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available revenue balances. The County will notifi7 the Contractor immediately if financial forecasting or actuals <br />indicate such a circumstance. <br />Allfunds must be spent byJune3O,2027. No extension of the funding period willbe granted <br />Reimbursement Procedures <br />A. The Contractor shall submit invoices for services due once a month, which shall be emailed to Katie <br />Odiaga, Kittitas County Public Health Department, at katie.odiaga@co.kittitas.wa.us. <br />B. Att invoices must be submitted by the tast day of the month fottowing the calendar month in which <br />services were delivered. <br />C. The Contactor must provide adequate backup documentation to support costs in each invoice, This <br />includes a general ledger from the financial accounting system detailing transactions and expenditure <br />dates for allowable activities within the period of performance. Payrollexpenses must show employee <br />names, hourly rate, number of hours, total pay, and project code. Benefits can be one line item but <br />should include project code. Non-payrollexpenses must include a copy of the receipt or payment <br />invoice. Paymentsto subcontractors must be listed as a specific line item persubcontractor. <br />D. All invoices must include invoice date and an invoice number. <br />E. All invoices must also be accompanied by an updated Contractor Spending Form, as provided by Kittitas <br />County, to ensure that billing record keeping matches County records. <br />F. Failure to submit required monthly deliverable reports as outlined in Exhibit A: Scope of Work may <br />result in delayed reimbursement payments or denial of invoices. <br />G. Kittitas County is not liable for services provided unless the invoice is received on time or prior <br />arrangements are agreed to in writing signed by the County' <br />ln no event shall payments under this agreement total more than 553,250' <br />Contractor will refer to their approved documents submitted through the funding request process for the <br />7/t1th of 1% Mental Health and Chemical Dependency Tax Grant. Any changes or updates made to the activities <br />or budget listed in those documents must be approved by Kittitas County through the appointed contract <br />manager in advance, in writing. <br />Kittitas County Agreement for Services (rev.5/!4/251 <br />Page 5 of 21