Kittitas County SOW Microsoft Purview Data Security Strategy PSA v4 20260929

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Statement of Work September 29, 2026 - Version 4.0 Microsoft Purview Data Security Strategy Page 8 • If applicable, systems within the scope of this SOW must have an active and current maintenance and support contract (“Maintenance Agreement”). Evaluation licenses or hardware must be converted to fully licensed and entitled levels prior to commencement of the engagement. • Client acknowledges and accepts that any hardware or software not available may delay the Project schedule and be subject to a Change Request. • If requested by Trace3, Client will provide a Trace3 field resource remote access to Client's IT environment with access to In-Scope Items from a secure remote location. When feasible, Trace3 will complete all Project work remotely (a) over Webex sessions with the Parties’ resources, (b) Teams sessions with the Parties’ resources, or (c) over a VPN connection with Trace3 resources. 2.6 RESPONSIBILITIES 2.6.1 Trace3 Responsibilities During the Term, Trace3 will undertake the following responsibilities reasonably applicable to the execution of the Deliverables: • Trace3 will submit written reports, and any documentation related to the status and success of execution of the Deliverables to Client as mutually agreed upon by the Parties. • Trace3 will provide Client a lead contact person for the Project (the "Trace3 Project Lead") with such qualifications, expertise, and knowledge necessary and applicable for Trace3 to fulfill its obligations under this SOW. • Trace3 will make commercially reasonable efforts to maintain consistency in the Trace3 Project team which will be responsible for the delivery of Services hereunder. Trace3 and Client agree that certain staffing factors (e.g. terminations, resignations, promotions, long term disabilities) may require changes in the Trace3 resources delivering the Services hereunder. In the event that a change of Trace3 personnel is required, Trace3 shall: (i) if the applicable personnel is named under this SOW, provide reasonable notice to Client of such change, (ii) ensure that a full knowledge transfer occurs between new and incumbent personnel without cost to Client, and (iii) ensure that any new personnel have the skills and experience necessary to perform the Services. 2.6.2 Client Responsibilities During the Term, Client will undertake the following responsibilities reasonably applicable to the performance and delivery of the Deliverables: • Client will designate a single point of contact and the departmental designees to be trained, and will make stakeholders reasonably available for working sessions. • Client will provision required access within three (3) business days of request; delays beyond five (5) business days may result in a schedule and/or fee adjustment via a Change Request. • Client will provide Trace3 personnel assigned to work at Client's premises reasonable use of Client's facilities. Prior to the Project Start Date, Client will complete all necessary facilities arrangements, and such arrangements will stay in place throughout the Term. • Client will make available to Trace3 knowledgeable Client personnel promptly upon a request from Trace3 via phone or e-mail to provide background information and clarification of information required by Trace3 personnel to perform and deliver the Deliverables. • Client is responsible for providing an environment that is prepared and ready for Services to commence on the Project Start Date. • Client will be responsible for any business and data application testing and all necessary data backup in preparation for and during the performance and delivery of the Deliverables. It is recommended Client perform a backup of all data that could be impacted by this Project prior to the Project Start Date. • Client is responsible for the identification and interpretation of, and ensuring compliance with, any laws, statutes, rules, regulations and standards applicable to its or its affiliates’ business or operations.