2019-09-25-minutes-ec-study-session

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KITTITAS COUNTY EC STUDY SESSION MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Special Meeting WEDNESDAY 11:00 AM Se tember 25 2019 Board members present: Chairman Cory Wright, Vice -Chairman Brett Wachsmith Others: Kady Porterfield Event Center Director, Patti Johnson Solid Waste Director, Roni Wenz Event Center Seasonal Office Clerk, and Matt Anderson Call to Order: At 11:00am Chairman Wright opened meeting to discuss Event Center business. General Event and Rental Updates: Kady presented that she will be looking at a structure for outdoor rental space rates for 2020 to bring forth in resolution after the 1 St of the year. Background: KVEC has had a recent inquiry on this to host a motorcycle show, similar to a car show. Self -Promoted Event Business: Discussed 2020 plans for ChillAxle. Kady is working with staff to find a partner to take on the operations and organization of the event out of the office. KVEC will in turn be a co -promoter and assist with the set up and running of the event day of, as well as help with advertising. Discussed 2020 plans for Patriot Night Under the Lights. With so much community support and the event being a huge hit, would like to hold it again. Kady said she will start talking with Romeo Entertainment on possible artists very soon as who we get for an artist impacts the budget, but she will continue to organize and put forth the budget as a best fit off this year's operation. Kady and Commissioner Wachsmith will both follow up with the City on possible partnerships. Sponsor Business: Kady reported that the new ATM company did a fabulous job at fair and rodeo and had outstanding customer service. We only had one call during the whole event that an ATM needed a fix, and their onsite employee was able to be there in 5 minutes to get it operating again. The permanent unit in Teanaway should get lots of use through the winter as it's the busy banquet and fundraising season. Hope they will want to continue their sponsorship in 2020 as it was seen as a benefit and great service to KVEC. Special Projects: Bloom project next steps were discussed and plans are being made on year- round storage needs and fair livestock housing. Kady is trying to get quotes on storage tent structures that can be multi -purposeful so it can be included in the budget. Both WSU Extension and Fair Board were included in on a meeting with Kady and Patti to discuss the project and gave their insights. Patti is working on the project plans. 2019-09-25 MINUTES