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Home My WebLink About2015-07-22 - ($507.92) - Check Register (2) Dora Van Epps From: tiffany.ray@co.kittitas.wa.us Sent: Wednesday,July 22, 2015 4:05 PM To: _Auditor's Accounting Subject: Warrant Issue Notice Warrant Issue Notice To: auditorsaccounting(a co.kittitas.wa.us From: Tiffany Ray Funds approved: Yes Hold warrant issue: No Funds will be 7/22/2015 available: Available funds $0.00 amount: Original request To: Treasurer's Accounting From: Dora Van Epps Fund: 640010 Fire District#6 Maintenance Action: Void Warrant Warrant issue date: 7/22/2015 Unaudited amount: ($507.92) Approval needed by: $7/22/2015 5:00:00 PM Notes: To void lost warrant 401269938 dated 11/27/13 for the amount of $507.92. A new warrant will be issued. Dora Van Epps, 7/22/2015 3:58:35 PM Notice:All email sent to this address will be received by the Kittitas County email system and may be subject to public disclosure under Chapter 42.56 RCW and to archiving and review. messageid:38eb45916c6dcbdac24bb8719d004a14 1 APPLICATION FOR DUPLICATE INSTRUMENT AFFIDAVIT (RCW 43.08) Requirements Before Issuance of Duplicate Instruments Before a duplicate instrument is issued the issuing officer shall require the person making application for its issue to file in his office a written affidavit specifically alleging on oath that he is the proper owner,payee, or legal representative of such owner or payee of the original instrument, giving the date of issue, the ` number, amount, and for what services of claim or purpose the original instrument or series of instruments of which it is a part was issued,and that the same has been lost or destroyed,and has not been paid. AFFIDAVIT STATE OF WASHINGTON, ) ss, COUNTY OF KITTITAS ) I, being first duly sworn upon oath, depose and say that I am the proper owner, payee, or legal representative of such owner or payee of Kittitas County original check number 401269938 dated 11/27/2013, in the amount of Five Hundred Seven dollars and 92 cents (507.92) of which said instrument, payable to Tim Milbert, was issued in payment for services or wages and that the same has been lost or destroyed and has not been cashed. Sign'Hore title ,� 7 Afros 7z,) - city,=tC,zip Phone Subscribed prp !Pore me this day of 20/5' so pig Notary Public in and or the St to of shington, b, .,�%'tom: Residing at. (�s - 90SR 22. '.Q -� 1111titiK! WAS If the last warrant is found, it needs to be returned to the Auditor's office and if the warrant is cashed you are responsible for reimbursement to the County as this becomes a duplicate payment. Vendor Number Date Reissue New Warrant# Kittitas County Fire Protection District 6 Resolution 2015-6 A Resolution to Void and Reissue Warrants 401245602 &401269938 WHEREAS the Board of Fire Commissioners of Kittitas County Fire Protection District 6 has come to know that warrant number 401245602, issued on 1-31-2012 in the amount of$140.02 has been issued to Troy Jackson and was lost, and warrant number 401269938, issued on 11/27/2013 in the amount of$507.92 has been issued to Tim Milbert and was lost. WHEREAS the warrant number 401245602, in the amount of$140.02, and the warrant number 401269938, in the amount of$507.92, need to be voided, as the warrants can no longer be cashed. NOW, THEREFORE, BE IT RESOLVED, by the Board of Fire Commissioners of Kittitas County Fire Protection District 6 that warrant number 401245602 payable to Troy Jackson in the amount of$140.02, and warrant number 401269938 payable to Tim Milbert in the amount of $507.92, be voided and both of the warrants be reissued. ADOPTED BY THE BOARD OF FIRE COMMISSIONERS OF KITTITAS COUNTY FIRE PROTECTION DISTRICT NO. 6 in open regular meeting this Day ofd y-2044: JA ATTEST' i1Lc e� G2' � x S cretary Li Dora Van Epps From: Brittany Blumenstetter Sent: Wednesday,July 22, 2015 9:54 AM To: Dora Van Epps;treasureraccounting Subject: RE: Check redemption verification please Good morning, Dora! Warrant#401269938 has not been redeemed. Please let me know if you need any further information. Thank you! Revenue Account Deputy Kittitas County Treasurer's Office 205 West 5th Ave,Suite 102 Ellensburg,WA 98926 Ph: 509.962.7535 Fax:509.933.8212 www.co.kittitas.wa.us/treasurer From: Dora Van Epps Sent: Wednesday, July 22, 2015 9:51 AM To: treasureraccounting Subject: Check redemption verification please Good morning, Can you please verify that the following check(s) are still outstanding? Check# 401269938 Fund: Fire 6 Date: 11/27/13 Amount: $507.92 Thank you, Dora Van Epps Fiscal Analyst Kittitas County Auditor's Office Accounting Department Notice:All email sent to this address will be received by the Kittitas County email system and may be subject to public disclosure under Chapter 42.56 RCW and to archiving and review message id:38eb45916c6dcbdac24bb8719d004a14 1 15/07/22-15:33 KITTITAS COUNTY FY 2015 July 22 2015 Page I AP411 Void Check Approval Register For the Fund / Sub Fund 640 010 FIRE DISTRICT #6 Signature: _/ /_ Signature: Batch 97585 GL Period 7 from 07/01/15 to 07/31/15 Bank GL Code 640 1011110 Date 07/22/15 Sheet Invoice Type Dated Due Description PO Inv. Amount Paid Amount Seq GL Code Description Transaction Description Local Amount Check No. 401269938 112713 Supplier 00103 MILBERT, TIMOTHY M 507.92 1 11/27/13PR I 112713 112713 PAYROLL - FIRE DISTRICT #6 507.92 507.92 Batch Summary Local Amount ----------------- Total Invoices Reinstated 507.92 Total Holdbacks Reinstated 0.00 Total Discounts 0.00 ---`---'-'-'----- Net 507.92 Check Count 1 15/07/22-15:33 KITTITAS COUNTY FY 2015 July 22 2015 Page 2 AP411 ** Inter Fund GL Transactions for Batch 97585 ** Fnd Sub Description GL Code Description Debit Credit 640 010 FIRE DISTRICT #6 MAINTENANCE 640 1011110 CASH CONTROL 507.92 507.92 640 010 FIRE DISTRICT #6 MAINTENANCE 640 1021100 WARRANTS PAYABLE CONTROL 507.92 640 010 FIRE DISTRICT #6 MAINTENANCE 640 1021340 VOUCHERS PAYABLE CONTROL 507.92 Total 1,015.84 1,015.84 Grand Total 1,015.84 1,015.84 15/07/22-15:17 KITTITAS COUNTY FY 2015 July 22 2015 Page 1 AP410 Void Check Edit List For the Fund / Sub Fund 640 010 FIRE DISTRICT #6 Signature: _/_/_ Signature: Batch 97585 GL Period 7 from 07/01/15 to 07/31/15 Bank GL Code 640 1011110 Date 07/22/15 Sheet Invoice Type Dated Due Description PO Inv. Amount Paid Amount Seq GL Code Description Transaction Description Local Amount -------------- Check No. 401269938 112713 Supplier 00103 MILBERT, TIMOTHY M 507.92 1 11/27/13PR I 112713 112713 PAYROLL - FIRE DISTRICT #6 507.92 507.92 70000 640 1021340 VOUCHERS PAYABLE CONTROL Auto. AP - Void Entry 507.92- Batch Summary Local Amount ------------- ---._-------'•-•-- Total Invoices Reinstated 507.92 Total Holdbacks Reinstated 0.00 Total Discounts 0.00 Net 507.92 Entered Amount 507.92 Batch Total 507.92 ----------------- Batch Variance 0.00 Check Count 1