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KITTITAS COUNTY <br />EC STUDY SESSION MINUTES <br />BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG <br />Regular Meeting <br />WEDNESDAY 10:00 AM - <br />October 13 2021 <br />Board members present: Chair Brett Wachsmith, Commissioner Laura Osiadacz, Commissioner <br />Cory Wright <br />Others: Kady Porterfield (Event Center Director), Lacie Dawson (Event Center Program <br />Manager — via WebEx), Public: Rebecca Hought (via WebEx), Larry Nichols <br />1. Call to Order—10:16am <br />2. General Event and Rental Updates <br />Events are beginning to return to normal. Some events have moved outside for better air <br />flow. <br />3. County Use of Facilities Discussion <br />There is an MOU with KCSO, this MOU does not cover emergency situations. Kady would <br />like to be included in discussions about billing and facility use with the Emergency <br />Management Team to clarify facility use. Kady states that things like wildfire animal <br />evacuations and certain community emergencies are in the purpose of the fairgrounds and <br />fair staff and volunteers play a huge role in those situations, so there's no billing in an event <br />like that. Therefore, there needs to be a clear definition of who does what for emergency <br />management and how to bill. <br />4. KVEC Services Request and Billing Discussion <br />Question came about when Emergency Management called and requested assistance from <br />KVEC to deliver water to people who could not water their livestock during the last fire. <br />KVEC billed for the time and expenses associated with the request. Emergency Management <br />is currently refusing to pay bill, as the fire was not a declared emergency. Per Commissioner <br />Wachsmith, it is appropriate to bill them, just like any other county department and they need <br />to pay. Commissioner Wright and Osiadacz both agree. Kady will send direction to Auditor's <br />Office and Emergency Management. <br />5. Self -Promoted Events Business <br />Kittitas County Fair: Overall fair attendance was down approximately 6500 people but <br />were up 15% in food revenue (even with less vendors). Carnival was up and looking forward <br />to a return next year. Fair was down 55% in overall labor force but still had minimal issues <br />during fair. There was a COVID incident on the first night of fair, Emergency Management <br />was very helpful in coordinating testing. Livestock Sale was record setting ($612,583) even <br />though there were 70 less lots. 4H Endowment has pledged $14,000 for purchase of <br />livestock related items and improvements. <br />2021-10-13 MINUTES <br />