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HomeMy WebLinkAboutResolution Adopting the Veterans Advisory Board Bylaws and Amending MembershipBOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION ADOPTING THE VETERANS ADVISORY BOARD BYLAWS AND AMENDING MEMBERSHIP RESOLUTTON No. 2o2s-1ffi WHEREAS, Resolution No. 2022-187 established the Veterans Advisory Board to advise the county legislative authority on the needs of local indigent veterans; and WHEREAS, on September l lth ,2025, draft bylaws were presented to the board to reflect their mission and committee processes; and WHEREAS, this resolution amends Resolution No.2022-187, changing membership from 5 members, 2 alternates, and one commissioner to 5-7 members,2 ahemates, and one commissioner allowing the board to recruit up to 2 additional members if they see fit; and WHEREAS, oil September lfh ,2025,the board approved the bylaws as presented; and WHEREAS, incorporates the Veterans Advisory Board bylaws by reference and attached hereto; and NOW, THEREFORE BE IT RESOLVED That the Board of County Commissioners, approves and adopts the Veterans Advisory Board bylaws as presented. -/11ADoprED ttris-l aa ay of 7Cfui( 2025. BOARD OF COUNTY COMMISIONERS KITTITAS COUNTY, WASHINGTON ATTEST b,rrrr,\? co U Qturr r! Clerk of The Board *ncrt1 B cory th, County Commissioner VETERANS ADVISORY BOARD BYLAWS Kittitas County Veterans Advisory Board hereby adopt the following rules for the transaction of its business. PURPOSE OF ADVISORY BOARD The initialfunction of the Veterans Advisory Board, as defined in Resolution No. 2022-l-87 is to "advise the county legislative authority on the needs of local indigent veterans, the resources available to the local indigent veterans, and programs that could benefit the needs of local indigent veterans and their families". Duties The committee shall collaborate with the Kittitas County Public Health Department Veteran Services Program and the Board of County Commissioners to: A. Provide recommendations to the BOCC on services needed for local indigent veterans as in accordance with RCW 73.08.010(1) B. Serve as a review board on the effectiveness of current services C. Annually review the Purpose and Duties of the board MEMBERSHIP Board Composition The committee shall consistof fiveto seven board members, two alternates, and one county commissioner who serves as the Board Chairperson. All members must be veterans as stated in RCW 73.08.035. New applicants will be reviewed by the Board and recommended to the Board of County Commissioners (BOCC). The members will be appointed by the BOCC. Terms of Office Committee members will serve for a term of 2 years and may request renewal to serve for additional terms. Attenda nce/Absentee Pol icy Three unexcused meeting absences may cause that committee member's name to be forwarded to the County Commissioners with a recommendation for removal from the committee. Members are required to compty with the Kittitas County Boards, Committees, and Commissions Handbook CLERK New Member Recruitment Recruitment of new applicants is to be led by the procedure as follows: A. The board is to establish a recruitment subcommittee. B. The subcommittee shall interview applicants. C. The subcommittee shall then make a recommendation to the board on which applicant they believe should move forward. D. The board shall then vote on the recommended applicant. E. The board shall then offer recommendation of approved applicant to BOCC. F. Upon final approval, BOCC shall send a letter to approved applicant. Member Removal A. lf a member needs to be removed from the Committee for reasons including but not limited to unexcused absences, or other reason unknown, the Committee will vote on this issue: lf a simple majority of the Committee members in attendance votes to remove a membel the recommendation of the Committee will be brought forth to the BOCC. B. The BOCC will review the recommendation of the Committee to remove a member and will vote to retain or terminate the member's appointment to the Committee. The clerk of the board responsibilities are as follows: A. Publish public notices of all committee meetings at least 24 hours before start time of the meeting. B. Attend all Board meetings. C. Provide reports to the committee about the status of the committee program and funding recipients. D. Take meeting minutes for the committee. E. Work with committee Chairperson to finalize the agenda for each meeting. F. Facilitate the creation of the RFP document. G. Send timely reminders and materials to committee members for upcoming meetings H, Maintain all official records of the committee. l. Ensure committee bylaws are followed. J. Ensure committee meeting notifications, agendas, and minutes are posted on the Kittitas Cou nty website. K. Maintain and update the County website related to the committee. Members are required to comply with the Kittitas County Boards, Committees, and Commissions Handbook L. Recruit new members for vacancies on the committee as needed OFFICERS MEETINGS The officers of the committee shall be a Chairperson appointed by the Board of County Commissioners (BOCC) and a Vice-Chairperson, elected from among its designated members. Members are appointed by BOCC after applicants are reviewed by the existing committee with recommendations forwarded to the BOCC. Chairperson The Chairperson shall (1) preside at all meetings of the committee; (2) create, prepare and reviewthe agenda for such meetings: (3)setthe time and location of the meetings Vice-Chairperson The Vice-Chairperson shall preside and perform the duties of the Chairperson during the absence of the Chairperson and is responsible for advising staff of the Agenda for the HAHC meetings. Election of Officers At the December meeting of each year, the committee shall elect the Vice-Chairperson. Nominations may be made from the floor by any member. The Chairperson shall serve as directed by the BOCC. ln the event of a vacancy in the office of the Chairperson, the Vice-Chairperson shall direct the Committee. ln the event there is a vacancy in the office of the Vice-Chairperson, the committee shall vote for a replacement at the next regular meeting. ln the event there is a simultaneous vacancy in the office of the Chairperson and Vice-Chairperson, the Board shall elect from its membership at its next succeeding meeting a Vice-Chairperson. The BOCC will assign a chairperson. The committee shall hold a quarterly meeting set by the chairman and posted for public notice. Meeting may be cancelled at discretion of the chairman. All meetings of the committee shall conform to the Open Public Meetings Act, RCW 42.30. The committee may adopt such procedures as are necessary to ensure appropriate notice of all meetings. Members are required to comply with the Kittitas County Boards, Committees, and Commlssions Handbook DECISION MAKING Quorum/Voting A quorum shall consist of majority voting members. At any meeting where there is less than a quorum, the Chairperson for the purposes of such meeting shall have the authority to adjourn the meeting and establish a date for the next meeting out of the regular cadence if necessary. Conflicts of interest The Board members shall comply with the Code of Ethics for Municipal Officers, 42.23 RCW in the performance of theirduties. Specifically, at anytime a proposal is received by the committee that appears to benefit any member of the committee, that person shall recuse themselves from any discussion or decision related to that proposal. PUBLIC PARTICIPATION The committee shall seek the involvement of the general public, community organizations, and private sector interests in its planning and decision-making processes. Public comment period is included in every agenda and the public is encouraged to participate by commenting on agenda items and non-agenda items as directed by the chairperson. SUBCOMMITTEES Sub-Committees may be established by the committee to assist in the performance of its function. Sub-Committees may be composed of members of the committee and citizens with knowledge or talent to contribute to the work of the committee. AMENDMENTS The bylaws may be amended at a regular meeting provided that: A. Proposed amendments have been submitted in writing to the members of the Committee prior to the first reading; and B. A simple majority of the members of the Committee vote in favor of implementation of any amendment. Final approval of bylaw amendments is made by the Board of County Commissioners by Resolution at a monthly agenda session. Members are required to comply with the Kittitas County Boards, Committees, and Commlssions Handbook COUNTY COMMISSION ER'S APPROVAL: ra Osiada Chair Date Cory Wright, Vice Chair Brett Wachsmith, Commissioner Members are required to complywith the Kittitas County Boards, Committees, and Commlssions Handbook