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Kittitas County <br />Review Form <br />Grants & Contract Agreement <br />F nQES.,.i4 !,y <br />s <br />% <br />xIrrn n <br />.. r of � <br />Today's Date <br />Period Begin Date: upon signature <br />Agenda Date <br />October 4, 2021 <br />Total Grant/Contract Amount: $678.75/month plus fees per copy ranging from $0.007 to $0.0524 per <br />October 19, 2021 <br />Fund/Department <br />30 / Sheriff <br />Contract/Grant Information <br />Contract /Grant Agency: Copiers Northwest, Inc. <br />Period Begin Date: upon signature <br />Federal Funds $ <br />Period End Date: 60 months <br />Total Grant/Contract Amount: $678.75/month plus fees per copy ranging from $0.007 to $0.0524 per <br />page as outlined in the contract. <br />Grant/Contract Number: #SH21-032 <br />Contract/Grant Summary: Kittitas County previously held a lease agreement with Copiers Northwest, <br />Inc. for 4 machines at the Sheriff's Office which recently expired. The Sheriff's Office has conducted an <br />evaluation of their machines, service agreements, and overall pricing vs. another vendor, and has <br />determined that Copiers Northwest, Inc. can best provide the equipment and service needed, and also <br />offer a rate lower than we previously paid. Additionally, the machines are on the NASPO contract, <br />whereby a formal bid process is not needed. <br />Financial Information <br />Total Amount: $678.75/month plus <br />charge per copy (see contract) <br />State Funds $ <br />Federal Funds $ <br />Percentage County Funds: 100% <br />Matching Funds $ <br />CFDA# <br />Expenditure Codes <br />In -Kind $ <br />Explain <br />Is Equipment being purchased? No <br />Who owns equipment? Copiers Northwest, Inc. <br />New Personnel being hired? No <br />Contact HR hiring — reporting requirements <br />Future impacts or liability to Kittitas County: Fulfillment of lease agreement. <br />Budget Information <br />Budget Amendment Needed? <br />Yes ❑ attach budget form <br />NoEE Why not—Already in budget. <br />New Division Created? <br />Revenue Code <br />Expenditure Codes <br />001-300157501 <br />001-300757501 <br />Pass Through Information <br />Agency to Pass Through <br />Amount to Pass Through $ <br />Sub -Contract Approved Date: <br />Grant/Contract Review Page 1 <br />