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HomeMy WebLinkAbout2016-05-13 - $41,969.14 - Pre-Check (2) Dora Van EEps 0 Clam From: tiffany.ray@co.kittitas.wa.us Sent: Friday, May 13, 2016 10:49 AM To: _Auditor's Accounting Subject: Warrant Issue Notice Warrant Issue Notice To: auditorsaccountinga-co.kittitas.wa.us From: Tiffany Ray Funds approved: Yes Hold warrant issue: No Funds will be 5/13/2016 available: Available funds $0.00 amount: Original request To: Treasurer's Accounting From: Dora Van Epps Fund: 641020 Fire District#7 Construction Action: Void Warrant Warrant issue date: 5/13/2016 Unaudited amount: ($41,969.14) Approval needed by: $5/13/2016 2:00:00 PM Notes: To void warrant 412300095 dated 3/18/16 for$10,908.00 and to void warrant 412299128 dated 02/19/16 for$31,061.14 Dora Van Epps, 5/13/2016 9:29:34 AM Notice:All email sent to this address will be received by the Kittitas County email system and may be subject to public disclosure under Chapter 42.56 RCW and to archiving and review. message id:38eb45916c6dcbdac24bb8719d0©4al4 1 � o to CAA 10\Ip's coo, Fire - ` KITTITAS COUNTY FIRE & RESCUE 7 123 East First Street,Cle Elum, WA 98922 Rescue 509-674-5371 "Neighbors helping Neighbors" RESOLUTION 20160413B Revised A RESOLUTION BY THE BOARD OF FIRE COMMISSIONERS OF KITTITAS COUNTY FIRE PROTECTION DISTRICT NO 7, TO CANCEL WARRANT NUMBERS 4412300095 and 412299128 DATED 3/18/16 and 2/19/16 1N THE AMOUNT OF $10,908.00 and $31,061.14 WERE ISSUED PAYABLE TO THE DOH ASSOCIATES PS. / WHEREAS, the Board of Fire Commissioners of Kittitas County Fire District No 7, Kittitas County Washington, do hereby resolve to cancel warrant numbers 4412300095 t q 17� and 412299128, dated 3/18/16 and 2/19/16 paid to THE DOH Associates.WARRANTS WERE ISSUED TO INCORRECT VENDOR. WHEREAS,the above listed warrant was issued to The DOH associates in error. NOW THEREFORE, be it resolved by the Board of Fire Commissioners of Kittitas County Fire District # 7, to cancel 4412300095 and 412299128 DATED 3/18/16 and 2/19/16 IN THE AMOUNT OF $10,908.00 and $31,061.14 WERE ISSUED PAYABLE TO THE DOH ASSOCIATES PS and said warrants were issued to the wrong vendor and should be voided. ADOPTED AND APPROVED; at the regular meeting of the Board of Fire Commissioners of Kittitas County Fire Protection District No.7. Dated this 13day of April,2016 Kittitas County Fire Protection Distric No.7 Kittitas Coun Washington By: ` ChaidComrnissioner By: Commissioner By:, -,, 4 Z Commissioner ATTEST: Diane 9wing,District Secretary We Are Proud To Be An Equal Opportunity Employer H u 0 1 u w ! n o u o 1 a io i 11 � 1 X u r i q 0 Y p II o Y a o I X N II N + H N I bl a r a o R n r o + U H V p H 11H + F q M o i- I i O q ,�-1 a o p II • O + X O X N O II W (!] 1 ro H rl V] H p tt o r t o II H r + rl N ro x w n w a � u W 1 n x i n rl H ! n H 11 l0 1 W 4 II W 11 H 11 U n \ II W I n a'II m YI W u W n �+ a a I u a u \ +n u w ! u w n o u U ! u u u a H I H 11 n N n O 1 p O q YI r H X rH 11 II 4 i It U II a n a +I II F W 1 p F W n U C II H U V E U n N �qq co 11 E p u q q iq zqz if 0 0 a 1 II 4 r II m a H H h o ii w w w w n -j'IJ 0 11 a' H 0 � > I if 11 a if s w S pq pp w S a r ii N WHMClii tl WHM I If IU F W O m n W O m u q It W D H n W D H I le It o d' 11 rl Y 1 H I II M al If M ! 1 M 1 I H :J n rl n H u N q 7P N ! 11 ul Ir l� N tt I [� II + h I 41, 9d it w ! 4t: 11w 1 7C II H al C 41 rl n fH X H zJ 0 tt m i H d m i E- 41 J-i H q v It to I H d m 1 H pnp NE H U o 134 ppX a H C W U II H I H II H 1 H h -H q b 0 H N II i q II' ! q M ,0 W C u q 11 w W W bl p H H -.ia I ! 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Id ro to m f'. b, b H i 11 N xxqq 1�n 1 0 0 o H U N II I q + H PO r E H P, ren n i 11 i X r+ `C x w It 1 11 a \ \ \ \ � } \ \ � �\ \ � a « & ) \ \ & & \ � t % � • ; o \ l \ % '10 \ e t ) 5 \ / ~ & S a r \ , \ ° # � / \ \ $ w3 \ «14 @ / ` \ In \ ) / \ — 0 w / � 16/05/13-09:19 KITTITAS COUNTY FY 2016 May 13 2016 Page 1 AP411 Void Check Approval Register For the Fund / Sub Fund 641 020 FIRE DISTRICT #7 Signature: _/_/ Signature: _..._..._. ......... / /— Batch 101992 GL Period 5 from 05/01/16 to 05/31/16 Bank GL Code 641 2011110 Date 05/13/16 Sheet Invoice Type Dated Due Description PO Inv. Amount Paid Amount Seq GL Code Description Transaction Description Local Amount Check No. 412300095 031816 Supplier D0001 THE DOH ASSOCIATES PS 10,908.00 Comments VOID WARRANT AND CANCEL INVOICE PER FIRE 7 RESOLUTION 201604 13B REVISED 1 3-2016-AP I 030916 031816 FEES FOR FIRE DISTRICT #7 10,908.00 10,908.00 Check No. 412299128 021916 Supplier D0001 THE DOH ASSOCIATES PS 31,061.14 Comments VOID WARRANT AND CANCEL INVOICE PER FIRE 7 RESOLUTION 201604 13B REVISED 101 2-2016-AP I 021016 021916 FEES FOR FIRE DISTRICT #7 31,061.14 31,061.14 Batch Summary Local Amount Total Invoices Reinstated 41,969.14 Total Holdbacks Reinstated 0.00 Total Discounts 0.00 ----------------- Net 41,969.14 Check Count 2 16/05/13-09:19 RITTITAS COUNTY FY 2016 May 13 2016 Page 2 AP411 ** Inter Fund GL Transactions for Batch 101992 •• Fnd Sub Description GL Code Description Debit Credit 641 020 FIRE DISTRICT #7 CONSTRUCTION 641 2011110 CASH CONTROL 41,969.14 41,969.14 641 020 FIRE DISTRICT #7 CONSTRUCTION 641 2021100 WARRANTS PAYABLE CONTROL 41,969.14 641 020 FIRE DISTRICT #7 CONSTRUCTION 641 2021340 VOUCHERS PAYABLE CONTROL 41,969.14 Total 83,938.28 83,938.28 Grand Total 83,938.28 83,938.28 16/05/13-09:17 KITTITAS COUNTY FY 2016 May 13 2016 Page 1 AP410 Void Check Edit List For the Fund / Sub Fund 641 020 FIRE DISTRICT #7 Signature: /_/_ Signature: Batch 101992 GL Period 5 from 05/01/16 to 05/31/16 Bank GL Code 641 2011110 Date 05/13/16 Sheet Invoice Type Dated Due Description PO Inv. Amount Paid Amount Seq GL Code Description Transaction Description Local Amount Check No. 412300095 031816 Supplier D0001 THE DOH ASSOCIATES PS 10,908.00 Comments VOID WARRANT AND CANCEL INVOICE PER FIRE 7 RESOLUTION 201604 13B REVISED 1 3-2016-AP 1030916 031816 FEES FOR FIRE DISTRICT #7 10,908.00 10,908.00 70000 641 2021340 VOUCHERS PAYABLE CONTROL Auto. AP - Void Entry 10,908.00- -------------------------------------- Check No. 412299128 021916 Supplier D0001 THE DOH ASSOCIATES PS 31,061.14 Comments VOID WARRANT AND CANCEL INVOICE PER FIRE 7 RESOLUTION 201604 13B REVISED 101 2-2016-AP I 021016 021916 FEES FOR FIRE DISTRICT #7 31,061.14 31,061.14 70000 641 2021340 VOUCHERS PAYABLE CONTROL Auto. AP - Void Entry 31,061.14- Batch Summary Local Amount Total Invoices Reinstated 41,969.14 Total Holdbacks Reinstated 0.00 Total Discounts 0.00 ----------------- Net 41,969.14 Entered Amount 41,969.14 Batch Total 41,969.14 _- �! Batch Variance 0.00 Check Count 2 NT Details - Dataset- 2016 - dora.vanepps - ap210#z8 Page 1 of 1 File Edit Action Tools Admin Help 0 A J J Y W w A . Xis ..-GL-Prepaid Only I Return To Options... I Fund/Sub Fund 641 020 Name FIRE DISTRICT#7 ICURRENT Supplier D0001 THE DOH ASSOCIATES PS Remit name THE DOH ASSOCIATES PS Status E l Check 412299128 Issued Type REG Balance [] Check Amount 31,061.14 Currency F7 Batch 100550 Amount Local Currency 31,061.14 Rate Sheet 21 Exchange Amount 0.00 Sequence Check Date 021916 Reconciled Date Voided Date Bank G/L641 2011110 CASH CONTROL Profit&Loss Exchange G/L Bank Exchange G/L http://cayenta-app:8083/cayentamm/start.ser 5/13/2016 NT Details - Dataset- 2016 - dora.vanepps - ap210#z8 Page 1 of 1 File Edit Action Tools Admin Help S ` w w j ° X it GL-Prepaid Only Return To Options... Fund/Sub Fund 641 020 Name (FIRE DISTRICT#7 j CURRENT j Supplier LD0001 'THE DOH ASSOCIATES PS _ _ ... Remit name ITHE DOH ASSOCIATES PS � Status � Check 412300095 Issued Type REG ' Balance Check Amount 10,908.00 Currency Batch 101092 Amount Local Currency 10,908.00 Rate Sheet Exchange Amount O.GOJ Sequence 01 Check Date 031816 Reconciled Date Voided Date Bank G/L JFCASH CONTROL Profit&Loss Exchange G/L Bank Exchange G/L 71 F _ i 1 http://cayenta-app:8083/cayentamm/start.ser 5/13/2016 Dora Van Epps From: diane@kcfd7.com Sent: Thursday, May 12, 2016 8:46 AM To: _Auditor's Accounting Subject: Resolutions Attachments: doc02841420160512084539.pdf Here are the two resolutions from last month that were resigned. Diane Ewing District Secretary Kittitas County Fire and Rescue #7 123 East First Street Cle Elum, WA 98922 o. 509.674.5371 diane(&kcfd7.com i Dora Van Epps '7 From: _Auditor's Accounting Sent: Monday, April 18, 2016 12:26 PM To: diane@kcfd7.com Cc: _Auditor's Accounting Subject: Fire 7 Resolution 20160413B Attachments: Fire 7 resolution 20160413B.pdf Hi Diane, We received Fire 7 Resolution 20160413B to void two checks. At this time, we are not able to void the checks because resolution lists inconsistent checks numbers throughout the resolution. After reviewing with Judy Pless,we need a fully executed corrected resolution with the accurate warrant numbers before we can proceed with voiding the checks. Once we receive the corrected resolution,we can proceed. Thank you, Dora Van Epps Fiscal Analyst Kittitas County Auditor's Office Accounting Department 205 W 5th Ave,Suite 105 Ellensburg,WA 98926 (509)962-7621 Notice:All email sent to this address will be received by the Kittitas County email system and may be subject to public disclosure under Chapter 42 56 RCW and to archiving and review, message id:38eb45916c6dcbdac24bb8719d004al4 1 op`S CO& FireA- 7 "TTITAS COUNTY FIRE & RESCUE 7 123 East First Street,Cle Elutn,WA 98922 Rescue 509-674-5371 "Neighbors helping Neighbors" RESOLUTION 20160413B A RESOLUTION BY THE BOARD OF FIRE COMMISSIONERS OF KITTITAS COUNTY FIRE PROTECTION DISTRICT NO 7, TO CANCEL WARRANT NUMBERS 4412300095 and 412299128 DATED 3/18/16 and 2/19/16 IN THE AMOUNT OF $10,908.00 and $31,061.14 WERE ISSUED PAYABLE TO THE DOH ASSOCIATES PS. WHEREAS, the Board of Fire Commissioners of Kittitas County Fire District No 7, Kittitas County Washington, do hereby resolve to cancel warrant numbers 412300095 and 41130095, dated 3/18/16 and 2/19/16 paid to THE DOH Associates.WARRANTS WERE ISSUED TO INCORRECT VENDOR. WHEREAS,the above listed warrant was issued to The DOH associates in error. NOW THEREFORE, be it resolved by the Board of Fire Commissioners of Kittitas County Fire District # 7, to cancel 4412300095 and 412299128 DATED 3/18/16 and 2/19/16 IN THE AMOUNT OF $10,908,.00 and $31,061.14 WERE ISSUED PAYABLE TO THE DOH ASSOCIATES PS and said warrants were issued to the wrong vendor and should be voided. ADOPTED AND APPROVED, at the regular meeting of the Board of Fire Commissioners of Kittitas County Fire Protection District No.7. Dated this 13day of April,2016 Kittitas County Fire Protection District No.7 Kittitas Coup ashin on By: �"I Chair/Commis toner By: Commissioner By: Commissioner ATTE C � r Dia a wing,District Secretary ' W -Ar Proud o Be An Equal Opportunity Employer (0iII - dao