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KITTITAS COUNTY <br />EC STUDY SESSION MINUTES <br />BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG <br />Special Meeting <br />WEDNESDAY 1 9:30 AM I Jul 17.2019 <br />Board members present: Chairman Cory Wright; Vice -Chairman Brett <br />Wachsmith; and Commissioner Laura Osiadacz <br />Others: Kady Porterfield Event Center Director; Lacie Dawson Event Center Program <br />Manager; Dan Morgan Ellensburg Rodeo Board Member <br />At 9:30 a.m. Chairman Wright opened meeting to discuss Event Center business. <br />General Event and Rental updates: Kady discussed the complimentary usage of the facility by <br />Kittitas County, Rodeo Board, Posse and 4H. <br />Kady stated that she is still working with Cascade Cow Cutters and RCE in regard to fees from <br />Bloom construction. Kady is meeting with Cow Cutters 7/18/19, and will report back from <br />there. <br />Per Kady, the Posse has offered to carry a KVEC flag for parades; she will work to get one for <br />them. <br />Kady discussed the first alcohol service request for an event on the rodeo grounds at the end of <br />September. She is meeting with State Liquor Control and will update further after that meeting. <br />Currently, KVEC is only able to serve alcohol in Western Village, Behind the Chutes and the <br />Gold Buckle due to fencing issues. <br />Self -Promoted Events Business: Kady stated that Patriot Night went well with no big issues. For <br />future events, will seek more volunteers for setup and take down (Posse has already expressed <br />interest in helping next year). Kady will look at different seating configurations and beer garden <br />locations. Kady will be meeting with the city and KVFR next week to recap the event. City is <br />looking at possibly hosting a family event in Memorial Park in conjunction with Patriot Night <br />next year. Kady is working with one routing partner and is going to seek a second one, to get a <br />break on the cost of the entertainer. <br />Commissioner Wright asked if Kady had the final financial numbers. Per Kady, the complete <br />numbers are not finalized as of yet. The office is currently working on final payments to service <br />providers and few other bills. Kady spoke with our promoter agent who stated it usually takes 3 <br />years for events of this type to make a profit. Commissioner Wright stated that it was a great event <br />and has received many compliments. Commissioner Wachsmith stated that people were glad to have <br />something to do for the holiday. He also expressed that a city partnership would be great to have. <br />Commissioner Wachsmith asked if this is something that could qualify for lodging tax. Kady will <br />look into it. <br />Sponsor Business: Kady has nothing to report until after fair. <br />2019-07-17 MINUTES <br />