HomeMy WebLinkAbout2016-01-29 - ($230.87) - Check Register Dora Van Epps
From: tiffany.ray@co.kittitas.wa.us
Sent: Friday,January 29, 2016 1:26 PM
To: _Auditor's Accounting
Subject: Warrant Issue Notice
Warrant Issue Notice
To: auditorsaccountingCaDco.kittitas.wa.us
From: Tiffany Ray
Funds approved: Yes
Hold warrant issue: No
Funds will be 1/29/2016
available:
Available funds $31,530.98
amount:
Original request
To: Treasurer's Accounting
From: Dora Van Epps
Fund: 636010 Fire District#2 Maintenance
Action: Warrant Issue
Warrant issue-date: 1/29/2016
Unaudited amount: $230.87
Approval needed by: $1/29/2016 2:00:00 PM
Notes: Reissue of voided warrant.
Dora Van Epps, 1/29/2016 11:32:15 AM
Notice:All email sent to this address will be received by the Kittitas County
email system and may be subject to public disclosure under Chapter 42.56
RCW and to archiving and review.
messageid:38eb45916c6dcbdac24bb8719d004a14
1
Dora Van Epps
From: tiffany.ray@co.kittitas.wa.us
Sent: Friday,January 29, 2016 1:26 PM
To: _Auditor's Accounting
Subject: Warrant Issue Notice
Warrant Issue Notice
To: auditorsaccounting(cbco.kittitas.wa.us
From: Tiffany Ray
Funds approved: Yes
Hold warrant issue: No
Funds will be 1/29/2016
available:
Available funds $31,530.98
amount:
Original request
To: Treasurer's Accounting
From: Dora Van Epps
Fund: 636010 Fire District#2 Maintenance
Action: Void Warrant
Warrant issue-date.-1/29/-2016--
Unaudited amount: ($230.87)
Approval needed by: $1/29/2016 2:00:00 PM
Notes: To void warrant 361297307 for$230.87 dated 1/4/16. There will be
a reissue for this voided warrant.
Dora Van Epps, 1/29/2016 11:31:45 AM
Notice:All email sent to this address will be received by the Kittitas County
email system and may be subject to public disclosure under Chapter 42.56
RCW and to archiving and review.
messageid:38eb45916c6dcbdac24bb8719d004a14
1
01-29-16 636010 FIRE 2 $230.87
361298558 361298558 01292016 —63'6010`----23087-- -- -
Page 1
KITTITAS COUNTY FIRE DISTRICT 2
Application for Duplicate Instrument Affidavit
(RCW 43.08)
Requirements Before Issuance of Duplicate Instruments
Before a duplicate instrument is issued, the issuing officer shall require the
person making application for its issue to file at the District Administrative office
at 102 N. Pearl Street, Ellensburg, Washington, a written affidavit specifically
alleging on oath that the individual is the proper owner, payee, or legal
representative of such owner or payee of the original instrument, giving the date
of issue, the number, amount, and for what services of claim or purpose the
original instrument or series of instruments of which it is a part was issued, and
that the same has been lost or destroyed, and has not been paid.
AFFIDAVIT 4
STATE OF WASHINGTON, } ss,
County of KITTITAS }
I, Justin Moon, being first duly sworn upon oath, depose and say that I am
the proper owner, payee, or legal representative of such owner or payee of
Kittitas County Fire District#2 original Warrant Number 0361297307, dated
January 4, 2016, in the amount of Two Hundred Thirty dollars and 87/100 dollars
($230.87) which said instrument was issued in payment for payroll and that the
same has been lost or destroyed and has not been paid.
Claimant Signature
Subscribed and sworn to before me this 12 S� day of
+ E O,F Notary Public in and for the State of Washington,
r� to Residing at e
.� �f4 arc
03.18 ,, O`}:= DlstriCt +,�_.
rf1 Q ltssstslx►rrraa�.'+ -
r'r,�WgS�{1�OIC 4 � f Amount $
....... . Precheck Report
Warrant#3e. 4
"�� ?Reports saved'
Checks issued
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Dora Van Epps
From: Amber Simon <simona@kvfr.org>
Sent: Thursday,January 21, 2016 3:11 PM
To: _Auditor's Accounting
Subject: Stop and Reissue Warrant
Attachments: Reissue Avadavit.pdf
Hi!
Please stop and reissue warrant #361297307. The signed affidavit is attached. According to Judy,
since it is a payroll check we can do this now and I will follow up with a resolution from the Board of
Fire Commissioners.
Thanks!
amber
Amber Simon
Financial Services Manager
Kittitas County Fire District No. 2
Dba: Kittitas Valley Fire &Rescue
509-933-7232 (phone)
509-933-7245 (fax)
1
Dora Van Epps
From: Tiffany Ray
Sent: Friday,January 29, 2016 10:37 AM
To: Dora Van Epps;treasureraccounting
Subject: RE: Check redemption verification please
Good Morning Dora,
Those warrants are both still outstanding. Please let me know if I can help in any other way!
Hope you have a great weekend,
7'f fawn Rae
Fiscal Technician II
205 West 5th Ave,Suite 102
Ellensburg, WA 98926
(509) 962-7535
From: Dora Van Epps
Sent: Friday, January 29, 2016 10:27 AM
To: treasureraccounting
Subject: Check redemption verification please
Hello,
Can you please verify that the following check(s) are still outstanding?
Check# 381294665 Fund: 638-010 Fire 4 Date: 10/16/15 Amount: $386.00
Check# 361297307 Fund: 636-010 Fire 2 Date: 01/04/16 Amount: $230.87
Thank you,
Dora Van Epps
Fiscal Analyst
Kittitas County Auditor's Office
Accounting Department
Notice:All email sent to this address will be received by the Kittitas County
email system and may be subject to public disclosure under Chapter 42 56
RCw and to archiving and review
messageid:38eb45916c6dcbdac24bb8719d004a14
1
16/01/29-11:18 KITTITAS COUNTY FY 2016 January 29 2016 Page 1
AP411 Void Check Approval Register
For the Fund / Sub Fund 636 010 FIRE DISTRICT #2
Signature: _/_/_ Signature:
Batch 100339 GL Period 1 from 01/01/16 to 01/31/16 Bank GL Code 636 1011110 Date 01/29/16
Sheet Invoice Type Dated Due Description PO Inv. Amount Paid Amount
Seq GL Code Description Transaction Description Local Amount
Check No. 361297307 010416 Supplier 06863 MOON, JUSTIN 230.87
Comments 1-29-16 VOID WARRANT AND REISSUE PER APPLICATION FOR
DUPLICATE INSTRUMENT AFFIDAVIT DATED 1/21/16
1 160101037 I 010416 010416 JANUARY 2016 PAYROLL 230.87 230.87
Batch Summary Local Amount
Total Invoices Reinstated 230.87
Total Holdbacks Reinstated 0.00
Total Discounts 0.00
Net 230.87
Check Count 1
16/01/29-11:18 KITTITAS COUNTY FY 2016 January 29 2016 Page 2
AP411 ** Inter Fund GL Transactions for Batch 100339 **
Fnd Sub Description GL Code Description Debit Credit
636 010 FIRE DISTRICT #2 MAINTENANCE 636 1011110 CASH CONTROL 230.87 230.87
636 010 FIRE DISTRICT #2 MAINTENANCE 636 1021100 WARRANTS PAYABLE CONTROL 230.87
636 010 FIRE DISTRICT #2 MAINTENANCE 636 1021340 VOUCHERS PAYABLE CONTROL 230.87
Total 461.74 461.74
Grand Total 461.74 461.74
16/0.1/29-11:12 KITTITAS COUNTY FY 2016 January 29 2016 Page 1
AP410 Void Check Edit List
For the Fund / Sub Fund 636 010 FIRE DISTRICT #2
Signature: ,/_/-- Signature:
Batch 100339 GL Period 1 from 01/01/16 to 01/31/16 Bank GL Code 636 1011110 Date 01/29/16
Sheet Invoice Type Dated Due Description PO Inv. Amount Paid Amount
Seq GL Code Description Transaction Description Local Amount
Check No. 361297307 010416 Supplier 06863 MOON, JUSTIN 230.87
Comments 1-29-16 VOID WARRANT AND REISSUE PER APPLICATION FOR
DUPLICATE INSTRUMENT AFFIDAVIT DATED 1/21/16
1 16010.1037 I 010416 010416 JANUARY 2016 PAYROLL 230.87 230.87
70000 636 1021340 VOUCHERS PAYABLE CONTROL Auto. AP - Void Entry 230.87-
Batch Summary Local Amount
Total Invoices Reinstated 230.87
Total Holdbacks Reinstated 0.00
Total Discounts 0.00
-----------------
Net 230.87
Entered Amount 230.87
Batch Total 230.87
-----------------
Batch Variance 0.00
Check Count 1
16/01/29-11:22 RITTITAS COUNTY FY 2016 January 29 2016 Page: 1
AP466 Pre-Check Writing Report
For all A.P. GL Code
For all Holdback GL Code
Currency: LOCAL
Take all discounts: N
Report Sequence by Name: Y
Clear Invoices that net to zero: N
Direct Deposits Only: N E-Paybles Only: N Check Only: N EDI Only: N Comm. Card Only: N
Supplier Supplier
Code Name / Address
Invoice Invoice Due Discount Invoice Discount Net
Type Number Batch Date Date Date Amount To be taken To be paid
06863 NOON, JUSTIN
501 E UNIVERSITY WAY
ELLENSBURG WA 98926
INVOICE 160101037
99910 01/04/16 01/04/16 01/04/16 230.87 .00 230.87
Fund 636 FIRE DISTRICT #2 230.87
Check 1 Supplier Total: 230.87 .00 230.87
Cho Regular To Issue 1 Check s 1 Fund / Sub Fund 230.87 .00 230.87
Direct Dep. To Issue 0 Check 0 Fund / Sub Fund .00 .00 .00
Total Payments 1 Check 1 Fund / Sub Fund 230.87 .00 230.87
Note: more Check may be required due to voids or multiple addresses per Supplier
16/01/29-11:22 RITTITAS COUNTY FY 2016 January 29 2016 Page: 2
AP466 Pre-Check Writing Report
For all A.P. GL Code
For all Holdback GL Code
Currency: LOCAL
Take all discounts: N
Report Sequence by Name: Y
Clear Invoices that net to zero: N
Direct Deposits Only: N E-Paybles Only: N Check Only: N EDI Only: N Comm. Card Only: N
Invoice Expense Fund Distribution Summary
Fund 636 FIRE DISTRICT #2 230.87
-------------
Total Invoice Expense Distribution: 230.87
16/01/29-11:27 KITTITAS COUNTY FY 2015 January 29 2016 Page 2
GL325 User Defined Journal Voucher Edit List
Signature: _/ /_ Signature:
INTERFUND DISTRIBUTION SUMMARY FOR BATCH 41436
GL Code Description Debit Credit
1 11110 CASH CONTROL 48.06
106 11110 CASH CONTROL 555.48
401 11110. CASH CONTROL 48.06-
402 1011110 CASH CONTROL 555.48-
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