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03/10/2020 MINUTES 1 <br /> COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON COMMISSIONERS CONFERENCE ROOM SPECIAL MEETING <br /> TUESDAY 8:00 A.M. MARCH 10, 2020 <br />Board members present: Chairman Brett Wachsmith, Vice-Chairman <br />Laura Osiadacz, and Commissioner Cory Wright. <br /> Others: Taylor Crouch, Deputy Clerk of the Board I; Amy Cziske, <br />Treasurer; Jerry Pettit, Auditor; Judy Pless, Budget and Finance <br />Manager; and Chris Horner, DPA III. <br /> SPECIAL MEETING BUDGET MANAGEMENT PROCESS COMMISSIONERS <br />At 8:00 a.m. Chairman Wachsmith opened a Special Meeting to review <br />and follow-up with the Budget Management process. <br /> <br />There was discussion on the current workload in the Auditor’s Office <br />and how the Board could support the workload. <br /> <br />Amy Cziske, Treasurer stated that Heather Seibert, Finance Officer <br />had been working with Staff to gain the Cayenta access. Cayenta <br />access could be substituted with OpenGov functions. <br /> <br />Mrs. Cziske stated that Lisa Murray, Administrative Supervisor was <br />working with Staff on the warrant write-off process. An Ordinance is <br />being drafted for this process. The Treasurer’s and Auditor’s <br />Offices are working together to transfer surplus sale to the <br />Treasurer’s Office and are meeting about the debt process. <br /> <br />Jerry Pettit, Auditor discussed the current year’s budget timeline. <br />Mr. Pettit asked for the Board’s support in keeping strict deadlines <br />throughout the budget process. <br /> <br />There was discussion on long-term solutions and succession planning. <br /> <br />Mr. Pettit stated the Auditor’s Office needs more resources as they <br />currently do not have the capacity to keep up with their current <br />workload. Mr. Pettit asked for support with an additional position <br />within his office. This position would support payroll procedures. <br />The Board asked about the timeline of onboarding the new position. <br />Mr. Pettit and Judy Pless, Budget and Finance Manager stated it <br />would be 4-6 weeks to get someone hired, then 6 months to have the <br />position fully trained. The Board was in support of the new position <br />and asked Mr. Pettit to speak with Lisa Young, HR director about the <br />job description and posting of the position. <br />