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Fully Executed Agreement
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2026-08-04 10:00 AM - Commissioners' Agenda
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Fully Executed Agreement
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Last modified
8/11/2026 3:13:31 PM
Creation date
8/11/2026 3:13:16 PM
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Meeting
Date
8/4/2026
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Fully Executed Version
Supplemental fields
Item
Request to Approve a 2026 Lodging Tax Services Agreement between the City of Ellensburg and Kittitas County for the County Event Center Rodeo Grandstands Project
Order
5
Placement
Consent Agenda
Row ID
147059
Type
Contract
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* Spending amount figure was pulled from Oxford Economics and presented by the Thurston EDC during <br />their officiol 2O22 economic impoct study on the Ellensburg Rodeo <br />**7.47 is the multiplier effect ossigned to KVEC within the Kittitos County Tourism Strotegic Plan when <br />discussing the potential economic impoct of capital investments. <br />5. Marketing and Outreach Plan <br />The Ellensburg Rodeo remains the signature event for this facility, backed by more than a century of <br />tradition and a well-established outreach and marketing program that reaches regional, national, and <br />international audiences. ln addition to the Rodeo, emerging events such as Cowboy Cross continue to <br />grow in popularity and attract new visitors to both the Event Center and the City of Ellensburg. <br />Each event maintains its own marketing strategy, but all will benefit significantly from the modernized, <br />more accessible, and enhanced grandstands. These upgrades will allow event organizers to better <br />showcase the spectator experience, elevate promotional content, and expand their reach to new <br />audiences. <br />Throughout construction, the Event Center is collaborating with local media partners to provide a live <br />construction feed and periodic project updates to keep the community and visitors engaged. Planning is <br />also underway for a grand opening celebration aligned with the 2026 Ellensburg Rodeo, which will serve <br />as a major promotional opportunity for the facility and the broader tourism economy. <br />6. Sustainability Plan <br />To ensure the long-term viability and success of the Rodeo Arena Grandstands, a comprehensive <br />maintenance and funding strategy will be implemented, designed to preserve the facility's condition, <br />enhance the visitor experience, and support continued economic contributions to Kittitas County. This <br />proactive approach emphasizes sustainability, financial responsibility, and strategic partnerships to <br />safeguard the investment and extend the life ofthe upgraded venue. <br />A key element of this plan is the implementation of a routine maintenance schedule to preserve the <br />long-term quality and functionality of the grandstands. Regular inspections and timely upkeep of critical <br />infrastructure-including seating, support facilities, plumbing, and electrical systems-will help ensure <br />the safety, reliability, and visual appeal of the venue. <br />Currently, much of our annual maintenance for the Rodeo Arena seating and support areas is centered <br />on ongoing repairs and safety checks. Facility walk-throughs are conducted annually or s-emi-annually <br />with stakeholders to inspect and assess maintenance needs. Once issues are identified, they are <br />incorporated into our yearly maintenance schedule, which includes both winterization and spring <br />reopening preparations. <br />Each year, this work typically involves replacing or re-securing boards on the seating, stairwells, and <br />walkways; welding railings; replacing toilets; and repairing leaks and other broken components <br />throughout the restrooms. This reactive approach focuses heavily on addressing liabilities and urgent <br />safety concerns. Over the past decade, we've incurred significant repair costs simply to maintain basic <br />usability. <br />Shifting to a preventative maintenance model for the new facility will help reduce costly repairs, <br />minimize downtime, and preserve the venue's quality for both spectators and event participants.
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