 4 a tangible link to Ellensburg's rich heri- tage in Western tradition. "It's fitting that the museum is here," says Jami -Lynn Tate, Clymer Museum and Gallery Executive Director. "He was born and raised here as well as his wife Doris Schnebly." Along the streets, the eclectic slops, restau- rants, saloons, museums, and studio apartments are nestled into build- ings visibly dated to the early igooso • Art found Clymer early in life, and his parents recognized his natural in- clination. After two of his pen -and -ink drawings were purchased by Colt Fire- arms his junior year of High School, so began his professional career that would span the course of six impressive decades. Well known for his contributions to ad- vertising, marketing, and his depictions of nature and the frontier in paintings, the museum seeks to recognize Clymer's ac- complishments and display his work. I am struck by the immenseness of Clymer's portfolio as I walk around the museum. Between 1940 and into 1960, Clymer was a household name. His work 32 August/September2016 AmericanCowboycom VISITTHE CLYMER MUSEUM OF ART TO ADMIRE WORKS FROM+ THE FAMED ELLENSBURG ARTIST. was often published on the covers of the Saturday Evening Post and included on the pages of additional titles, such as Field and Stream, Good Housekeeping, and True and Spar& A ekc Two entire walls of the museum's gallery are dedicated to his orig- inal ad pieces. Companies such as Chrys- ler Automotive, Stetson Hats, Goodyear Tires, Coca Cola, and Acme Boots are just a small selection of his clientele. Probably because of my own love of good boots, I am particularly drawn to a piece from an Acme campaign that depicts a ris, Clymer retired to Jackson Hole, Wyo., to pursue nature and scenery painting. The post-retirement section of his port- folio seems to contain the body of work most relevant to today's Western art and receives much acclaim from historians. "I like to do, and always did, what you call story -telling pictures," Clymer was once quoted saying. Many of his paint- ings portray a time of homesteaders, fron- tiersman, and good-ol' cowboy types that are likely reminiscent of Ellensburg's early residents and echo the nostalgic down- town of my experience. a e a The fabric of Ellensbures early popu- lations was also made up by miners, and the ridge today's travelers drop over when arriving from Yakima was once a boom- town location. Then, productive farm- lands spread across the valley's low, lush acreage, putting Ellensburg on the global market's map by exporting fruit and wine, and especially hay and beef. In addition to the valley's well-known exports, there are a few names that gar- ner equal recognition. Anderson is one steer wrestler competing at a local rodeo. Or perhaps, I am attracted to the pleasing Western lifestyle the ad endorses—a cer- tain breed of satisfaction that comes only from such activities as casually jumping a steer while friends watch in amusement. At the end of the tour, near the display of Clymer's late -career pieces, a bison is mounted and serves as the head on a wall mural. The physical obstruction is a per- fect metaphor for the shift in Clymer's work after he left the world of commercial art. With his high-school sweetheart Do - plant is located right outside of the main stretch of town. The 50 -year-old Ander- son Hay Corpu mt.ion ships Timothy grass hay from Kiuki:a County to the Pacific Rim. The primary buyers are racehorse owners bi Japan. Stateside, Angus cattle are bred and raised to serve thousands - Black Angus Steakhouse restaurants from New Mexico to Alaska and Hawaii serve patrons a healthy serving of surf -n -turf from this same valley. I'm told that the chain's founder, Stuart Anderson, of Se- at -de, Wash., is a relarion of Ellensburg's original Anderson family, He ensures that diners enjoy Western-rhemed decor at his Well known for his contributions to advertis- ing, anaf•iseting, and his depictions of nature and the frontier in paiirntings, the museum seeks to recognize Clymer's accom- pRislhments and disp?ay his work. Travel 0 •'"iAD1.- L--WNM L- 99 Road Trip: To Ellengbarg and Cie Elum for story and a good stems One of our favorite independent bookstores, Pearl Street oks and ifts (421 N. Pearl, k, _; +��-4 ,: ,- ), is housed in the 1888 Building, the only structure in downtown Ellensburg to survive the July 4, 1889, fire that destroyed much of the town. 5 Across the street, the old Ramsay Hardware Building is home to the John Ford cClymerMuseuxal and Gallery (416 N. Pearl St., .y> a.Y� ascss�u€z€.� i E,), a showcase of the work of the hometown son, American artist and illustrator who lived 1907-1989. Among the museum's permanent collection are illustrations Clymer did for corporate advertisements and paintings featured in the Saturday Evening Post magazine, Clymer once said of his work, " I like to do, and always did, what you call storytelling pictures." Two galleries to the side of the museum feature the work of other artists. You•can find items made in Kittitas County and Washington state as well as Western -themed goodies in the museum store. Admission is free, donations suggested. Closed Sundays. Today's Front Page f i=acebook • Twitter r% n^-iC Thn Coo++h Timor, (.mmn;inv Privary statement I Terms of service Internal Revenue Service DL0f,te Maty -D TrZr� District Director 6D1 t,Cj :3 - P 0 BOX 2350 ROOM 5127 ATTN: E.O. LOS ANGELES, CA 900532350 Date: JUN. 20, 1990 THE CLYMER FOUNDATION PO BOX 1102 ELLENSBURG,.WA 98926 Dear.Applicant: Department of the Treasury Employer Identification Number: 91-1470664 Case Number: 950102027 Contact Person: CAROL MOCHI%UKI Contact Telephone Number: (213) 894-4763 Accounting Period Ending: July 31 Foundation Status Classification: See Attached Advance Ruling Period Begins: Nov. 3, 1989 Advance Ruling Period Ends: July 31., 1994 Addendum Applies: No Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you area newly created organization, we are not now making a final: determination of your foundation status under section 509(x) of the Code. However, we have determined that you can reasonably be expected to be a public- ly supported organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). Accordingly, you will be treated as a publicly supported organization, and not as a private foundation, during an advance ruling period. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must submit to us information needed to determine whether you have net the require-• ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, you will be classified as a section 509(a)(1) or 509(a)(2) organization as long as you con- tinue to meet the requirements of the applicable support test. If you do not meet,the public support requirements during the advance ruling period, you will be:classified as a private foundation for future periods. Also, if you are classified as a private foundation, you will be treated as a private foundation from the date of your inception for purposes of sections 507(d) and 4940. Grantors and contributors may rely on the determination that you aro not a private foundation until 90 days after the arid. of your advance ruling period. If:you submit the required information within the 90 days, grantors and contri- butors may continue to rely on the advance determination until the Service Letter 1045(CG) 121 AP"VAW. tar, &TlT i ron YOUR INFORMATION v � f 1 � ' j v' yry. SME r E of f I' AS II NG"ION SUCItUFMttC Sof STME 1, Ralph Munro, Secretary of State of the State of Washington and custodian of Its seal, hereby Issue this CERTIFICATE OF INCORPORATION IM THE CLYMER FOUNDATION =.x,� ra Wshinglon Non Profit corporation. Articles of Incorporallon were filed for record In [Ills office on the date Indicated below: Number:. 6 01 - 211 2 4 A Dale: November 3, 1989 Given under my hand and the seal of the state of Washington, at Olyrnpla, file State Capitol � NAQ Ralph Munro, Secretary of Slate ssr s? 7no 2-419347-6 Exhibit "B" Guidelines and Requirements for Advertising Expenditures of Lodging Tax Section 1. Brandi EXHIBIT "B" Contractors who have been approved to utilize grant awards for advertising expenditures must incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism information as follows: A. Websites and Social Media Sites must include the County's and appropriate City's tourism website logo with an operational link to the site(s). The logo must be displayed on the contractor's home page; it must be sized no smaller than %: inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. B. Print Advertising and Online Display Advertising of all types ( including but not limited to newspaper, periodicals, flyers, posters, billboards, direct mail, e -newsletters, third -party websites, streaming displays, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than % inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. C. Video Advertising of all types (including but not limited to television, online, electronic kiosks, motion billboards, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than % inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. All logos and website information may be obtained by contacting the Director of Tourism, Kittitas County Chamber of Commerce. Section x. Advertising Reimbursements Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere to the following guidelines and requirements for each type of advertising media utilized. A. Print Advertising: 1. Print advertising placed with any media provider which operates exclusively outside of Kittitas County may be reimbursed at 100% of the cost, including any production costs. To operate exclusively outside of Kittitas County, the provider must not be physically located in the County and/or not distribute any media within the County. 2. Print advertising placed with any media provider which operates inside Kittitas County may be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to 10 days prior to the event may be reimbursed at 100% of the cost, including any production costs. b. For seasonal or year-round events, or for date -specific events outside of the time- frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a statement from the media provider specifying the percentage distribution to areas outside of Kittitas County. Reimbursements will be allowed for the amount distributed outside of Kittitas County, including any production costs. B. Television Advertisin : 1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will be reimbursed at 100% of the cost, including any production cost. 2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 100% of the cost, including any production costs. b. For seasonal or year-round events, or for date -specific events outside of the time- frame in Section 2 B, 2(a) above, advertising may be reimbursed at the rate of 70% of the total cost, including any production costs. C. Online Advertising: Online advertising and promotion may be reimbursed at 100% of the cost, including any production cost. Streamed media (radio, television, other) requests for reimbursement must include a statement from the media provider specifying the percentage of recipients which are outside of Kittitas County. Reimbursements will be allowed for the percentage distributed outside of Kittitas County, including any production costs. D. Direct Mail: 1. Direct mail advertising may be reimbursed at 100% of the cost, including any production cost, for each item mailed or shipped to a destination outside of Kittitas County. In order to receive reimbursement, a list of the addresses and a signed statement from the contractor that the list is accurate, or other proof of delivery, must be provided along with other required documentation. E. F! ers Posters: Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. In order to receive reimbursement, a list of the locations where flyers or posters were posted outside of Kittitas County, a signed statement from the contractor that the list is accurate and a copy of the poster/flyer must be provided along with other required documentation. F. Radio Advertising: 1. Radio advertising placed with any media provider located outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. 2. Radio advertising placed with any media provider located inside of Kittitas County may be reimbursed as follows: a. For date -specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 100% of the cost, including any production cost. b. For seasonal or year-round events, or for date -specific events outside of the time- frame in Section 2 F, 2(a) above, advertising may be reimbursed at the rate of 30% of the total cost, including any production costs.